DRAFT_PWS.doc

PERFORMANCE WORK STATEMENT (PWS)

AREA CONTROL SYSTEMS (ACS)

TECHNICAL, ENGINEERING PRODUCTS, HARDWARE AND SUPPORT SERVICES

The Area Control Systems (ACS) Branch Code 4.11.7.3 of The Air Traffic Control and Landing Systems (ATC&LS) Division, Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River Code 4.11.7 St. Inigoes, Maryland is engaged in the integration, test and evaluation, installation, maintenance, configuration, and management of Air Traffic Control (ATC) Systems Division equipment. This contract requires technical, engineering products, hardware and services in support of the Fleet Area Control and Surveillance Facility (FACSFAC) Air Control Tracking System (FACTS), comprised of the AN/FYK-39 and OJ-753, the FACSFAC NAVY Scheduling System (NAVSKED, AN/FYK-37), Integrated Range Status System (IRSS), Air Traffic Navigation, Integration, and Coordination System (ATNAVICS, AN/TPN-31), Tactical Aircraft Control and Navigation System (TACAN, AN/TRN-47(v)), the Target Data Extractor (TDX), CV-4346/UPX, Automatic Carrier Landing Systems (ACLS), Precision Global Positioning System (GPS) Systems and similar Air Traffic Control Systems. The majority of work shall be performed on-site at NAWCAD St. Inigoes; however, the contractor may be required to travel to various equipment installation sites, including but not limited to the sites listed in Tables 1.0 – 3.0). ACS services shall also encompass systems and displays, such as the Standard Terminal Automation Replacement System (STARS), the Air Defense System Integrator (ADSI), the Air 02 Digital Audio Data Recorder (DADR) System, the Non-Organic Radar Access (NORA) System, the Control and Reporting Center Simulation Package (CSP), and other similar systems.

Table 1.0 – Air Control Squadron (ACS) Operational Sites

Jacksonville, Florida

Virginia Beach, Virginia

Ford Island, Hawaii

San Diego, California

Hill, Utah

Key West, FL

St. Inigoes, Maryland

Bridgeport, CA

29 Palms, CA

Parris Island, SC

Marine Corps Air Station (MCAS) Beaufort Townsend Bombing Range, Georgia MCAS Beaufort

Beaufort, SC

Marine Corps Air Station (MCAS) Yuma Range Management Department MCAS Yuma

Yuma, AZ

Havelock, NC

Jacksonville, NC

Ocean Side, CA

Stafford, VA

Camp Fuji, Japan

Okinawa, Japan

Iwakuni, Japan

Santa Rita, Guam

Tinian, Northern Mariana Islands

Table 2.0 Control and Reporting Center (CSP) Operational Sites

Table 3.0 Non-Organic Radar Access (NORA) Operational Sites

1.0 SCOPE. This performance based work statement (PWS) is to provide technical products and engineering support services for the various systems under the Area Control Systems Branch cognizance located at various FACSFAC sites and other ACS supported facilities in the above mentioned areas in accordance with this performance work statement (PWS) and Contract Data Requirements Lists (CDRLs). The contractor shall be prepared to travel to supported sites as required to meet Fleet requirements.

Services procured under this contract may include support of NAWCAD tasking for programs sponsored by the Naval Air Systems Command (NAVAIR), Naval Sea Systems Command (NAVSEA), Naval Inventory Control Point – Mechanicsburg (NAVICP-M), other Department of Defense (DOD) activities, United States Coast Guard (USCG), and commercial and Foreign Military Sales (FMS) customers. Tasking includes shipping of systems, components and parts, training and provision of training materials and technical manuals, system support and provision of technical assistance by phone, e-mail or on-site at the pertinent host country or host country’s ships. NAWCAD, NAVAIR, and NAVSEA establish schedules annually, and review and update schedules regularly. NAWCAD will provide all schedule information to the Contractor.

2.0 APPLICABLE DOCUMENTS. The following is a list of known documents that shall be needed, used and referred to during the performance of the technical and engineering services required by this PWSPWS. Unless otherwise specified, the revision level and date of each document, specification or standard cited, or referred to, within this solicitation/task order shall be the one that is listed in the Department of Defense ASSIST Database (http://assistdocs.com/search) in effect on the date of contract award or at the time an option is exercised.

a. Military Standards/Specifications:

MIL-STD-2036

General Requirements for Electronic Equipment Specifications

MIL-STD-2039

Preparation of Field Changes and Field Change Kits

MIL-STD-973

Configuration Management

MIL-STD-2073

Packing & Crating

MIL-STD-129P

Marking

MIL-STD-1338

Logistics Support Analysis

b. Other Documents:

DOD-STD-1702

Integrated Logistics Support Programs for Equipment, Subsystems, & Systems (Metric)

