N3220521R4014 Amendment 0003.docx

N3220521R4014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

C – 2 List of Standard WIs included for this solicitation:

CATEGORY “A” WORK ITEMS

CATEGORY “B” WORK ITEMS

ACRONYM TABLE

CONUS

CPARS

Contiguous United States Contractor Performance Assessment Reporting System

PDF

PII

Portable Document Format Personally Identifiable Information

SCOPE OF WORK

1. The contractor shall prepare for and accomplish the VR, overhaul, or alterations of the USNS WILLIAM MCLEAN (TAKE-12) as specified herein and IAW the WI package as provided in Attachment J-1 – WI Package (Specifications). Unless otherwise specified, all work shall be performed at the contractor’s shipyard.

2. In performing the WIs specified, the contractor shall be responsible for all of the following related work (in case of a discrepancy, the terms and conditions stated in the WIs take precedence over the following terms and conditions):

a. Providing the necessary management, procurement, production, testing, technical capability and resources, and quality assurance services.

b. Ensuring the timely procurement of CFM/CFP and the timely reporting, receipt, storage, installation, and accountability of GFM/GFP IAW FAR 52.245-1 and DFARS 252.211-7007, 252.245-7001, 252.245-7002, 252.245-7003, and 252.245-7004.

c. Using progress measurement systems to determine the physical progress of completed work for each of the elements in the scheduling plan, including material and manpower control, engineering, production, tests and trials IAW the CDRL and the contractor's own Technical Proposal, and the WI package. The progressing system shall permit a direct comparison of the physical progress of completed work to the planned performance measurement baseline for each of the elements in the scheduling plan.

d. Using management procedures and systems to identify behind-schedule conditions and unfavorable schedule variances based on the TPSN submitted with the contractor’s proposal. The applied procedures and systems shall provide timely identification of scheduling problem areas to permit prompt management action to correct unsatisfactory conditions.

e. Developing a performance milestone schedule/critical path chart to measure scheduled performance. Deviations from the milestone schedule/critical path chart dates in WI 0013 must be submitted to and approved by the KO. A performance milestone schedule and critical path chart shall be developed and submitted IAW the WI Package. The performance milestone schedule shall include and clearly identify primary and parallel critical paths. The resource loaded performance milestone schedule shall include, at a minimum, those milestones identified in WI 0013.

f. Using approved quality control procedures as required by this contract and the WI package to ensure procured material and performed production work conforms to the required quality standards.

g. Ensuring the ship's equipment and systems remain configured to existing baselines with regard to procured material, production work, and software.

h. Applying stringent configuration control procedures to ensure that configuration baselines are maintained for procured material and production work.

i. Providing for staging and storing of material (both Government-furnished and contractor-furnished) and LLTM for use in the availabilities from the date of award.

j. Managing all subcontractors’ performance during the availability. Ensure subcontractor work is to the same quality and standards as expected from the prime contractor. Develop and maintain a subcontractor management plan. The plan shall ensure that all communication and control of subcontractors is maintained by the prime contractor.

k. Employing good judgment and sound engineering practice and principles, particularly when WIs do not describe all details of accomplishing the work. The contractor shall be expected to have, either organically or through subcontractors, access to competent engineers who have a history of working solutions in a maritime environment.

3. Contract work shall be performed by an eligible contractor as defined below.

a. The contractor shall be capable of performing the full scope of the requirement stated herein within its own facilities, utilizing its own shop(s) and work force, or be capable of subcontracting for these elements beyond its managerial, technical, or physical capability or capacity. The contractor shall assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. The contractor shall be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/offship production and component/system testing and trials. The contractor shall provide industry certifications such as: MSRA, ABR, or ISO Certification that would further emphasize the contractor's ability to perform the work. To be determined responsible, the contractor shall submit acceptable evidence to demonstrate its ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and/or subcontractors) at the time of award. The contractor’s proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award:

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value, and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating, and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control, and subcontractor control.

2) Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. The offeror shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package.

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance, and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards.

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage, and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage, and disposal. Appropriate state/federal agency-issued hazardous waste generator number. Disposal records which indicate type of material, date, and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

· Pier, with services in place, accessible to the CLASS size ship for berthing

· Structural Shop

· Machine Shop

· Pipe Shop

· Electrical/Electronic Shop

· Carpentry Shop

· Rigging Equipment

· Dry-dock – when required for docking of vessel in performance of the specification

11) Agreements. To be determined responsible, a prospective contractor must possess an MSRA, ABR or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate its ability to obtain required resources.

c. The government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities and facilities prior to award.

4. Asbestos removal requirements.

a. During the performance of this contract the contractor and subcontractors may be required to perform work which involves the removal or disturbance of asbestos or asbestos-containing products. This requirement applies to each instance of asbestos removal or disturbance.

b. The contractor shall comply with the precautions required in 29 CFR 1910.1001, 29 CFR 1926.58 and 40 CFR Part 61 and all other applicable Federal, state, and local restrictions. The contractor shall forward a copy of all required notices, licenses and permits to the KO immediately upon issuance or receipt.

c. The latest change to the Federal, state, and local regulations in effect at the time of issuance of the contract shall govern. Compliance with these regulations is mandatory and is necessary to protect the employees of the contractor and Naval personnel from exposure to asbestos fibers in excess of the OSHA Action level airborne concentration (currently 0.1 f/cc of air).

d. During removal or disturbance, the contractor shall control airborne asbestos concentrations outside the removal boundary to less than 0.1 f/cc at all times.

e. After removal or disturbance is complete, the areas within the removal boundary shall not be released for re-occupancy until clearance air sampling demonstrates these spaces have concentrations of asbestos less than 0.1 f/cc.

f. In all respects, the performance of air sampling and analysis shall be performed IAW the OSHA Reference Method (Appendix A of 29 CFR 1910.1001), with the following additional specifications:

1) Aggressive clearance sampling shall be performed on 25 mm cassettes at 2.0 liters per minute for a minimum of four (4) hours.

2) In performing the clearance sampling, the pump shall be placed within the compartment where the removal or disturbance occurred. When this operation is conducted in a multilevel space, at least one pump shall be placed on each level.

3) Air sampling shall be performed by a person competent in sampling procedures and overseen by a CIH by the ABIH.

4) Laboratory analysis of samples shall be performed by a participant in the AIHA PAT Program rated proficient for asbestos and air.

g. Personal sampling shall be conducted using breathing zone air samples which are representative of the 8-hour TWA exposure of each individual. Samples shall be collected and analyzed using the OSHA Reference Method contained in either 29 CFR 1910.1001 (as amended) or 29 CFR 1926.58 (as amended).

h. The contractor agrees to indemnify MSC for any fines assessed by Federal, state, or local agencies, for the contractor's failure to properly follow applicable regulations.

i. The contractor shall insert this instruction in all subcontracts entered into under this contract.

5. Post-award substitution of any major subcontractor should not be effected unless the proposed substitution is submitted to the KO and official approval is obtained. The post-award substitution or insertion of a second-tier subcontractor will be treated in the same manner as the substitution of a major subcontractor and requires specific approval by the KO.

6. Substitution of key personnel.

a. The contractor agrees to assign to this contract those persons identified as key personnel who are necessary to fulfill the requirements of this contract and whose resumes were submitted with the proposal. No substitution of key personnel shall be made except IAW these instructions.

b. All proposed substitutions must be submitted, in writing, at least seven (7) days in advance of the proposed substitutions to the KO and must provide the information required by paragraph “c” below.

c. All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the KO. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of the approval or disapproval thereof.

7. It is anticipated the ship will arrive at the contractor’s yard on or about 09 August 2021. All work shall be completed in no more than 76 calendar days from the actual start date designated by the Government at the time of contract award.

