ATTACHMENT_D.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING AND EXPEDITIONARY WARFARE CENTER

1000 23RD AVENUE

PORT HUENEME CA 93043-4301

4200/AQ71

Subject: REQUEST FOR TASK ORDER PROPOSAL N39430-14-R-1409; PLANNING TASK ORDER

X001; ENLARGE TOP-LOAD RADIAL AT NAVAL RADIO TRANSMITTER FACILITY

AGUADA, PUERTO RICO

Section 00100 – Instructions to Offerors:

1. Planning Task Order (PTO) Number: X001

2. Issuing Office: NAVFAC EXWC

1100 23rd Ave., Bldg 1100 Port Hueneme, CA 93043-4301

3. Contract Specialist: Bill Hepler, (805) 982-2515, william.hepler@navy.mil

4. Description of Work: See Part 3.

5. Completion Date: The project is to be completed within 100 days (which includes 15 calendar days for submission of bonds), from date of award.

6. Location: Naval Radio Transmitting Facility (NRTF) Aguada is located on the west coast of

Puerto Rico, near the town of Aguada.

7. Inquiries: The Prime Contractor will submit all inquiries regarding the PTO to the POC listed in item 3, above, using the Request for Information (RFI) form provided as an attachment to the overall MACC RFP.

8. Pre-Proposal Conference and Site Visit: See overall MACC RFP for date for pre-proposal conference and site visit.

9. Proposal Due Date: Proposals for this PTO are due at the same date and time as the overall

MACC RFP.

10. Magnitude of Construction Project: In accordance with FAR 36.204, the estimated price of this project is between $500,000 and $1,000,000.

11. Davis-Bacon Wage Determination: Not applicable to this acquisition due to the work being performed in Puerto Rico.

12. Contract Type: Firm Fixed Price

13. Notice to Offerors: The availability of the Naval Radio Transmitter Facility will be based upon mission requirements. Offerors should anticipate that there may some delays in obtaining access to the facility after award. Price Proposals should make provisions for delays of approximately 3 months for the procurement of material and equipment. If such delays impact the critical path of the schedule, the Government will modify the completion date.

Section 00210 – Basis of Award and Evaluation Factors

1. Content of Proposal: A complete proposal consists of a signed cover letter stating submittal of an offer in response to this solicitation and a separate Technical and Price proposal volumes. The technical proposal shall not contain any cost/pricing information. The technical proposal will be incorporated into the contract at time of award.

2. Quantities: Submit One (1) hard copy original, and two (2) additional hard copies of technical proposals. Mark binders as “original” or “copy.” Submit the original Price proposal Volume.

IN REPLY REFER TO:

3. Evaluation Factors: The proposed planning task order (PTO) will be awarded to that responsible offeror whose proposal, conforming to the PTO RFP, represents the best value to the Government. To make a determination using the Best Value Trade-off approach, the Government shall evaluate each offeror on the following criteria:

Technical Approach: The offeror shall submit a narrative that demonstrates an understanding of the scope and presents the proposed approach to accomplish the requirements of the Project Program (Part 3) and General Requirements (Part 2), including relevant subcontractors; proposed means and methods; plans to mitigate potential problem areas and logistical issues. The Technical Approach should clearly identify any assumptions and/or deviations from the PTO RFP.

The number of pages shall not exceed three (3) pages total.

Basis of Evaluation: The offeror will be evaluated on the level of understanding of the requirements of the Project Program and General Requirements; the composition of the Offeror’s team; the technical merit of the proposed means and methods; the identification of potential problem areas and logistical issues, and the technical merit of any such mitigation plans.

Any assumptions or deviations that are in opposition to the PTO RFP may be rated lower.

Schedule: Offerors shall provide a Critical Path Method (CPM) Schedule limited to 30 activities, identifying critical path activities, milestones, durations and other important activities during post-contract award, design, fabrication, construction, and punchlist. The presentation shall clearly show the logic and sequence of events necessary for the successful execution of the project (assuming no delays as listed in section 00100 note 13).

