Amendment_4_18R4200_20190912.docx

N0002418R4200

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDITIONAL INSTRUCTIONS

ADDITIONAL INSTRUCTIONS TO OFFERORS

1.0 GENERAL

Complete proposals submitted in response to the RFP shall be received prior to the date specified in block 9 of the Standard Form (SF) 33 (solicitation document).

2.0 PHYSICAL FORMAT

The offeror’s proposal shall be detailed, specific, and complete to enable a thorough evaluation of the proposal and a sound determination that the proposal will meet or exceed the requirements and objectives set forth in the RFP. Proposals shall be submitted in accordance with the instructions herein, and nonconformance with the specified required content may be cause for rejection of the proposal.

Each proposal submitted by the offeror in response to this solicitation is subject to the following requirements, including number of copies to be provided and page limitations. If it is determined that an offer is not in compliance with the page limitation of that volume of the proposal, offerors are cautioned that pages above the specified page limit within each volume will be removed and not evaluated (i.e. maximum page limit is 30 and 35 pages are submitted, pages 31 through 35 will not be evaluated). Offerors are also advised that double sided pages will count as two pages, regardless of their content (narrative, spreadsheets, diagrams, etc.).

The proposal shall be valid for no less than 300 days from the date of RFP closing. The proposal shall provide comprehensive responses to the areas provided for in this section. The proposal shall be a complete response to the Statement of Work and the requirements of this RFP.

Each offeror must (1) submit an offer, (2) submit written information that pertains to its capability, and (3) submit supporting cost data. When evaluating an offeror’s capability to perform the prospective contract, the Government will consider how well the offeror complied with these instructions. The Government will consider an offeror’s noncompliance with these instructions to be indicative of the type of conduct that it may expect from the offeror during contract performance.

VOLUME/

SECTION

AND QUANTITY

NO MORE THAN 10 FOLD-OUT PAGES ARE PERMISSIBLE IN VOLUME II, ANY PAGES AFTER THE CONSECUTIVE QUANTITY OF 10 MAY NOT BE EVALUATED

The solicitation response must be submitted in three separate volumes as delineated above, with any sub-headings divided and easily recognizable upon viewing within each volume, within the specified page limitations. No additional volumes or pages will be reviewed.

Electronic proposal submissions and supporting information shall be submitted on CD-ROM suitable for reading on a standard PC compatible CD-ROM drive. All presentations shall be in Microsoft PowerPoint 2016 (or compatible). All spreadsheets or mathematical computations (cost data) shall be in Microsoft Excel (2016), or compatible format, and shall be working versions to include formulas and computations. Submission of spreadsheet with any locked cells are not acceptable and may be rejected. All text shall be in Microsoft Word 2016 (or compatible) or searchable Abode Acrobat Portable Document Format (PDF). All schedules, including Integrated Master Schedules (IMS), shall be in Microsoft Project 2016 (or compatible). The electronic proposal material shall not contain information not contained in the hard copy format. In the event of disparities between hardcopies and electronic information, the hardcopy governs (the hardcopy will be considered the original).

Each volume shall be bound separately in three ring binders (to permit removal of sections) with each major section tabbed and labeled. All volume pages and paragraphs shall be numbered so its location is traceable to the appropriate volume and page. The complete set of volumes shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. Each page of the offeror’s proposal shall be labeled with the offeror’s name and the solicitation number. Each volume shall include a title page and table of contents.

Offerors are cautioned that some factors have additional page limitation criteria, specific to that section. The page count shall not include cover pages, title pages, table of contents, or tab pages. NOTE: Unless specifically excluded above, all pages will count towards the page limitations, including all required plans. Foldouts are permitted but must be no greater than paper size 11 by 17-inches; a foldout is defined as any document larger than a standard 8 ½ by 11-inch sized page. For Volume II, 1 foldout page counts as one page against the maximum foldout limitation of 10 and counts against the page limitation stated in the table. Diagrams are allowable but shall have type no smaller than 8-point font size and 1 inch margins, and should be viewable/distinguishable by the average person with the naked eye. The narrative material in the proposal shall be single spaced, with type no smaller than 12-point font size and have 1 inch margins.

The first page of each volume shall be in accordance with FAR 52.215-1 Instructions to Offerors – Competitive Acquisition. The offeror shall identify any restrictions to the disclosure of its proposal by marking the proposal in accordance with paragraph (e) of FAR Provision 52.215-1.

All copies required shall be submitted by the time and date specified on the SF 33 and make special note of Section L Clause ‘SPECIAL PROPOSAL RECEIPT REQUIREMENTS’.

