Amendment_03.docx

N00033-14-R-6507

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT BODY

1. Paragraph 2.1.4.1 of the PWS has been revised to read:

HAZMAT is generally not received or stored at MSC warehouse facilities and is turned away by the Government or sent to the local base HAZMAT storage facility. Occasionally, in the receipt process HAZMAT is discovered in a shipment. In these situations the contractor will notify the Government and work with the Government for proper disposition.

1. FAR 52.212-2 has been revised to read:

Subfactor 1: Technical Approach to Sample Activities. The Government will evaluate the response to the sample tasks to determine if the proposal contains a reasonable technical and management approach to provide the required services. The Government will also evaluate the reasonableness of the Offeror’s discussions about deliverables.

1. The following words were corrected in the PWS only to eliminate typographical errors: Interchangeably, license, and administrative.

1. The last paragraph in each of the three sample tasks under Subfactor 1: Technical Approach to Sample Activities in FAR 52.212-1 ADDENDUM has been revised to read:

Describe the controls that will need to be employed to ensure that target metrics (Attachment 04 and Attachment 17) cited in Section 4 of the PWS will be achieved and maintained.

1. All other terms and conditions remain unchanged.

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been deleted:

AMENDMENT BODY

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2013)

SUBMISSION PACKAGE

Proposals shall be only hand delivered or mailed.

Unless offeror proposes a shorter period, by submission of an offer, offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an offeror from withdrawing its offer prior to award.

Hand delivered and mailed proposals shall be sent to the following location and must be received there prior to the due date and time for proposal submission:

Access to the Washington Navy Yard is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

Proposals shall be presented in two (2) separately bound volumes:

· Volume I (Technical)

· Volume II (Past Performance, Price, and Solicitation Documents)

Three hard copies of Volume I and two hard copies of Volume II shall be provided. Additionally, one electronic copy each of Volume I and Volume II shall be provided. The electronic copies shall be in either Microsoft Word or Portable Document Format (PDF) and shall be provided on a CD. If there is a discrepancy between the hard copy and the electronic copy, the hard copy will prevail. Volume I shall not contain any pricing data.

Each volume of the proposal shall be clearly marked as to the volume number, the solicitation number, and the Contractor’s name.

VOLUME 1: TECHNICAL

FACTOR 1: TECHNICAL

(1) Subfactor 1: Technical Approach to Sample Activities

Offerors must respond to the three sample activities below. Responses must include:

· Technical and Management approach to the solution.

· Discussion of Deliverables.

Responses shall be limited to ten (10) 8.5” x 11” pages, 1-inch page margins, and 12-point font for each sample task (total of 30 pages).

Sample Task: (a) Background: MSC has taken over responsibility from Defense Logistics Agency (DLA) for all MSC ship end-use material to be received at its Balboa Avenue Training Site (BATS) warehouse in San Diego CA. Hazardous Material (HAZMAT) will continue to be received at the local DLA warehouse and not delivered to BATS. The BATS warehouse receives end-use material for MSC Ships and stores it until shipping instructions are received from the ship. On average, 70% of all material procured by MSC and the ships is open market and 30% is standards stock. BATS supports approximately 18 MSC ships between Third and Seventh fleet. The number of ships in Third fleet fluctuates between 5 and 9 ships. BATS utilizes a stake truck for local delivery and has access to government owned material handling equipment (MHE). Upon receipt of shipping instructions from a MSC ship, or appropriate MSC representative, the accumulated material is consolidated and prepared for shipment. Assume that MSC can utilize all methods of commercial and military transportation.

Task:

1) Describe, as the MSC support contractor, how your company would execute the tasks required to successfully receive the material from DLA and commercial sources, ensure material is properly marked, and properly accounted for in the inventory system.

2) Describe how material in the three Issue Priority Groups (IPG) 1, 2, and 3 will be received, staged and delivery coordinated with the ships for local delivery as well as outside the San Diego area.

3) Describe the various transportation options that could be employed and the recommended methods of transportation solutions in Third fleet and Seventh fleet.

4) Describe the controls that will need to be employed to ensure that target metrics (Attachment 04 and Attachment 17) cited in Section 4 of the PWS will be achieved and maintained.

