N00421-15-D-0007-0003.docx

N00421-15-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

GENERAL INFORMATION

Contract Specialist:

Cindy Wilson, AIR-2.5.1.4.10 Email: cindy.wilson@navy.mil

Procuring Contracting Officer:

Frank Douglass, AIR-2.5.1.4 Email: frank.douglass@navy.mil

Amendment 3 – The following changes have been made:

1. The language in Paragraph 3.1 under 3.0 Volume 3: Past Performance in Section L, Part B – Specific Instructions, has been changed. (Change has been highlighed.)

Amendment 2 – The following changes have been made:

1. CDRL A013 has been incorporated into Pargraph 3.2 of Section C. (Change has been highlighted.)

2. Paragraph 1.1 of Section C has been deleted.

3. In Section L, Paragraph 3.0, the Page Count for Key Resumes under Volume 2, Technical/Workforce, has been changed to 20 pages. (Change has been highlighted.)

4. The languge in Paragraph 3.1 under 3.0 Volume 3: Past Performance has been changed. (Change has been highlighted.)

Amendment 1 - The following changes have been made:

1. The address in Block 7 has been updated.

2. The Exhibits/Attachments in Section J have been updated.

3. In Section L, Section 1.0, the last paragraph (Questions), the Contract Specialist has been updated to cindy.wilson@navy.mil. (Change has been highlighted.)

4. In Section L, Section 4.0 Proposal Submission, the address has been updated. (Changes have been highlighted.)

5. In Section L, Section L-2 Government Furnished Information, 1.0 Other Direct Costs, the ODC Breakout – By Appropriation Table has been updated. (Changes have been highlighted.)

6. Exhibit A - CDRLs with the CLIN number and RFP number inserted have also been uploaded to FBO.

(1) This acquisition is a 100% small business set aside competition that will result in placement of a single award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Both completion and term task orders will be issued under this single award task order contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will included in applicable term task orders.

2) The Product/Service Code (PSC) for this procurement is AC65.

(3) The resulting ID/IQ contract will have an ordering period of five years.

(4) This contract has cost plus fixed fee and cost reimbursement (non-fee bearing) line items.

(5) This solicitation, and the resulting Contract are not subject to the Service Contract Act (SCA) of 1965.

(6) The Contractor will be required to have a SECRET facility clearance and a SECRET clearance for personnel identified in Section C Statement of Work upon award of the contract. The Contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L-1

L1 CONTENT OF PROPOSALS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

This solicitation effort utilizes NAICS code 541330. This task order is a 100% Small-Business set-aside and only Small Businesses will be considered for award of this requirement. Proposals from other contractors will not be considered.

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to ascertain fully the capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must demonstrate clearly and convincingly that the Offeror has a thorough understanding of the requirements and associated risks; is able, willing and competent to devote the resources necessary to meet the requirements; and has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Cost/price volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place, summarized, and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 50% of the proposed total cost/price (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as one of the entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal. For purposes of this solicitation, a “critical function” is any task that will be performed by key personnel in the performance of the resulting contract.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist at cindy.wilson@navy.mil and the Contracting Officer at frank.douglass@navy.mil. It is requested that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½-inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror shall provide one complete copy of the written proposal to the Procuring Contracting Officer (PCO) as electronic files. Files shall be fully compatible with Microsoft Office 2007or, for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Cost/Price Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. Offerors are strongly encouraged to use tabs and dividers within volumes in order to facilitate ease of review.

Workforce

Understanding of the Work Management Plan

10 pages for narrative 20 pages for Key Personnel Resumes (2 pages per Resume)

30 pages (including sample task) 20 pages 1 Original/ 3 Copies

Each volume shall contain the following information:

· Cover and title page

· Title of proposal and proposal number as applicable

· Offeror’s name, address and POC

· RFP number

· Proposal volume/book number

· Copy number

· Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

4.0 PROPOSAL SUBMISSION

Clearly mark all packages with the solicitation number. The submission date for all Volumes and Annexes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Warfare Center Aircraft Division Code: AIR-2.5.1.4.10 Cindy Wilson 47060 Liljencrantz Road

BLDG 433

Patuxent River, MD 20670

Hand carried proposals may be delivered to the address above, Attention: Cindy Wilson and/or Frank Douglass.