DODINST5000.2-M

Defense Acquisition Management Documentation and Reports

DOD Manual 5200.1-R Information Security Program Regulation, Chapter IX

ISO 9001:2000

International Organization for Standardization (ISO) 9001:2000 Quality Management Systems

OPNAVINST 1500.76C

Navy Training System Requirements, Acquisition and Management

OPNAVINST 3432.1A

Operations Security

OPNAVINST 5200.28

Life Cycle Management (LCM) Of Mission Critical Computer Resources (MCCR) For Navy Systems Managed Under The Research, Development And Acquisition (RDA) Process

NAWCAD INST 3432.1B

Operations Security

NAVAIR INST 3030.3

NAVAIR Continuity of Operations Programs

3.0 REQUIREMENTS. The Contractor shall provide technical, engineering products, hardware and services in support of the Fleet Area Control and Surveillance Facility (FACSFAC) Air Control Tracking System (FACTS), comprised of the AN/FYK-39 and OJ-753, the FACSFAC NAVY Scheduling System (NAVSKED, AN/FYK-37), Integrated Range Status System (IRSS), the Target Data Extractor (TDX), CV-4346/UPX, Automatic Carrier Landing Systems (ACLS), Air Traffic Navigation, Integration, and Coordination System (ATNAVICS, AN/TPN-31), Tactical Aircraft Control and Navigation System (TACAN, AN/TRN-47(v)), Precision Global Positioning System (GPS) Systems and similar Air Traffic Control Systems. ACS services shall also encompass systems and displays, such as the Standard Terminal Automation Replacement System (STARS), the Air Defense System Integrator (ADSI), the Air 02 Digital Audio Data Recorder (DADR) System, the Non-Organic Radar Access (NORA) System, the Control and Reporting Center Simulation Package (CSP), and other similar systems.

3.1 Repair Efforts. (CLIN 1001) (O&M, Procurement, RDT&E, WCF, Other)

3.1.1 Task 1A - Repair Efforts. The contractor shall provide the following repair efforts to establish technical, engineering products, hardware and support services as required by individual task orders.

3.1.1.1 Component Repair and Replacement.

There are four major steps to this task (discrepancy validation, physical repair and replacement of failed components, post repair testing, and warranty support), as detailed below.

3.1.1.2 Discrepancy Validation.

Failed items shall be shipped to the repair facility from the equipment users. The contractor shall interface directly with the user site to verify reported discrepancies and shall also receive incoming telephone calls from the sites regarding failed components. Upon receipt of failed items, the contractor shall inspect/test the item to verify the discrepancy reported on the accompanying FACSFAC Repair Facility Return Item Form (RIF), in accordance with (IAW) (CDRL A001). The Government will permit contractor access to the government hardware test beds and the ACS Hardware Database to verify all discrepancies and ascertain the current baseline revision level. After inspection and failure verification, the contractor shall indicate the following information on the accompanying FACSFAC RIF (Section 1): The item’s actual baseline revision level (see ACS Hardware Database to determine current baseline revision level), and, indicate concurrence / non-concurrence with reported discrepancy. When contractor test diagnostic results vary significantly from the user site’s report, the COR shall be informed. The COR will direct the appropriate course of action.

3.1.1.3 Physical Repair and Replacement of Failed Components.

The contractor shall further analyze each item verified as nonfunctional to determine the individual failed components. In instances where contractor testing determines an item has been damaged Beyond Economical Repair (BER), the estimated repair cost exceeds 60% of the inventory cost of a replacement item, or requires capabilities not available at the repair facility, the contractor shall advise the Government of the circumstances. The contractor shall provide a written report explaining the basis for the BER recommendation and list potential dispositions for the items (i.e., original vendor repair, repair at another Government facility, retire item, etc.). Provisions for replacing the BERed item shall be included in the BER Report. In these instances the Government shall decide which alternative will be pursued for the item and shall advise the contractor.

The contractor shall research the inventory listing to determine the current Ready-For-Issue (RFI) stock levels for each repair item. The contractor shall assign a repair priority to each item according to the RFI inventory and site demand for the item. Any item not in RFI stock that requires emergency repair and return to the user shall be assigned priority 1. Any non-emergency item required for or owed to a site and not in RFI stock shall be assigned priority 2. All other repair actions shall be assigned priority 3.

For non-BER discrepancies, the contractor shall remove and replace failed components with functional components. Replacement parts and equipment used for repair shall, to the maximum extent possible, be issued from Government stock. However, instances may occur where fleet priorities and untimely availability of Government assets will require the contractor to provide component parts, at the COR’s written direction, to complete the repair task (Refer to Sec 4.4 for details). Upon completing the repair action, the contractor shall update the equipment, if necessary, to the latest Government authorized baseline revision level. Each item shall be cleaned following any maintenance or repair work. The contractor shall record all repair and replacement action performed on the item in Section 1 of the FACSFAC Repair Facility Return Item Form.