Sample Task: (b) Background: MSC Logistics Type Desk, who manages life-cycle sustainment,orders Government Furnished Material (DFM) for MSC ships around the world. Material is ordered by MSC and is delivered to the MSC Norfolk warehouse in W-143 on the Norfolk Naval Base. The local DLA warehouse only handles HAZMAT. Once the overhauls are awarded, the W-143 warehouse personnel pull the material that has been received to date and prepare it for consolidated shipment to the commercial shipyard. The USNS NEVERSAIL is planned for overhaul within the next 3 months. The commercial shipyard has not yet been identified; however, approximately 300 GFM line items are expected to be required to support the overhaul. It is expected that the commercial shipyard will be in an OCONUS location in either the 6th fleet or 5th fleet AOR. Assume that MSC can utilize all methods of commercial and military transportation.

Task:

1) Describe, as the MSC support contractor, how your company would execute the tasks required to successfully receive the material from DLA and commercial sources, ensure material is properly marked, and properly accounted for in the inventory system as it is delivered to the W-143 warehouse in support of the USNS NEVERSAIL.

2) Once a shipyard contract has been awarded outside the local area, and the shipping request submitted, describe the processes to assemble the material requirements and prepare the GFM for shipment. Describe the delivery methods available for an OCONUS availability from W-143 and the recommended mode of transportation to meet the overhaul schedule.

3) Describe the controls that will need to be employed to ensure that target metrics (Attachment 04 and Attachment 17) cited in Section 4 of the PWS will be achieved and maintained.

Sample Task: (c) Background: The USNS NEVERSAIL shipyard availability is completed and there is residual material in A, G and F condition that needs to be returned to the W-143 warehouse. The Integrated Logistics Support (ILS) representative in the shipyard identifies the material that needs to be returned and submits a shipping request to the MSC W-143 warehouse. The shipyard then ships the residual material back to the W-143 warehouse.

Task:

1) Describe, as the MSC support contractor, how your company would execute the tasks required to successfully receive material from the shipyard availability, inspect, mark, and properly account for the residual inventory as it is delivered to warehouse and stowed into a location.

2) Describe the processes to notify the government that additional inspection of material is required if the company employees are unable to identify the material.

3) Describe the controls that will need to be employed to ensure that target metrics (Attachment 04 and Attachment 17) cited in Section 4 of the PWS will be achieved and maintained.

(2) Subfactor 2: Personnel

Resumes are not required for non-key personnel and will not be evaluated. Offeror shall provide the following for Key Personnel:

1 Project Manager – 1 Resume 1 Senior Supply Management Analyst – 1 Resume 5 Supply Management Analysts – 5 Resumes 4 Material Management Supervisors – 4 Resumes

The structure of the resumes shall follow the format of Attachment 10.

For each resume, offerors must state whether the key personnel is currently employed by the offeror or not. If not, the offeror must provide a signed Letter of Intent for each proposed key personnel who is not employed by the offeror. In order to qualify as Key Personnel, the individual proposed must be a full time employee with the offeror at the time of proposal submission; of have a signed letter of intent to become a full time employee with the offeror should that offeror be awarded the contract.

Resumes must demonstrate that the individual meets the minimum technical requirements. The following table shows the minimum technical requirements for each key personnel category.

Material Management Personnel Minimum Requirements

Labor Category

Minimum Requirements

Project Manager (Key) Minimum Requirements

· Requires Bachelors degree in a business, technical, or engineering field

· Requires certification as Project Management Professional

· 8 years of experience in the fields of supply, logistics or physical distribution

· 6 years of experience in warehouse management

· 6 years of experience in managing warehouse management projects with at least 20 personnel

· 6 years of experience in managing multiple warehouse locations

· 6 years of experience in DOD, Merchant Marine, U.S. Coast Guard, or a commercial ship operating company

· 6 years of experience using either DOD , Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

· 6 years of experience using DOD, Merchant Marine, U.S. Coast Guard or commercial in-transit visibility tools for inventory tracking purposes.

· Must hold current fork truck operator’s license

Senior Supply Management Analyst (Key)

Minimum Requirements

· 12 years of experience providing warehouse support services to MSC, DOD, U.S. Coast Guard, or commercial ship operating companies.