5.0 PROPOSAL PACKAGING

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. In addition, each box and the front cover of each binder of the proposal should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For any changes and additional information for the solicitation, please go to the following websites: https://www.fbo.gov/ or http://www.navair.navy.mil/doing_business/open_solicitations/

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also, provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

ii. Signed SF33 for basic solicitation and each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iii. Signed Representations, Certifications and Acknowledgements and/or OnLine Representations and Certifications Application (ORCA) reference. The offeror shall include an OCI disclosure and OCI Mitigation Plans as Annex 1, if applicable based on offeror’s completion of NAVAIR Provision 5252.209-9511.

iv. Affirmation of no Exceptions, Deviations or Waivers if Volume 5 is not being submitted as part of the proposal.

v. Guarantee the length of proposal validity (at least 180 days after proposal submission).

vi. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

vii. A summary of the offeror’s small business subcontracting plans if applicable .

2.0 VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer.

2.1 Understanding of the Work

2.1.1 Performance Work Statement Approach

The offeror shall submit a written narrative of the offeror’s understanding and capability to perform the requirements of the SOW tasks.

2.1.2 Sample Task

The Offeror shall provide written responses to the sample task provided below:

A surface Navy IFF target processing system has been through multiple upgrades over the past three decades. The evolution of hardware technical upgrades and software capability improvements has resulted in a system of systems collectively managing functionality with antiquated system architecture and sub-optimal size, weight and power requiring increased platform integration efforts and power/space resourcing. There are three sub-systems (Antennae, Interrogator and Processor) that are realizing concerns with regard to sustainment, fielding and future deployment posture associated. NAWCAD 4.11.2 is evaluating an Engineering Change Proposal (ECP) to address obsolescence, space weight and power.

Obsolescence. A long-term plan to address obsolescence is required to ensure a seamless transition into the integrated architecture of tomorrow’s surface Navy combat suites. NAWCAD 4.11.2 shall include, within the Engineering Change Proposal, a system architecture that addresses obsolescence with consideration for software architecture, hardware modernization (Size, Weight and Power), network hardening and cyber security concerns.

Consolidation. The Interrogator has also realized multiple upgrades through the years and has resulted in added functionality outside the original design efforts incorporated at system conception, some of these elements included Automatic Dependent Surveillance Broadcast, Mode S, Mode 5 and a modernized cryptographic solution. The co-dependence of the interrogator, processor-controller and antennae system(s) functionality, networks, space allocations and certifications require consideration for the analysis of system consolidation.

The ECP planning will consist of concept refinement, technology development and system design and demonstration phases with defined baselines required at System Requirements Review, System Functional Review, Preliminary Design Review and Critical Design Review.

Describe the approach that would be taken to evaluate/execute the ECP. Create a Work Breakdown Structure and an associated schedule for each of the separate planning phases to support the execution of the ECP. Include any expected documents that would be required to complete the tasking, and provide a list of CDRLs that would be delivered to NAWCAD 4.11.2 during the execution of this effort and at what point it must be delivered. The actual document names are not required. Include within the ECP Planning, a trade analysis and detailed steps utilized to come to a recommendation.

This sample task response shall include the following:

2.1.2.1 A description of the approach that would be taken to complete the tasking described.

2.1.2.2 A Work Breakdown Structure (WBS), and an associated schedule for each of the separate milestones to support the approach.

2.1.2.3 Briefly discuss any documents required to complete the tasking. The actual document names are not required.

2.1.2.4 Describe expected deliverable (s) including a list of specific CDRLs that would be delivered to NAWCAD 4.11.2 during the execution of this effort, and at what point each CDRL must be delivered.

