Attachment_1_-_SAC_Surveillance_Activity_Checklist.docx

Surveillance Activity Checklist (SAC) for the Navy Range Technical Support Services

1. Purpose This Surveillance Activity Checklist (SAC) is a Government developed and applied document used for systematic quality assurance assessment in the administration of the Statement of Work (SOW). The intent is to ensure that the Government receives the quality of services and products expected and required as identified in the SOW.

The contract requirement is for technical services to support the mission of both the Atlantic Test Range (ATR) Facility and the Atlantic Target and Marine Operations (ATMO) Division of the NAVAIR Threat/Target Systems Department. The contractor shall provide services in support of the Range’s Research, Development, Test and Evaluation (RDT&E) test and training requirements to include the development, operations, and maintenance of systems, vessels, and equipment. This work will employ disciplines embracing various types of system operations, laboratory and field testing, marine operations and target support services, engineering, range sustainability, maintenance, data reduction, and analysis. The level of effort (LOE) contract contains cost-plus-fixed-fee (CPFF) labor CLINs, and cost-reimbursable CLINs for travel, material, and other direct costs. The contract will be for a twenty-four month base period and two options each consisting of twenty-four months, and two incentive term options, each consisting of twenty-four months. A properly executed Checklist will assist the Government in achieving the objectives of this procurement.

2. Authority Authority for issuance of this Checklist is provided under Contract Section E – Inspection and Acceptance, which provides for inspections and acceptance of the services and documentation called for in the contract, to be executed by the Contracting Officer or a duly authorized representative.

3. Scope The Checklist is put in place to provide Government oversight of performance and the quality of the contractor’s efforts to ensure that they are timely and effective in meeting the requirements specified in the contract.

4. Government Resources The following definitions for Government resources applicable to this plan are:

Contracting Officer - A person duly appointed with the authority to enter into (Procuring Contracting Officer (PCO) or administer (Administrative Contracting Officer (ACO)) contracts and make related determination and findings on behalf of the Government. The PCO for this contract is Mr. John Tomechko, AIR-2.5.1.7. The ACO will be designated in the resulting contract. Contracting Officers are designated via a written warrant, which sets forth limitations of authority.

Contracting Officer’s Representatives (CORs) - Individuals appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The CORs will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Alternate Contracting Officer’s Representative (ACOR) - An alternate individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The ACOR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Government Technical Point of Contact (Govt TPOC) Evaluators – Individual appointed in writing by the CORs to assist in monitoring contractor performance and providing inputs on SACs. This person generally is the most in-the-know regarding the contractors technical performance, the requirements being met, and their quality.

Contractor – Communications from the contractor can be useful indicators of meeting or exceeding the requirements, resolving quality and performance issues, and identifying and mitigating any risk.

5. Responsibilities The following Government resources shall have responsibility for the implementation of this Checklist:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Contracting Officer’s Representative – The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR and Govt TPOCs are not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

· Quality – the quality of products and services provided to meet the requirements.

· Schedules – the timeliness of support provided to meet the operational, maintenance, and developmental schedule requirements

· Cost - the effectiveness in forecasting, managing, reporting, and controlling contract cost.

· Business Relations - the responsiveness, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

· Management – the success with timely recruitment and retaining of qualified personnel to meet the labor requirements, timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals, the assignment of responsibility for tasks/actions required by contract, the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; the identification and application of resources required to meet schedule requirements; the timely submission of CDRLS, and the timely and accurate communication of appropriate information to affected program elements in a timely manner,

· Other – the responsiveness and performance of support during the phase-in and phase-out periods, feedback from Range customers, and other support areas that are unique to the contract.

