2020_Sp_Grounds_MX_1503050_C_Grounds_Maint_and_Landscaping_v2.6-_No_Tracking.docx

1503050 – Grounds Maintenance and Landscaping

1503050 - Grounds Maintenance and Landscaping

1503050 - Grounds Maintenance and Landscaping

Contractor shall provide experienced, licensed, and certified personnel for special requirements as noted below:

-Certified arborist shall be used for all tree pruning.

All Contractor personnel who apply pesticides/herbicides shall be certified by the Commonwealth of Virginia and State of Maryland in the categories required to perform the work specified in this contract. No uncertified personnel may work under the supervision of a certified person even where this is permitted practice in those States or host nations in which the DoD property is located. In accordance with DoDI 4150.07 Volume 2, DoD Pest Management Training and Certification Program, Contractors applying pesticides/herbicides are required to have completed an EPA-approved training program that includes written examinations in core and specific application categories. All work performed shall be in accordance with Federal, DoD, state, and local laws, and installation policies and regulations. Proof of certification shall be submitted per Section F.

· All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

· Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

· Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer. Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

· All pesticide/herbicide dispersal equipment, shall be clearly and plainly marked with "DANGER"..."PESTICIDES", or as required by applicable regulations.

Specific equipment requirements relevant to individual requirements are further delineated in the Pest Group Sheets in J-1503050-02.

The Contractor shall maintain a book of labels and Safety Data Sheets (SDSs) for pesticides and herbicides they use or intend to use, and have it readily available for the COR’s inspection at all times.

All pesticides/herbicide used by the Contractor in the United States of America shall be registered with the EPA and applicable state lead agency for the use intended. Planned Pesticide Use Sheets, provided in J-1503050-03, including labels and SDS for each pesticide/herbicide intended for use, shall be submitted per Section F with the Contractor’s Work Plan for NAVFAC Command Pest Management Coordinator approval. Approvals may be made for and limited to specific pests and sites. Any proposed changes in pesticide/herbicide usage shall be submitted per Section F for approval prior to use.

Refer to the Pest Management Operations Report provided in J-1503050-04 for a sample of an online Pest Management Record.

The Contractor shall submit the Pest Management Operations Report per Section F using the NAVFAC PMC approved online pest management reporting system. Contact the regional NAVFAC PMC to obtain an account and instructions on how to use the system.

The Contractor shall report all fuel and hazardous substance spills within 15 minutes of discovery to the Emergency Dispatch Center by dialing 911 from a station landline. The Contractor shall notify the KO as soon as possible but not more than 24 hours after spill. Spill reports shall be submitted within 48 hours per Section F.

The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO/COR/designated Government Representative. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

1503050 – Grounds Maintenance and Landscaping

Improved grounds and operational areas to be maintained are provided in J-1503050-05 Site Maps.

The Contractor shall recycle all organic debris including vegetation clippings, brush, tree limbs, hedge clippings, etc. Organic debris shall be delivered to an approved recycling facility. All weight tickets for recycled debris shall be submitted with the Contractor’s invoice per Section F. Refer to the Recycling Reporting Form provided in J-1503050-07.

The Contractor shall submit SDS sheets and catalog cut sheets or samples of all proposed fertilizers and mulch for approval prior to bringing them on-board the installation and prior to use per Section F.

The Contractor shall develop and submit work schedules that detail the date that each of the work requirements will be performed per Section F.

Improved grounds are maintained per the specified Common Output Level Standards provided in J-1503050-08.

Operational areas present a sightly appearance and do not interfere with operational requirements.

The Contractor shall maintain areas designated as lawns and fields at the associated standards shown for COL 3.

Services are performed as specified by and consistent with COLS listed in J-1503050-08.

Lawns are designed to be maintained for appearance and lawn health in accordance with the specified COLS. Fields receive mowing and trimming but no other lawn care services.

Services are performed as specified by and consistent with COLS listed in J-1503050-08.

The Contractor shall trim vegetation within and adjacent to objects located within the lawn or field area including, but not limited to fence lines, fence fabric, brick walls, signs, street lights, power poles, guide wires, etc.

