LEP_Section_C_Cross_Ref_Matrix.xlsx

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Laser Eye Protection Threat Spectacles
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Section C Cross Reference Matrix

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Cross Matrix

CLIN/CDRL/Attachment/Table CROSS REFERENCE MATRIX
DATE: 12 August 2016
SOW
Para.SOW DESCRIPTIONComments that Need Resolution - as of 8/11/2016, all comments have been resolvedCLINCDRLCDRL DescriptionDIDTableTable DescriptionAttachmentAttachment DescriptionCDRL CompleteSite
1SOW
1.0Scope
1.1General
1.2Background
2.0Applicable Documents
2.1General
2.2Specifications, Standards and NAVAIR and DoD InstructionsTable 1

Table 2

Table 3 Table 1 Government Standards

Table 2 Government Documents/Regulations

Table 3 Non-Government Documents

3.0Requirements
3.1General
3.1.1The Contractor shall design, develop, qualify and test the LEP Threat Spectacle, Rx component and protective carrying case in accordance with the requirements of the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0 (Attachment 2) and the LEP Threat Spectacle Program SOW.2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.2Program Management
3.2.1The Contractor shall establish and maintain management and operations that include program planning and control, cost and scheduling, subcontractor control, financial management, data management, systems engineering management, and risk and configuration management.
3.2.2The Contractor shall develop, and deliver a Progress Status and Management Report in accordance with (IAW) Contract Data Requirements List (CDRL) A001.A001Contractor Progress, Status, and Management Report / Progress ReportDI-MGMT-80227
3.2.3The Contractor shall develop, deliver and maintain a Program Management Plan (PMP) IAW CDRL A002.A002Program Management PlanDI-MGMT-81797
3.2.4The Contractor shall manage the execution of the LEP program in accordance with the Government approved PMP.
3.2.5The Contractor shall update the PMP, subject to the PCO approval, to reflect changes to the ongoing program.0001
3.3Contractor Integrated Master Schedule
3.3.1The Contractor shall maintain a CIMS that accurately reflects and projects program milestones and activities. The Contractor shall provide the CIMS IAW CDRL A003.A003Integrated Program Management Report/IMSDI-MGMT-81861
3.4Program ReviewsTable 4Table 4 Program Reviews
3.5Post Award ConferenceContractor Facility One time
3.5.1The Contractor shall host a Post Award Conference within 30 working days of contract award at the Contractor’s facility. The purpose of the Post Award Conference is to ensure both Government and Contractor achieve a clear and mutual understanding of all contract requirements. The Government will establish and distribute the agenda and minutes.0001
3.5.1.1The post award meeting shall be no more than three (3) working days with up to 10 Government representatives.
3.5.1.2The Contractor shall be prepared to discuss the following items during the Post Award Conference:

a. The Contractor’s organization, delineating personnel and their responsibilities (including subcontractors)

b. LEP Threat Spectacle Program Performance Specification

c. LEP Threat Spectacle Program SOW requirements

d. CDRL items

e. Cost Data Reporting

f. Contract Execution

3.6 Interated Protect Team (IPT) Meetings Audio Conference

Two monthly

3.6.1 The Contractor shall participate in two monthly IPT meetings with the Government via audio teleconference to discuss progress toward achieving the LEP Threat Spectacle Program objectives and provide status updates on all actions items from each meeting. The Government may cancel or combine the two monthly IPT meetings with other major engineering or management reviews. 0001 Opt1 0103 Opt2 0201

3.6.2The Contractor’s participants shall be appropriate for the discussions based on the meeting agenda.
3.6.3The Government will provide a meeting agenda two (2) working days prior to the IPT meeting. The Government will track action items for each meeting.
3.6.4The Contractor shall provide an update of the following:

a. Progress toward achieving program and technical objectives

b. Critical path to include any issues or concerns with tasks on the critical or driving paths

c. Status of action items

d. Other items as identified in the meeting agenda Opt1 0103 Opt2 0201

3.7Risk Management (RM)
3.7.1The Contractor shall align its risk management program for the LEP Threat Spectacle Program IAW the Risk Management Plan for NAVAIR Aircrew Systems Program Office (PMA202) (Attachment 3).3Risk Management Plan for NAVAIR Aircrew Systems Program Office (PMA202)
3.7.2The Contractor shall participate in a monthly two (2) hour Government Risk Working Group (RWG) meeting via audio teleconference.Craig Weber will work with Karen Skladany in reference to Contractors attending the Government’s Risk Management Board.0001

Opt1 0103 Opt2 0201 Teleconference Two Monthly

3.7.3The Contractor’s Risk Management Board shall include appropriate personnel necessary to mitigate risks that could negatively impact the Program.
3.7.4The Contractor shall submit a Risk Management Status Report prior to each RWG meeting IAW CDRL A004.A004Risk Management Status Report / Risk ReportDI-MGMT-81809
3.8Program Management Reviews (PMRs)
3.8.1The Contractor shall conduct an annual PMR (commencing one (1) year after contract award).0001

Opt1 0103 Opt2 0201

3.8.2 The PMR will be no more than three (3) working days. There will be no more than 15 Government participants at the Contractor’s facility. If agreed between the Government and the Contractor, PMRs may be conducted in conjunction with other scheduled meetings (i.e., Systems Engineering Technical Review (SETR) events). Contractor Site Annually