2.1.2.5 A breakdown of the hours proposed to complete the tasking, by labor category, and a description of the duties and responsibilities of each labor category to show how their contributions would lead to the success of the project. Provide a labor total along with justification for the allocated hours.

2.1.2.6 Provide a detailed breakdown of the materials that would be required for this effort.

2.2 Workforce

2.2.1 Key Personnel Resumes

2.2.1.1 For any proposed Key Personnel provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

· Employee name

· Years of employment experience in chronological order including narrative description of duties and responsibilities

· Current position, title and employer

· Educational history

· Institution name, degree or certification earned, and year for all degrees or certifications earned

· Current level of security clearance and status (final, interim, or pending)

2.2.1.2 The Government may check educational background to verify degrees or certifications received.

2.2.1.3 All contingent key personnel hires shall have a letter of intent submitted under Volume 2. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the offeror effective at contract award. Subcontractors and team members either shall provide this information separately or included in the prime contractor’s submission of this document. All key personnel shall meet the minimum labor category qualifications in Section C.

2.3 Management Plan

The offeror shall submit a written narrative of the offeror’s understanding and capability to perform the requirements of the SOW.

2.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

2.3.1.1 adequacy of management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government;

2.3.1.2 proposed management roles of the offeror’s proposed workforce for this contract;

2.2.1.3 proposed lines of responsibility, authority, and communication through which the tasks will be managed;

2.3.1.4 procedures to be taken to ensure quality and cost control; and

2.3.1.5 processes for managing the contract from start to finish in product/process quality and how these functions are accommodated in the acquisition and overhead structures.

2.3.1.6 description of task order processing plan (proposing labor mix, lead times for proposal submittal

2.3.1.7 recruitment and retention plan for key personnel

2.3.1.8 processes for managing sub-contractors

2.3.1.9 transition plan as described in Section L Part B paragraph 2.3.5.

2.3.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

2.3.2.1 Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach;

2.3.2.2 description of the integration of the teaming partners into the overall management approach;

2.3.2.3 how and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, and the level of subcontract effort expected; and

2.3.2.4 how the offeror will maintain control during the performance of work.

2.3.3 Qualification/Recruitment/Retention: Offerors shall present in sufficient detail their qualification/recruitment/retention procedures that would provide workforce improvements and upgrade the skills of highly trained and motivated personnel. For personnel who are not current or contingent hires, offerors shall describe their plan for hiring qualified personnel.

2.3.4 Small Business (SB) Utilization Strategy: All offerors shall address their strategies for utilizing SB concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor. SB offerors may meet this requirement using work they perform themselves. The Small Business Utilization Strategy shall demonstrate a minimum of fifty percent (50%) of the total proposal value being performed by SB concerns. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

2.3.4.1 Describe its approach to identifying SB Concerns;

2.3.4.2 Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or if the SB Concern is not registered in the System for Award Management, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;

2.3.5 Transition Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition plan based on a 30-day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the offeror:

2.3.5.1 Work Turnover. The offeror shall provide a plan of action to transfer effectively tasked work that is in process at the expiration of the current contract from the incumbent to the successful offeror.

2.3.5.2 Risk Mitigation Strategies. The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period.

2.3.5.3 Data Transfer. The offeror shall provide a plan of action for the efficient inventory and transfer of program data from the incumbent to the successful offeror.

3.0 VOLUME 3: PAST PERFORMANCE

3.1 The offeror shall submit three (3) summaries of past performance similar in size, scope, and/or complexity, which are ongoing or were completed within the last five (5) years for the prime contractor (if a teaming arrangement is being used, then three (3) past performance summaries shall be submitted for each “team member”), and one (1) past performance summary for each “principal subcontractor”, and one (1) past performance summary for each “critical team member”, if any. (Definitions for “team member”, “principal subcontractor”, and “critical team member” can be found under Section L, Part A – General Instructions, 1.0 General.) Commercial contracts may be included. All summaries should be efforts that were performed as a prime contractor. These summaries shall provide the following:

· Contract Number/Delivery Order Number

· Contract Type

· Procuring Agency

· Program Name

· Total Contract Cost

· Brief description of work performed

· Period of Performance

· Valid name, phone number, and email address of Contracting Officer and Contracting Officer’s Representative

· Small Business Subcontracting Goals and actual accomplishment information (applicable only if prime offeror is a large business)

· Brief description of performance in delivering quality services in each of the following areas: 1) meeting technical requirements, i.e., the quality of technical performance, e.g., performing analysis, design, testing, etc., 2) meeting schedule requirements, i.e., schedule performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., 3) controlling contract cost, i.e., cost performance, e.g. within contract cost, under contract cost, over contract cost, and reasons for any overruns, etc., and 4) managing the contracted effort, i.e., program management, e.g. cooperation with customer, subcontract management

3.2 For all contracts identified, the offeror will complete items numbered 1 through 8 on page 1 of the Past Performance Questionnaire Package for Services (Attachment P5) and forward the 2 pages to that contract customer’s Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR). All questionnaires shall be forwarded with enough lead-time so that the Government can receive responses concurrent with the closing date of the solicitation. The offeror shall send past performance package submittal instructions to the customers. This submittal information is provided at the top of the questionnaires to facilitate the offeror’s effort in meeting these instructions. The offeror is not required to conduct follow-up actions with regard to this questionnaire. The Government will make its best effort to ensure that the customers have received and will respond to the questionnaires. The Government may send any other questionnaires as necessary.

3.3 Offerors are advised that the Government may independently obtain and evaluate past performance data and/or verify small business subcontracting goals and actual accomplishment data, by way of the Past Performance Information Retrieval System (PPIRS); Past Performance Questionnaires (PPQs); Federal Awardee Performance and Integrity Information System (FAPIIS); Electronic Subcontract Reporting System (eSRS); other databases; interviews with Program Managers, Contracting Officers, Fee Determining Officials, the Defense Contract Management Agency (DCMA), or other individuals; as well as, or in addition to, all recent and relevant past performance data provided by the Offeror. The Government reserves the right to contact, or elect not to contact, any or all of the sources provided by the offeror. Therefore, it is incumbent upon the Offeror to explain the relevance of any past performance data provided. Furthermore, the Government does not assume the duty to search for data to explain or remedy any inconsistencies it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

3.4 If the offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance.

3.5 Offerors shall provide written consent from their principal subcontractors and critical team members in Volume 1 that will allow the Government to coordinate their past performance issue(s) with the prime offeror. If offerors do not submit such written consent, then the Government will address any past performance issues directly with the subcontractor and the offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any subcontractors that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the Government may coordinate these issues and obtain any responses as needed.

4.0 VOLUME 4: COST/PRICE.

Note: The SOW in Section C outlines key labor categories required under this contract. Offerors shall propose to the Government estimate provided in Section L-2, paragraph 2.0.

4.1 Volume Content:

(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2007 Excel format on CD-ROM media. Offerors shall submit their cost/price proposal utilizing the CLIN Breakout Spreadsheet (Attachment P6). The offeror shall submit a fully completed Attachment P6. The Attachment P6 spreadsheet shall be formatted on letter size (8.5 X 11) paper. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

(b) All cost/price and cost/price supporting information shall be contained in section B of the cost/price proposal. No price or pricing information shall be included in any other technical volume, including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to evaluate fully their cost/price proposal.

4.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, any cost/price documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic cost/price. Further, in accordance with DFARS 215.371-3(b)(2), if a single offer is received, at the Contracting Officer’s discretion, certified cost or pricing data may be required to be submitted subsequent to proposal receipt. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(b) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs, required to conduct normal business operations, are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract, which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

(c) The Offeror shall provide sufficient information to support its cost/price as well as an explanation of all ground rules and assumptions that impact the cost/price estimates. Any apparent imbalances in the pricing, high or low proposed prices/costs as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

4.3 Cost/price Information:

4.3.1 Regardless of the type of CLINs (e.g., CPFF, CPIF, CPAF or FFP) under the solicitation, the offeror shall fully disclose the build-up of cost/price of each CLIN.