All offerors shall mark submitted items for mailing and/or delivery as shown below:

Department of the Navy Naval Sea Systems Command

BLDG 197, 5W-2669, SEA 02411

1333 Isaac Hull Avenue, SE Washington Navy Yard DC 20376

RFP N0002418-R-4200 (UNCLASSIFIED)

Attn: Ms. Stephanie Barfield, 02411 Phone: (202) 7814920

DO NOT OPEN IN MAIL ROOM

Telegraphic offers, facsimile offers, or offers submitted by electronic commerce will not be considered. Furthermore, telegraphic, facsimile, or electronic commerce modifications of offers, or withdrawals of offers, will not be considered.

3.0 GENERAL CONTENT REQUIREMENTS

The offeror's proposal is the sole basis for evaluating the technical merits of what is being offered, the degree to which the offeror's claims of performance capability and capacity are supported, and the ability of the offeror to perform in accordance with the requirements. Proposals submitted shall be sufficiently detailed as to clearly demonstrate that the offeror has a thorough comprehension of all requirements, including all special provisions of the RFP, to enable Government personnel to make a thorough evaluation of the proposal and to arrive at a sound determination as to whether the prospective offeror will be able to perform in accordance with the requirements of the RFP.

Offerors are advised to submit proposals that are complete, clear, and consistent in all respects without the need for additional explanation or information. Offerors are cautioned against the use of general, vague, or unsubstantiated statements which prevent concise proposal evaluation.

The format and content of the proposal shall contain a response to the topics of discussion noted below. Information presented shall appear in the same order as outlined. A master table of contents identifying major subsections by number, title, page number and volume shall be provided in each volume.

The offeror’s proposal shall address the entire RFP and all of its amendments and attachments. The proposal shall constitute an offer and will indicate the offeror's unconditional assent to the terms and conditions in this RFP. Any objection to any of the terms and conditions will constitute a deficiency which may make the offer unacceptable.

Alternate proposals will not be considered and shall not be submitted.

3.1 CROSS REFERENCING

Each volume shall be written to the greatest extent possible on a standalone basis so that its content may be evaluated with a minimum amount of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

Each volume shall contain a glossary of all abbreviations and acronyms used.

Glossaries do not count against the page limitations for their respective volumes.

3.2 COMMUNICATION WITH NAVSEA

3.2.1 Solicitation and Amendments

Solicitation information and amendments will be made available through the Federal Business Opportunities (FBO) website found at: www.fbo.gov.

The solicitation, which will include related files (i.e., RFP, CDRLs) listed under the solicitation number, can then be downloaded directly to your workstation. Offerors are required to periodically check FBO for responses to questions and any issued amendments.

3.2.2 Questions Concerning the Solicitation

Offerors may submit questions requesting clarification of RFP requirements by electronic mail to Stephanie Barfield at stephanie.barfield@navy.mil AND Daniel Breedlove at daniel.j.breedlove@navy.mil using Attachment L-1.

Offerors shall use the subject heading for the email correspondence: FOTS N00024-18-R-4200 RFP Bidder Questions.

Only questions submitted by electronic mail will receive a response. Questions and responses will be distributed electronically via FBO to all potential offerors as an amendment to the solicitation and will not be attributed to any individual or organization. Questions/comments must contain at a minimum: the document name, document date, specific page, paragraph, clause, or other definitive citation requiring clarification, in addition to the question posed. Questions should not include proprietary or otherwise protected information of the offeror.

4.0 PROPOSAL OUTLINE

The proposal submission shall be accompanied by a cover letter that contains the information outlined in FAR 52.215-1 (c)(2). The cover letter shall also affirmatively state that the accompanying proposal:

1. Is for all requirements as stated in the solicitation (including all attachments, appendices, and amendments thereto)

2. Is made without qualification or exception to any terms and conditions appearing in the solicitation

3. Is valid for a period of 300 days from the date established for the receipt of proposals

Offerors shall address any exceptions to solicitation’s requirements/terms/conditions PRIOR to proposal submission and NOT within its submission. Any exceptions taken to the terms of the solicitation that are not adjudicated through an amendment to the solicitation, or otherwise adjudicated, may render proposal submissions as unacceptable.

The proposal shall be organized and tabbed in accordance with the Volume, Factor, and layout detailed in the following outline:

Each of Volumes I, II, and III shall contain the following items in addition to the Offeror’s proposal data required by this RFP:

a. Cover & Title Page

The cover and Title page shall include the following:

· Title of Proposal

· Volume number and title

· RFP number

· Name, Point of Contact Information, address, telephone number, facsimile number, and email address of the offeror

· The following statement: “The Offeror confirms that it will comply with the requirements of N00024-18-R-4200, as amended, regardless of 1) any references in Volumes I, II, and/or III to request a waiver to an RFP requirement; and 2) any references in Volumes I, II, and/or III to data requested to be provided by the Government post-award.”

· Signature and Date

b. Master Table of Contents

The table of contents shall provide sufficient detail, including page numbers, so that factors and sections can be easily located.

