PreProposalBrief.pdf

Good morning

On behalf of the Pacific Missile Range Facility and the Naval Supply Systems Command’s Fleet Logistics Center at Pearl Harbor, welcome to the Pre-Proposal Briefing for Solicitation N0060417R3005 for PMRF’s Range Operations Support and Base Operations Support Procurement.

I’m Greg Lung, the contracting officer for this procurement.

This briefing is meant to highlight specific items on the Solicitation. Offerors are advised to read and address the Solicitation and any amendments in their entirety.

Questions need to be submitted in accordance with the Solicitation. So please e-mail any questions you may have using the J-L02-01 to the e-mail address in L.2. With amendment 0002 we uploaded a PDF form version of the J-L02-01 which you may find to be easier to use than the word version.

This briefing including the narrative script will be posted to the Navy Electronic Commerce Online website.

After this Pre-Proposal Briefing, pre-registered persons will be allowed to attend the site visit which will cover Makaha Ridge, Koke’e, and Port Allen. We will meet at the Waimea Ball Field just down the road from here. Only persons on the authorized list will be allowed on the site visit.

Please be aware that not all of the buildings that you see at these sites have a BOS requirement that is being evaluated in the Solicitation up to Amendment 0002. An example is the Air Force Facility at Koke’e which may be addressed by a post-contract award Base Service Request.

Day 2 starts bright and early at the Waimea Ball Fields. Participants will be checked in at 0800. The bus will leave promptly at 0820 for the Main Base Site Visit. Once again, only persons on the authorized list will be allowed to participate in the Site Visit.

No questions associated with the Solicitation will be accepted during either site visit.

Please submit your questions in accordance with L.2.

This Slide just summarizes the question issue. Please submit questions in accordance with the procedure cited in the Solicitation. Use the J-L02-01 form. E-mail the form to PMRF underscore ROS hyphen BOS at Navy dot mil. Questions received by July 18th 2019 will be answered.

Please continue to monitor the Federal Business Opportunities and Navy Electronic Commerce Online websites for amendments and information postings. If at some later date the Government should deem it necessary to extend the proposal due date, it will be accomplished via an Amendment.

Proposals are currently due by 1 PM Local on July 31st 2019.

The delivery address is verbatim out of L.1 of the Solicitation. If firms would like to hand carry their proposals please see L.1. for instructions for requesting Base Access.

Building 475 is pictured on the this slide.

In May, we received approval to proceed with a Single Award Indefinite Delivery, Indefinite Quantity contract.

I am going to cover the CLINs briefly. The contract is significantly different in many ways to its predecessor, Contract N0060409D0001.

Basically, the contract has 3 CLIN types, Firm Fixed Price, Cost plus incentive Fee and Cost Reimbursement. Base Sustainment, Phase-in/out, and Base Operations are firm fixed price.

Range Operations is covered by Cost plus incentive fee and cost reimbursement.

Performance Work Statement (PWS) 3.2 Base Sustainment requirements primarily provide public works type work. CLINs 0200 and 1200 cover CNRH funded requirements. Please see the Solicitation and PWS 3.2 attachments for more information. Buildings that are funded by CNRH should be marked accordingly within the attachment. Buildings funded by other sources should also be identified on the attachments. Four Base Service requests covering some of these reimbursable requirements are covered by CLINs 0210-0213 and 1210-1213.

CLINs 0205 and 1205 cover CNRH funded Facility Sustainment due to a higher standard.

CLINs 0250 and 1250 cover future construction projects.

CLIN 0300 will cover phase-in costs for the successful offeror to mobilize for full performance. CLIN 1300 provides for de-mobilization starting within the final 12 months of the contracts option period.

CLINS 0410 through 0470 and 1410 through 1470 cover Base Operations requirements.

Offerors should read through PWS 3.4 and attachments to determine the service and coverage (for example 24-7 operations) associated with each CLIN.

CLINs 0500, 0600, 1500, 1600 address Range Operations requirements CLINs 0500 and 1500 are COST-PLUS-INCENTIVE- FEE are mainly for the service. The CLINs address labor requirements including travel associated expenses associated with any transient workforce solution included in your proposal. Basically, Airfare, Lodging, Ground Transportation, Parking, other travel costs, travel-related labor costs, etc.