4.3.2 When completing Attachment P6, the offeror (e.g., prime vendor) shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

4.3.3 Subcontractors and team members shall provide their own Attachment P7 delineating the build-up of rates to the Government.

4.3.4 In preparing the cost/price proposal, the offeror shall ensure the submittal is easy to understand and includes the following:

4.3.4.2 Shows traceability with the CLINS, SubCLINs, the SOW, proposed effort, proposed manning levels, and the costs/prices.

4.3.4.3 Provides a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements below listed:

4.3.4.3.1 Direct labor rates by category. The offeror and proposed subcontractors are required to submit labor rates for proposed individuals. The offeror and proposed subcontractors shall provide payroll verification for currently employed proposed personnel and contingent offer letters outlining salary information for contingent hires. Verification of direct labor rates shall be provided for current employees; this could consist of, for example, screen-captures (or equivalent) from the offeror’s payroll system or a form containing the title, direct labor rate and a signed certification by an authorized representative of the company. Offerors retain discretion with respect to the documentation provided to substantiate the direct labor rates of current employees; however, the Government must be able to calculate the employee’s current hourly rate based on the information provided. If any of the rates utilized by the offeror or any subcontractors differ from the payroll verification, a justification shall be provided for the difference. For any prospective hires, provide information to substantiate the rates proposed. If composite or category averages are proposed, provide a breakdown of how rates are developed. Offerors shall also indicate the number of hours subject to uncompensated overtime. Finally, as applicable, provide a narrative to describe the use of uncompensated overtime.

4.3.4.3.2 Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it was not included, may be considered unrealistically low and may have their proposals adjusted upwards by the Government for cost realism purposes.

4.3.4.3.3 Indirect costs (i.e. Overhead, Fringe Benefits, General and Administrative (G&A), etc.), including a description of pools to which indirect rates are applied. If available, the offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement or Recommendation (FPRA/FPRR). If DCAA has not reviewed the rate information for an offeror or one of its subcontractors, the offeror shall submit a detailed justification of the proposed indirect rates, including details regarding the basis of estimate that may be helpful to the Government in conducting cost realism analysis. If any of the rates utilized by the offeror or any subcontractors differ from the DCAA information, a justification shall be provided for the difference, including any supporting cost data (i.e., budget information). Finally, prime contractors and all subcontractors shall provide the last three (3) years of actual indirect information.

4.3.4.3.4 When the offeror or any subcontractor elects to claim Cost of Money (COM) as an allowable cost, the offeror shall submit a DD Form 1861 and show the calculations of the proposed amount.

4.3.4.3.5 Profit/Fee: The offeror and subcontractors shall identify profit/fee rates and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit/fee, rates, as applicable in Section B, shall be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

4.3.4.3.6 Other Direct Costs (ODCs) by specific cost element (i.e. Travel, Material,). Offerors shall utilize the Not-To-Exceed (NTE) amounts provided by the Government in Section L-2, paragraph 1.0 for ODC CLINs. If it is the contractor’s accounting practice to apply (and invoice for) burdens to ODCs, then the contractor shall propose the ODC NTE amount plus the applicable burdens.

4.3.4.3.7 Any other information needed to explain the offeror’s or subcontractor’s estimating practices.

4.3.5 If subcontractors are proposed, provide the same information required for the prime contractor. The cost/price proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

4.3.6 As this requirement contains cost type CLINs, the offeror shall also provide documentation verifying that it has a DCAA approved Cost Accounting System or state that its Cost Accounting System has not been approved by DCAA, pursuant to the requirement at FAR 16.301-3(a)(3). It is the prime contractor’s responsibility to ensure that each subcontractor with a proposed cost-reimbursement subcontract type has an adequate accounting system. If a subcontractor does not have an adequate accounting system, they should be priced on a Firm-Fixed-Price (FFP) or Time-and-Materials (T&M) basis. The prime contractor shall provide a list of all subcontractors by name and shall specify the type of subcontract (i.e., CPFF, FFP, T&M, etc.). For those subcontractors who will be priced on a cost-type basis, documentation verifying possession of a DCAA approved Cost Accounting System shall be provided.