3.8.3 The PMRs shall include, but not be limited to, the following (a through l) topics:

a. An overview, status and progress toward achieving program objectives

b. A review of the updated CIMS to include critical path analyses

c. A review of cost and schedule trends, significant cost, schedule and technical variances, projected impacts, quantified risk assessments, and corrective action plans

d. Review of program risks, issues, opportunities, mitigation plans, and recommendations for corrective actions

e. Changes, if any, in the Contractor and/or subcontractor staffing

f. Changes, if any, in the established system design and configuration, and rationale for changes

g. Status of Requests for Action (RFA) and Request for Information (RFI)

h. Data and Configuration Management status

i. A review of contract modifications and changes since last PMR and proposed contract modifications and changes, including rationale

j. Test status, including test planning, execution and results, and any issues relative to test resources, assets, and facilities

k. Subcontractor status, including schedule and performance

l. A review of program CDRLs

3.8.4Prior to closure of each event, the Government will review and approve new action items, along with action assignees, and establish suspense dates.
3.8.5The Contractor shall develop and deliver presentation materials and agendas IAW CDRL A005.A005Presentation Material / Presentation and AgendaDI-ADMIN-81373
3.8.6The Contractor shall provide meeting minutes IAW CDRL A006.A006Report, Record of Meeting/Minutes / Meeting MinutesDI-ADMIN-81505
3.9Configuration Management (CM)Tom, Jamie Billig provided new language for 3.9.1. The remaining sections need to be reviewed to remove any unnecessary references.
3.9.1The Contractor shall maintain is CM system to ensure proper product identification, documentation, traceability, baselines, change management (tracking, reporting and implementation accountability), interface management, and maintenance of the Contractor’s Technical Data Package (TDP).0001

Opt1 0103 Opt2 0201

3.9.2CM Planning.
3.9.2.1The Contractor and its subcontractors shall comply with CM requirements specified in SAE EIA-649-1, Configuration Management Requirements for Defense Contracts, as tailored in this contract.
3.9.2.2The Contractor shall use the LEP Spectacle CM process submitted to PMA 202 for approval to control all configuration documentation comprising the configuration item.
3.9.2.3The Contractor shall comply with the Government’s requests to audit and verify Contractor and subcontractor CM process requirements.
3.9.2.4The Contractor shall develop, submit and maintain a CM Plan (CMP) IAW CDRL A007.A007Supplier's Configuration Management Plan / CM PlanDI-SESS-80858C
3.9.2.5The Contractor shall provide configuration documentation to support each SETR as outlined in Sections 3.14.4 through 3.14.14.0001

Opt1 0103 Opt2 0201

3.9.2.6The Government will take responsibility for configuration control upon successful completion of the Physical Configuration Audit (PCA).
3.9.3Configuration Identification.
3.9.3.1The Contractor shall use the Government approved LEP CM Plan process for configuration identification for the LEP Threat Spectacle Plan.
3.9.3.2The Contractor shall generate and provide access to the configuration documentation required for the configuration baselines being established by the Government.0001

Opt1 0103 Opt2 0201

3.9.3.3The Contractor shall ensure each succeeding baseline is traceable to, and a detailed extension of, its predecessor(s).
3.9.3.4The Contractor shall create a new revision to configuration documentation within 90 days of approval of previously approved configuration changes.Confirm that Craig Weber agrees with revised language. Otherwise, include Craig’s suggested language.

Craig Weber will provide comments. May be rewritten to reflect, "The Contractor shall create a new revision to configuration documentation within 90 days of approval of previously approved configuration changes." Also, could possibly be combined with 3.9.2.8 (now 3.9.3.8). 0001 Opt1 0103 Opt2 0201

3.9.3.5The Contractor shall use an Engineering Release process, which employs formal release records to authorize the use of new or revised configuration documentation.
3.9.3.6The Contractor shall use an Engineering Release system to issue initial and subsequent changes to the product configuration documentation.Craig Weber will provide comments. May be rewritten to reflect, "The Contractor shall create a new revision to configuration documentation within 90 days of approval of previously approved configuration changes." Also, could possibly be combined with 3.9.2.8 (now 3.9.3.8).
3.9.3.7The Contractor shall use an Engineering Release process to authorize the use of configuration documentation associated with an approved configuration.
3.9.3.8The Contractor shall incorporate all approved configuration changes into the configuration documentation.May be combined with 3.9.3.4.0001

Opt1 0103 Opt2 0201

3.9.3.9 The Contractor shall incorporate approved configuration documentation and Engineering Release Records (ERRs) into its Configuration Status Accounting (CSA) system database. 0001 Opt1 0103 Opt2 0201

3.9.3.10The Contractor shall use ERRs to incorporate approved configuration changes into configuration documentation and to release new or revised configuration documents.
3.9.3.11The Contractor shall uniquely identify each Configuration Item (CI).0001

Opt1 0103 Opt2 0201

3.9.3.12The Contractor shall recommend for Government approval the types of configuration documentation required for each CI.
3.9.3.13The Contractor shall assign unique identifier and other identifiers for the CIs and to the technical documentation that comprises the CI’s configuration documentation.0001

Opt1 0103 Opt2 0201

3.9.3.14The Contractor shall ensure that the design document identifier (i.e., Computer Aided Design (CAD) model, engineering drawing) shall be the same as, or included within, the part number.
3.9.3.15The Contractor shall identify all CIs including their sets, groups, units, assemblies, subassemblies, parts or other items by marking in accordance with MIL-STD-130N.0001