· 6 years of experience in material identification and sourcing material from commercial or federal sources

· 6 years of experience in material order submission, tracking, and expediting using DoD and Navy Military Standard Requisitioning & Issue Procedures (MILSTRIP) or Defense Logistics Agency (DLA) Logistics Management Standards (DLMS) requisition transactions

· 6 years of experience in material shipping, monitoring, tracing, and tracking using both commercial sources and the Defense Transportation System (DTS) for CONUS and OCONUS delivery

· 6 years of experience conducting shipboard inventories, developing storeroom mock-ups, layout, and supporting material on-loads and off-loads

· 6 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

· 6 years of experience using DOD, Merchant Marine, U.S. Coast Guard or commercial in-transit visibility tools for inventory tracking purposes

Supply Management Analyst (Key)

Minimum Requirements

· 6 years of experience providing warehouse support services to MSC, DOD, Merchant Marine, U.S. Coast Guard, or commercial ship operating companies

· 4 years of experience in material identification and sourcing material from commercial or federal sources

· 4 years of experience in material order submission, tracking, and expediting using DoD and Navy MILSTRIP or DLMS requisition transactions

· 4 years of experience in material shipping, monitoring, tracing, and tracking using both commercial sources and the Defense Transportation System (DTS) for CONUS and OCONUS delivery

· 2 years of experience conducting shipboard inventories, developing storeroom mock-ups, layout, and supporting material on-loads and off-loads

· 2 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

· 2 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial in-transit visibility tools for inventory tracking purposes

· 10 years of experience in material/inventory management operations at the Fleet and waterfront level.

· 6 years of experience in managing a material distribution facility

· 4 years of experience in managing/supervising warehouse staff

· 4 years of experience with material packaging, handling, storage & transportation (PHS&T) requirements, processes, and procedures, to include Hazardous material and controlled material special handling processes, and knowledge of Federal/DoD Supply system requirements

· 4 years experience managing specialized military equipment such as CBRD equipment, Force Protection Equipment, Communications equipment or IT equipment

· 4 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

· 4 years of experience using commercial in-transit visibility tools for inventory tracking purposes

· High school diploma

· 4 years experience in material/inventory management operations at the Fleet or waterfront level

· 2 years of experience with Federal/DoD Supply system material identification and labeling requirements

· 2 years of experience with Material packaging, handling, storage & transportation (PHS&T) requirements, processes, and procedures

· 2 years of experience with Federal/DoD material disposal processes and procedures

· 2 years of experience with military specific equipment management

· 2 years experience managing specialized military equipment such as CBRD equipment, Force Protection Equipment, Communications Equipment, IT Equipment

· 2 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

· High school diploma

· 1 year of demonstrated data entry experience.

· 1 year of experience using a variety of IT equipment to scanners, bar code scanners, tablet computers, and MS Office suite proficiency.

(3) Subfactor 3: Quality Assurance (QA).

Offerors shall submit (a) or (b) to meet the minimum requirement for this section:

(a) A copy of its ISO 9001:2008 certificate.

Or

(b) A statement certifying that its QMS has been accepted by a Government agency under a previous contract effort (include contract number) and that its QMS addresses the following topics: Control of Documents; Customer Focus; Management Review; Competence, training and awareness; Purchasing Process; Customer Property; Internal Audits; Control of nonconforming product; Corrective Action; Preventive Action. Offerors need not provide a copy of its QMS with its proposals.

VOLUME II: PAST PERFORMANCE, PRICE, and SOLICITATION DOCUMENTS

FACTOR 2 – PAST PERFORMANCE:

Offerors are requested to provide information on up to three previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last three years. If the offeror has not had three Government contracts within the last three years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

Scope: Experience in the areas defined in the PWS.

Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet (Attachment 06) is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor.

For each of the contracts the offeror describes in a Performance Data Sheet (Attachment 06), the offeror is requested to provide a Past Performance Questionnaire (Attachment 07) to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email or fax the completed Past Performance Questionnaire (Attachment 07) BEFORE THE DUE DATE FOR PROPOSALS directly to Britni Jones, Military Sealift Command, 914 Charles Morris Court SE, Washington Navy Yard DC 20398-5540, e-mail: britni.jones@navy.mil ; Fax Number: (202) 685-5965. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

FACTOR 3 – PRICE:

All information relating to price data shall be included in Volume II.

Price Worksheet

Offerors shall complete the attached spreadsheet (Attachment 03). Offerors shall fill in the labor rate for each corresponding labor category for the base year and for each option period. Offerors shall provide fully loaded labor rates, inclusive of all direct costs, indirect costs, and profit. Offerors shall also include its proposed formula for overtime rates.

SOLICITATION DOCUMENTS

Section A – Proposal Cover Letter

The following information shall be provided in the proposal cover letter:

Authorized Offeror Personnel: Provide the name, title, telephone number, facsimile number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your proposal.

Company Information: The name, address, telephone number, Data Universal Numbering System (DUNS) number , and Commercial and Government Entity (CAGE) Code of the offeror.

Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the solicitation. Exceptions taken to the solicitation may render the proposal unacceptable to the Government.

Section B – Signed SF 1449, Acknowledge Amendments (if applicable), and Other Documents

Offerors shall provide the following:

1) Signed SF 1449

2) Completed Representations and Certifications. Offerors must complete all applicable Representations and Certifications, including FAR 52.212-3. Offerors must also complete all applicable provisions, including FAR 52.209-7, 52.219-1, and 252.209-7993.

3) Acknowledgement of all solicitation amendments. Offerors must acknowledge all solicitation amendments.

4) Completed Form DD254 (Attachment 14) with applicable CAGE code

5) Service Contract Act (SCA) Certification. The offeror shall certify that it will comply with the Service Contract Act and Department of Labor Wage Determination (Attachment 15 in performance of this contract, should they apply).

QUESTIONS

Questions regarding this solicitation shall be submitted by e-mail to Ms. Britni Jones (e-mail addresses: britni.jones@navy.mil ). The deadline for questions is 15 days prior to the due date for proposals. Questions received after the deadline may not be answered.

(End of Provision)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

1. General The Commander, Military Sealift Command (COMSC), in his role as single Department of Defense (DOD) manager for sea transportation, operates a worldwide command and a Government-owned fleet of approximately 116 ships that provides strategic and operational sealift to meet national defense objectives. In executing this mission, COMSC has implemented a Program Management (PM) organization responsible for all life cycle matters pertaining to ship’s operating with the Combat Logistics Force (PM1), Special Mission (PM2), Pre-Positioning (PM3), Service Support (PM4), and Sealift Programs (PM5). Each Program Manager is responsible to COMSC for the operation, maintenance, and administrative management required providing mission-ready ships worldwide to the Command Sponsors. An inventory of the vessels by Hull Number is available at the following Internet address: http://www.msc.navy.mil/inventory/inventory.asp?var=hull. The fleet inventory and operating status change as required to support sponsor mission requirements.

The Military Sealift Command (MSC) logistics organization has an integrated Headquarters presence both at the Washington Navy Yard in Washington, DC, and in Norfolk, VA. MSC has five area commands, each headed by a U.S. Navy captain, covering the Atlantic, Pacific, Europe, Middle East and Far East areas of responsibility. MSC's area commanders are the primary points of contact for MSC customers and numbered fleet commanders in their respective areas and are the personal representatives of the MSC commander. The area commands also are the MSC commander's direct links to MSC ships, providing maintenance oversight, logistics coordination and other needed services.

The mission of the Logistics (N4) Directorate is to provide logistics support for the Military Sealift Command (MSC) force necessary to achieve assigned missions. The Directorate provides worldwide support services in the functional areas of fleet logistics operations, enterprise-wide facilities and Global Shore Infrastructure Program (GSIP) management, acquisition logistics, sustainment logistics, logistics systems and data management, Combat Logistics Force (CLF) load management, ordnance management, and supply chain management. MSC may be tasked with additional missions as directed by US Fleet Forces and/or United States Transportation Command (USTRANSCOM). In executing assigned missions, the Logistics Director is responsible for policy, processes, procedures, systems and performance measures. Additionally, the Logistics Director is Competency Manager for the MSC logistics military/civilian workforce. In this capacity, the Director is responsible for staff capacity/balancing, professional development, performance evaluation/recognition, personnel actions, and accession planning.

The Logistics (N4) Directorate spans eight different divisions; this statement of work provides direct support to the Supply Chain Management Division (N48). This division is responsible for: (1) Coordinating with Class Manager/Project Officer engineering and logistics staffs, both afloat and ashore, to identify, acquire, stage/store (Contiguous United States (CONUS)/ Outside of Contiguous United States (OCONUS) sites worldwide), re-distribute, deliver, and dispose of high priority, residual, Government Furnished Equipment/Material (GFE/GFM) and other outfitting material (approximately 42,750 line items valued in excess of $168.5M) worldwide in support of Government-Owned maintenance and operational requirements; and (2) Centralized order processing (in excess of $34M annually) of worldwide product (e.g. Lube Oil, Chemical, Paint, Fuel Oil/Lube Oil (FOLO) Handling Equipment) delivery for MSC Government-owned (GO) ships, select Navy combatants and U.S. Coast Guard cutters.

Scope. This contract will provide non-personal services to the Logistics Directorate of MSC. The Contractor shall have the capabilities and the requisite skills to perform on all task orders contemplated under this contract.