3.1.1.4 Post Repair Testing.

The contractor shall test each item repaired on the ACS hardware test bed IAW the Original Equipment Manufacturers (OEM's) recommended test procedures and diagnostic routines. All repairs performed under this contract shall be subject to the approval of NAWCAD 4.11.7.3. The 4.11.7.3 Government representative will inspect the repair work for quality of workmanship in accordance with the documents listed under paragraph 2. Once post repair testing and the Government quality assurance inspection are satisfactorily completed, the 4.11.7.3 Government representative shall close out the repair action by completing and signing Part IV of Section 2 of the FACSFAC Repair Facility Return Item Form.

3.1.1.5 Warranty Support.

The contractor shall track and maintain warranty records on equipment and parts purchased under this contract and/or maintained by the contractor for ACS support. The contractor shall inform the 4.11.7.3 Government representative when items fall within warranty range. The 4.11.7.3 Government representative will coordinate actions with the OEM to ensure the item is replaced in accordance with the warranty contract agreement.

3.1.2 Task 1B - General and Maintenance Engineering Support Services. The contractor shall provide equipment maintenance services including the building of cables and component assemblies, conducting research to identify potential replacement items/sources for obsolete parts and equipment, and supporting ACS equipment installation and upgrade services. The contractor shall maintain an awareness of the latest advances and repair techniques concerning electronics equipment, electronics equipment technology, and methodology of repair.

3.1.3 Task 1C - Test Bed Equipment and Software Maintenance. The contractor shall maintain the ACS hardware and software test bed computer systems located at the NAWCAD Patuxent River, St. Inigoes, MD. The contractor shall troubleshoot the systems and repair system failures IAW government provided documents and procedures.

In the event of a test bed failure resulting in work stoppage, the contractor shall notify the COR or a government engineer working with that particular system/hardware of the situation, and then immediately begin repair work on the test bed. Every effort shall be made to restore the system to complete operation by the end of that working day.

3.1.4 Task 1D - Inspection System Plan

3.1.4.1 All inspections performed under this contract shall be subject to the approval of the COR or a government engineer working with that particular system/hardware. The contractor shall draft and deliver Test and Quality Control Procedures to the Cognizant Government representative no later than 14 days after contract award. (CDRL A003)

3.1.4.2 All procedures used to assemble, modify, install and test products must be documented and kept current. These written procedures shall be review by the COR, maintained in the ACS Source Save data base, and copies made available to the employees required to perform the specific task.

3.1.4.3 The quality management organization must be clearly defined and employees in quality functions must have adequate responsibility, authority and freedom to identify and evaluate problems and to initiate, recommend or provide corrective action.

3.1.5 Deliverable Products and Schedule for Task 1A, 1B, 1C, 1D (CLIN 4000). The following documentation is required for work performed under Task 1:

3.1.5.1 Return Item Form, (CDRL A001). The contractor shall maintain a file of all FACSFAC Repair Facility Return Item forms for Task 1. The forms shall be delivered to the Government upon completion of the contract.

3.1.5.2 Beyond Economical Repair (BER) Report, (CDRL A002). This report shall be generated after the contractor has deemed it necessary to make a BER recommendation and shall be delivered within 5 working days of this decision.

3.1.5.3 Test and Quality Control Procedures, (CDRL A003). Documented test and quality control procedures shall be delivered 14 days after contract. Subsequent deliveries shall be requested by the Government as required.

3.2 Operations (CLIN 1002) (O&M, Procurement, RDT&E, WCF, Other)

3.2.1 Task 2 – Acquisition and Procurement Support

3.2.1.1 Task 2A - Acquisition Management

The contractor shall provide supply support including translating technical requirements and program constraints into inputs for acquisition documentation, ordering, maintaining status accounting, receiving supply items, controlling inventory, and distributing ACS equipment. The contractor shall provide on-call fleet support during non-core working hours. The contractor shall:

a.

Maintain storerooms and/or warehouses for the storage of ACS branch equipment, spare and repair parts and provide an annual inventory listing report.

b.

Monitor the spare parts inventory. When a quantity falls below or approaches listed stock quantity, inform the COR or the designated government representative.

c.

Prepare procurement documentation for government submission to the government acquisition system. Track materials to support ACS equipment and projects.

d.

Receive material and services to support ACS equipment and projects.

e.

Ship and track material to support ACS equipment and projects.

f.

Maintain a current government provided database application for inventory of all ACS equipment. Store, issue and receive ACS equipment.

3.2.1.2 Task 2B – Hardware Procurement Support

The contractor shall prepare acquisition request orders for purchase and replacement of all hardware items including system components, piece parts, discrete repair parts, and consumables required by the facility. The contractor shall research the Federal Supply System for the item and determine its availability by consulting the item manager. All items shall be acquired, if available and suitable for the requirement, through the Federal Supply System. If a Federal Supply item does not satisfy the requirement for ACS repairs, as determined by the COR or another cognizant Government representative (when CORs are unavailable), the contractor shall research applicable commercial sources. The list of potential sources shall be forwarded to the COR. All item orders shall be recorded and tracked via the database.