The number of pages shall be limited to one (1) folded 11X17 sheet. The schedule proposed will be incorporated into the task order award.

Basis of Evaluation: The schedule will be evaluated to determine the whether the duration of the activities and the schedule logic is realistic, given the offeror’s proposed means and methods.

Schedules that demonstrate completion before the solicitation completion date, while adhering to all requirements delineated in the PTO RFP, may be rated higher.

Price: The Offeror shall submit the price in a separate sealed envelope: The Offeror shall submit using the attached Price Schedule. Offerors shall state the expiration date for the price proposal. The Offeror shall also submit a letter of “bondability” on the Surety’s letterhead stating the Offeror has the bonding capacity available to obtain performance and payment bonds if awarded this PTO. The Offeror shall also complete the Table of Major Definable Features of Work.

Basis of Evaluation: Price analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price: 1) Comparison of proposed prices received in response to the solicitation. 2) Comparison of proposed prices with the independent Government estimates, and/or 3) Comparison of proposed prices with available historical information.

The prices listed in the Major Definable Features of Work will not be evaluated, but will serve as the basis to adjust the task order price based on the quantities actually used, or to order additional quantities at the Government’s option.

4. Evaluation Decision: The relative order of importance of the non-cost/price elements is the technical elements are of equal importance to each other. When the proposal is evaluated as a whole, the combined technical elements are approximately equal to price.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price elements considered.

5. Award without discussion: It is the Government’s intention to evaluate proposals and award a task order without discussions with offerors, other than exchanges conducted for the purpose of minor clarifications. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, each initial proposal should contain the offeror’s best terms from a price and technical standpoint.

Section 00700 – Contract Clauses

In addition to the clauses included in the basic contract, which are incorporated by reference in full force, the following clauses are tailored for this PTO:

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

The Contractor shall be required to (a) commence work under this contract within 15 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 100 days after award. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $450.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

252.222-7000 RESTRICTIONS ON EMPLOYMENT OF PERSONNEL (MAR 2000)

(a) The Contractor shall employ, for the purpose of performing that portion of the contract work in Puerto Rico; individuals who are residents thereof and who, in the case of any craft or trade, possess or would be able to acquire promptly the necessary skills to perform the contract.

(b) The Contractor shall insert the substance of this clause, including this paragraph (b), in each subcontract awarded under this contract.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

NAVCON

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N39430

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N68732 Issue By DoDAAC N39430 Admin DoDAAC N39430 Inspect By DoDAAC N39430 Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N39430 Accept at Other DoDAAC N/A LPO DoDAAC N39430 DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

To be specified on each task order.

Geoff.dann@navy.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Blanca.yanez@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5252.228-9302 BID GUARANTEE (JAN 1996)

To assure the execution of the contract and the performance and payment bonds, each bidder/offeror shall submit with its bid/offer a guarantee bond (Standard Form 24) executed by a surety company holding a certificate of authority from the Secretary of the Treasury as an acceptable surety, or other security as provided in FAR Clause 52.228-1, "Bid Guarantee". Security shall be in a penal sum equal to at least 20 percent of the largest amount for which award can be made under the bid submitted, but in no case to exceed $3,000,000. The bid guarantee bond shall be accompanied by a copy of the agent's authority to sign bonds for the surety company.

(End of Provision)

5252.228-9305 NOTICE OF BONDING REQUIREMENTS (DEC 2000)

(a) Within _15_ days after receipt of award, the bidder/offeror to whom the award is made shall furnish the following bond(s) each with satisfactory security:

__X__ A Performance Bond (Standard Form 25). The performance bond shall be in a penal sum equal to 100% percent of the task order price.

__X__ A Payment Bond (Standard Form 25A). The payment bond shall be in a penal sum equal to 100% of the task order price.

(b) Any surety company holding a certificate of authority from the Secretary of Treasury as an acceptable Surety on Federal bonds will be accepted. Individual sureties will be permitted as prescribed in FAR 28.203 and FAC 5252.228 9300. Alternative types of security in lieu of furnishing sureties on performance and/or payment bonds will be permitted as prescribed in FAR 28.204, and will be held for at least one year after the completion of the contract. Additional bond security may be required as prescribed in FAR 52.228-2. Bonds shall be accompanied by a document authenticating the agent’s authority to sign bonds for the surety company.