4.1 VOLUME I - SF33 SOLICITATION SET

4.1.1 Offer

The offer is the document that will be used to make an award to the successful offeror and must include the following:

a. Standard Form 33, “Solicitation, Offer and Award”, with blocks 12 through 18 completed by the offeror.

b. Solicitation Amendment(s) (if any) – The offeror shall submit a signed complete copy of each amendment(s).

c. RFP Sections B through J - The offeror shall submit Sections B through J with all appropriate information required by the RFP completed.

d. RFP Section K, “Representation, Certifications and Other Statements of Offerors”, completed by the offeror or a statement verifying the information has been completed in the System for Award Management with the date the registration remains valid.

e. Exhibit(s), Attachments, and Schedules – The Offeror shall submit a copy of or provide written acknowledgement and acceptance of all Exhibits, Attachments, and Schedules, which will form a part of any resultant contract. All Exhibits, Attachments, and Schedules that require the Offeror to provide information shall be completed in their entirety.

f. Small Business Subcontracting Plan as required by FAR 19.702.

The proper completion and submission to the Government of the above items will constitute an offer and will indicate the offeror’s unconditional assent to the terms and conditions in this RFP in any attachments hereto. Any objection to any of the terms and conditions of this RFP will constitute a deficiency which may make the offer unacceptable. An offeror may correct a deficiency only through discussions (see FAR 15.306). The government intends to award a contract without discussions, as permitted by FAR 15.306(a) and 52.215-1. However, the government reserves the right to conduct discussions and to permit offerors to revise their offers.

g. Miscellaneous

In the event that any portion of the technical proposal is written by someone who is not a bona fide employee of the offeror who is submitting the proposal, a certificate to this effect shall be signed by a responsible officer of the offeror and shall show the person's name, employment capacity, the name of his/her firm, the relationship of that firm to the offeror's, and the portion of the technical proposal written by that person.

4.1.2 General Information

Offerors shall provide the source of approval, the latest dates, and the current status in which the offeror had the following:

a. Accounting System. Offerors are cautioned that this contract contains cost reimbursement provisions and a cost reimbursable contract may only be awarded to an offeror that meets the limitations set forth in FAR 16.301-3;

b. Purchasing System;

c. Estimating System;

d. Adequacy of the Offerors Disclosure Statement pursuant to FAR 30.201-3 and FAR 52.230-1.

Offerors shall identify the cognizant Administration Office (POC name, phone number, email address, and physical address) and provide copies of the letters transmitting the approvals of the above identified systems with its proposal submission.

Offerors shall provide a summary of this information in the following format:

Accounting System

Purchasing System

Estimating System

Disclosure Statement Adequacy

4.2 VOLUME II - TECHNICAL SUBMISSION

NO COST/PRICE INFORMATION IS TO BE PRESENTED IN THIS SECTION.

4.2.1 VOLUME II, SECTION 1.0 - TECHNICAL CAPABILITY

The Technical Capability section of the proposal shall be sufficiently detailed and complete to fully demonstrate the Offeror’s understanding of the scope of the acquisition, and an overall capability to provide the required work in accordance with all requirements of the solicitation.

Offerors may provide an overview of technical capability, to address specific areas in the SOW that are not explicitly captured in the Sample Tasks. Offerors are encouraged to demonstrate the full breadth of their understanding in the Sample Task response; therefore, this introduction should not exceed two pages.

Sample Tasks: The offeror, in addition to providing its technical approach to each sample task as outlined below, shall include a discussion of engineering requirements, on-site supervision, operations, logistics, and financial management considerations, to include the level of authority provided to on-site supervisors during an operation. The response shall clearly define where subcontractors, if any, fit into the project team structure and how it was decided to subcontract the work and subcontract it with the selected company. The offeror shall address budgeting and cost control, quality assurance, safety considerations and training, hazardous material/environmental compliance; equipment maintenance and operation; data management; equipment and material procurement process; and security, where applicable for each task.

Offerors must clearly delineate that each requirement item identified below is answered (by annotating its narrative with the corresponding number of the requirement answered).

4.2.1.1 Sample Task #1

Subject: Planning and Preparation for Specific Shipboard Repairs in Support of the Philippines Navy

Background: The Philippines Navy customer currently operates an ex-USCG HAMILTON-Class ship transferred to them three years ago.

The ship is scheduled to begin an 8-week maintenance availability 10 months from now. This availability will take place in a commercial shipyard in the Philippines, and will involve a 30-day dry-dock period. After the dry-docking, the remaining maintenance availability period will be conducted pier side at a Philippine naval base. Three of the major work items required for accomplishment in the engineering plant are: (1) groom and repairs to one air conditioning plant, (2) cleaning and repair of two auxiliary sea water intake chests, and (3) replacement of two auxiliary sea water system intake valves and an estimated 50 feet of associated sea water piping.