3.2.1.3 Task 2C - Contractor Item Procurement Support

Instances may occur where fleet priorities and the unavailability of Government sourced assets shall require the contractor to provide incidental materials to complete tasks on schedule. The contractor shall research the market to obtain the lowest cost. All such purchases shall be made only after presenting the market research to the COR or other cognizant Government representative and receiving written approval from that individual to execute the transaction. Only after receiving the written approval shall the contractor acquire the item(s) through its own purchasing department. A report of all market search and contractor procurement actions, including costs, shall be included in the monthly progress report.

3.2.3 Deliverable Products for Task 2A, 2B and 2C (O&M, Procurement, RDT&E, WCF, Other) a.

Inventory List Report – provide annual inventory list reports. (CDRL A004) b.

Recommendations Report - provide a report of recommended engineering changes or fabrication status. (CDRL A005)

3.3 Task 3 - Technical Support (CLIN 1003) (O&M, Procurement, RDT&E, WCF, Other)

3.3.1 Task 3 - Pre-positioned Technical Support

The contractor shall provide qualified technicians who shall work at a NAWACD St. Inigoes, MD Government facility. These individuals shall be competent and fully capable of traveling to and providing on-site support for any ACS project supported sites (Ref: Tables 1.0 – 3.0). When in travel status, the contractor shall provide bi-weekly reports detailing direct Fleet Support actions. Ordinary travel shall be required in the performance of this contract. The contractor may expect to conduct 50 travel events (predominantly CONUS) during an average contract year. PWS, Section 7 provides further information. OCONUS travel, typically less than 10 instances per year, is sometimes necessary. The contractor shall provide personnel with passports and shall respond to travel requirements within 24 hours’ notice. The contractor shall provide on-call Fleet Support during non-core working hours. The contractor shall:

a.

Provide technical support including system grooms and configuration assessments to stations as required.

b.

Provide OJT and Integrated Logistic Support (ILS) system maintenance personnel.

c.

Provide continuing maintenance support to stations.

d.

Install equipment field changes.

3.3.2 Task 3 - Deliverable Products Task 3(CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Trip Report - provide a trip report within 10 working days after completion of the trip. (CDRL A006) b.

Fleet Metrics Form – provide bi-weekly inputs to the Fleet Metrics Form based on accomplishments directly related to fleet support. (CDRL A007)

3.4 Task 4 – Systems Test and Evaluation (CLIN 1004) (O&M, Procurement, RDT&E, WCF, Other)

3.4.1 Task 4 -Requirements

The contractor shall provide engineering and technical services to test and evaluate ACS systems hardware. Travel may be required in the performance of this task. The contractor shall:

a.

Assist in the development of test plans and procedures to support acceptance testing of new or modified ACS systems to determine conformance to system specifications performance and operational requirements.

b.

Evaluate ACS systems using the Government approved test plans and procedures to determine the degree of conformance with system specifications and performance and operational requirements. Prepare interim and final engineering reports detailing test completion status, test results and recommendations for all tests and evaluations conducted.

c.

Provide service and participate in tests and evaluations of ACS systems performed by activities at various ACS supported sites.

d.

Perform hardware and software modifications and testing as requested and provide results in report format in accordance with the applicable CDRL’s.

e.

Support bi-weekly status telecoms and host Technical Information Meetings (TIMs), Software Requirement Reviews (SRR), Preliminary Design Reviews (PDR) and Critical Design Reviews (CDR) as requested.

3.4.2 Deliverable Products for Task 4 (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Trip Report - provide a trip report within 10 working days after completion of the trip summarizing the technical results of all tests and evaluations. (CDRL A006) b.

Test Plans and Procedures - provide test plans and procedures for ACS systems. (CDRL A008) c.

Recommendations Report – Engineering Study and Test Results. (CDRL A005)

3.5 Task 5 - ACS Systems Installation Support (CLIN 1005)

3.5.1 Task 5 - Requirements

The contractor shall assist 4.11.7.3 in the procurement, testing, fabrication, assembly, and installation of ACS systems operational hardware. The projects shall include, but not limited to those listed in paragraph 1.1. Travel shall be required in the performance of this task. Direct Fleet support shall be reported bi-weekly in the Fleet Metrics Report Form. The contractor shall:

a.

Make recommendations for engineering changes for the improvement of ACS systems project equipment to the COR.

b.

Review engineering documentation for producibility and make recommendations for documentation changes. Submit recommendations to the COR for review.

c.

Draft a production program plan of execution. Submit recommendations to the COR for review. Execute the government approved plan.

d. Install changes and upgrades to ACS project systems as directed by the COR.

e.