(c) The contract time for purposes of fixing the completion date, default, and liquidated damages shall begin to run _15_ days from the date of award, regardless of when performance and payment bonds or deposits in lieu of surety are executed.

(End of clause)

Attachment PTO X001 A – Price Schedule

Base Proposal Amount (Lump Sum): $_________________________

Price includes all costs, including bonds.

Proposal Expiration Date: ____________________

Table of major definable features of work:

Cost to replace Aeolian vibration damper (Each): $_________________

Price includes, labor, material, equipment, but excludes overhead, profit, and bonds.

The prices listed in the Major Definable Features of Work will not be evaluated, but will serve as the basis to adjust the task order price based on the quantities actually used, or to order additional quantities at the Government’s option.

PART TWO

General Requirements

Design-Build

(See MACC for “Small Project Part 2 General Requirements”)

“Small Project Part 2, Attachment A”

Extend Top-Load Radials Naval Radio Transmitting Facility, Aguada, Puerto Rico

Small Project Part 2 - Page 1 of 21

Small Project Part 2 General Requirements

05/11

1. DEFINITIONS: As used throughout the contract, the following terms shall have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contractor: The term Contractor refers to both the prime Contractor and subcontractors, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor’s system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government’s program to evaluate the effectiveness of the Contractor’s quality control. The Government’s QA Program is not a substitute for the Contractor’s QC Program.

Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day; Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Contract: Contract or task order.

2. ORDER OF PRECEDENCE: NFAS Clause 5252.236-9312. In the event of conflict or inconsistency between any of the below described portions of the confirmed contract, precedence shall be given in the following order:

a. Any portions of the proposal or final design that exceed the requirements of the solicitation.

1) Any portion of the proposal that exceeds the final design.

2) Any portion of the final design that exceeds the proposal.

3) Where portions within either the proposal or the final design conflict, the portion that most exceeds the requirements of the solicitation has precedence.

b. The requirements of the solicitation, in descending order of precedence:

1) Standard Form 1442, Price Schedule, and Davis Bacon wage rates.

2) Part 1 – Contract Clauses.

3) Part 2 – General Requirements.

Small Project Part 2 - Page 2 of 21

4) Part 3 – Statement of Work/Project Program Requirements.

5) Part 6 – Attachments (excluding Concept Drawings).

6) Part 5 – Prescriptive Specifications, exclusive of performance specifications.

7) Part 4 – Minimum Materials, Engineering and Construction Requirements, exclusive of prescriptive specifications.

8) Part 6 – Attachments (including Concept Drawings).

3. POST AWARD KICKOFF MEETING (PAK): Prior to commencement of design, and within 21 calendar days of award, meet with representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor shall propose and gain acceptance for any critical path work activities requiring advance submittal and approval. If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR shall meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor’s key personnel shall attend at the expense of the Contractor. Key personnel are defined as the Project Manager, Superintendent, CQC representative(s), DOR, major subcontractors and specialized supplementary personnel.

The PAK includes partnering, held during normal work hours with the non-labor –related costs shared by both parties. Partnering is a structured process, as well as philosophy of doing business with Contractors and clients that recognizes common goals through communication and teamwork. It helps create an environment where trust and teamwork prevent disputes, foster good working relationships to everyone’s benefit, and facilitate the completion of a successful contract. If included in Attachment A, a Performance Assessment Plan that provides monthly performance feedback to the Contractor, will be discussed during the partnering session.