CLINs 0600 and 1600 COST-REIMBURSEMENT are mainly for ROS non-labor other direct costs. Replacement subsystems and components, tools, material, Government mission travel such as West Pacific trips in support of the PMRF mission.

CLINS 0800, 0810, 0820, 1800, 1810, 1820 address supplemental BOS requirements.

Requirements include both PWS 3.2 and PWS 3.4 requirements. The units of issue are Hour, Month, and Job. These CLINs have priced exhibits which accommodate future price adjustments.

CLINS 0900 and 1900 address wage adjustment requirements for 0200, 0400, 1200 and 1400 series CLINs. The Priced Exhibits will document final wage adjustments for both Service and Construction non-exempt labor categories. Offerors should not complete CLIN

0900, CLIN 1900,

L.6 Proposal Requirements. Two Volumes. Volume 1 cost proposal and Volume 2 Technical and Past Performance. Be sure to mark the printed copy “Original” if there is a discrepancy between the paper and CD/DVD versions, the printed copy governs.

CD/DVD sets shall be accessible, searchable, and readable by computers using the Microsoft Windows 10 Operating System The files shall be compatible, searchable, and readable with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Adobe Acrobat Reader Offerors shall ensure that formulas within Microsoft Excel compatible files are intact, readable, and executable.

Shall mark each CD/DVD with the Solicitation Number N0060417R3005, the name of the team / firm, volume number, copy number, Revision number, and Date.

Offerors shall not submit more copies than required by this solicitation If more than the 3 CD/DVD Sets are submitted, the Government will select the first 3 sets and dispose of the excess set(s) Disks that are inaccessible or unreadable will not be counted as an official proposal copy Paper proposal and remaining CD/DVD sets will be used to determine compliance with submission requirements Mr. Kyong Yu and Mr. Curtis Chang will cover highlights for each volume.

The Volume 1 Cost Proposal shall include one printed copy marked “original” and 3 copies submitted as CD/DVD sets. Section B Cost/Price Schedule files and supporting documents shall be submitted as editable files with formulas intact and readable. Below is an excerpt of from L.6.

Just a reminder that though this Briefing provides courtesy highlights, offerors shall ensure that their proposals conform to the solicitation and any amendments issued.

Functional Area 1 General Management and Administration does not have any specific CLIN associated with it.

FA1 is Government Defined Overhead requirements which apply to all CLINs. The Contractor shall define their allocation base as well as the costs within the FA1 cost pool.

Unlike the prior contract, this requirement establishes a ceiling overhead rate rather than a fixed overhead pool.

The Cost proposal should include calculated annual overhead rates and a ceiling effective for the entire duration of the contract.

Since the FA1 overhead rate is applied before G&A, the FA1 overhead pool shall not include G&A, incentive fee or profit. If there are multiple overhead pools, offerors should explain their pool calculations.

FA1 overhead shall be applied to every CLIN except CLINs 0300 and 1300 which are phase-in and phase-out CLINs.

Offerors shall ensure the proposed costs are consistent with their price proposal.

Please refer to L.6 for specific information.

Functional Area 2 Base Sustainment is essentially the Public Works requirement. Service Contract requirements apply. Construction Wage Requirements apply if the work being performed is of the type described in FAR 22.402 or DFARS 222.402. The Department of Labor’s Wage and Hour Division is a resource available to answer your questions regarding compliance issues with each statute.

Please note that CLINs 0205 and 1205 pertain to Airfield requirements documented in PWS 3.4.2.

Offerors shall ensure their proposed firm fixed prices are consistent with their technical proposal.

Please see L.6 for proposal requirements information on CLINs 0200, 0205, 0210,0212,0213 and their associated option CLINs.

CLINs 0250 and 1250 address Technical Directive Work Orders or TDWOs. TDWOs will be predominantly for incidental construction work such as a facility repair project that is subject to Construction wage requirements.

For these CLINs, the contract uses the RS Means data and a construction coefficient and a service coefficient to establish future prices. For this solicitation, L.6 specifies the application of the offeror’s construction coefficient to specific amounts for price/cost proposal evaluation purposes.

Please see L.6 for proposal requirements information on CLINs 0250 and 1250.

FA3 covers both the pre-full-performance, 3-month, phase-in period and the Phase-out which is expected to be ordered within the last 12 months of the contract.