The Contractor shall remove and dispose of all clippings and trimmings, excluding grass clippings, in a timely manner to promote a neat and healthy appearance. Grass clippings not removed within areas identified as lawn areas shall be evenly distributed and promote a neat and healthy appearance.

Vegetation is uniform in appearance.

Vegetation is not less than the minimum and at or below the maximum acceptable height specified.

Trash and debris is removed and disposed of prior to mowing and trimming and presents an overall neat appearance.

Vegetation within and adjacent to objects is trimmed to match the height and appearance of surrounding vegetation.

The Contractor shall remove and dispose of all aeration cores and all de-thatching debris, in a timely manner to promote a neat appearance.

Fertilizer type and application shall be determined by the soil analysis tests performed by the Contractor.

The Contractor shall submit a copy of the soil analysis test results and the proposed type of fertilizer to be used for acceptance prior to applying fertilizer per Section F.

The Contractor shall submit a copy of the proposed type of seed to be used for acceptance prior to over seeding per Section F.

Lawn services improve vegetation health and vegetation present a healthy appearance.

Fertilizer type and application performed as indicated by the soil analysis.

Lawns are free of bare spots ruts, holes, or dead vegetation.

Post-emergent vegetation control (herbicide) shall be accomplished in the middle of the growing season.

Weed growth is inhibited to improve vegetation health and vegetation present a healthy appearance.

Weed growth is controlled to levels and within times specified in the Pest Group Requirements in Section J.

The Contractor shall fertilize, edge, weed, and mulch plant beds as appropriate.

The Contractor is responsible for plant replacement up to $50 per plant not to exceed 60 plants annually.

Plants and plant beds are healthy and present a neat appearance consistent with the specified COLS.

Plants do not encroach on structures, pedestrian traffic, or vehicular traffic.

The Contractor is responsible for plant, shrub, and hedge replacement up to $50 per plant not to exceed 60plants annually.

Shrubs and hedges are healthy and present a neat and uniform appearance consistent with the specified COLS.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

Pruning shall be accomplished by or under guidance of a certified arborist. Climbing devices that may cause damage to ornamental trees shall not be used.

The Contractor shall remove and properly dispose of dead, damaged or diseased limbs and branches, and all other cuttings within one working day following operations.

Ornamental trees are healthy consistent with the specified COLS.

Ornamental trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

All debris is removed and disposed of properly and within the specified time.

Vegetation growth is controlled to levels and within times specified in the Pest Group Requirements in Section J.

Contractor will survey operational areas prior to performing maintenance to identify operational materials/equipment which may obstruct/interfere or become subject to damage from the maintenance operations. Contractor shall identify and report items that interfere with maintenance to KO/COR/Designated Representative. Government will make provisions to remove, identify, or guard materials or equipment in support of the maintenance operation.

Operational areas are provided in J-1503050-05 Site Maps.

Operational areas present a sightly appearance and do not interfere with operational requirements.

Vegetation within and adjacent to objects such as: fence lines, fence fabric, and brick walls is trimmed to match the height and appearance of surrounding vegetation.

The Contractor shall maintain ammunition storage areas free of all debris, trees, and vegetation height shall not to exceed 18 inches in accordance with NAVSEA OP-5 requirements.

Due to weight restrictions or erosion prevention requirements on mounds and magazines these areas shall be cut with string trimmers or approved walk behind mowers.

Ammunition storage areas are maintained clear of all debris and trees.

Vegetation at or below specified height.

Trees do not encroach on roads, buildings, ammunition storage areas, and structures.

Fueling of gasoline-powered equipment shall be accomplished no less than 100 feet from explosives areas and no less than 20 feet from warehouses and inert storage buildings.

Smoking, matches, cigarette lighters, or other similar flame or spark producing devise are prohibited in magazine areas. Radios, cellular phones, and other electronic devices are not allowed within the explosives areas.

See NAVSEA OP-5 (Ammunition & Explosives Ashore Safety) for specifics on safety requirements.

Grass is maintained IAW NAVSEA OP-5 requirements and as specified in related information.

Contractor observes all area specific safety practices while maintaining operational areas.