Opt1 0103 Opt2 0201

3.9.3.16 For CIs marked with Unique Item Identifier (UII), the Contractor shall check the DoD Item Unique Identifier Registry to ensure that the UII has not been previously assigned to an item. 0001 Opt1 0103 Opt2 0201

3.9.3.17 The Contractor shall establish and maintain a Government approved secure integrated data environment (IDE) for hosting all technical data used in the performance of this contract. 0001 Opt1 0103 Opt2 0201

3.9.3.18 The Contractor shall provide the Government team, to include Government Contractor Support Service team members, access to and the ability to download all data listed in the Data Accession List (DAL) by actively using the Contractor IDE. 0001 Opt1 0103 Opt2 0201

3.9.4Configuration Control.
3.9.4.1The Contractor shall ensure:

a. Configuration baselines are maintained and controlled

b. Product configuration changes and variances are documented, coordinated, evaluated, dispositioned, and recorded in a CM and status accounting system, and reported to the Government

c. Requested configuration changes and variances address all areas of impact, to include cost, operational, sustainment, and implementation actions (e.g., ordering material, designing tooling, manufacturing planning, and interface design)

d. Released and approved configuration changes are incorporated into all product configuration information including the CM and status accounting system, and implemented into each product, CI, and component impacted, in a timely manner

e. Released and approved configuration changes are verified as being incorporated to maintain product configuration control

f. Product configuration information is consistent

g. Release authorization documentation exists Tom, the section on ECPs was removed. However, Jamie Billig added language to this section concerning “Requests for Deviation)”. I’m not sure how to resolve this as Jamie’s language included changes to the now deleted ECP section.

Is the intent to just add a section for RFDs - or is this OBE since the ECP section was removed? 0001 Opt1 0103 Opt2 0201

3.9.5Configuration Status Accounting (CSA).
3.9.5.1The Contractor shall implement a CSA system database.0001

Opt1 0103 Opt2 0201

3.9.5.2 The Contractor shall maintain the validity of the CSA by storing valid data in the CSA system database. 0001 Opt1 0103 Opt2 0201

3.9.5.3 The Contractor shall use the CSA database to:

a. Capture and maintain the currently approved product configuration information by the identification number assigned to each CI

b. Capture and maintain all historical product configuration information with traceability detailing product configuration from contract award to the present

c. Store and manage all product configuration information, which includes product definition information (information that defines the product’s requirements, documents the product attributes, and is the authoritative source for CM of the product) and/or product operational information (information developed from product definition information used to test, operate, maintain and dispose of a product) 0001 Opt1 0103 Opt2 0201

3.9.5.4The Contractor shall make CSA system database and product configuration information readily available to the Government’s designated representatives, via on-site inspection and remote access of CSA information and updates in accordance with the contract.
3.9.5.5The Contractor shall ensure recorded product configuration information is secured, safeguarded and retrievable after extended storage.
3.10Security
3.10.1The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure and identify, mark, safeguard, and control distribution of controlled unclassified information (CUI) and For Official Use Only information (FOUO) as specified in DoDM 5200.01, DoD Information Security Program, Volume 4 (enclosure 3 pages 11-18).0001

Opt1 0103 Opt2 0201

3.10.2The Contractor shall require access to classified information up to and including the level of SECRET for contract performance and shall implement and maintain security procedures and controls to prevent unauthorized disclosure, and identify, mark, safeguard, and control distribution IAW the DoD Contract Security Classification Specification, DD Form 254 (Attachment 4) and per guidance in the DoD 5220.22-M, National Industrial Security Operating Manual (NISPOM).4DoD Contract Security Classification Specification, DD Form 254
3.10.3The Contractor shall comply with the LEP Threat Spectacle Program Protection Plan (PPP) (Attachment 5) security requirements.5LEP Threat Spectacle Program Protection Plan (PPP)
3.10.4All Contractor facilities shall provide appropriate means of storing classified and controlled unclassified information, equipment, and material IAW DoD 5220.22-M National Industrial Security Operating Manual (NISPOM), and the DoDM 5200.01, DoD Information Security Program, Volume 4 (enclosure 3 pages 11-18).
3.10.5The Contractor shall maintain the capability to support classified face-to-face communications.0001

Opt1 0103 Opt2 0201 Contractor site?

As Required?

3.11Operations Security (OPSEC)
3.11.1The contractor shall develop, implement, and maintain a facility level OPSEC Program to protect critical information to be used at the contractor facility during the performance of this contract. Contract data requirements list (CDRL A008) and data item description (DID-DI-MGMT-80934C)) are a component of the contract. A draft OPSEC Plan must be submitted to Naval Air Systems Command PMA-202 within 90 days of contract award. A final OPSEC Plan is due 45 days from the date that the draft OPSEC Plan is approved. The Contractor shall be responsible for subcontractor implementation of the OPSEC Program requirements for this contract.A008Contractor's Operations Security (OPSEC) Plan / OPSEC PlanDI-MGMT-80934C
3.11.2The OPSEC program shall be IAW National Security Decision Directive (NSDD) 298 and the OPNAVINST 3432.1 series.
3.11.3The Contractor shall comply with all OPSEC requirements specified in the NAVAIR DD Form 254 (Attachment 4).4DD254
3.11.4The Contractor shall develop and deliver an OPSEC Plan for the LEP Threat Spectacles Program IAW CDRL A008.A008Contractor's Operations Security (OPSEC) Plan / OPSEC Plan
3.12Environment, Safety, and Occupational Health.Nichole Best will review FAR/DFAR to ascertain redundancy.
3.12.1The Contractor shall comply with all federal, state and local environmental laws, regulations and policies for all activities defined in this SOW, whether conducted at Government or Contractor facilities, and shall require its subcontractors to do the same.
3.12.2Upon request, the Contractor shall make available to the Government applicable environmental permits and documentation within 10 working days of a request.0001