Key personnel will meet to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the PAK Meeting utilizing the NAVFAC Red Zone (NRZ) Checklist and convene the Facility Turnover Meetings once the project has reached approximately 75% completion or 3 to 6 months prior to Beneficial Occupancy Date (BOD), whichever comes first. The Contracting Officer’s Representative will lead the meetings and guide the discussions based on an agenda provided by the Government. The Facility Turnover effort shall fill in the NRZ Checklist including Contractor, Client, and NAVFAC Checklist Items and assign a person to be responsible for each item and a due date. The Contracting Officer’s Representative will facilitate the assignment of responsibilities and fill out the NRZ Checklist. The Contracting Officer’s Representative shall develop a Plan of Action and Milestones (POAM) for the completion of all Contractor, Client, and NAVFAC Checklist items.

4. DESIGN: Design is the work necessary to ensure functionality, quality, and safety for critical facets of the project. Special coordination requirements, such as for phone, LAN and cable, are included in Attachment A.

a. Provide work in compliance with the following design standards and codes, as a minimum. Government standards listed in this RFP take precedence over industry standards.

Small Project Part 2 - Page 3 of 21

This RFP references published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. The publications referenced form a part of this specification to the extent referenced.

The advisory provisions of all codes, requirements, and standards shall be mandatory;

substitute words such as “shall”, “must”, or “required” for words such as “should”, “may”, or “recommended,” wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the “authority having jurisdiction” shall be interpreted to mean Contracting Officer or Contracting Officer Representative. Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

The following list of codes and standards is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the RFP. Refer to Parts 3 and 4 for specific requirements within other UFC’s.

a) UFC 1-200-01, General Building Requirements

b) UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property

c) UFC 1-300-09N, Design Procedures

d) UFC 3-560-01, Electrical Safety, O&M

e) UFC 3-600-01, Fire Protection Engineering for Facilities

f) UFC 3-600-10N, Fire Protection Engineering

g) UFC 3-800-10N, Environmental Engineering for Facility Construction

h) UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

i) UFC 4-020-01, Security Engineering: Facilities Planning Manual

b. Part 3 contains the project description, functional and performance requirements, scope items, and expected quality levels that exceed Part 4. Part 4 identifies design criteria, verification requirements, and performance and quality requirements of products. See “Order of Precedence” paragraph in Part 2 for relationships between all parts of this RFP.

c. Provide professional registration and design signing and stamping requirements per requirements of UFC 1-300-09N, Design Procedures.

d. See Attachment A for project-specific submittal requirements.

5. FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS: Work shall comply with applicable criteria identified herein and Attachment A. Any project including work on means of egress, fire rated elements, Fire Suppression, Mass Notification, or Fire Alarm Systems shall require the services of a Registered Fire Protection Engineer per Attachment A.

a. Final Life Safety/Fire Protection Certification Documentation: Unless otherwise specified in Attachment A, provide certification that all life safety and fire protection features and systems have been installed in accordance with applicable criteria, the contract documents, approved submittals, and manufacturer's requirements. This certification shall summarize all life safety and fire protection features.

Small Project Part 2 - Page 4 of 21

6. QUALITY CONTROL: Maintain quality control for and inspect all work under the contract.

The DOR, as a member of the Contractor QC organization, shall remain directly involved during the construction process. For certain projects, the Quality Control Manager, Superintendent, and Site Safety and Health Officer may be combined – see paragraphs 6 and 34 in Attachment A. Further QC requirements are identified in Attachment A.

a. Submit a QC Plan for Government review and acceptance. The QC plan shall include the following:

1) NAMES, QUALIFICATIONS and RESPONSIBILITIES: For each person in the QC organization (design and construction).

2) OUTSIDE ORGANIZATIONS: Outside organizations, including architectural and consulting engineering firms and a description of the services these firms will provide.

3) INITIAL SUBMITTAL REGISTER (DESIGN & CONSTRUCTION): Include submittal reviewer, estimated date of delivery, and identify which design submittals require Government approval prior to construction, and which construction submittals require DOR or Government approval prior to construction.

4) TESTING LABORATORIES: Accredited laboratories as applicable.

5) TESTING PLAN AND LOG: Tests required, referenced by specification paragraph number requiring the test, frequency, and person responsible for each test.

6) LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, and has the same control requirements and work crews.