The Philippines’ Navy budget for these three jobs was based on use of in-country contractors where possible, which also helps support enhancing their self-sustainment objectives. Original Equipment Manufacturer (OEM) or suitable substitute material should be planned for procurement in a manner that achieves cost savings and utilizes in-country sourcing where possible, but consideration of lead times is critical to include shipping and export paperwork, if required, for material sourced outside of the Philippines. Innovative solutions that save funding, reduce risk, and conserve schedule are welcomed. The 30-day dry-docking schedule cannot be extended. Assume that there are no restrictions on contracting personnel being allowed into the commercial shipyard during the 30-day dry-docking period.

Informal on the job training of ships force personnel during these specific efforts is often sought by the Philippines Navy during maintenance activities, as the repairs are being conducted. The response should include discussion of the approach the support team would utilize to help educate ships force personnel on the repair processes being executed.

Requirements:

1) Prepare a Plan of Action and Milestones (POAM), with a timeline identifying key events necessary to develop an effective and accurate work package for the completion of these three work items and meet the programmatic requirements (CLIN 0001/0002/0003/0005/0008).

2) Provide estimated labor hours by labor category to perform the tasks from planning through execution (to include subcontractors). This should include total labor hours by labor category for each major task, as well as for the total effort. Provide the basis of estimate (BOE) for each task (CLINs 0001/0002/0003/0005).

3) Describe the composition of the team (team structure) that will manage the effort, develop the repair work packages, and the recommended composition of the team that would work with the FMS customer in conducting the repairs at the commercial yard (CLIN 0001/0002/0003/0005).

4) Distinguish between CONUS and OCONUS labor in the accomplishment of this task (CLIN 0001/0002/0003/0005).

5) Identify documentation, technical data, specifications and references required to develop the work packages and subsequently carry out the repairs (CLIN 0002/0009).

6) Clearly define the format and structure of the repair work packages to be developed for these three items (CLIN 0002).

7) Provide process for identifying, recommending and obtaining approval for labor and material procurements not previously identified prior to and during the maintenance availability. Identify and discuss any memorandum of agreement/memorandum of understanding (MOA/MOU) held with other companies and/or OEMs that could be leveraged to provide a quick response for these needs (CLIN 0001/0002/0003/0005).

8) Demonstrate process for sourcing, acquiring, and handling material procurements to accomplish in-country repairs (to include requirements identified in 7 above) (CLIN 0001/0002/0003/0005).

9) Provide a notional list of materials required to execute these three tasks, including identification of potential growth risk based on age of the ship (CLIN 0006).

10) Discuss sourcing options – CONUS or OCONUS and provide any accompanying rationale for selections (CLIN 0001/0002/0003/0005/0006/0007).

This response to this sample task is limited to 15 pages and shall be submitted utilizing the provided Sample Task Template (Attachment L-2).

4.2.1.2 Sample Task #2

Subject: Competitive Shipyard Selection for a CONUS Drydocking Availability in support of a CONUS Ship Reactivation

Background:

· A FMS customer is taking custody of an ex-USN PERRY Class ship through an Excess Defense Article “cold” transfer. (A cold transfer is defined as the transfer of a ship that has been previously inactivated, decommissioned, and maintained in the U.S.)

· The asset being transferred is currently maintained at the Inactive Ships Facility in Philadelphia, PA. The ship has been in storage for approximately four years.

· The customer is requesting NAVSEA conduct a reactivation availability – including a dry-docking – to address all required safe-to-sail requirements. An FMS case has just been accepted by the customer, and the reactivation availability must begin no more than four months from today.

· The FMS customer has requested the availability take place on the East Coast of the US.

· A final Ship’s Alteration and Repair Package (SARP) has been developed by the customer and the US government (USG), and the work definition conference is complete.

· The USG estimate is that the docking portion of the availability will require six (6) weeks to complete.

· The dry-docking phase of the program and the follow-on pier-side availability will be conducted at the same shipyard.

· A full customer crew of 150 personnel will be on site throughout the duration of the availability.

· During the initial period of the reactivation availability, there will be a period of time when the ship will be uninhabitable. Contractor furnished off-ship messing and berthing will be required during this period.

· The FMS Customer has specified the following factors as their priorities for selecting the shipyard: price (Most Important); schedule; past performance on other ship maintenance contracts; and proximity to US Navy facilities (Commissary, Exchange, Medical Treatment Facility, training classroom or conference space for training, etc.) (Least Important)

· While most training during a ship transfer is not performed by shipyard personnel and is conducted onboard ship by the contractor, the ability for the shipyard to provide classroom space should be considered.

· Innovative solutions that save funding, reduce risk, and conserve schedule are welcomed.