As this information may affect future source selections throughout DoD and the continuation of the contract, the annual Government CPARS assessment will be used appropriately as an additional performance oversight and communication tool.

b. Surveillance Activity Checklist (SAC) - The form below lists the categories of surveillance that will be used by the COR and the Govt TPOC Evaluators in the technical administration of the SOW tasks performed by the contractor. (Enclosure 1)

c. Observation, Feedback, and Review – Unscheduled observation of products and services provided by the contractor on site and review of recurring contractor submitted reports and documentation identified in the CDRL will be performed by the government CORs, ACORs, and TPOCs,. Feedback from Range customers will be collected and used by the COR to document surveillance of technical performance, cost control, schedule, communications, responsiveness and overall contract management. Feedback from the Contractor is encouraged; the Contractor is particularly encouraged to respond to Evaluator Comments in the SAC regarding any issues, as well as to bring to light achievements or circumstances that may been overlooked by others.

7. Surveillance The SAC provided in Enclosure (1), will be completed and reviewed with the contractor on a monthly basis, as feedback on the performance of their management and quality control actions for the services and products provided under the contract.

8. SAC Comments In addition to the performance ratings, the SAC incorporates and encourages comments by the Government TPOC Evaluators, the CORs, the ACORs, as well as by the Contractor to provide justification for the ratings and to facilitate communication. Evaluator comments are required to document observations and provide suitable justification for any performance rating other than a Satisfactory (S) or a Not Applicable (N/A). The Contractor is encouraged to provide comments on the SAC in response to Evaluator ratings and comments and to communicate how they will be addressing Marginal or Unsatisfactory ratings.

9. Documentation In addition to providing an annual report to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Surveillance Activity Checklists. All such records will be maintained for the life of the contract. The COR will forward these records to the Contracting Officer at termination or completion of the contract.

All SACS are due by the 10th of each month for the preceding month. An incomplete SAC indicates nothing to report and will be considered Satisfactory (S) across the board on behalf of the TPOC; however, if the COR or ACOR are aware of any performance achievements or issues, they may fill in the SAC. Additionally, the Contractor may fill in a comment if aware of any performance achievements that may have been overlooked by the Government.

10. Enclosures Enclosure (1) – Ratings Criteria to be used by evaluators in the SACs Enclosure (2) – A generic Surveillance Activity Checklist (SAC); A tailored SAC may be developed to monitor performance for specific SOW requirements listed in SOW Section 3.3 Detailed Support Requirements. However, every paragraph in the SOW is applicable regarding Surveillance of the performance of the contract and can applied to the SAC.

Enclosure (3) – All of the ratings in one particular SAC will tally for each SAC monthly in Enclosure 3.

SURVEILLANCE ACTIVITY CHECKLIST Categories of Surveillance

All SOW/CDRL tasks, including SOW/CDRL sub-tasks, will be assessed focusing on the following.

Quality of Product or Service – Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality. Assess how successfully the mission is completed in relationship to the contractor support and performance.

Schedule – Assess the contractor’s adherence to the required delivery schedule by assessing the contractor’s efforts during the assessment period that contribute to or effect the schedule variance. Also address significance of scheduled events (i.e., design reviews), discuss causes, and assess the effectiveness of contractor corrective actions.

Management – Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. Assess the contractor personnel ability to complete work competently and courteously. If applicable, identify any other management areas that are unique to the contract.

Cost Control – Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed.

Responsiveness – Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Communication – Assess contractor communications for all areas, including upcoming events and risks.

Safety – Assess the contractors’ adherence to safety regulations and any issues that result from not adhering to safety regulations.

Other areas – Assess additional evaluation areas unique to the contract or to a section of the SOW that cannot be captured elsewhere.

Enclosure (1): Monthly Surveillance Ratings Criteria:

The CORs will perform a monthly assessment of Quality, Schedule, Cost Control, Management, Responsiveness, Communication, Safety and Other Areas as applicable using the evaluation rating definitions listed below. Evaluators or Govt TPOCs that are providing the ratings should use the criteria in Enclosure (1) as a guide. The data captured in these reports will be used by the COR toward the determination of ratings in the annual CPARS.

Exceptional – must meet all three criteria to qualify for an Exceptional (E) rating.

NOTE: back up comments on the SAC are required whenever Exceptional is rated.

1. Performance meets contractual requirements and exceeds the requirement to the Government’s benefit (comment required on what this refers to).