7) COMMUNICATION PLAN: Provide a plan for key decisions and possible problems the Contractor and Government may encounter during the design phase of the project. Communication Plan shall indicate the frequency of design meetings and what information is covered in those meetings, key design decision points tied to the Network Analysis Schedule and how the DOR plans to include the Government in those decisions, peer review procedures, interdisciplinary coordination, design review procedures, and comment resolution.

b. QC Manager Responsibilities:

1) Participate in the Post Award Kick-off, Partnering, Design Development and Coordination Meetings and Production Meetings.

2) Ensure that no construction begins before the DOR has signed and stamped the design for that segment of work, and design and construction submittals are approved as required in Attachment A and the QC Plan.

3) Immediately stop any work that does not comply with contract plans and specifications, and direct the removal and replacement of any defective work.

4) Prepare QC Reports.

5) Hold biweekly QC meetings with DOR, Superintendent and Government technical team; participation shall be suitable for the phase of work.

6) Ensure that safety inspections are performed. Attend weekly Toolbox meetings.

7) Maintain submittal log.

Small Project Part 2 - Page 5 of 21

8) Maintain updated as-built drawings on site.

9) Maintain testing plan and log. Ensure that all testing is performed per contract.

10) Maintain deficiency log on site, noting dates deficiency identified, and date corrected.

11) Certify and sign statement on each invoice that all work to be paid under the invoice has been completed in accordance with contract requirements.

12) Perform Punch-out and Pre-final inspections, and participate in Final Inspections.

Establish list of deficiencies; correct prior to the Final inspection.

13) Ensure that all required keys, operation and maintenance manuals, warranty certificates, and the As-built drawings are submitted to the Contracting Officer.

c. Use the Three Phases of Control process for construction QC.

1) Preparatory Phase: Review all applicable documents for compliance with all applicable laws, codes, regulations, and the requirements of the contract, including contract drawings and specifications. Determine requirements for testing and certification. Review submittal approvals for materials, equipment, shop drawings, and applicable methods of construction and installation. Include all Preparatory Phase items in the QC Report.

2) Initial Phase: Observe and inspect the initial portion of the work performed under a DFOW to establish the quality of the workmanship, resolve conflicts in construction, ensure that testing is done and certified as required, and to check all work procedures to ascertain the work is in conformance with required safety requirements. Record and report nonconforming work and work not of acceptable quality and requiring correction or rework. Include all Initial Phase items, along with initial phase checklist and, in the QC Report.

3) Follow-Up Phase: Occurs at the completion of each DFOW. Ensure the work is in compliance with contract requirements, quality of workmanship for all work is maintained, and all work performed meets safety requirements. Include all Follow-Up Phase items, including date, in the QC Report.

d. The QC Manager must posses a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training.

7. SUBMITTAL PROCESS: Provide to the Government submittals as listed. See Paragraph 4, DESIGN, and Attachment A for specific design and construction submittal format and approval and surveillance requirements. Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

a. QC Plan, prior to Design/Construction (may be phased).

b. Design and construction submittals, prior to construction, approved IAW QC Plan, The DOR or QC Specialist is the approving authority for submittals unless otherwise indicated in Attachment A.

c. DOR-approved design and construction submittals identified in Attachment A for Government surveillance (typically Fire Protection system and Life Safety submittals).

Stamp the submittals “FOR SURVEILLANCE ONLY.” Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

Small Project Part 2 - Page 6 of 21

d. Material Safety Data Sheets (MSDS) as applicable.

e. Schedule: Provide detailed design schedule and preliminary construction schedule, due prior to PAK.

f. Environmental Protection Plan, prior to start of the work.

g. Contractor Safety Self-Evaluation Checklist.

h. Accident Reports – submit if incidence occurs.

i. Safety Submittals: Per Paragraph 34 and Attachment A, prior to construction.

j. Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction.

k. Budget Management Summary: Per Attachment A.

l. Record Drawings, due at Beneficial Occupancy

m. Operation and Maintenance Information: Per Paragraph 23, Part 2 Attachment A, and Part 4. Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.

n. Licenses and Permits: Per Attachment A and Part 4.

o. DD Form 1354: For all new construction, demolition, and any construction on an existing facility that adds new parts, items, or systems that are not maintenance or repair; e.g.

replacement of windows, replacement of roofs, replacement of an exterior utility, adding an AC system, adding exterior lighting, the DOR shall prepare DD Form 1354 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY, in accordance with UFC 1-300-08, available at http://65.204.17.188/report/doc_ufc.html. Submit form for Government approval a minimum of 30 calendar days prior to final acceptance of work.