Objective. The purpose of this contract is to obtain material management services to support MSC in the areas identified in the performance work statement.

Non-Personal Services. Non-personal logistics services shall be provided under this contract. Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Specific Tasks. The Contractor shall provide services for the Government’s quick turn on, emergent work. The Contractor shall be prepared to provide these services in all areas of the world where the Government has requirements to perform the services. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each task order (TO) issued under this contract.

MSC will require onsite (Government office/warehouse space) contractor support in the following, but not limited to, the following locations: Norfolk, VA, San Diego, CA, Singapore, Bahrain, Guam, Pearl Harbor, Hawaii, and Chinhae, South Korea. Attachment 12 reflects current Government locations and the number of contractor personnel supporting these locations at this point in time, but the Contractor shall need to adjust as directed if MSC Warehouse mission support changes. Contractors shall be required to travel to support current and future missions, shipyard availabilities and ad-hoc requests to support activities like warehouse and storeroom inventory. The Contractor shall also be prepared to provide these services in all areas of the world where the Government requires inventory services onboard Government ships. Additional information may be added at the Task Order level. Historical volume of warehouse transactions is reflected in Attachment 11.

The Contractor shall utilize Government-owned automated logistics systems as part of required support. These systems are illustrated in Attachment 13. The Government shall provide computer equipment and access to these systems at Government-owned facilities. The contractor must have sufficient computers, telephone and Internet bandwidth in contractor facilities. The Government will not reimburse the contractor for any computer and telephone in connection to these services.

The terms “MSC” and “Government” will be used interchangeably within this document to refer to the United States Navy, Military Sealift Command. The terms “Contractor” and “Service Provider” will also be used interchangeably within this document to refer to the commercial organization providing contract services to MSC.

The Contractor shall use commercial best practices to provide the logistics support services listed below in support of Military Sealift Command (MSC) ship operations and to maintain fleet readiness.

2 Performance Objectives

2. Warehouse Support Activities

2.1. Material and Distribution Support Services

The Contractor shall provide material and physical distribution services required to support worldwide operations of MSC ships and shore support activities. Support for CONUS sites will be Monday through Saturday from 0730 to 1700 and OCONUS sites Monday through Friday 0730 to 1700. Weekend requirements to support ship overseas availabilities will be coordinated locally using alternate work schedules. The services require subject matter expertise in marine equipment identification, marine equipment life cycle logistics, supply, warehousing, commercial and military distribution processes, procedures and techniques. The services require Contract personnel to utilize Government and COTS Web Enabled automated life cycle logistics and maintenance systems, warehousing and transportation management systems and other systems developed in the future as depicted in Attachment 13. The Contractor will provide services in Government owned and leased facilities. The government will provide all required office spaces, computer and peripheral equipment, systems and access to required databases in all government facilities. Also, the government will provide all material handling equipment required to perform the required material services. The government will provide the contractor materials in support of operations. The contractor shall ensure forklift operators have current licenses from an approved licensing agency. (forklift and fork truck will be used interchangeably for the purposes of this requirement. Forklift/fork truck operators’ license and forklift/fork truck operators certificate will also be used interchangeably for the purposes of this requirement.)

The Government will provide fire protection services on a Government installation. However, the Contractor shall safeguard and maintain all Government property and provide for the safety of Government and Contractor personnel within the areas and facilities assigned to Contractor operations. The Contractor shall comply with National Fire Protection Association (NFPA) Codes and Standards, Volume 3, the Accident Prevention Manual for Industrial Operations, National Safety Council and, when on a Government facility, Installation Fire Prevention and Protection Program, and fire extinguisher training requirements.

The Contractor shall ensure the physical security of all Government property and accountable inventory related to the performance of these services. The Government will not be responsible in any way for damage to employees' personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster. The Contractor shall be responsible for the security of all property under the control of the Contractor.

Contractor personnel operating vehicles or equipment on Government Installations shall comply with the DoD 4500.36-R, training requirements in accordance with 29 CFR, and local Installation requirements regarding vehicle and equipment use and registration. Contractor personnel are not authorized to operate Government vehicles and must provide vehicles to ensure the delivery of materials to ships on the waterfront. The list of vehicles that are required can be found in Attachment 18.