2. The contractual performance of the task and sub-task being assessed was accomplished with no problems or issues.

3. The contractor has shown innovation or pro-activeness that is beneficial to the government in some identifiable way (must be identified in the comment section).

Very Good – must meet criteria 1 and 3 to qualify for a Very Good (VG) rating.

NOTE: back up comments on the SAC are required whenever Very Good is rated.

1. Performance meets contractual requirement and exceeds the requirement to the Government’s benefit (comment required on what this refers to).

2. The contractual performance of the task and sub-task being assessed was accomplished with an occasional minor problem for which corrective actions taken by the contractor have been or seem that the corrective action would be reasonably effective.

3. The contractor has shown innovation or pro-activeness that is beneficial to the government in some identifiable way (must be identified in the comment section).

Satisfactory – must meet at least criteria 1 to be satisfactory (S) rating.

NOTE: back up comments on the SAC are encouraged, but not required.

1. Performance meets contractual requirements as requested with nothing particularly notable as far as exceptionalism or dissatisfaction.

2. The quality of performance was such that it did not create a disruption to the flow of work and is acceptable or minimally disrupted the flow of work but is still acceptable.

3. The contractual performance of the task or sub-task contained no problems or few minor problems for which corrective actions have been taken by the contractor and give the appearance of being an effective solution to the problem.

Marginal – Criteria 1, with or without any other criteria can meet the definition of a Marginal (M) rating.

NOTE: back up comments on the SAC are required whenever Marginal is rated.

1. Performance does not meet contractual requirements (must be identified in the comment section).

2. The contractual performance of the task and sub-task being assessed reflects a recurring problem that has been previously identified in a SAC, but which no solution has been presented or was presented and is not effective.

3. The contractual performance reflects one or more serious problem for which the contractor has now identified corrective actions.

4. The contractor’s proposed actions from a previously similar incident have been only marginally effective or were not fully implemented at the time of the incident.

5. The problem or issue was such a routine thing that it should not have occurred at all.

Unsatisfactory – Criteria 1 with or without any other of the criteria meet the definition of Unsatisfactory (U) rating.

NOTE: back up comments are required whenever Unsatisfactory is rated.

1. Performance does not meet contractual requirements (specifics must be identified in the comment section).

2. Recovery of performance is not likely to meet contractual requirements in a timely manner.

3. The contractual performance of the task or sub-task reflects one or more serious problems for which the contractor’s actions appear to have been ineffective.

4. The issue appears to be a recurring one for which corrective action has not been effective or there has been no corrective action identified.

5. The performance being rated represents a risk to the government.

N/A – Select if the SAC requirement is not applicable to the Observer filling out the SAC.

N00421-18-R-0038 Attachment ___

Enclosure (2) - SAMPLE SAC: A tailored SAC may be developed to monitor performance for specific SOW requirements listed in SOW Section 3.3 Detailed Support Requirements:

CDRL compliance and Contract Management will be rated in the SAC.

Enclosure (3): Each SAC will have their ratings summarized in the table below:

The ratings from all of the tailored SAC will be tallied together each month in the same format as above so that the COR and the Contractor have an overall picture of performance for the entire SOW.

Annual Surveillance:

The COR will perform an annual assessment of overall contract performance utilizing the CPARS evaluation rating definitions listed in enclosure 1 and the monthly summary of ratings from Enclosure 3.

image1.emf image2.emf

Microsoft_Excel_Worksheet.xlsx Oct

Atlantic Test Range / ATMO Performance Statements - FY18 SURVEILLANCE ACTIVITY CHECKLIST

Govt. Evaluator’s Name: Greg Havens, Tom Lynch, Amy Scaduto

Comptency Code:

Cost Center: COR

Date:

Purpose - This Surveillance Activity Checklist (SAC) is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the LOE based service order. The intent is to provide performance feedback to the contractor.