8. SUPERVISION: The Contractor shall have a supervisor fluent in English on the job site during working hours. Additional requirements per Attachment A.

9. SCHEDULE: Provide Design and Construction Schedule adequate for Contractor to efficiently manage project and for Government to efficiently manage QA and scheduling interfaces.

Include construction phasing and any work restrictions (such as occupied spaces, special hours, potential work disruptions). Schedule shall contain DFOWs and dates for completion of each task including material procurement, and construction activities. Update the schedule at least monthly;

use 3-week look-ahead for each QC meeting.

10. BUDGET MANAGEMENT: The Contractor shall be responsible for budget management throughout the entire project. It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control. When required in Attachment A, develop a Budget Management System for each phase of the design.

11. PRECONSTRUCTION CONFERENCE: Prior to construction or demolition start, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction http://65.204.17.188/report/doc_ufc.html

Small Project Part 2 - Page 7 of 21 schedule, labor provisions and other construction phase contract procedures. The Preconstruction Conference shall reinforce partnering philosophy initially established during the PAK.

12. ACCESSIBILITY: Provide barrier-free design in accordance with the requirements of the DEPSECDEF Memorandum "Access for People with Disabilities" dated Oct 31, 2008. The memorandum updates the DoD standards for making facilities accessible to people with disabilities.

The US Access Board issued an update of the accessibility guidelines which the DEPSECDEF Memorandum implements with military unique requirements specified in the memorandum attachment. The new DoD, "ABA (Architectural Barriers Act) Accessibility Standard" (DoD ABAAS) and the DEPSECDEF Memorandum are located at http://www.access-board.gov/ada%2Daba/aba-standards-dod.cfm .

13. CONTRACTOR’S PRODUCTION REPORTS: Submit Contractor Production Reports on forms furnished for this purpose. Complete the reports weekly unless otherwise requested by the Contracting Officer. Reports shall include:

a. Worker hours by classification, move-on and move-off of construction equipment furnished by the prime, subcontractor or the Government, and materials and equipment delivered to the site.

b. Safety meetings, checks and inspections.

c. Disposition of Construction Waste Material: Per Environmental Protection Plan.

d. Design and Construction Services: Including, but not necessarily limited to:

1) Check all Contract Documents for correctness and correlation. If the Contractor notes any discrepancy or ambiguity, immediately notify the COR.

2) Examine the work site as to conditions affecting the work. Field verify the site and scope of work, including but not limited to the measurement and location of all significant items required to perform the work. Failure by the Contractor to familiarize oneself with available information regarding these conditions shall not relieve the Contractor from the responsibility of successfully completing the work.

14. SCHEDULE OF PRICES: Submit on forms furnished by the Government. The initial schedule of prices may be preliminary for construction activities until the design is developed.

Include a detailed breakdown of the contract price, with quantities for each kind of work. Include General Conditions, profit, and overhead in the unit prices. Break down into design and each construction category if stated in Attachment A. The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved Schedule of Prices.

15. CONTRACTOR INVOICES: Contractor requests for payment shall conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27.

a. Content of Invoice: Requests for payment in accordance with the terms of the contract shall consist of the following: (If NFAS Clause 5252.232-9301 is present in the contract, documents shall be provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but you may have an unlimited number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it shall be provided as instructed by the contracting officer). If http://www.access-board.gov/ada-aba/aba-standards-dod.cfm http://www.access-board.gov/ada-aba/aba-standards-dod.cfm

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NFAS Clause 5252.232.9301 is not present in the contract, follow the invoicing instructions provided in the contract.