8. The place of performance for this contract shall be the contractor’s facility.

9. This award consummates the contract, which consists of the following documents: (a) the Government’s solicitation and your final proposal revision submitted on {date} inclusive of all discussion and clarification responses and (b) this award/contract.

SECTION J - LIST OF DOCUMENTS, EXHIBITS & OTHER ATTACHMENTS

The following have been added by full text:

REQUEST FOR CLARIFICATION #2

MILITARY SEALIFT COMMAND

N3220521R4014

Request for Clarification

SPECIFICATION ITEM NO.: 0957

PARAGRAPH / SECTION NO: 7.1 + 7.3

TITLE: PROPELLER CLEAN AND POLISH

QUESTION: The paragraphs identified require the propeller to be polished in accordance with Reference 2.1. Reference 2.1 provides a description of cleaning processes but no qualifying standard for polishing. Paragraph 7.5.22.3 of Work Item 0903 requires the propeller to be cleaned and buffed to bright metal. Please provide the qualifying standard for polishing the propeller? Are we to polish and buff the propeller?

ANSWER: WI #957 polish, clean, propeller supersedes the requirement found in Para 7.5.22.3.

Para 7.3.1 of WI #957 describes the standards to achieve a clean and polished propeller. Bare metal/free from growth, scaling, fouling is desirable in order to inspect defects and accomplish satisfactory NDT.

SPECIFICATION ITEM NO.: 0003

PARAGRAPH / SECTION NO: 2.2.2

TITLE: APPROACH BERTH AND MOORING

QUESTION: Paragraph 2.2.2 refers to Enclosure “MSC Ship Notional Arrival Conditions”. Enclosure 2.2.2 does not list notional arrival conditions. Paragraph 7.4.1 of Work Item 0011 requires a minimum of 3’ clearance under the vessel. Work Item 0003 requires a drawing to be provided with our bid that shows the vessel sitting at our pier with sufficient water to meet the requirements (3’ clearance).

Will MSC provide the “notional arrival conditions” in sufficient time to allow the contractor to submit a completed bid proposal?

ANSWER: Notional arrival conditions shall be an estimate; Length: 689' (210 M), Breadth: 105.7' (32.2M), Draft Full Load Mean: 30.58' (9.32M), Expected arrival draft: Fwd- 24'-2" Aft- 26-2".

CTR shall provide mooring/depth charts for their proposed piers and dock approaches per 7.3.3, and updates per para 7.3.2

SPECIFICATION ITEM NO.: 0011

PARAGRAPH / SECTION NO: 7.1.10.2, 7.1.18.7, 7.6.1.5

TITLE: T-AKE FURNISH GENERAL SERVICES

QUESTION: Paragraph 7.1.10.2 requires the inclusion of 1,000 gallons of sewage effluent per day when reduced crew is berthing onboard the vessel. How many days will the reduced crew be berthing onboard the vessel? Should we assume that no sewage will be generated during all other times during the availability? Paragraph 7.1.18.7 + 7.6.1.5 allow for “final” bilge cleaning as well as disposal of 100,000 gallons of bilge water. In the past, the paragraph that directs the contractor to pump the bilges on a regular basis immediately precedes the paragraph that list the quantity of bilge water disposal to allow for. If there is no requirement to maintain the bilges in a clean condition, why is there a requirement to dispose of bilge water? In the past the initial cleaning of the bilges is covered in Work Item 0021. Since there is no requirement for an initial cleaning of the bilges, are we to assume that the vessel will enter the shipyard with cleaning bilges?

ANSWER: - For bidding purposes assume crew will move off upon arrival. Crew move on milestones are outlined in WI #0013, para 7.2.8 for calculating sewage/services. -Bilges are to be maintained per para 7.4.7 of WI #011 and para 7.4.3 of WI #0016. Para 7.7.1 describes bilge maintenance/cleaning of WI #0021.