Opt1 0103 Opt2 0201

3.12.3The Contractor shall be responsible for the management, cleanup, protection and disposal of all emissions, effluents, wastes and hazardous materials used in, generated by or associated with the actions required by this SOW.
3.13Hazardous Material and Waste Handling.
3.13.1The Contractor shall handle all hazardous materials and waste used in the manufacturing process IAW applicable host nation, federal, state, and local requirements.
3.13.2The Contractor shall comply with host nation, federal, state, and local requirements for tasks involving the transportation of hazardous wastes and/or contaminated materials used in the contracted manufacturing/production process to off-site treatment, storage and/or disposal facilities. This includes all applicable local, state, federal, and host nation transportation regulations.
3.13.3The Contractor shall comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements.
3.13.4The Contractor shall develop, deliver and maintain a Hazardous Material Management Program (HMMP) Plan IAW CDRL A009.A009Hazardous Material Mgmt Program Plan / HMMP PlanDI-MGMT-81398C
3.13.5The Contractor shall implement the Government approved HMMP Plan.
3.13.6The Contractor shall develop and deliver a HMMP Report IAW CDRL A010.A010Hazardous Material Mgmt Program Report / HMMP ReportDI-MISC-81397C
3.14System Engineering.
3.14.1Technology Maturity.
3.14.1.1The Contractor shall demonstrate Technology Readiness Level (TRL) 6 technology maturation for all LEP Threat Spectacle Critical Technology Elements (CTEs) at proposal submission as described in the DoD Technology Readiness Assessment (TRA) Guidance (Attachment 6) and NAVAIRINST 3910.1.0001

Opt1 0103

Opt2 02016DoD Technology Readiness Assessment (TRA) Guidance
3.14.2Systems Engineering Technical Reviews (SETRs).
3.14.2.1The Contractor shall participate in SETRs and Technical Interchange Meetings (TIMs) outlined in Table 5 IAW the approved Systems Engineering Management Plan (SEMP). The Contractor may reference NAVAIRINST 4355.19E for guidance on the SETR process.0001

Opt1 0103 Opt2 0201

3.14.2.2 The Contractor shall meet the entrance criteria for each SETR and TIM as described in Sections 3.14.4 thru 3.14.13. 0001 Opt1 0103 Opt2 0201

3.14.2.3 The Contractor shall submit to the Government for approval the number of Contractor attendees for each SETR and TIM. Tom Bean to provide revised wording.

Craig’s question was, “Really, we need to approve how many of their people can attend these events?” 0001 Opt1 0103 Opt2 0201

3.14.2.4 The Contractor shall ensure that the Technical Data is at the appropriate level of readiness as documented in the appropriate SETR checklist IAW the SETR process documented in NAVAIRINST 4355.19. 0001 Opt1 0103 Opt2 0201

3.14.2.5 The Contractor shall participate in a four (4) hour teleconference TIM prior to each SETR event to review and provide inputs to each SETR event checklist. The Government may provide a SETR checklist 45 working days prior to each SETR event. 0001 Opt1 0103 Opt2 0201 Teleconference 4 Hours Prior to each SETR event

3.14.2.6The Contractor shall develop and deliver presentation materials and agenda prior to SETR events and TIMs outlined in Sections 3.14.4 through 3.14.13 IAW CDRL A005.A005Presentation Material / Presentation and Agenda
3.14.2.7The Contractor shall develop and deliver the meeting minutes subsequent to SETR events and TIMs outlined in Sections 3.14.4 through 3.14.13 IAW CDRL A006.A006Report, Record of Meeting/Minutes / Meeting Minutes
3.14.2.8The Contractor shall execute action and provide information required by the Government to obtain Government approval to close RFAs and RFIs. The Government will consider a SETR complete when the Government closes all RFAs and an acceptable level of program risk is obtained as determined by the Government.0001

Opt1 0103 Opt2 0201

3.14.3System Engineering Technical Meetings.
3.14.3.1Table 5 lists a summary of the systems engineering technical meetings addressed in this SOW.5Systems Engineering Technical Meeting SummaryG - SRR-II

G - ICWG

K - PDR - TIM

K - Prototype Eval TIM 1 &2

K - CDR

G - TRR

G - Test TIM

K - IPRR

G - SVR/PRR

K - PCA

Teleconferences:

TIM

DRB

3.14.4SRR-II
3.14.4.1The Contractor shall participate in the Government led SRR-II conducted at Patuxent River Naval Air Station (NAS).0001

Opt1 0103

Opt2 0201Government
3.14.4.2The Contractor shall deliver the following (a through n) prior to SRR-II entry:

a. Preliminary physical system description, including conceptual design drawings/models (CDRL A005)

b. Scope and content of the Preliminary Design Specification and Technical Data Package (TDP) (CDRL A005)

c. Verification methodology for each specification requirement including the type of analyses, test, inspection, or demonstration planned IAW CDRL A011

d. Technical Performance Measures (TPMs) defined and agreed to with Government/Contractor (CDRL A005)

e. Design strategy for meeting human and equipment interface requirements (CDRL A005)

f. Overview of Contractor test strategy for prototype, qualification and first article testing (CDRL A005)

g. Overview of Contractor Risk Management Process (CDRL A005)

h. Contractor Risk Assessment (CDRL A005)

i. SEMP IAW CDRL A012

j. Manufacturing Strategy Overview (CDRL A005)

k. Contractor Configuration Management process is operating (CDRL A005)

l. Review of Contractor Required Data for the Government Engineering/Data Requirements Agreement Plan (EDRAP) Airworthiness Strategy (CDRL A005)

m. Overview of Operations Security Plan/Program (CDRL A005)

n. Review and discussions of CIMS (CDRL A005) Craig Weber and KC McOmber will provide revised language. Also see 3.14.11.5.