· This sample task response is to determine the level of effort (LOE) and understanding of the process required to conduct the shipyard source selection for the dry-docking availability.

Requirements:

1) For execution, provide a POAM for the steps to prepare the shipyard solicitation package, issue the bid, make the selection, to include fulfillment of the programmatic requirements (CLIN 0001/0008).

2) Provide estimated labor hours by labor category to perform the tasks from planning the solicitation through execution of the contract with the winning shipyard. This should include total labor hours by labor category for the total effort (to include any subcontractors). Provide the BOE (CLIN 0001/0002/0003).

3) Discuss messing and berthing plans for the ship crew while the ship is uninhabitable (CLIN 0007).

4) Identify documentation, technical data, specifications and references required to develop the solicitation and execute the work (CLIN 0002/0008).

5) Describe the selection process/methodology that would be used to determine the winning bid, including any specific software or programs that would be used to assess the offers received (CLIN 0001/0002).

6) Describe the considerations that would go into each of the factors identified by the customer for evaluating the offers. For example, what elements would be included in consideration of the price factor? (CLIN 0001).

The response to this sample task is limited to 20 pages and shall be submitted utilizing the provided Sample Task Template (Attachment L-2).

4.2.1.3 Sample Task #3

Subject: Developing and Executing an Operational Maintenance Tailored Training Plan in Support of Customer’s Shipboard Air Conditioning and Refrigeration Plants

· A FMS customer has requested an operational maintenance tailored training plan in support of their FFG shipboard air conditioning and refrigeration plants. The plants are the same ones that existed on the ship during transfer in 2016. The plan will have applicability to all plants on all of the customer’s FFGs, but this task should be based on performing training on one system.

· The plan should enhance the ability of their crew to conduct preventative maintenance, diagnostic monitoring and operational maintenance of shipboard air conditioning and refrigeration plants

· Training will be conducted on the customer’s ship with installed equipment/systems. This will be considered equivalent to an on-the-job Training (OJT) evolution.

Requirements:

1) Provide a POAM to fulfill the customer’s requirement for an Operational Maintenance Tailored Training Plan (CLIN 0001).

· Include the tasks/events to define preventative and operational maintenance requirements for the shipboard air conditioning and refrigeration plants

· Assess the indigenous capabilities of the customer crew to maintain this equipment, based on formal schooling provided during their careers by their navy.

2) The POAM may be presented in accordance with the template provided in L-2, or as an embedded Microsoft Project milestone chart (CLIN 0001).

3) List the types of documentation, technical data, specifications and references required to develop the training plan (CLIN 0002/0009).

4) Provide estimated labor hours by labor category to perform all associated tasks through to execution. This includes assessing the “as-is” status of the customer’s crew, developing the tailored training plan, and execution of the training. Discussion should include the feedback and re-evaluation process to ensure future iterations of the curriculum, if desired by the customer, are adjusted to ensure the most comprehensive training possible (CLIN 0001/0002/0003/0004/0005).

5) Provide a summary of the targeted qualifications and approach for identifying instructors (CLIN 0001/0002/0003/0004/0005).

· Instructors will likely be required to assist the customer’s crew with actual repairs to these systems as part of the training events.

· Consideration should be given to additional support that may be required to effect repairs if they exceed normal ship’s force maintenance levels.

This response to this sample task is limited to 10 pages and shall be submitted utilizing the provided Sample Task Template (Attachment L-2).

4.2.2 Warehousing

The offeror shall be required to provide warehousing space. PMS 326 has a requirement to store material (including small parts, shafting, pumps, rudders), including material requiring climate control, that is eventually transferred to foreign customers for their sustainment programs. Warehousing requirements are defined in Section C and include the ability to procure, store, and track material using a material tracking system and will be further defined at the order level, and at the time of identification, offerors shall propose the most economical means to store the identified material. For this section, offerors shall address its ability to find, lease, transition, track, and store material in the Government’s possession awaiting transfer to foreign customers. This section is limited to five (5) pages.

4.3 VOLUME II, SECTION 2.0 – MANAGEMENT

NO PRICE INFORMATION IS TO BE PRESENTED IN THIS SECTION.

The management section of the proposal shall be sufficiently detailed and complete to demonstrate the offeror’s understanding of the scope of the acquisition, and an overall capability to manage the required work to meet the requirements of the solicitation.

4.3.1 Management Plan

In preparing a response for this section, assume work requirements are distributed between Continental United States (CONUS), Outside Continental United States (OCONUS) and long-term OCONUS, and local labor as follow (percentages are representative of the total estimated hours):

“CONUS” is defined as U.S. labor performed within the continental U.S. and its territories. “OCONUS” is defined as U.S. labor performed outside of the U.S. and its territories in the form of fly-in teams requiring temporary duty in a foreign country for less than 180 days. “Long-term OCONUS” is defined as U.S. labor performed outside of the U.S. and its territories that requires duty in a foreign country for greater than 180 days. “Local Labor” is defined as labor hired in the foreign country where work is to be performed.