Offerors shall ensure their proposed fixed prices are consistent with their technical proposal.

Please see L.6 for proposal requirements information on CLINs 0300 and 1300.

FA4 Base Operations covers requirements for Dispatch, Airfield Operations, Logistics, Fuels Management, Combined Bachelors Housing, Base Security, and Fire and Emergency Services. Service Contract Act requirements apply.

Offerors shall ensure their proposed fixed prices are consistent with their technical proposal. Offerors should identify training and qualification costs and how they are addressed within the affected CLIN.

Please see L.6 for proposal requirements information on CLINs 0410, 0420, 0430,0440,0450,0460,0470, and their associated option CLINs.

FA5 Range Operations. Service Contract requirements apply. Because Range Operations CLINs are cost-type and wage determinations establish a basis to determine “reasonable costs” in accordance with FAR Part 31, wage adjustments do not apply. Offerors should include labor escalation.

Offerors shall ensure their proposed CLIN 0500 and 1500 costs are consistent with their technical proposal.

Please see L.6 for proposal requirements information on CLINs 0500, 0600, 1500, 1600.

Next up is Mr. Curtis Chang with some highlights on the Non-Cost/price Proposal.

The Volume 2 Non-Cost/price Proposal covers technical and past performance. Offerors shall include one printed copy marked “original” and 3 copies submitted as CD/DVD sets.

At a minimum Tab Volume 2 by major factors 1 through 5

There is a 300 page limit on Volume 2.

The boxed text is from L.6 of the solicitation.

Just a reminder that though this Briefing provides courtesy highlights, offerors shall ensure that their proposals conform to the solicitation and any amendments.

Solicitation Highlights

Factors 1-3 include the Project Management Plan, Personnel and Subcontract Staffing Plan, and the Resource and Material Management Plan

For each plan, please see L.6. and the tables for specific content requirements.

Each offeror determines the format for their own plans.

Ensure the plans are marked properly

The Government intends to incorporate the successful offer’s plans into the contract at time of award.

Plans should include references to specific PWS requirements and paragraphs.

Factor 4 is Corporate Experience.

Submit 3 to 5 recent and relevant projects performed within the past five years

See the L.6 for more information

Factor 5 is Past Performance, Offerors may submit up to 3 contracts performed within the past five years of the date in block 5 of the SF33.

See L.6 for more information.

Greg Lung will cover Section M Highlights and the Site Visit.

M.1 Basis for award

Project Management Plan, Personnel and Subcontract Staffing Plan, Resource and Material Management Plan, and Corporate Experience. Factors 1 through 4 are of equal Importance.

Past Performance, Factor 5 is of equal importance to combined Factors 1 through 4

When combined Factors 1 through 5 are approximately equal to Price/ Cost.

Though the weighting differs from the predecessor’s solicitation, it still is a Best Value source selection.

Please refer to the remainder of Section M and M.2 for specific information on how the Government will evaluate.

The Site Visit is up next. Only pre-registered participants will be permitted on the site visit.

Participant may bring food and non-alcoholic beverages on the van / busses.

Boarding starts at 1000 this morning for Day 1. Vans will travel to Makaha Ridge and Koke’e once we have everyone boarded. From their, we will return to Waimea. Participants should use their own vehicles to make it to Port Allen. We will meet the participants there at approximately 2 PM Local. Due to time constraints today, a brown bag lunch is recommended.

Site Visit Day 2 is tomorrow. Boarding Starts at 8 AM Local. We will leave once everyone is checked in. The cutoff is 8:30. The bus will leave no later than 8:30. The Bus will travel to different stops on the Main Base. A bag lunch is optional. There is a stop planned at PMRF’s Shenanigan Club.

Just a reminder, the Government will not accept or take questions related to the solicitation during the site visit and pre-proposal briefing.

If you do have questions….Please submit questions in accordance with the procedure cited in the Solicitation. Use the J-L02-01 form. E-mail the form to PMRF underscore ROS hyphen BOS at Navy dot mil. Questions received by July 18th 2019 will be answered.

Please continue to monitor the Federal Business Opportunities and Navy Electronic Commerce Online websites for amendments and information postings.

If at some later date the Government should deem it necessary to extend the proposal due date, it will be accomplished via an Amendment.

This briefing including speaking notes will be posted on NECO.