Provide the hardware necessary for and assemble, modify, and make improvements to ACS systems equipment as directed by the COR. All work shall be performed IAW government furnished information (GFI) (documents, manuals, drawings, and instructions) maintained in the ACS Source Save data base. Copies of the GFI shall be provided to contractor employees.

f.

Draft test plans and procedures to support testing of ACS systems operational hardware to determine conformance to specifications and requirements. Submit recommendations to the COR for review.

g.

Test hardware for conformance to engineering documentation. Provide status of hardware fabrication. All tests shall be performed IAW GFI maintained in the ACS Source Save data base. Copies of the GFI shall be provided to contractor employees.

h.

Pack, crate and coordinate transportation arrangements to ship all materials (components, tools, etc.) from the assembly site (St. Inigoes, MD) to the destination ACS site (See Contract Section D for details).

3.5.2 Deliverable Products for Task 5 (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Recommendations Report - provide a draft report of recommended engineering changes or fabrication status. (CDRL A005) b.

Test Plans and Procedures - provide test plans and procedures for ACS systems. (CDRL A008) c.

Trip Report - provide a trip report within 10 working days after completion of trip. (CDRL A006) d.

Fleet Metrics Form – provide bi-weekly inputs to the Fleet Metrics Form based on accomplishments directly related to fleet support. (CDRL A007) e.

Recommendations Report - provide a report of recommended engineering changes or fabrication status. (CDRL A005) f.

Level I/II/III Drawing Revisions – provide Level I/II/III drawing revisions. (CDRL A009) g.

Production Program Plan – provide production program plans in as requested. (CDRL A010) h.

Test Report – provide production acceptance test results. (CDRL A011)

3.6 Task 6 – Test Bed Support (CLIN 1006) (O&M, Procurement, RDT&E, WCF, Other)

3.6.1 Task 6 - Requirements

The contractor shall provide maintenance and operational services for the ACS systems test beds at NAWCAD St. Inigoes. The contractor shall:

a.

Perform preventive and corrective maintenance, and fault isolation and repair on ACS equipment and peripherals in accordance with operation and maintenance manuals and maintenance requirement cards maintained in the ACS Source Save data base. Copies of the GFI shall be provided to contractor employees. Contractor employees shall maintain a log of all maintenance performed, pertinent test events, or configurations changes in the ACS Hardware Configuration database.

b.

Provide test bed integration services, including installation, checkout and removal of systems, subsystems, and components as directed by the COR and IAW documents, manuals, drawings, and instructions maintained in the ACS Source Save data base.

3.6.2 Task 6 - Deliverable Products (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Equipment Maintenance Log Report - maintain ACS systems equipment maintenance log books and provide a monthly report on equipment maintenance actions. (CDRL A012)

4.0 PROGRESS REPORTS (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other)

4.0.1 Funds and Time Expenditure Report. The Contractor shall prepare monthly funds and time expenditure reports, which depict the costs associated with each PWS paragraph, including a breakout of costs per task, monthly and yearly-to-date work hours (straight time and overtime), hourly rate and costs expended per individual. These reports may be reviewed by a support Contractor for compilation of data and verification purposes. The support Contractor shall submit a nondisclosure form to the Government. (CDRL A013)

4.0.2 Voucher Reconciliation Report. The Contractor shall provide a voucher reconciliation report that explains any discrepancies form the funds and time expenditure reports and the vouchers within 10 working days after delivery of each voucher. (CDRL A013)

4.0.3 Funds Expenditure Report. The contractor shall provide monthly funds expenditure reports by the 10th working day of each month for the preceding month in accordance with the requirements set forth in CDRL A014. Report data shall be separated by contract line item and shall be reported for both the current period and the contract to date. This data shall directly correspond to the monthly vouchers and any discrepancies shall be explained. These reports may be reviewed by a support contractor for compilation of data and verification purposes. A nondisclosure agreement shall be submitted by the support contractor. (CDRL A014)

4.0.4 Progress Report. The Contractor shall prepare monthly Contractor’s Progress Status and Management reports describing all the actions and the current status of work performed under PWS paragraphs 3.0 – 3.6. (CDRL A015) The report should address:

a.

Major milestones for each task.

b.

Status of previously identified task problem areas, with recommendations and conclusions.

c.

Justification for cost increases or schedule slippages, if any, which may differ from previous reports or the original estimate to complete.

d.

Identification of any task for which costs have exceeded 75 percent of the amount estimated.

e.

Identification of new problem areas.

f.

Program summary.

g.

PHONCON and email assist records.