2.1.1. Receive and Inspect Material, Record Transactions

The Contractor shall: (1) Take physical custody of material at MSC warehouse facilities, inventory and record the receipt into Corrective Maintenance and Logistics System (CMLS), (2) Inspect the material for condition, appropriate crating and packaging in accordance with International Standards for Phytosanitary Measures (ISPM) 15, compliance with outstanding order and item specifications and record inspection results into CMLS, (3) Record receipt or custody of any unordered or frustrated material (items that cannot be cross referenced to MSC orders, items without identifying information or items with incorrect information), (4) Notify Government representatives that specified material is available for sight inspection and acceptance by the Government Technical Point of Contact (TPOC), (5) On completion of Government TPOC inspections, the Contractor shall record results in CMLS. Non-conforming or discrepant material will be documented in accordance with section 2.1.3.

2.1.2. Post Receipts for Material Delivered at Remote Locations

The Government may direct delivery of material to alternate locations that are not under MSC’s control and that do not have access to CMLS to post receipt transactions. When notified by the designated Government representatives that material has been delivered and accepted at alternate locations such as Government offices, other Government or contractor warehouses, sites of other contractors, or MSC ships, the Contractor will post the receipt information in CMLS. The Government will provide receipt notification by phone, fax or email. Receipt and inspection information must be entered in CMLS. Non-conforming or discrepant material will be documented in accordance with section 2.1.3.

2.1.3. Document Non-Conforming, Damaged or Discrepant Material

When the receipt inspection determines that material delivered is non-conforming, damaged or discrepant, the Contractor shall notify the Government, document and record conformance discrepancies, fill out any applicable discrepancy forms or reports and forward them to the Government. Non-conformance information will be entered into CMLS. Non-conformance forms and reports will be filled out by the Contractor when necessary. When necessary, the Contractor shall prepare non-conforming material for return or disposal. Preparation, return and disposal procedures will be completed in accordance with paragraphs 2.1.7 and 2.1.9.

2.1.4. Store and Manage Material in Storage

The contractor shall store material received in Government warehouse facilities and manage material in storage, as required, in accordance with commercial and Government special material management requirements, such as, but not limited to, perishable or shelf-life items, medical controlled items, afloat and ashore IT equipment, Chemical Biological Radiological Defense (CBRD) equipment, Force Protection (FP) equipment, shore based spares requiring special monitoring, material handling equipment, CLF cargo load and/or items requiring special custody procedures. This support includes the maintenance of accurate assets data for material in storage. Currently, the Government is operating storage facilities in Norfolk Naval Base VA, San Diego, CA, Singapore, Guam, and Bahrain. The contractor will provide enterprise wide standardized storage and location naming conventions to promote efficient storage and retrieval of material. Some OCONUS Government facilities are also utilized as staging and trans-shipment sites.

2.1.4.1 HAZMAT is generally not received or stored at MSC warehouse facilities and is turned away by the Government or sent to the local base HAZMAT storage facility. Occasionally, in the receipt process HAZMAT is discovered in a shipment. In these situations the contractor will notify the Government and work with the Government for proper disposition.

2.1.5. Inventory and Kit Material

Government furnished material must be tracked, labeled and managed by alteration number, work item, overhaul or other special project identifier.

When necessary, the Contractor must inventory and consolidate material in storage by work item, overhaul contract, alteration or project. The Contractor shall record the results of the inventory in CMLS, consolidate applicable material for shipment and plainly label the material in storage by overhaul, work item or alteration number.

The contractor shall also provide an inventory accuracy plan for Financial Improvement and Audit Readiness (FIAR) compliance in the first month of each fiscal year. This inventory accuracy plan shall, at a minimum, include proposed inventory audits within warehouse locations to cover floor-to-book as well as book-to-floor audit sampling to assure an accuracy level of 99% or greater at all times. “Book” is defined as CMLS inventory.

2.1.6. Prepare Material for Shipment

The Contractor shall prepare material/components for shipment (i.e. crating, palletizing, boxing, containerizing, and packing lists) in accordance with best commercial practices or shipper’s requirements and applicable regulations. The Contractor shall comply with DOD packaging requirements for all Defense Transportation System (DTS) shipments. The Contractor shall adhere to packaging specifications found in the National Motor Freight Classification STB NMF 100-series, published by the National Motor Freight Traffic Association, Inc., 2200 Mill Road, Alexandria, VA 22314. The Government may reimburse the Contractor for the cost of packing, as defined at the Task Order level.

2.1.6.1 The contractor will not pack Hazardous material for shipment but will notify the Government if the existing packaging complies with all applicable federal regulations and modal requirements. MSC warehouse facilities are limited in the amount of Hazardous Material that can be stored, consequently the contractor will need to maintain a “DoD Hazardous Material Information System Hazardous Item Listing”. The Government may reimburse the Contractor for the cost of packing, as defined at the Task Order level.