1) Contractor's Invoice on NAVFAC Form 7300/30, which shall show, in summary form, the basis for arriving at the amount of the invoice.

2) Contractor's Monthly Estimate for Voucher (LANTNAVFACENGCOM Form 4- 4330/110 (New 7/84)), with subcontractor and supplier payment certification.

3) Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).

4) Updated copy of submittal register.

5) Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

6) Network mathematical analysis.

7) Contractor Safety Self Evaluation Checklist (original)

8) Final release (for final payment only)

b. Payment:

1) Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

a) Defects in material or workmanship.

b) Claims the Government may have against the Contractor under or in connection with this contract.

c) Contractor's failure to submit an updated schedule.

d) Payroll violations.

e) Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

2) Payments may be made for materials, stored off construction sites, under the following conditions:

a) Conditions described in Attachment A.

b) Materials adequately insured and protected from theft and exposure.

c) Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as steel, machinery, pipe and fittings and electrical cable are acceptable, but items such as gypsum board; glass, insulation and wall covering are not.

d) Materials in transit to the job or storage site are not acceptable for payment.

e) Conditions specified in FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

16. PROTECTION OF GOVERNMENT PROPERTY: Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original

Small Project Part 2 - Page 9 of 21 condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

c. Preserve the natural resources in accordance with the approved environmental protection plan.

17. EXISTING UNDERGROUND UTILITIES: Verify on-site utilities and have them marked out by a utility locator service prior to the start of construction. Where existing piping, utilities, oil and gas lines, and underground obstructions of any type that are to remain are indicated in locations to be traversed by new piping, ducts, and other work provided herein, and such are not indicated or specified to be removed, the elevations of the existing utilities and obstructions shall be determined before the new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Obtain required dig permits and notify the Contracting Officer 21 calendar days prior to any excavation. Refer to Attachment A for specific station requirements.

18. LICENSES/PERMITS: Obtain all appointments, licenses, and permits required to perform work under this contract at no additional expense to the Government. See "Permits Record of Decision" (PROD) form for list of permits. Comply with all applicable federal, state, and local laws, and base regulations and procedures. Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer (see FAR 52.236-7, Permits and Responsibilities). Coordinate permit applications with Navy or local environmental office.

The contractor shall submit a complete PROD form with the first design submittal package. A blank PROD form can be obtained at the Download Tab of Part 6 of the NAVFAC Design-Build website at the following link http://www.wbdg.org/ndbm/Download/Download.html?Tab=Download. Contractor shall determine correct permit fees and pay said fees. Copies of all permits, permit applications, and the completed PROD form shall be forwarded to the Government’s Civil Reviewer and Environmental Reviewer.

Contractor is exclusively responsible for his full compliance with patent laws and shall affirm that the company is licensed to use equipment and processes the company shall employ in this project.

19. CONTRACTOR WORK SITE: Limit use of the premises for work and for storage of material and equipment associated with the contract. Unless otherwise specified or separately agreed to, Government owned material handling equipment, transportation equipment or general tools will not be available for Contractor’s use. Clean work area daily and after completion of the work, removing all loose debris and disposing of all non-permanent materials IAW the contractor’s Waste Management Plan.

a. Temporary Facilities: The Contractor may provide his own office facilities; coordinate and obtain advance approval from the Contracting Officer. Provide and maintain suitable sanitary facilities within the construction limits of the contract. Dispose of sanitary waste in accordance with the applicable laws, and local regulation.

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b. Contractor-Furnished Equipment: Equipment is subject to the inspection and approval of the Contracting Officer, prior to and during the life of the contract. All equipment and vehicles shall display readily visible Contractor identification markings. Relocate stored Contractor equipment which may interfere with operations of the Government or with others on-site.

c. Contractor-furnished Material: Protect and secure products stored at this site.

1) All replacement units, parts, components, and materials to be used in the maintenance, repair and alteration of facilities and equipment shall be new and compatible with the existing equipment on which it is to be used, and shall comply with applicable Government, commercial, or industrial standards such as Underwriter’s Laboratories, Inc., and National Electrical Manufacturers Association.