Any Rating other than an “S” rating requires an explanation in the "Evaluator Comment"

Task Description Select One gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Evaluator Comments Contractor Comment Monthly Summary of Ratings: Quality Schedule Cost Control

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed. Business Relations

Havens, Gregory P. CIV NAVAIR: Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction. Management

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. If applicable, identify any other management areas that are unique to the contract.

gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Other Total

Quality Contractor monitors and manages quality of the technical performance of all on-site and off-site/remote prime and subcontractor support services. Number of Exceptional 1 0 0 0 0 0 1

CDRLs are complete and accurate IAW the contract requirement Number of Very Good 0 1 0 0 0 0 1

Invoices, EACs, Subcontractor Financial Reports are complete and accurate. Number of Satisfactory 0 0 0 0 0 0 0

Provide logistics support, including material procurement services, transportation and shipping service in support of government SOW requirements E PAE provided Excellent logistic support to meet urgent, end of year material and ODC requirements for ATR. (GPH) Number of Marginal 0 0 0 0 0 0 0

All prime and subcontractor personnel provided meet/exceed the education and experience qualifications and requirements for training and certification IAW with the contract. Number of Unsatisfactory 0 0 0 0 0 0 0

Schedule All prime and subcontractor travel requests and travel completition documents are submitted for COR approved in a timely manner. VG ATMO's customer had a requirement to install and test a government furnished main propulsion diesel engine (MPDE) marine gear (MG) in a fiberglass boat. Major modifications to the vessel were required. Due to an aggressive mission test schedule, PAE worked diligently putting together a RFP, identifying candidate vendors and releasing the specification. To ensure success, a late penalty was included in the RFP as well as a reward to finish early or on time PAE followed up with Point Lookout Marina (PLM) with in-person quality surveillance on a daily basis to check progress, answer questions and confirm quality to ensure success and schedule. The project was a success and can be attributed to PAE upper management, procurement specialist and engineering technicians going above a beyond to ensure project success from initiation to completion.

CDRLs are submitted in a timely manner IAW with the contract requirement

Invoices, EACs, Subcontractor Financial Reports are sumbitted in a timely manner IAW with contract requiremnts.

Cost Control Actively monitor and manage labor, material, ODC, and Travel costs on the contract.

Provide ideas, suggestions, or actions that could reduce cost on the contract and/or to the Government overall; Conversely, don't cost the Govt/Contract more due to inaction/inattention.

Business Relations Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management Provides good communication to the Government concerning potential/projected contractual performance issues and the status of unresovled issues being worked.

Provides management/oversight/and awareness of all contractor prime and subcontractor personnel assigned to support the requirements of this contract.

Works cooperatively with the Government to meet all applicable contractual, security, safety, and business processes, guidelines, SOPS, and instruction requirements and demonstrates flexibilty to meet urgent, new, or emergency requirements..

Other Meets the mandatory small/small disadvantage and women-owned business participation requirements of the contract.Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans.

Fill in as needed N/A

Exceptional (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit with no problems.

Very Good (VG) - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with very few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) - Performance meets contractual requirements. The contractual performance of the task and sub-task encountered some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory (U) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

Nov

Atlantic Test Range / ATMO Performance Statements - FY18 SURVEILLANCE ACTIVITY CHECKLIST

Govt. Evaluator’s Name: Greg Havens, Tom Lynch, Amy Scaduto

Comptency Code:

Cost Center: COR

Date:

Purpose - This Surveillance Activity Checklist (SAC) is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the LOE based service order. The intent is to provide performance feedback to the contractor.

Any Rating other than an “S” rating requires an explanation in the "Evaluator Comment"

Task Description Select One gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Evaluator Comments Contractor Comment Monthly Summary of Ratings: Quality Schedule Cost Control

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed. Business Relations

Havens, Gregory P. CIV NAVAIR: Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction. Management

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. If applicable, identify any other management areas that are unique to the contract.

gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Other Total

Quality Contractor monitors and manages quality of the technical performance of all on-site and off-site/remote prime and subcontractor support services. Number of Exceptional 0 0 0 0 0 0 0

CDRLs are complete and accurate IAW the contract requirement Number of Very Good 0 0 0 0 1 0 1

Invoices, EACs, Subcontractor Financial Reports are complete and accurate. Number of Satisfactory 0 0 0 0 0 0 0

Provide logistics support, including material procurement services, transportation and shipping service in support of government SOW requirements Number of Marginal 0 0 0 0 0 0 0

All prime and subcontractor personnel provided meet/exceed the education and experience qualifications and requirements for training and certification IAW with the contract. Number of Unsatisfactory 0 0 0 0 0 0 0

Schedule All prime and subcontractor travel requests and travel completition documents are submitted for COR approved in a timely manner.