2.1.7. Perform Shipment and Trans-Shipment Operations

When necessary, the Contractor shall provide support services to arrange and process Government-funded shipments using both Government and commercial conveyance. Shipments to be supported include, but are not limited to, movements by small package carriers, overnight express services, United States Postal Service (USPS), commercial air/land/ocean carriers, and Defense Transportation System (DTS) lift assets/carriers. The contractor shall support shipments originating at commercial vendors and Government activities (such as Fleet Logistics Centers (FLCs), Defense Depots, and Government regional activities). The contractor shall perform all necessary handling, shipping and documentation for all materials. The Contractor shall arrange and prepare transportation documentation, coordinate pick-up with carriers, assist with the loading of the material as necessary, and deliver the material to an agreed upon shipment pickup/drop-off point if required. The Contractor will post all shipping and tracking information to CMLS.

The contractor is authorized to make routine day-to-day transportation decisions for local ships involving the shipping and delivery of material in order to meet required Government delivery timeframes. The contractor will correspond directly with deployed ships supply departments to coordinate local and overseas deliveries. The contractor is authorized to coordinate delivery to ships that are deployed, however, the Government retains final approval authority over all shipping transactions to deployed ships.

The Government will make transportation decisions and arrangements for shipment and trans-shipment operations outside of the local commuting area or where local material movement exceeds the contractor’s capability.

Trans-shipment is the processing and movement of material delivered to an intermediate location for further transfer to its ultimate delivery destination, or movement to an intermediate location that is not the ultimate destination. When necessary, the Contractor shall also provide trans-shipment support of MSC material, including the receipting, staging, storing, recording, and arranging of follow-on shipment to designated locations.

2.1.8. Perform Retrograde and Special Item Management Operations

Material or end items are classified as retrograde when the material must flow from an operating MSC ship or any shore location back to MSC custody or a Government operated facility prior to any further movement or disposition. MSC ships and shore activities generate retrograde at locations around the world. Retrograde material consists of (1) Unused, excess or defective equipment that will be repaired and reused or stored ashore as a spare, (2) Parts and residual items associated with ship repair and operations that will be saved by the Government for future use, (3) Material no longer needed by a ship by the time it is delivered, (4) Scrap generated during maintenance that was not disposed of as part of a maintenance evolution, or (5) Government Property that must be accepted from other MSC contractors as required under FAR Part 45.

The Government will identify retrograde material. If required, a designated Government representative will provide the piece, weight, cube, location, and disposition instructions to the Contractor. The Contractor shall provide services to process and manage retrograde material from origin to destination.

When tasked to move retrograde the Contractor shall pack, and prepare retrograde material in accordance with paragraph 2.1.6. Once shipped in accordance with 2.1.7, the Contractor is responsible for monitoring, tracing, and documenting retrograde material status as part of the retrograde management responsibilities and documenting the activity in CMLS.

2.1.9. Process Material Turn-in or Disposal

Excess ready-for-issue (RFI), not ready for issue (NRFI), scrap and other ship operating or maintenance materials must be returned for repair or credit to the DoD supply system, turned over to DoD re-utilization/scrap facilities, turned in to MSC residual assets facilities or turned in to Navy fleet support facilities.

The Contractor shall process material for turn-in or disposal and arrange shipment. This task shall include responsibility for all logistics requirements such as processing and documenting the material for disposal at a local Government Defense Logistics Agency Disposition Services (DLADS) facility, processing, documenting and turning in Not Ready For Issue (NRFI) Depot Level Repairables (DLR) to an Advanced Traceability and Control (ATAC) site in accordance with NAVSUP P-485, or processing, documenting and handling HAZMAT that may be discovered in accordance with 2.1.4 or 2.1.6, as appropriate.

The Contractor shall generate turn-in or disposal documentation, obtain the required authorization signatures, provide copies and notifications to concerned organizations and maintain Government files on these activities. The Contractor shall schedule delivery of the material to the Government residual asset warehouse, Navy facility, DLADS facility, or other activity, as required, and provide (or arrange) transportation. Turn-in and disposal record keeping requirements will be in accordance with the Government guidance provided to the Contractor. All transactions shall be recorded in CMLS. Once tasked, the Contractor shall be responsible for monitoring, tracking and documenting status of these efforts as part of the inherent disposal management responsibilities. The Government may reimburse the contractor for all packaging materials to the extent that the Contractor maintains accurate and complete records of packaging costs, as defined at the Task Order level.