Craig’s question: Where are the checklist inputs from the contractor included?

KC’s response: The checklist is a Government tool and needs to be completed by the Government. We have TIMs with contractor to get the data we need to complete the checklist (paragraph 3.14.2.4). A005

A011

A012 Presentation Material / Presentation and Agenda

Requirements Traceability Verification Matrix (RTVM) Performance Specification / RTVM - Performance Specification

Systems Engineering Management Plan (SEMP)

OT-16-20002

DI-SESS-81785

3.14.5PDR TIM.
3.14.5.1The Contractor shall host the PDR TIM at the Contractor’s facility to assess the initial design, draft product baseline and prototype test plans. There will be no more than 10 Government participants at the Contractor’s facility.0001

Opt1 0103

Opt2 0201Contractor
3.14.5.2The Contractor shall deliver the following (a through o) prior to PDR/TIM entry:

a. Preliminary Design Specification IAW CDRL A013

b. Preliminary TDP IAW CDRL A014

c. Test plan and procedure to support Prototype Evaluation/DT-B1 IAW CDRL A015

d. Completed human interface and equipment compatibility design and supporting analyses (CDRL A005)

e. Complete allocation of requirements from the LEP Performance Specification, PMA202-11001/R-0 (Attachment 2) to design specification IAW CDRL A016

f. TPMs allocated to design specification (CDRL A005)

g. Producibility analysis that supports the design (CDRL A005)

h. Current risk assessment (CDRL A005)

i. Updated SEMP IAW CDRL A012

j. CIMS with critical path reflecting current program status IAW CDRL A003

k. Updated test and evaluation strategy slides (CDRL A005)

l. Subcontract strategy for subsystems has been defined (CDRL A005)

m. Draft Failure Mode, Effects and Criticality Analysis (FMECA) IAW CDRL A017

n. Layout of Failure Reporting, Analysis and Corrective Action System (FRACAS) forms IAW CDRL A005

o. Failure definitions and scoring criteria (CDRL A005) A003

A005

A012

A013

A014

A015

A016

A017 Integrated Program Management Report/IMS

Presentation Material / Presentation and Agenda

Systems Engineering Management Plan (SEMP)

Details Specification Documents / Design Specification

Production Drawings/Models & Associated Lists / Technical Data Package (TDP)

Test Plan and Procedures

RTVM Design Specification

Failure, Mode, Effects and Criticality Analysis Report / FMECA Report

DI-SDMP-81464A

DI-SESS-81000E - Requirements as tailored in Attachment (1), LEP TDP Option Section Worksheet

OT-2016-20052

OT-16-20001

DI-SESS-81495A2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.6Prototype Evaluation TIM1.We should have a separate CLIN/SLIN.
3.14.6.1The Contractor shall host and conduct the Prototype Evaluation TIM1 at the Contractor’s facility to assess the initial design and Government and Contractor test results on prototype units. There will be no more than 10 Government participants at the Contractor’s facility.0002AA
3.14.6.2The Contractor shall deliver the following (a through f) prior to Prototype Evaluation TIM1:

a. Physical Compatibility (without Head Up Displays (HUDs) and Night Vision Goggles (NVGs)) test report IAW CDRL A018

b. Fit and Comfort (without HUDs and NVGs) test report IAW CDRL A018

c. Visual Compatibility IAW CDRL A018

d. Prescription (Rx) Component IAW CDRL A01 8

e. Laser Protection test report IAW CDRL A018

f. Optical Quality test report IAW CDRL A018

g. Luminous Transmittance test report IAW CDRL A018

h. Documented resolution and corrective action for any deficiencies identified during testing including Government testing (CDRL A005) Tom, c. and d. were added to the version you sent me that went to the ELT for review. I do not know who added them. Are they okay? A005

A018 Presentation Material / Presentation and Agenda

Test/Inspection Report / Test Reports

DI-NDTI-80809B

3.14.7Prototype Evaluation TIM2. (Option)Should have a separate CLIN/SLIN.
3.14.7.1If required by the Government, the Contractor shall host and conduct the Prototype Evaluation TIM2 at the Contractor’s facility to review test results from a second iteration of testing. There will be no more than 10 Government participants at the Contractor’s facility.0003
3.14.7.2The Contractor shall deliver the data, or a subset of the data, identified in 3.14.6.2.
3.14.8Critical Design Review (CDR)
3.14.8.1The Contractor shall host the CDR at the Contractor’s facility. There will be no more than 20 Government participants at the Contractor’s facility.0001Contractor
3.14.8.2The Contractor shall ensure that the LEP Threat Spectacle, Rx component, and protective carrying case initial product baseline meets the requirements as defined by LEP Threat Spectacle Performance Specification, PMA202-11001/R-0 (Attachment 2).2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.8.3The Contractor shall deliver the following (a through l) prior to CDR entry:

