Attachment 7 - GPNTS SW Single Award Task Ordering Guide.docx

SINGLE AWARD TASK ORDERING GUIDE

GLOBAL POSITIONING SYSTEM (GPS)-BASED POSITIONING, NAVIGATION, AND TIMING SERVICE (GPNTS) SOFTWARE SUPPORT CONTRACT [Insert Contractor Name and associated Contract Number] 02 November 2018

INTRODUCTION

The Space and Naval Warfare Systems Command (SPAWARSYSCOM), in support of the Program Executive Office for Command, Control, Communications, Computers, and Intelligence (PEO C4I), Communications and GPS Navigation Program Office (PMW/A 170), awarded a contract to perform development, integration and test of improvements; correct deficiencies; provide inputs for the control of the GPNTS software requirements and configuration baseline; prepare engineering drops; and prepare and test of formal software builds for the existing GPNTS software being installed on U.S. Navy ship and shore platforms. This common approach reduces the overall implementation, operational, system and hardware maintenance, training, and logistic costs to the Government.

SCOPE

The GPNTS Software Support Contract Statement of Work (SOW) requirements section 3.0 identifies the work that can be procured under this contract to include Cyber Security, Software Quality Assurance, Software Delivery, Software Sustainment Support, Software Development, Software Documentation, Software Testing, Software Code Analysis, Software Interface, Software System Safety, System Testing, and Engineering Support, as defined in individual orders.

AUTHORITY

This is a Single Award Indefinite-Delivery, Indefinite-Quantity (IDIQ). Ordering for any other customer is prohibited without authority of the Contracting Officer or his/her representative. Supplies or services to be furnished under this contract shall be furnished by the issuance of delivery or task orders on DD Form 1155. Orders shall be placed by any Contracting Officer at SPAWARSYSCOM.

ORDERING INSTRUCTIONS

The order procedures below are provided for informational purposes only. The actual procedures (including response times) may vary according to individual order circumstances.

(a) Ordering Procedures. It is anticipated that each order awarded will be placed in accordance with the following procedures:

(1) Requirements Documentation. Upon identification of a requirement, the Program Office will develop a draft SOW and other requirements documents (e.g., CDRL) consistent with the technical requirements of the effort. Level of effort (term) and/or completion type orders may be issued under this contract. The PWS/SOW will include the order type deemed appropriate by the Government on each CLIN.

After both parties have reached agreement regarding the technical requirements of the order, the contractor and the Contracting Officer’s Representative (COR) shall sign and date the final document to signify their common understanding of the order requirements.

(2) Cost Estimate. Typically, within 1 to 5 business days after signing the SOW, the contractor will submit to the contract specialist and the COR/Assistant Contracting Officer’s Representative (ACOR) a complete cost estimate. The cost estimate shall contain the following information to enable the Contracting Officer to make a determination of cost/price reasonableness:

(i) Individually listed labor categories, direct labor hours, and unburdened hourly labor rates for each labor category. Unless proposing a new labor category not listed in the basic contract, all proposed labor categories should either exactly match, or be mapped to the labor categories identified in the basic solicitation.

(ii) Other Direct Cost (ODC) cost information shall include identification of: 1) material (consumable and non-consumables) purchase description and amount; 2) summary of travel costs to include identification of number of travelers, destination, and duration for each trip and 3) other direct costs not separately identified.

(iii) Actual indirect rates used and note their application.

(iv) Show totals for individual cost elements, as well as the overall total for hours, estimated cost, and cost plus fee. Identify the average hourly labor rate for the overall proposal (computed by dividing total fully burdened labor cost by total labor hours).

(v) If applicable, subcontractor costs, names of subcontractor(s) and type of subcontract(s).

(vi) For proposed personnel, identify the fully burdened hourly labor rate inclusive of all applicable indirect costs and fee.

(3) Cost Evaluation and Award. Once the Contracting Officer has reviewed and accepted the contractor’s cost estimate, a DD Form 1155 will be executed by the Contracting Officer and sent to the contractor via e-mail or facsimile as notice to begin work. The contractor is cautioned that no work is to be started prior to receipt of a properly signed and executed DD Form 1155, Order for Supplies/Services, or other authorization by the Contracting Officer. As necessary, the contract administrator or contracting officer will contact the contractor to negotiate costs or minor requirements details before a DD Form 1155 is executed.

(c) Content. All orders will include the following elements:

(1) Effective date of order

(2) Contract and order numbers

(3) Type of order (i.e., completion or level-of-effort-term)

(4) Estimated hours

(5) Estimated cost, fee or price

(6) Scope

(7) Inspection and Acceptance Terms

(8) Delivery and/or period of performance (PoP) dates

(9) Place of delivery or performance

(10) Accounting and appropriation data

(11) Other information as appropriate (e.g., COR Designation, Government Furnished Property, material, or facilities to be made available for performance of the order; safety requirements; security requirements set forth on DD Form 254; data requirements set forth on DD Form 1423).

(12) Each order under a cost-reimbursement contract is deemed to include the clause at FAR 52.232-20 “Limitation of Cost” or 52.232-22 “Limitation of Funds,” whichever is applicable.

(d) Contractor Notification. The contractor is responsible for immediately notifying the Contracting Officer of any difficulties in performing in accordance with the terms of the order.

CONTRACT ADMINISTRATION

Contractor Performance Assessment Report System (CPARS) should be done for every GPNTS Software Support Contract task order awarded, regardless of value, with the exception of the initial DO covering the minimum guaranteed amount. CPARS are done at the TO level vice the contract level on the GPNTS Software Support Contract. Consequently, the PCO/Specialist must register each new DO in CPARS system upon award. The COR/ACOR will serve as the Assessing Official.

INVOICE INSTRUCTIONS

Note: This information may be contained in DFARS 252.232-7006 and any supplemental Wide Area WorkFlow Payment Instructions identified.

CLOSEOUT PROCESS

For cost reimbursement pricing, task orders will be closed out on an individual basis, upon agreement of final indirect rates for the period of performance of the applicable delivery or task order. The contractor shall forward the final voucher directly to the cognizant DCAA for final audit. DCAA will forward the voucher and the final audit to the cognizant ACO (see block 6 of the basic contract), who will process it for final payment and submit it to the paying office.