For offerors proposing uncompensated overtime (employees working in excess of forty (40) hours per week, with the exception of Egypt in-country personnel who have a standard 60-hour work week), briefly summarize company policies on uncompensated time and state what, if any, impact the policies may have on the efforts described in Section C. In accordance with FAR 52.237-10 Identification of Uncompensated Overtime, if uncompensated time is included in the offer or any of the supporting cost data, the uncompensated time should be clearly identified with an explanation as to why it is needed.

While the scope of this contract provides FMS customers with a very broad array of services, the following functions must meet the following minimum criteria:

1. Ability to plan and supervise complex maintenance availabilities (both docking and un-docking) for ships, boats and craft ranging in size from 7 meters to 150 meters. This includes the development of a work package and work specifications, to include applicable technical standards, technical manual references and industry performance standards.

2. Procedures for material procurement (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance and disposal), to include whether they rely on/have an established material purchasing department to facilitate that process.

3. Familiarity with international logistics, including shipping requirements and customs regulations.

4. Experience with international contracting (e.g., entering into contracts with companies in countries other than the U.S.)

5. Ability to issue solicitations, evaluate proposals, and make competitive selections to subcontractors and suppliers in a timely manner to perform the tasks required by the government.

The offeror shall provide a comprehensive management plan that demonstrates a thorough understanding of the key competencies and the level of management necessary to support the objectives of the SOW, in addition to describing the systems and procedures applicable to their operations management.

The offeror shall discuss its:

1. corporate structure proposed for this effort

a. functional relationships between, and responsibilities of, the various organizational elements that will accomplish tasks

b. program manager’s authority and ability to commit corporate resources to successfully execute the contract

c. availability and management of corporate resources to ensure responsiveness, and maintain close liaison with senior Government leadership, the COR and PCO

d. project controls used to plan, track, and manage multiple, concurrent tasks, to include manpower, performance and tracking tools

2. the ability to respond to new/growth work or emergency requirements

3. the ability to provide sufficient information and documentation to substantiate proposed costs, to include basis of estimate (BOE) and analyses of subcontractor costs

4. capability and plan for managing engineering services and field operations, to include emergency work

a. on-site personnel responsibilities and authority, including hiring additional local labor/expertise

b. renting/leasing equipment, procuring material and repair parts, and buying/subcontracting for other supplies and services

5. brief discussion about quality control procedures and proactive approach to managing risk

6. staffing approach

a. ability to hire, train, and retain personnel in support of multiple, concurrent orders

b. factors considered when assigning personnel to tasks, and methods for handling changes in the tasking, priorities, and/or schedule

c. plan for how personnel will be transitioned from tasks

7. management for development and tracking of delivery Contract Data Requirement List(s) (CDRL) reports

8. briefly discuss your internal control systems for the following:

a. financial management, including monthly status reporting t (e.g., labor, material, other direct costs, indirect costs, subcontractor costs, etc.) and progress achieved

b. project scheduling – to accurately plan tasks, avoid duplication of effort and maximize resources

c. obtaining and assigning appropriate resources

d. travel - controlling and coordinating travel requirements

e. subcontracting process

i. process and rationale for selecting subcontractors in lieu of in-house resources [The Government is interested in the prime’s ability to source and select qualified subcontractors with a history of timely performance and reasonable pricing.]

ii. steps taken to ensure competitive and/or best value pricing

iii. ability to manage subcontractors and internal controls to ensure successful performance

9. discuss actions to be undertaken within 30 days of contract award assuming the government will begin issuing task orders within 60 days for warehousing support; in-country follow-on technical support (FOTS) for Egypt and potentially Iraq; and other ship repair and maintenance orders for multiple customer countries such as Poland, Turkey, Saudi Arabia and Taiwan.

10. anything else the offeror considers important in managing performance under this contract [Offerors are encouraged to use diagrams where possible, such as when providing its organizational structure, to maximize the information provided in the most efficient format.]

This section is limited to 25 pages.

4.3.2 Key Labor Category Resumes

Resumes are required for the key labor categories specified below. All resumes are limited to two (2) pages per person. The personnel whose resumes are provided (and accepted) will be subject to the terms of 5252.237-9106, Substitution of Personnel (SEP 1990) will apply. The government may elect to identify the requirement for additional key personnel, for any of the identified labor categories, at the order level if determined to be necessary for completion of an order. Offerors who are submitting resumes of personnel who are not currently employed by the company can submit a Letter Of Intent (LOI) demonstrating the individual’s commitment to supporting the effort if awarded the contract. LOIs are limited to one page and are not counted against the resume page limitation.