a. TDP complete IAW CDRL A014

b. Design Specification complete IAW CDRL A013

c. System and subsystem level analysis, which substantiates that the product baseline (design specification and TDP) meets the requirements in the LEP Performance Specification (CDRL A005)

d. Current risk assessment (CDRL A005)

e. Updated SEMP IAW CDRL A012

f. Updated CIMS with critical path reflects current program status IAW CDRL A003

g. Test plan/test procedures completed, which support Contractor verification of design specification (CDRL A015)

h. System and subsystem level analyses of producibility, manufacturing process, and process control that support the product baseline (CDRL A005)

i. Quality Assurance Program Plan IAW CDRL A019

j. Draft Manufacturing Plan IAW CDRL A020

k. Requirements traceability from the LEP Threat Spectacle Program Performance Specification, PMA202-11001/R-0 (Attachment 2) to the design specification and verification documentation has been completed IAW CDRL A016

l. FMECA complete IAW CDRL A017

m. Contractor shall propose IPRR strategy for review and approval by the Government

A003

A016

A017

A019

A020 Integrated Program Management Report/IMS

Presentation Material / Presentation and Agenda

Systems Engineering Management Plan (SEMP)

Details Specification Documents / Design Specification

Production Drawings/Models & Associated Lists / Techncial Data Package (TDP)

RTVM Design Specification

Failure, Mode, Effects and Critical Analysis Report / FMECA Report

Quality Assurance Program Plan (QAPP)

Manufacturing Plan

DI-MGMT-QCIC-81794

DI-MGMT-818892LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.9Test Readiness Review (TRR).
3.14.9.1The Contractor shall participate in the TRR conducted at Patuxent River NAS 30 working days prior to the start of verification of the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0 (Attachment 2) requirements.00012LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.9.2The Contractor shall deliver the following (a through i) prior to TRR entry:

a. Data and analysis that substantiates test assets are in the approved configuration and reflective of the product baseline CDRL A005)

b. Test plan and procedure required for qualification testing IAW CDRL A015

c. Contractor verification of the design specification IAW CDRL A005

d. Requirement Traceability Verification Matrix (RTVM) updated with design specification verification results IAW CDRL A016

e. RTVM with the LEP Performance Specification updated with test plan/test procedure references IAW CDRL A011

f. Detailed test schedule established and fully resourced IAW CDRL A003

g. Test sites and resource requirements identified and available for testing (CDRL A005)

h. Design changes since last test phase IAW CDRL A005, A013 and CDRL A014

i. Risks identified and mitigation plan in place (CDRL A005) Tom Bean to determine if reference in f. should be A001 or A003 A003

A015

A016 Integrated Program Management Report/IMS

Presentation Material

Requirements Traceability Verification Matrix Specification

Details Specification Documents / Design Specification

Production Drawings/Models & Associated Lists / Technical Data Package (TDP)

Test Plan and Procedures

RTVM Design Specification

3.14.10Test TIM.
3.14.10.1The Contractor shall participate in the Test TIM conducted at Patuxent River NAS 30 working days prior to the start of Government aircraft flight-testing.0001Government
3.14.10.2The Contractor shall deliver the following (a through c) prior to Test TIM entry:

a. Data and analysis that substantiates test assets are in the approved configuration and reflective of the product baseline (CDRL A005)

b. Test reports required for airworthiness certification IAW CDRL A018

c. Design changes since TRR (CDRL A005)

A005

A018 Presentation Material / Presentation and Agenda

Test/Inspection Report / Test Reports

3.14.11Incremental Production Readiness Review (IPRR).
3.14.11.1The Contractor shall host an IPRR at the Contractor or subcontractor’s production facility prior to the System Verification Review (SVR)/Production Readiness Review (PRR). There will be no more than 10 Government participants at the Contractor’s facility.0001Contractor
3.14.11.2The Contractor shall host IPRRs at subcontractor facilities based upon Government and Contractor agreement reached during CDR.0001Subcontractor
3.14.11.3The Contractor shall ensure participation by the proper subject matter experts (SMEs), including subcontractors.
3.14.11.4The Contractor shall provide access to supporting documentation used to complete the IPRR Checklist.
3.14.11.5The Contractor shall deliver the following (a through d) prior to IPRR entry:

a. Updated Manufacturing Plan IAW CDRL A020

b. Quality Assurance Program Plan IAW CDRL A019

c. Updated Technical Data Package IAW CDRL A013 and CDRL A014

d. Subcontract strategy for sub-systems and Vendors (CDRL A005) KC/Josh need to update based on input to 3.14.4.2. A005

A020 Presentation Material / Presentation and Agenda

Details Specification Documents / Design Specification

Production Drawings/Models & Associated Lists / Technical Data Package (TDP)

Quality Assurance Program Plan (QAPP)