CDRLs are submitted in a timely manner IAW with the contract requirement

Invoices, EACs, Subcontractor Financial Reports are sumbitted in a timely manner IAW with contract requiremnts.

Cost Control Actively monitor and manage labor, material, ODC, and Travel costs on the contract.

Provide ideas, suggestions, or actions that could reduce cost on the contract and/or to the Government overall; Conversely, don't cost the Govt/Contract more due to inaction/inattention.

Business Relations Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management Provides good communication to the Government concerning potential/projected contractual performance issues and the status of unresovled issues being worked.

Provides management/oversight/and awareness of all contractor prime and subcontractor personnel assigned to support the requirements of this contract.

Works cooperatively with the Government to meet all applicable contractual, security, safety, and business processes, guidelines, SOPS, and instruction requirements and demonstrates flexibilty to meet urgent, new, or emergency requirements.. VG PAE was very responsive and worked cooperatively with ATR to implement new processes to meet the contractual requirement for reporting subcontractorr travel expenses in a timely manner. (GPH)

Other Meets the mandatory small/small disadvantage and women-owned business participation requirements of the contract.Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans.

Fill in as needed N/A

Exceptional (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit with no problems.

Very Good (VG) - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with very few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) - Performance meets contractual requirements. The contractual performance of the task and sub-task encountered some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory (U) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

Dec

Atlantic Test Range / ATMO Performance Statements - FY18 SURVEILLANCE ACTIVITY CHECKLIST

Govt. Evaluator’s Name: Greg Havens, Tom Lynch, Amy Scaduto

Comptency Code:

Cost Center: COR

Date:

Purpose - This Surveillance Activity Checklist (SAC) is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the LOE based service order. The intent is to provide performance feedback to the contractor.

Any Rating other than an “S” rating requires an explanation in the "Evaluator Comment"

Task Description Select One gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Evaluator Comments Contractor Comment Monthly Summary of Ratings: Quality Schedule Cost Control

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed. Business Relations

Havens, Gregory P. CIV NAVAIR: Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction. Management

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. If applicable, identify any other management areas that are unique to the contract.

gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Other Total

Quality Contractor monitors and manages quality of the technical performance of all on-site and off-site/remote prime and subcontractor support services. S Number of Exceptional 0 0 0 0 0 0 0

CDRLs are complete and accurate IAW the contract requirement S Number of Very Good 1 0 0 0 0 0 1

Invoices, EACs, Subcontractor Financial Reports are complete and accurate. Number of Satisfactory 3 1 1 0 2 0 7

Provide logistics support, including material procurement services, transportation and shipping service in support of government SOW requirements VG PAE was very responsive with meeting many unplanned and urgent material requirements Number of Marginal 0 0 0 0 0 0 0

All prime and subcontractor personnel provided meet/exceed the education and experience qualifications and requirements for training and certification IAW with the contract. S Number of Unsatisfactory 0 0 0 0 0 0 0

Schedule All prime and subcontractor travel requests and travel completition documents are submitted for COR approved in a timely manner.

CDRLs are submitted in a timely manner IAW with the contract requirement

Invoices, EACs, Subcontractor Financial Reports are sumbitted in a timely manner IAW with contract requiremnts. S

Business Relations Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Cost Control Actively monitor and manage labor, material, ODC, and Travel costs on the contract. S

Provide ideas, suggestions, or actions that could reduce cost on the contract and/or to the Government overall; Conversely, don't cost the Govt/Contract more due to inaction/inattention.