4.1 Deliverable Products (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Progress Report – progress reports shall be provided by the 15th working day of each month for the preceding month. (CDRL A015)

4.1.2 Segregation of Costs and Invoice Requirements. The Contractor shall provide monthly funds expenditure reports in accordance with the requirements set forth in this PWS, Segregation of Costs and Invoice Requirements below. Report data shall be separated by contract line item and shall be reported for both the current period and the contract to date. This data shall directly correspond to the monthly vouchers and any discrepancies shall be explained. These reports may be reviewed by a support Contractor for compilation of data and verification purposes. A nondisclosure agreement shall be submitted by the support Contractor. (CDRL A014) The Contractor shall segregate costs incurred under this contract at the lowest level of performance, either by tasks or by subtask, rather than only on a Contract Line Item Number (CLIN) or total contract basis and shall submit invoices reflecting costs incurred at that level. In addition, the Contractor shall submit invoices containing summaries of work charged during the period covered, as well as overall cumulative summaries for all work invoiced to date. (CDRL A019) When there is more than one line of accounting, the Government will describe each Accounting Contract Reference Number (ACRN) preceding the accounting citation in the contract or a particular CLIN. The Government will pay Contractor invoices by charging only an ACRN corresponding to the CLIN invoiced. Accordingly, when there are many lines of accounting, the Government will fund each CLIN separately and it will summarize the funding level for each CLIN. The Contractor’s invoices shall state separate incremental and cumulative amounts for each CLIN with further segregation by task and subtask showing each element of cost.

Invoices shall contain the following cost elements by schedule and include supporting detail. Invoices shall be submitted with two attachments. The first attachment shall contain Schedules A through D, F and G and shall be provided as fully burdened. The second attachment shall contain Schedule E.

Invoice summary for current billing period and cumulative.

(Schedule A) - Direct Labor $

(Schedule B) - Material $

(Schedule C) - Travel $

(Schedule D) - Other Direct Charges $

(Schedule E) - Indirect Charges $

(Schedule F) - Adjustments $

TOTAL $

(Schedule G) - Outstanding Commitments

Schedule A - DIRECT LABOR

TOTAL

* On-site work is considered to be work performed at a Government installation. Off-site work is work performed at the Contractor’s facility.

** Unburdened rate information shall be made available upon request. When requested, unburdened rate information shall not include indirect costs and shall reflect the actual rate paid.

Schedule B – MATERIAL

Material charges shall be itemized and shall include the invoice number, date, total amount, company, purchase order number and description of the item. A copy of the paid invoice shall be made available upon request.

Schedule C – TRAVEL

Travel charges shall be itemized and shall include the dates of travel, names of individuals traveling, destination, purpose and total cost. A copy of the travel voucher shall be made available upon request. Copies of back-up receipts need not be submitted; however, they should be retained and are subject to review.

Schedule D - OTHER DIRECT CHARGES

Other direct charges shall be itemized. Copies of invoices shall be available upon request. Subcontractor invoices shall be in the same format and require the same detail.

Schedule E - INDIRECT CHARGES

Indirect charges include those charges based upon a rate that is subject to verification by Defense Contract Audit Agency (DCAA) at contract closeout.

Schedule F – ADJUSTMENTS

Current fiscal year invoice adjustments shall be shown in this section along with the justification. Adjustments that pertain to prior fiscal years shall be invoiced separately.

Schedule G - OUTSTANDING COMMITMENTS

Any authorized expenditure that remains unpaid but will be reimbursed pending the receipt of a supplier invoice or travel claim shall be shown in the section.

Invoices that must be segregated by CLIN can either have the CLINs itemized on each schedule or each CLIN can be presented individually. The Contractor is not authorized to claim nor shall the Navy pay for direct costs associated with preparation of an invoice.

Program management/support charges are limited to the first level supervisor. Program management hours above the supervisory level and other support hours not identified in the Request for Proposal (RFP) must be explained in the proposal with a justification of the specific duties to be performed. The costs shall not be permitted without approval of the Contracting Officer (KO).

4.2 Material. (CLIN 2001) (O&M, Procurement, RDT&E, WCF, Other)

It shall be necessary for the Contractor to have a material funding allocation (CLIN) to immediately respond to system development requirements, system failures and system operation requirements. For further guidance, see section H clause 5252.242-9509 Restriction on Direct Charging of Material. A list of allowable material is attached (Attachment G).

4.3 Deliverable Products (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) Material Tracking Report – The Contractor shall prepare quarterly material tracking reports that include the burdened and unburdened current and cumulative costs and any record of material transferred to the Government via Form 1149. (CDRL A016)

5.0 FACILITIES/PROPERTY

5.1 Government Furnished Property (GFP). Contractors shall be provided access to the system operational labs and equipment work areas as necessary to complete the tasking in this PWSPWS.

5.2 Government Furnished and Accessible Facilities. The Government will provide facilities or access to facilities and equipment in which to perform applicable performance work statement requirements. These facilities are located at St. Inigoes, Maryland. The following facilities will be provided by the Government for full-time staffing by the contractor:

Building Sq. Ft.

