Attachment_1_SAC_IDS_Engineering.docx

N00024-13-R-3034 Surveillance Activity Checklist for Engineering Support Services To the Identification Systems

1. Purpose

This Surveillance Activity Checklist is a Government developed and applied document used to make sure the systematic quality assurance methods are used in the administration of the Statement of Work (SOW) for engineering services for Identification Systems. The intent is to ensure that the Government receives the quality of services called for in the contract.

This contract requirement is to provide engineering services for the Identification Systems (IDS) Division. The resulting vehicle will be a non-performance based contract with cost plus fixed fee labor CLINs. The contract will be for a base year with four option years. A properly executed Surveillance Activity Checklist will assist the Government in achieving the objectives of this procurement.

2. Authority

Authority for issuance of this Surveillance Activity Checklist is provided under Contract Section E – Inspection and Acceptance, which provides for inspections and acceptance of the services and documentation called for in service contracts, to be executed by the Contracting Officer or a duly authorized representative.

3. Scope The Surveillance Activity Checklist is put in place to provide Government surveillance oversight of the quality of the contractor’s efforts to assure that they are timely, effective, and are delivering the results specified in the contract.

4. Government Resources

The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into (Procuring Contracting Officer (PCO)) or administer (Administrative Contracting Officer (ACO)) contracts and make related determination and findings on behalf of the Government. The PCO for this contract is NAVAIR 2.5.1.2. The ACO will be designated in the resulting task order. Contracting Officers are designated via a written warrant, which sets forth limitations of authority.

Alternate Contracting Officer’s Representative (ACOR) - An individual appointed in writing by the PCO to act as their authorized representative, in the absence of the COR, to assist in administering the contract. The ACOR will be appointed in the resulting task order. The limitations of authority are contained in a written letter of appointment.

Contracting Officer’s Representative (COR) - An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the task order. The COR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Government Project Leads – The COR designates an individual Government Project Lead to assist in administering a specific project under the contract.

5. Responsibilities The following Government resources shall have responsibility for the implementation of this Surveillance Activity Checklist:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative – The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative (ACOR) – The ACOR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The ACOR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Government Project Leads – The Government Project Lead is responsible for assisting in administering a specific project under the contract. A Government Project Lead cannot, in any manner, alter the scope of the contract, make commitments or authorize any changes on the Government’s behalf

6. Methods of QA Surveillance

a. Contractor Performance Assessment Reporting System (CPARS) – The market place for program management and engineering services is very competitive. As such, the successful offeror has a vested interest in the Government generated CPARS under this contract. Additionally, an evaluation using the CPARS format will be performed at the end of each year of performance. This evaluation will be one determinant in exercising an option. The Government for this procurement will address the quality of product or service, schedule, cost control, business relations, management of key personnel, utilization of small business, and other important areas. As this information may affect future source selections throughout DoD, and the continuation of the contract, the annual Government assessment will be used appropriately as an additional performance oversight and communication tool with the SAC.

b. Surveillance Activity Checklist- The form below lists the methods of surveillance that will be used by the COR in the technical administration of the SOW tasks performed by the contractor.

7. Surveillance Continuous monitoring of the Contractor should be performed. Invoices should be reviewed by the COR as submitted and any discrepancies reported immediately to the Contracting Officer. Enclosures (1) provides the Surveillance Activity Checklist and means the COR to document on a quarterly basis the results of the surveillance and shall be provided to the Contracting Officer on a quarterly basis.

8. Documentation In support of the Surveillance Activity Checklist, the COR will provide the Contracting Officer specific, detailed, standalone reports for each month applicable to this task order. In addition to providing monthly reports to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Surveillance Activity Checklists. All such records will be maintained for the life of the order. The COR shall forward these records to the Contracting Officer at termination or completion of the order.

9. Enclosures Enclosure (1) – Surveillance Activity Checklist

N00421-09-R-0008

N00024-13-R-3034

SURVEILLANCE ACTIVITY CHECKLIST

Quarterly Surveillance:

The COR will perform quarterly assessments of Quality, Schedule, Cost Control, Business Relations, Management, Utilization of Small Business, and Other Areas as applicable utilizing the CPARS evaluation rating definitions listed in enclosure 2.

Measure

PBSOW 3.2 Conduct component design engineering on specific pieces of hardware and conduct system design engineering.

PBSOW 3.5 Maintain and upgrade system test beds and laboratories at NAWCAD, St. Inigoes.

Government Project Lead input quarterly feedback

TBD

PBSOW 3.6 Maintain IT support capability to provide user support for Division computer resources.

Government Project Lead input

TBD

PBSOW 3.7 Provide Information Assurance (IA) support for the division.

Government Project Lead input

TBD

PBSOW 3.8 Provide program management support during all phases of design, development, and acquisition, to ensure proper program execution.

Government Project Lead input

TBD

A001 Engineering Change Proposal

TBD

Measure

Measure

Quarterly Summary of Ratings:

Annual Surveillance:

The COR will perform an annual assessment of overall contract performance utilizing the evaluation rating definitions listed in enclosure 2. This annual assessment will occur at the end of each period and cover the previous 12 months.

Measure

Quality of Product or Service

Review of Quarterly Ratings

TBD

Schedule

Cost Control

Business Relations

Management

Utilization of Small Business

Other Areas

Enclosure 1