2.1.10. Material, Equipment or Cargo Inventory Support

2.1.10.1.

The contractor shall perform and record results of physical inventories on MSC ships and in shore support facilities. . Inventories are to be performed and recorded using MSC systems and procedures identified in the CDMP.

2.1.10.2.

The contractor shall maintain an accurate warehouse inventory accounting at all times and comply with Financial Improvement Audit Readiness (FIAR) initiatives. This includes ensuring that warehouse inventory is accurately received and updated in CMLS, and all supporting documentation is uploaded to CMLS. FIAR support may also include assisting Government audit teams performing floor-to-book checks and book-to-floor checks. “Book” is defined as CMLS. Any discrepancies found shall be corrected in CMLS, and warehouse inventory practices should be reviewed and revised as needed to continually improve the correctness and completeness of warehouse inventory.

2.1.11. Provide Residual and Special Material Assets Management Support

The contractor shall operate MSC’s residual assets warehouse and perform residual assets transaction tracking using the Navy Real Time Residual Assets Management (RRAM) system, now accessed within Navy Enterprise Resource Planning (Navy ERP) system. The Government will provide computer equipment and access to the RRAM system at Government owned facilities.

The warehouse is a Government facility at Norfolk Naval Station, Norfolk VA. The residual assets support functions included are (1) management of all residual assets in storage; (2) receipt, identification using standard research tools such as HAYSTACK and CMLS, documentation, induction and storage of incoming residual material from MSC; (3) processing all incoming requisitions from MSC and Navy RRAM users through RRAM and outside of RRAM system via Ad Hoc MSC screening requests; (4) pick, pack, ship and record outgoing RRAM material; (5) evaluation and recommendation to turn-in or dispose of non-moving and unusable material, turn-in and disposal activity.

The contractor shall provide monthly and end-of-year activity induction and backlog reports for RRAM operations.

The specialized material support function includes management of all specialized assets in storage that are co-located at the RRAM facility using CMLS, as described in Attachment 13. Specialized material support services includes (1) receipt, identification, documentation and storage of incoming specialized material from MSC and other sources; (2) processing all incoming special material issue requirements from MSC; (3) pick, pack, ship and record outgoing material; (4) monitor, trace, track and follow up on outgoing shipments using CMLS.

2.1.12. Warehousing Surge Support

The Contractor shall provide support to sustain efforts necessary for evolving MSC warehousing requirements, including short-fused surge capabilities when necessary. There are times when the Contractor may be required to support increased warehouse activities on weekends or extended daytime support. The contractor shall ensure that warehouse support is provided to support the mission for these situations.

3 Transition Plan

The Contractor shall provide transition services as necessary. When providing transition services, the Contractor shall minimize the impact to the warehouse support services.

Phase in. The Contractor shall (1) provide any services necessary to ensure a successful transition of services from the current contractor: (2) provide transition plans if required by individual task orders; and (3) complete transition prior to the start of task order performance.

Phase out. The Contractor shall provide any services necessary to ensure a successful transition of services to the awardee under a subsequent contract for the same or similar requirement.

4 Other Pertinent Information and Guidelines

4.1 The contractor shall perform all work in accordance with the following metrics:

4.1.1 Attachment 17 is included in the PWS as produced below.

4.1.2 Attachment 04 in included as part of the PWS as produced below.

ATTACHMENT 17

DAILY METRICS:

(Non-compliance of these metrics shall result in penalties as described in Attachment 04)

Dock-to-Stock

Sum of the cycle time in hours for all supplier receipts / Total number of supplier receipts

<=2 Hours = CASREP (identified how?)

<=2 Days = GFM, Medical (identified how?)

<=30 Days = Ship Returns, RRAM

Decommissioned Material = Negotiate

>= 99% = GFM

>= 99% = Other

100% = Shore Based Spares

>= 99% = GFM

>= 99% = Other

100% = Shore Based Spares

ATTACHMENT 04

REQUIRED PERFORMANCE METRICS:

(1) business day late up to a maximum of $2,500.00. After this point, the matter will be handled via appropriate administrative action by the Contracting Officer.

identified inaccuracy or omission not to exceed $1,000.00;

Final deliverables not corrected within 5 business days shall be considered nonconforming. After this point, the matter will be handled via appropriate administrative action by the Contracting Officer.

(1) business day Key Personnel…