SPECIFICATION ITEM NO.: 0021

PARAGRAPH / SECTION NO: 7.3

TITLE: CLEAN AND GAS FREE TANKS, VOIDS, AND COFFERDAMS

QUESTION: The paragraph identified above lists the quantity of lube oil to have the capacity to store as “342.5 tons (10,000 gal)”. We have taken the “tons” to equal metric tons and the “gal” to equal gallons. 342.5 (metric tonnes) tons of oil at approximately 307.86 gallons per ton (crude oil) would equal 105,442 gallons. 10,000 gallons at 8 pounds per gallon (rough estimate not knowing the exact type of oil) would equal 80,000 pounds and 80,000 pounds divided by 2,000 pounds (standard ton) would equal 40 tons. Please clarify the quantity of oil storage capacity that should be allowed for in our bid proposal?

ANSWER: For Bidding Purposes, we are using 32 GAL / Ton, please use 10,000 Gals.

SPECIFICATION ITEM NO.: 0090

PARAGRAPH / SECTION NO: 7.5.2

TITLE: LEVEL I DAILY COVID-19 PREVENTION AND CONTROL SERVICES REV M

QUESTION: Two different hours allotments are identified in the work item (6,000 + 20,000).

Please clarify?

ANSWER: CTR shall bid 6,000 man hours and $100,000 material costs. Any excess or underutilization shall be subject to a change order.

SPECIFICATION ITEM NO.: 0102

PARAGRAPH / SECTION NO: 3.1

TITLE: TANK COATING PRESERVATION

QUESTION: The quantities listed in paragraph 3.1 for each of the four (4) tanks vary significantly from the quantities listed in paragraphs 7.3 and 7.4. Please clarify? Is the Cargo Fuel Tank identified as TANK NO 1-C-0 in paragraph 3.1 the same tank identified as Tank Number 4-24-0 in enclosure 2.2.1 of Work Item 0021?

ANSWER: Para 3.1 is the TOTAL square footage of each tank, Para 7.3/7.4 is the estimated sq ft of coating repairs. Cargo Fuel Tank 1C is the tank label, located at FR 4-24-0.

SPECIFICATION ITEM NO.: 0304

PARAGRAPH / SECTION NO: 2.2 + 2.3

TITLE: CARGO HOLD LED LIGHT RETROFIT

QUESTION: Please provide the references at paragraphs 2.2 and 2.3? Please provide any additionally available information for materials listed in 3.2.1 – 3.2.4 such as manufacturer, model number, known source of supply, etc.?

ANSWER: References shall be provided. Recommended Sources include:

Energy Focus Inc

32000 AURORA RD SOLON OH 44139

440-715-7535 (DESK)

GR TGRINDSTAFF@ENERGYFOCUS.COM

Or

Atlantic Diving Supply

621 LYNNHAAVEN PKWY STE 400 VIRGINIA BEACH VA 23452

757-416-6329

JJONES@ADSINC.COM

SPECIFICATION ITEM NO.: 0518A

PARAGRAPH / SECTION NO: ALL

TITLE: HTFW COOLER CLEANING AND INSPECTION

QUESTION: Category A Work Item 0518A was provided with the solicitation but has not been included in the J-2. There is a Category A Work Item 0518B that is different from 0518A that is included in the J-2. Please clarify?

ANSWER:

Work item 518A has been removed and superseded by 518B.

SPECIFICATION ITEM NO.: 0907

PARAGRAPH / SECTION NO: ALL

TITLE: POLISH BOW THRUSTER PROPELLER

QUESTION: Category A Work Item 0907 requires the bow thruster propeller to be polished and NDT. Category A Work Item 0905B – Paragraph 7.4 removes the propeller and Paragraph 7.5 cleans and buffs the propeller blades and cap and Paragraph 7.6 NDT the propeller. Are we to polish and NDT the propeller twice?

ANSWER: WI #907 shall be removed from the solicitation.

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