2,764

5.3 Contractor Furnished Equipment. The contractor shall be equipped with computer equipment and software, sufficient to perform the PWS requirements above, which shall be compatible with the RDT&E Local Area Network (LAN) to allow electronic communication and data sharing between the Government and the contractor. This hardware and software compatibility shall be maintained throughout the life of the contract and shall reside on the RDT&E Network. All office furniture, office supplies, and tools. shall be provided by the contractor for performance of the PBWS requirements. The cost of providing and maintaining this contractor furnished equipment shall not be a direct charge to the contract.

6.0 TRAVEL. (CLIN 2001) (O&M, Procurement, RDT&E, WCF, Other) The contractor may be required to travel to provide on-site engineering, troubleshooting, repair, maintenance, installation and supply support services. All trips in excess of 50 miles from NAWCAD Patuxent River, St. Inigoes taken by contractor personnel shall be in accordance with applicable Joint Travel Regulations. A report shall be submitted for each trip no later than ten working days after the completion of travel. There is expected to be an average of approximately 50 trips required of the contractor each year to various equipment sites.

The contractor may, on occasion, provide transportation to Government members of the TDY team when it is deemed most economical to the Government and is otherwise in the Government's best interest.

6.1 Deliverable Products (CLIN 3001) (O&M, Procurement, RDT&E, WCF, Other) a.

Trip Report - provide a trip report within 10 working days after completion of trip. (CDRL A006)

7.0 OPERATIONS SECURITY (OPSEC). The Contractor shall develop, implement and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

a. Assignment of responsibility for OPSEC direction and implementation.

b. Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

c. Establishment of OPSEC education and awareness training.

d. Provisions for management, annual review and evaluation of OPSEC programs.

e. Flow down of OPSEC requirements to subcontractors when applicable.

The contractor shall prepare and deliver an Operations Security Plan for Government review in accordance with (CDRL A017).

The contractor shall prepare and deliver an Information Technology Personnel Security Report for NAVAIR Security and Information Technology Personnel Security Report for COR documents as specified in (CDRL A018).

7.1 Security and Safety. The work to be performed involves the handling of classified material up to and including Secret. The contractor shall adhere to security guidelines as found in the DD254 form for this effort and as contained in the Operations Security (OPSEC) Plan. The contractor shall extend all relevant security guidelines to their subcontractors. The contractor shall be required to access Secret Collateral and Controlled Unclassified/For Official Use Only (CUI/FOUO) Information in performance of this effort. The contractor shall be required to have access to COMSEC for the purpose of using of Government facsimile, SVTC and STEs at Government facilities only. The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with the National Industrial Security Program Operating Manual (NISPOM) and DODM 5200.01, Information Security Manual. The DoD Contract Security Classification Specification, DD Form 254 and the 254 Addendum(s), define program specific security requirements.

All controlled unclassified information shall be appropriately identified and marked as For Official Use Only (FOUO) in accordance with DoD 5200.01, Information Security Program: Controlled Unclassified Information (CUI) Volume 4 (enclosure 3) and DoD 5400.7-R (Freedom of Information Act Regulation) (Chapter 3). All Contractor facilities shall provide an appropriate means of storage for controlled unclassified and classified documents, equipment and materials in accordance with OPSEC requirements.

7.2 FOUO. FOUO information generated and/or provided under this contract shall be marked and safeguarded as specified in DoD 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-17) available at http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf and DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) available at http://www.dtic.mil/whs/directives/corres/pdf/540007r.pdf.

7.3 All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement: All controlled unclassified technical information shall be appropriately identified and marked with the distribution statement identified on the source document or directed by the COR.

7.4 The Contractor shall be receiving and generating material through their facility at the SECRET level.

8.0 WORK SCHEDULE. The Contractor shall provide the required services and staffing coverage during normal working hours (NWHs). NWHs are usually 8.5 hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on the legal holidays specified elsewhere). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800 Monday - Friday. Services and staffing shall be provided for each office at least 8 hours per day (during the 8.5 hour workday which includes the 30-minute lunch break).

Government employees are allowed to voluntarily work a "Compressed Work Schedule" (CWS). CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The contractor awarded this task order, with agreement by COR, may allow its employees to work a CWS schedule. Any contractor that chooses to allow its employees to work a CWS schedule in support of this task order agrees that any additional costs associated with the implementation of the CWS schedule versus the standard schedule are unallowable costs under this task order and will not be reimbursed by the government. Furthermore, all contractors shall comply with the requirements of the Fair Labor Standards Act and particularly with Section 7 regarding compensatory overtime. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government facility.

The following is a list of Federal Government holidays. Individual Contractor employees are encouraged to work in accordance with the same schedules as the Government office they support. However, it is solely at the Contractor’s discretion which Federal and State holidays they choose to observe.