Manufacturing Plan

3.14.12SVR/PRR
3.14.12.1The Contractor shall attend and participate in the Government led SVR/PRR at NAS Patuxent River, MD.0001Government
3.14.12.2The Contractor shall ensure that all testing is complete prior to SVR/PRR.
3.14.12.3The Contractor shall ensure that Product Baseline, Manufacturing, Producibility and Quality Requirements have been verified as achievable with substantiating data and analysis prior to SVR/PRR (CDRL A005).A005Presentation Material / Presentation and Agenda
3.14.12.4The Contractor shall deliver the following (a through i) prior to SVR/PRR entry:

a. Results of the IPRRs conducted at the major suppliers, including production capabilities at the Prime and major Subcontractors (CDRL A005)

b. Manufacturing Plan, which ensures manufacturing and quality requirements are captured in the production plans (CDRL A005)

c. Updated CIMS IAW CDRL A003

d. Manufacturing Plan IAW CDRL A020

e. Manufacturing, Producibility and Quality requirements addressed during the design and development phase (CDRL A005)

f. Completed Requirements Traceability Verification Matrix IAW CDRL A011

g. Program risks and mitigation plans (CDRL A005)

h. Final SEMP IAW CDRL A012

i. All test reports IAW CDRL A018

A003

A018

A020 Integrated Program Management Report/IMS

Presentation Material / Presentation and Agenda

Requirements Traceability Verification Matrix (RTVM) Performance Specification / RTVM - Performance Specification

Systems Engineering Management Plan (SEMP)

Test/Inspection Report / Test Reports

Manufacturing Plan

3.14.13Physical Configuration Audit (PCA).
3.14.13.1The Contractor shall host the PCA at the Contractor’s facility to validate that the Contractor’s final data package accurately describes the as-built product configuration and provides required information to produce the LEP Threat Spectacles, Rx component, and protective carrying case, and establish the final Product Baseline. There will be no more than 15 Government participants at the Contractor’s facility.0001Contractor
3.14.13.2The Contractor shall be responsible for providing the hardware to be audited, facilities and equipment, personnel, and documentation (including all engineering drawings and associated lists).0001
3.14.13.3Prior to the final PCA at the Contractor’s facility, the Contractor shall conduct Physical Configuration Audit(s) (PCAs) for Prime and Subcontractor hardware items at the facility where the hardware is manufactured.0001
3.14.13.4The Contractor shall deliver the following (a through e) prior to PCA entry:

a. Current risk assessment (CDRL A005)

b. Results of the PCAs conducted at the major suppliers (CDRL A005)

c. Final Manufacturing Plan IAW CDRL A020

d. Final Quality Assurance Program Plan IAW CDRL A019

e. First Article Test Report IAW CDRL A018 A005

A018

A020 Presentation Material / Presentation and Agenda

Test/Inspection Report / Test Reports

Quality Assurance Program Plan (QAPP)

Manufacturing Plan

3.14.14Design, Engineering, Fabrication and Test.
3.14.14.1The Contractor shall develop and deliver LEP Threat Spectacles, Rx components and protective carrying cases that meet the requirements and criteria of the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0 (Attachment 2).0001

Opt1 0103

Opt2 02012LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.14.2The Contractor shall furnish the personnel, services, facilities, equipment, and materials to perform engineering, management, logistics, manufacturing, and test and evaluation for the LEP Threat Spectacles Program.
3.14.14.3The Contractor shall attend an Interface Control Working Group (ICWG) at Patuxent River NAS immediately prior to or following SRR-II.0001Government
3.14.14.4The Contractor shall submit request for additional ICWGs for Government consideration.0001
3.14.15Technical Performance Measures (TPM).
3.14.15.1The Contractor shall assess performance of the LEP Threat Spectacle and monitor progress toward meeting the technical requirements defined in the LEP Threat Spectacle Specification, PMA202-11001/R-0 (Attachment 2) through the use of TPMs.2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.14.15.2The Contractor shall deliver the following (a through e) TPMs during each SETR event.

a. Laser Protection (Optical Density) (CDRL A005)

b. Luminous Transmittance (CDRL A005)

c. Spectacle Weight (CDRL A005)

d. Chromaticity Coordinates (CDRL A005)

e. Off Axis Prismatic Imbalance (CDRL A005)

A005Presentation Material / Presentation and Agenda
3.14.15.3The Contractor shall propose additional TPMs for Government approval in the SEMP IAW CDRL A012.A012Systems Engineering Management Plan (SEMP)
3.14.16SEMP.
3.14.16.1The Contractor shall develop, deliver and maintain a SEMP for the LEP Threat Spectacles Program IAW CDRL A012.A012Systems Engineering Management Plan (SEMP)
3.14.16.2The Contractor shall implement systems engineering IAW the Government-approved SEMP.
3.15Manufacturing Plan.
3.15.1The Contractor shall develop, deliver and maintain a Manufacturing Plan IAW CDRL A020.A020Manufacturing Plan
3.15.2The Contractor shall ensure the Manufacturing Plan includes a system to provide parts and materials traceability for all LEP components originating at the specific lot of raw material and going forward through the final product.0001

Opt1 0103 Opt2 0201

3.15.3 The Contractor shall maintain parts and materials traceability records by serial number, lot, or other measures as defined in the Government-approved Manufacturing Plan throughout manufacturing, processing, assembly operations, and after delivery until the contractual period of performance end date. 0001 Opt1 0103 Opt2 0201

3.15.4The Contractor shall apply traceability identification at the earliest practical sequence/operation in the Contractor's operations.
3.15.5The Contractor shall update traceability records should work be transferred, worked out of sequence, or scrapped.0001