Only approved walk behind mowers and string trimmers shall be used on magazines, bunkers, and berms. Gasoline-powered grass cutters may be used on top of earth-covered magazines but kept at least 5 feet from ventilators and head walls.

Fueling of gasoline-powered equipment shall be accomplished no less than 100 feet from explosives areas and no less than 20 feet from warehouses and inert storage buildings.

Smoking, matches, cigarette lighters, or other similar flame or spark producing devise are prohibited in magazine areas. Radios, cellular phones, and other electronic devices are not allowed within the explosives areas.

See NAVSEA OP-5 (Ammunition & Explosives Ashore Safety) for specifics on safety requirements.

Grass is maintained IAW NAVSEA OP-5 requirements and as specified in related information.

Contractor observes all area specific safety practices while maintaining operational areas.

The Contractor shall maintain a 30 feet clear zone on the inside of the fencing and a 20 feet clear zone on the outside of the fencing.

The Contractor shall maintain perimeter fence line free of all debris, trees, and vegetation height shall not to exceed eight inches in accordance with NTTP 3-07.23.

ATFP areas are maintained clear of all debris, trees, and vegetation is at or below the specified height.

Trees do not encroach on fence line and structures.

The Contractor shall maintain fire lanes and breaks free of all debris, trees, and, vegetation height shall not to exceed one foot.

Fire lanes and breaks are maintained clear of all debris and trees.

Vegetation at or below specified height.

Fire lanes and breaks are clear of obstructions that interfere with vehicular passage.

Objects such as: curbs, gutters, aggregate areas, and paved surfaces including parking lots are free of vegetation.

Roadways clear of obstructions that interfere with vehicular passage.

(12) inches.

IR 42: The Contractor shall cut IR42, approximately one

(1) acre, once annually in late October or early November. This area shall be cut to a height of six (6) inches.

The Contractor shall maintain the work area at the designated heights once a year.

The Contractor shall maintain the UAV shoulder/ berm in a weed free state by method prohibiting equipment that results in surface gouging, plowing, rutting and/or penetration of the under lying fabric barrier.

Unmanned Aerial Vehicle (UAV) runway ballast shoulder/berm is maintained in a weed free state with no surface gouging, plowing, rutting or fabric barrier penetration.

The Contractor shall clean and remove debris from drainage systems that would inhibit drainage.

Aboveground storm drainage systems shall be maintained clear of obstructions, debris, vegetation, and anything else which may restrict runoff flow. Vegetation height shall not to exceed eight inches.

Drain covers and grates of underground systems shall be maintained clear of obstructions, however, covers and grates shall not be removed for cleaning drainage systems. The KO/COR/Designated Representative. shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility. Missing or damaged yard drain covers and grates shall be reported immediately to the KO/COR/Designated Representative.

No evidence of obstructions in the visible area of the drainage systems.

The Contractor shall schedule and perform grounds maintenance service orders in a way that minimize disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO/COR/Designated Representative. Service orders will include a variety of grounds maintenance work.

The Contractor has full responsibility for any work up to the grounds maintenance service order limit of liability of $500 in direct labor and direct material cost per grounds maintenance service order. The Government will only pay for the portion of direct labor and direct material that exceeds the grounds maintenance service order limit of liability.

The Contractor shall notify the KO upon identification that the grounds maintenance service order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work is issued for the portion exceeding the specified grounds maintenance service order limits of liability, the Government will only pay for the portion of direct labor and direct material that exceeds the grounds maintenance service order limits.

Example: If a grounds maintenance service order requires $600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

The Contractor may invoice for completed grounds maintenance service orders. The Contractor shall not invoice for incomplete grounds maintenance service orders and grounds maintenance service orders not issued. A modification will be processed at the end of each period of performance to deduct for grounds maintenance service orders not issued and incomplete grounds maintenance service orders. Deduction will be based on the unit prices specified in Attachment J-0200000-09 ELINs.

The Contractor shall submit a monthly summary of completed grounds maintenance service orders per Section F.

Grounds maintenance service order work is completed within the period of performance specified on the grounds maintenance service order.

Grounds maintenance service orders are signed by the original requestor or PAR prior to being closed.

1503050 - Grounds Maintenance and Landscaping

Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable or as specified in the ELIN description