Holidays Observed:

New Year’s Day

January 1

Presidents Day

Third Monday in February

Memorial Day

Last Monday in May

Columbus Day

Second Monday in October

Veterans Day

November 11

8.1 Restricted Entry to Workplace. In the event that the contractor is restricted from entry to the workplace due to non-controllable emergencies such as weather, power outages, etc., the Contractor/offeror shall not charge the non-work time as direct labor to the contract.

8.1.2 Building Security. The contractor may be required to perform building security responsibilities when provided office or lab spaces in a Government building under this contract. These responsibilities may include such duties as ensuring that all windows are closed and locked, coffeepots are turned off, all external doors are locked, or other duties as deemed necessary by the Government. Each building shall have written procedures for the responsibilities of securing that building. If the contractor’s failure to use reasonable care causes damage to any property, the contractor shall replace or repair the damage at no expense to the Government. If the contractor fails to secure the external doors, he/she may be called back to lock the door after regular working hours. This time may not be a direct charge to the contract.

8.1.3 Control of Contractor Personnel. The contractor shall comply with Navy Security Regulations. All persons engaged in work while on Government property shall be subject to search of their person and vehicle at any time by the Government, and shall report any known or suspected security violations to the Security Department. The contractor shall remove from performance any contractor employee who endangers life, property, or national security through improper conduct.

5252.204-9505 SYSTEM AUTHORIZATION ACCESS REQUEST NAVY (SAAR-N) REQUIREMENTS FOR INFORMATION TECHNOLOGY (IT)(NAVAIR) (SEP 2012)

(a) Contractor personnel assigned to perform work under this contract may require access to Navy Information Technology (IT) resources (e.g., computers, laptops, personal electronic devices/personal digital assistants (PEDs/PDAs), NMCI, RDT&E networks, websites such as MyNAVAIR, and Navy Web servers requiring Common Access Card (CAC) Public Key Infrastructure (PKI)). Contractor personnel (prime, subcontractor, consultants, and temporary employees) requiring access to Navy IT resources (including those personnel who previously signed SAAR DD Form 2875) shall submit a completed System Authorization Access Request Navy (SAAR-N), OPNAV 5239/14 (Jul 2008) form or latest version thereof, and have initiated the requisite background investigation (or provide proof of a current background investigation) prior to accessing any Navy IT resources. The form and instructions for processing the SAAR-N form are available at: NAVAIR Contractor Forms.

(b) SAAR-N forms shall be submitted to the Government Sponsor or Technical Point of Contact (TPOC) via the contractor’s Facility Security Officer (FSO). The designated SAAR-N Government Sponsor or TPCO for contractor employees requiring IT access, [fill-in name] shall be responsible for signing and processing the SAAR-N forms. For those contractors that do not have a FSO, SAAR-N forms shall be submitted directly to the designated SAAR-N Government Sponsor or TPOC. Copies of the approved SAAR-N forms may be obtained through the designated SAAR-N Government Sponsor or TPOC. Requests for access should be routed through the NAVAIR SAAR.fct@navy.mil mailbox.

(c) In order to maintain access to Navy IT resources, the contractor shall ensure completion of initial and annual IA training, monitor expiration of requisite background investigations, and initiate re-investigations as required. If requested, the contractor shall provide to the designated SAAR-N Government Sponsor or TPOC documentation sufficient to prove that it is monitoring/tracking the SAAR-N requirements for its employees who are accessing Navy IT resources. For those contractor personnel not in compliance with the requirements of this clause, access to Navy IT resources will be denied/revoked.

(d) The SAAR-N form remains valid throughout contractual performance, inclusive of performance extensions and option exercises where the contract number does not change. Contractor personnel are required to submit a new SAAR-N form only when they begin work on a new or different contract.

9.0 QUALITY ASSURANCE SURVEILLANCE PLAN. Product quality and timeliness shall be assessed by the COR and/or TPOC based on the performance standards set forth in the Attachment 3 Quality Assurance Surveillance Plan, utilizing the monitoring methods identified therein.

10.0 NON-DISCLOSURE AGREEMENTS. In the performance of the contract, the Contractor may have access to non-public proprietary information. The Contractor shall require that all employees performing services under the contract execute a non-disclosure agreement satisfactory to the Contracting Officer. The non-disclosure agreement shall acknowledge the Contractor and Employee’s duties with respect to non-public information and promise to comply with those obligations. Copies of the executed non-disclosure agreements shall be provided to the Government in accordance with CDRL A023. Consistent with the terms and conditions of paragraph (e) (5) of NAVAIR 5252.209-9510, “Organizational Conflicts of Interest (Services),” with respect to proprietary data of third parties, and DFARS 252.227-7025 “Limitations on the Use or Disclosure of Government-Furnished Information Marked with Restrictive Legends,” with respect to technical data, the Contractor shall not use, modify, reproduce, release, perform, display, or disclose any non-public information provided to or obtained by the Contractor in the course of performing the contract for other than Government purposes, and shall not for any commercial or personal purpose.