2) In addition, submit a current certificate recognized by the State or local authority that states the Contractor has completed at least 10 hours of training in backflow preventer installations.

20. TEMPORARY UTILITIES:

a. The Government will provide water and power in reasonable quantities at the prevailing rates.

b. All labor, material, and equipment necessary to affect temporary utility tie-ins, including transformers if necessary, shall be at the expense of the Contractor and under the surveillance of the Contracting Officer.

c. The Contractor shall be responsible for any damages to Government, private or public facilities and property that may result from the installation and removal of these temporary utility tie-ins. Corrections and repairs shall be made at the Contractor’s expense.

d. The actual location and installation of the temporary tie-in, together with any interruptions of utilities systems, shall be identified and approved by the Contracting Officer prior to execution. Notify the COR and Station Utilities 15 calendar days prior to any tie-ins.

e. Permanent utility systems, when indicated, will be available for tie-in.

f. Telephone and Data Service: Make arrangements with local telephone company, NMCI and other pertinent base communication departments.

g. Maintain utility services to existing facilities surrounding the site at all times during construction.

h. Contractor shall install and certify back flow preventers on all connections to the potable water supply system.

21. ENVIRONMENTAL CONTROLS AND PROTECTION

Unforeseen Hazardous Conditions: Do not disturb hazardous materials and report condition immediately to the Contracting Officer potentially hazardous conditions that are uncovered or the Contractor becomes aware of that have not been identified in the RFP. This includes hazardous components and materials and contamination (see UFC 3-800-10 for more information). This includes conditions that are not only hazardous to humans but wildlife, marine life and the environment. Stop work in the area of the questionable material or condition until identification and direction is provided.

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22. WASTE MANAGEMENT: Develop a Waste Management Plan that identifies all recyclable material and disposal methods for all material. Contractor shall reduce, recycle or salvage as much waste material as possible with a goal of diverting at least 50% of construction waste from landfill.

Address waste reduction, recycling and salvage as part of the waste management plan. Report volume or weight of disposed and recycled materials. The Contractor is responsible for removing and disposing of all waste materials generated. Consider all material recyclable or reusable, unless clearly demonstrated the material requiring disposal is waste material.

23. RECORD DRAWINGS AND OPERATION & MAINTENANCE (O&M) DATA: Furnish hard copy and electronic format for all as-built and O&M information. Record drawings shall incorporate all changes to the approved final design. Provide O&M data for as-built products, materials, and equipment, including data sheets, test reports, warranties, certificates, list of spare parts suppliers for all pieces of equipment, and approved construction submittals. Refer to Attachment A.

24. WARRANTY: Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after the completion and acceptance of the repair. For warranted items, furnish the manufacturers’ original written warranty accompanied by a copy of the supplier’s receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number.

25. PERFORMANCE EVALUATIONS: The evaluation will take into account all aspects of the Contractor’s performance, including evaluations from Performance Assessment Plans when included in Attachment A. Performance evaluations may be completed any time during the contract.

The Government will provide a copy of the performance evaluation and an opportunity to discuss the evaluation. The performance evaluations will have an impact on the award of future contracts.

26. WORK HOURS, ACCESS AND PASSES: All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access the jobsite. Nothing in the contract shall be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station.

Coordinate with the Contracting Officer for specific security and access requirements.

a. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

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b. Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime contractor). All Contractor employees shall obtain the required employee and vehicle passes. Each employee shall wear the Government issued badge over the front of the outer clothing. Failure to obtain security and base access passes shall not be a cause for contract performance time extension. The Contractor shall immediately turn in all terminated employee’s badges to the issuing office.

1) Personnel will be issued appropriate identification badges when the Contractor submits, in writing on company letterhead, a list indicating that all individuals are bona fide employees. Employees shall complete questionnaires and other forms as required for security. Allow 14 calendar days for background checks and processing. The list shall contain the following information:

f) Name of employee

g) Social Security Number

h) Date of Birth

i) Place of Birth

j)…