4.3.7 If the contractor requires the use of consultants in its proposal, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN. The proposed consultants are required to submit their cost/price proposal. The cost/price proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

4.3.8 The offeror shall provide a professional employee compensation plan in accordance with FAR 22.1103.

4.4 Use of Government Furnished Property:

Attachment (5), “Scheduled Government-Furnished Property (SGFP)”, specifies the Government Property to be furnished.

Attachment (6), “Requisitioned Government-Furnished Property (RGFP)”, is used to specify Government Property authorized for contractor requisition from DoD supply sources.

If the Offeror proposes/requires the use of Government Furnished Equipment (GFE) or Government Furnished Information (GFI) other than that specified in the above-referenced attachments, then the Offeror shall provide:

- A complete description of the required GFE/GFI including part number and serial number, if applicable

- Where the GFE/GFI is to be located.

- The name, organization, and complete address and telephone number of a cognizant Government point of contact.

- In the case of GFE/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFI on this contract.

- The monetary impact to the Offeror's proposal if the proposed GFE/GFI is not provided as GFE/GFI.

If no additional GFE/GFI/GFP is required, the Offeror shall so state.

4.5 Other Costs

The Offeror shall identify additional costs that would be incurred that have not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government actions (e.g., providing resources, whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.

5.0 VOLUME 5: EXCEPTIONS, DEVIATIONS AND WAIVERS

In this Volume, the Offeror must certify that it contains all exceptions, deviations, and waivers that the Offeror takes from the provisions of the solicitation and its applicable documents. An “exception” is where an Offeror states it will not comply with a requirement, usually involving contract terms and conditions. A “deviation” is where an Offeror states it will not comply with a requirement but proposes an alternative to meet the intent of the requirement, usually involving a specification. A “waiver” is where an Offeror requests authorization for the Government to accept an item, which will depart from specified requirements, but would nevertheless be considered suitable. Exceptions, deviations, and requests for waivers may cause proposals to be considered deficient. An assumption or condition shall not be considered an exception, deviation, or request for waiver as defined herein.

Provide a detailed description for each exception, deviation, or request for waiver, as applicable. The Offeror shall indicate the Offeror’s difficulty with the applicable requirement and the Offeror’s proposed solution. The Offeror shall specifically identify the portion of the solicitation and the Offeror’s proposal, which are affected. If there are no exceptions, deviations or waivers, the Offeror is permitted to state this in Volume 1, rather than providing a separate document as Volume 5.

L-2 Government-Furnished Information

1.0 Other Direct Costs (ODCs). The Government's estimate for material and travel for the prime and all subcontract efforts, unburdened, is listed below.

ODC BREAKOUT- BY APPROPRIATION

2.0 Labor Categories and Labor Hours

2.1 Labor hours per labor category. The Government estimate is 739,200 hours for the entire work effort. A work-year is defined as 1920 hours exclusive of holidays and leave. This estimate does not include Option for Increased Services CLIN hours.

The Contractor shall propose the CLIN level labor hours per labor category, as outlined below.

CLIN 1000

PROC -

CLIN 1001

O&M -

CLIN 1002

RDT&E -

CLIN 1003

FMS -

CLIN 1004

SCN -

CLIN 1005

TOTAL HOURS

CLIN 1000

PROC -

CLIN 1001

O&M -

CLIN 1002

RDT&E -

CLIN 1003

FMS -

CLIN 1004

SCN -

CLIN 1005

TOTAL HOURS

*Denotes Key Personel

3.0 Incumbent Information

3.1 The incumbent contractor is:

BAE Systems Technology Services and Solutions, Inc.

520 Gaither Road Rockville, MD 20850-6196

3.2 The incumbent contract number is N00421-14-C-0040.

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