Offerors shall only propose key personnel resumes for individuals that, at the time of proposal submission, the offeror has a good faith expectation of providing during the life of the contract. Failure to provide the specific individuals proposed as key personnel may result in negative CPARS findings during contract performance. Additionally, the Government considers the submission of Letters of Intent for proposed contingent key personnel, to be material to the proposal since these Letters of Intent demonstrate the offeror's ability to hire personnel with the qualifications bid at the salary proposed.

The minimum educational and experience levels delineated for the key labor categories should be demonstrated and detailed in the resume. A description of the minimum educational and experience levels personnel categories can be found under section 4.3.2.1. For each key labor category, offerors shall only submit resumes for the number of such key personnel listed in the chart below. The government will review resumes of key contractor personnel proposed to be assigned, and if personnel not currently in the employ of the contractor are proposed, a written agreement from the potential employee to work should be submitted as part of the technical proposal. If an offeror submits resumes for more than the number of key personnel requested, the government will only evaluate resumes for the number of personnel listed below, beginning with the first resume for that personnel type. In other words, if an offeror were to submit three (3) resumes for the Program Manager, the government will only evaluate, in order, the first one (1) resume. The government will not evaluate additional resumes than the number solicited for each of the key personnel and make decisions about which personnel best meet the minimum qualifications for that personnel type.

Key Personnel Category No. of Resumes

This section is limited to 2 (two) pages per resume, and a maximum of 18 pages.

4.3.2.1 Key Personnel Categories (and minimum qualifications)

Program Manager

· Twenty (20) years of increasing engineering management responsibility is required, including at least five (5) years of USG ship or submarine construction or repair/overhaul experience

· Bachelor’s degree is required

· Foreign Military Sales experience is required

· Project Management Professional (PMP) certification from the Project Management Institute is preferred – but not required

Assistant Program Manager

· Fifteen (15) years of increasing engineering management responsibility is required, including at least five (5) years of USG ship or submarine construction or repair/overhaul experience

· Bachelor’s degree is required

· Foreign Military Sales experience is highly desirable

· Project Management Professional (PMP) certification from the Project Management Institute is preferred – but not required

Logistics Program Manager

· Ten (10) years of logistics experience is required, including five (5) years of experience in Navy Project Management involving all aspects of the Logistics Support Planning and Execution on surface or subsurface combatant programs, and five (5) years of experience in logistics planning and execution activities supporting a surface or subsurface combatant program/project office (i.e., NAVSEA, NSWC, planning yards) to include experience in maintenance planning, supply support, and training

· Foreign Military Sales experience is required

· Bachelor’s degree is required

Waterfront Manager

· Ten (10) years of experience is required in management of complex projects involving USG ships, submarines, or combat systems

· Experience is required in naval shipbuilding and overhaul in public or private shipyard environment, including experience in managing a large and diverse group of individuals ranging from professional to industrial worker

· Experience is required in management of schedules for large and complex projects

· Foreign Military Sales experience is required

· Bachelor's degree is preferred

Senior Logistics Analyst

· Six (6) years of experience is required in logistics planning and execution activities supporting a naval surface or undersea program/project office (i.e., NAVSEA, NSWC, planning yards, etc.) to include experience in maintenance planning, supply support, packing/handling/transportation, and training

· Foreign Military Sales experience is highly desirable

· Bachelor’s degree is preferred

Senior Engineer

· Eight (8) years of engineering experience is required, including at least five (5) years of specific naval engineering experience related to the requirements outlined in the Statement of Work

· Bachelor’s degree is required

· Foreign Military Sales experience is highly desirable

Senior Combat Systems Engineer

· Eight (8) years of increasing systems integration management responsibility is required, including at least five (5) years of specific naval combat systems installation, overhaul, and upgrade or integration experience related to the requirements outlined in the Statement of Work

· Bachelor's degree is required

· Foreign Military Sales experience is highly desirable

4.3.3 Small Business Participation

Offerors shall endeavor to achieve the congressionally mandated five percent (5%) goal for Small Disadvantaged Business concerns. It is the intent of the Government to encourage the use of Small Businesses whenever practicable.

The Offeror shall describe the extent to which its company has identified and committed to provide for participation by small businesses, including veteran-owned small businesses, service-disabled veteran-owned small businesses, HUBZone small business, Small Disadvantaged Business, women-owned small businesses, historically black colleges and universities, and minority institutions for the performance of this contract.

Of special interest is the amount and type of work to be performed by the subcontractors. The offeror shall provide sufficient information to demonstrate that the contributions that small business subcontractors make will be meaningful in the sense that they will be performing functions important to the overall success of the program and also broaden the subcontractor’s technical capabilities. The offeror shall explain the reasons for, and advantages of, selecting the particular subcontractors (this explanation need not include material vendors). The section of the technical proposal addressing the extent of small business performance shall be separate from the Subcontracting Plan, but must incorporate the goals stressed pursuant to FAR 52.219-9.