Management Provides good communication to the Government concerning potential/projected contractual performance issues and the status of unresovled issues being worked. S

Provides management/oversight/and awareness of all contractor prime and subcontractor personnel assigned to support the requirements of this contract.

Works cooperatively with the Government to meet all applicable contractual, security, safety, and business processes, guidelines, SOPS, and instruction requirements and demonstrates flexibilty to meet urgent, new, or emergency requirements.. S

Other Meets the mandatory small/small disadvantage and women-owned business participation requirements of the contract.Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans.

Fill in as needed N/A

Exceptional (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit with no problems.

Very Good (VG) - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with very few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) - Performance meets contractual requirements. The contractual performance of the task and sub-task encountered some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory (U) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

Jan

Atlantic Test Range / ATMO Performance Statements - FY18 SURVEILLANCE ACTIVITY CHECKLIST

Govt. Evaluator’s Name: Greg Havens, Tom Lynch, Amy Scaduto

Comptency Code:

Cost Center: COR

Date:

Purpose - This Surveillance Activity Checklist (SAC) is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the LOE based service order. The intent is to provide performance feedback to the contractor.

Any Rating other than an “S” rating requires an explanation in the "Evaluator Comment"

Task Description Select One gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Evaluator Comments Contractor Comment Monthly Summary of Ratings: Quality Schedule Cost Control

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed. Business Relations

Havens, Gregory P. CIV NAVAIR: Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction. Management

Havens, Gregory P. CIV NAVAIR: Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. If applicable, identify any other management areas that are unique to the contract.

gregory.havens: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality Other Total

Quality Contractor monitors and manages quality of the technical performance of all on-site and off-site/remote prime and subcontractor support services. PAE passed DCAA procurement audit with zero deficiencies noted Number of Exceptional 0 0 0 0 0 1 1

CDRLs are complete and accurate IAW the contract requirement Number of Very Good 0 0 0 0 0 0 0

Invoices, EACs, Subcontractor Financial Reports are complete and accurate. Number of Satisfactory 0 1 0 0 0 0 1

Provide logistics support, including material procurement services, transportation and shipping service in support of government SOW requirements Number of Marginal 0 0 0 0 0 0 0

All prime and subcontractor personnel provided meet/exceed the education and experience qualifications and requirements for training and certification IAW with the contract. Number of Unsatisfactory 0 0 0 0 0 0 0

Schedule All prime and subcontractor travel requests and travel completition documents are submitted for COR approved in a timely manner.

CDRLs are submitted in a timely manner IAW with the contract requirement S PAE was requested to provide

Invoices, EACs, Subcontractor Financial Reports are sumbitted in a timely manner IAW with contract requiremnts.

Cost Control Actively monitor and manage labor, material, ODC, and Travel costs on the contract.

Provide ideas, suggestions, or actions that could reduce cost on the contract and/or to the Government overall; Conversely, don't cost the Govt/Contract more due to inaction/inattention.

Business Relations Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management Provides good communication to the Government concerning potential/projected contractual performance issues and the status of unresovled issues being worked.

Provides management/oversight/and awareness of all contractor prime and subcontractor personnel assigned to support the requirements of this contract.

Works cooperatively with the Government to meet all applicable contractual, security, safety, and business processes, guidelines, SOPS, and instruction requirements and demonstrates flexibilty to meet urgent, new, or emergency requirements..

Other Meets the mandatory small/small disadvantage and women-owned business participation requirements of the contract.Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans.

Responsiveness E Request was made of the Contract/Financed Departement for an updated Consolidated invoice for OPT Yr 2; Contractor immediately complied with request. After the next invoice for the end of OPT Yr 2 was released, employee made sure that the consolidate invoice was updated again - without me asking for it! This made it possible for me to complete the task I was working on. Appreciated the proactive thinking and updating. ~ AKS

Exceptional (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit with no problems.

Very Good (VG) - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with very few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) - Performance meets contractual requirements. The contractual performance of the task and sub-task encountered some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory (U) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

Feb

Atlantic Test Range…