For Small Businesses proposing as Prime Contractors, information relative to the overall breakout to subcontracting partners is desired under this section.

The offeror shall describe its management approach for enhancing the technical capabilities of the above entities. The offeror shall include a list of the component(s)/effort(s) to be provided by these businesses.

Separate from the Small Business Subcontracting Plan, all offerors shall submit a Small Business Participation Commitment Document (SBPCD) which will be incorporated into the contract at the time of award. This SBPCD shall detail the offeror’s plans for small business utilization and include detailed information including, but not limited to, the following:

· List by name the subcontractors to be utilized and the products/services they are to provide

· Describe the type and complexity of supplies/services to be provided by small businesses

· Provide explanations and/or documentation quantitatively supporting the extent small businesses will be utilized in terms of the total value of the acquisition*

· Provide evidence of its level of commitment, e.g. letters of intent, actual teaming agreements*

· Provide evidence of its past performance in small business utilization, e.g. eSRS reports /or if still appropriate SF 294s and 295s, Past Performance Information Retrieval System (PPIRS) reports*

*Should be provided separate from the SBPCD and will not be incorporated into the contract at time of award.

This section has no page limit.

4.4 VOLUME II, SECTION 3.0 - PAST PERFORMANCE

NO PRICE INFORMATION IS TO BE PRESENTED IN THIS SECTION.

Offerors shall provide in its proposal any information regarding its past performance, and that of its major subcontractors, (for purposes of the past performance evaluation major subcontractor means a subcontractor that will accomplish 10% or more of the dollar value of the work required by the solicitation or are awarded a subcontract which equals or exceeds $55 million) on recent and relevant contracts within the last ten years that involve the same or similar work in both type and complexity as that required by this solicitation. A minimum of one major subcontractor past performance should be included in the submission. However, if an offeror does not have any major subcontractors for which to provide this information, they shall state this, and shall still meet the minimum past performance reference requirement as noted below. This should include, at a minimum, the offeror’s and its major subcontractors specific experience in providing support to ship classes listed in Section C.1 or demonstrate the same level of experience on ship classes of similar or greater complexity including overhauls, PMAs on both Hull, Mechanical & Engineering (HM&E) /Combat Systems, and Industrial Based Training. In addition, the use of commercial standards and/or the performance of commercial equivalents that give the bidder relevant commercial experience will be considered relevant for non-combat system equipment. The offeror’s discussion shall adequately and clearly demonstrate its experience and expertise as well as depth and breadth of experience in gas turbine and diesel systems and controls, integrated combat systems, complex ship overhaul or repair, DSRA, PMA planning and execution, combat systems installs, final system grooms/testing and Light Off Assessments. The government is most interested in recent experience with these technologies.

The government reserves the right to determine the recency and relevancy of such information and to verify statements and representations made in an offeror’s proposal. Any information provided must be in sufficient detail with points of contact to enable the government to obtain information for an evaluation in accordance with the past performance factor in section M. Summary lists of contracts or incomplete data may not be considered. The Government reserves the right to contact references provided by the offeror, but reserves the right not to contact any or all references.

Offerors shall provide a list and individual Reference Information Sheet (RIS) (Attachment L-3) a minimum of 5, but no more than 10, relevant contracts (including subcontracts) performed, or currently being performed, within the last 10 years and with a value of $500,000 or greater. If the Offeror has no recent relevant contracts equal to or greater than $500,000, the most recent contracts that are similar with the greatest dollar value shall be provided. The offeror shall provide the same information for major subcontractors anticipated to be used under this contract.

The information proposed in the past performance volume should address, among other areas, the offeror’s previous performance in: quality of product or service, timeliness of performance, management, and customer relations/customer satisfaction. The offeror shall also discuss its prior compliance with FAR 52.219-8, Utilization of Small Business Concerns. If a subcontracting plan was required, the offeror should identify, in percentage terms, the planned versus achieved goals.

Sources of past performance information may include information provided by the offeror, or any other sources available to the government. Other sources include, but are not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), Contractor Performance Assessment Reports (CPARS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Only if there is no recent relevant past performance information for the offeror or its major subcontractors, the offeror may not be evaluated either favorably or unfavorably for past performance.

This section is limited to 2 pages per L-3 submission, for a maximum number of 20 pages.

4.5 VOLUME III - COST DATA PACKAGE

NO TECHNICAL INFORMATION IS TO BE PRESENTED IN VOLUME III – COST DATA PACKAGE

Volume III will consist of the supplemental information shown in the table below, and further described in the following sections.