Opt1 0103 Opt2 0201

3.16 Quality Assurance (QA) Program.

3.16.1The Contractor shall develop, deliver and maintain a Quality Assurance Program Plan (QAPP) IAW CDRL A019.A019Quality Assurance Program Plan (QAPP)
3.16.2The Contractor shall implement and maintain a QA Program that specifically addresses the LEP Threat Spectacle, Rx component, and protective carrying case quality effort as defined in the Government approved QAPP.
3.16.3The Contractor’s QAPP shall align with ISO 9001:2008, AS9100 or a Government-approved functional equivalent for quality assurance in design, development and production.
3.16.4The Contractor shall investigate all quality deficiency reports and take corrective action to prevent recurrence.
3.16.5The Contractor shall identify all nonconforming material and keep it separate from the production process until disposition.
3.16.6The Contractor shall ensure that products dispositioned as scrap shall be conspicuously and permanently marked as scrap, or positively controlled, until physically rendered unusable.
3.16.7The Contractor shall ensure control over all outsourced processes that affect product conformity with requirements.
3.17Failure Mode, Effects and Criticality Analysis (FMECA).
3.17.1The Contractor shall perform a FMECA for the LEP Threat Spectacles Program IAW CDRL A017.A017Failure, Mode, Effects and Criticality Analysis Report / FMECA Report
3.18Failure Reporting, Analysis and Corrective Action System (FRACAS).
3.18.1The Contractor shall, as part of the reliability program, define and implement a closed loop failure and fault reporting, analysis and corrective action program.
3.18.2The Contractor shall maintain and keep logbook entries with failure analyses and corrective actions to reduce or prevent repetition of all failures.
3.18.3The Contractor shall deliver a FRACAS Report for visibility and traceability of all reported failures from discovery to closeout IAW CDRL A021.A021Failure Summary and Analysis Report / FRACAS ReportDI-SESS-80255A
3.18.4The Contractor shall record failures or non-conformances experienced on all components and end item articles during laboratory, qualification, Reliability, and Maintainability tests, demonstrations, incoming inspection, manufacturing, acceptance tests and flight tests.
3.18.5The Contractor shall perform failure analyses, on all failures to determine the root cause of failure, define the failure mechanism and to develop corrective actions to eliminate or limit their recurrence.
3.18.6The Contractor shall ensure the failure analyses includes a physical and failure analysis on parts and materials. The analyses of parts shall include failure verification analysis to define the failure mechanism (e.g. most fundamental cause).
3.18.6.1Contractor shall maintain records of failure analyses, including causes and effects, with data feedback to the Government.
3.18.7The Contractor shall develop and implement corrective actions to eliminate recurrence of identified failure mechanisms.
3.19.8The Contractor shall ensure that corrective actions for all identified failures can be verified by test or analysis.
3.19Verification.
The LEP Government Summary Schedule (Attachment 7) depicts the overall verification test phases for the LEP Threat Spectacle Program.7LEP Government Summary Schedule
3.19.1The Contractor shall develop and deliver a prototype test plan and procedures for the following:

a. Physical Compatibility (without Head Up Displays (HUDs) and with Night Vision Goggles (NVGs)) test report IAW CDRL A015

b. Fit and Comfort (without HUDs and NVGs) test report IAW CDRL A015

c. Visual Compatibility IAW CDRL A015

d. Prescription (Rx) Component IAW CDRL A015

e. Laser Protection test report IAW CDRL A015

f. Optical Quality test report IAW CDRL A015

g. Luminous Transmittance test report IAW CDRL A015

A015Test Plan and Procedures
3.19.2The Contractor shall deliver prototype units fabricated IAW the configuration approved by the Government at PDR per Paragraph 3.14.5 in the quantities outlined in Section B.
3.19.3Prototype Test Execution.
3.19.3.1The Contractor shall utilize Government Furnished Property (GFP) for Physical Compatibility testing (Attachment 8).8Government Furnished Equipment (GFE)
3.19.3.2The Contractor shall conduct Laser protection, Optical quality and Luminous transmittance, Prescription (Rx) component, Physical compatibility (without HUDs), Fit and comfort, and Visual compatibility assessments as defined in the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0, (Attachment 2). The Government reserves the right to witness this testing. The Government will provide the Contractor notification 10 working days prior to testing if the Government intends to witness testing.00012LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.19.3.3The Contractor shall provide required personal protective equipment and facility access for Government representatives to witness testing listed in Section 3.19.3.2.
3.19.3.4The Contractor shall schedule and receive training by a Government-approved equipment subject matter expert at the Contractor’s facility after receipt of GFE and prior to conducting Physical Compatibility testing.0001
3.19.3.5The Contractor shall submit the request for training 30 days in advance.
3.19.3.6The Contractor shall provide and utilize test subjects for Physical Compatibility testing in accordance with the type, number, head breadth, and interpupillary distances (IPD) metrics defined in Table 6.6 (Referenced)
3.19.3.7The Contractor shall be onsite at NAS Patuxent River for a period of 20 working days to fit LEP Threat Spectacles on Government test subjects and advise/troubleshoot during Physical and Visual Compatibility Lab testing.Change to 20 days? Tom Bean to provide response after speaking with Adam and Bob.0001
3.19.3.8The Contractor shall be onsite at NAS Patuxent River for a period of 20 working days to fit LEP Threat Spectacle on Government test subjects and advise/troubleshoot during Aircraft Simulator and Ground testing.Change to 12 days? Tom Bean to provide response after speaking with Adam and Bob.0001
3.19.4Prototype Test Reports.
3.19.4.1The Contractor shall develop and deliver a Prototype Test Report to include results and analysis of all testing conducted. (CDRL A018)A018Test/Inspection Report / Test Reports
3.19.5Qualification Evaluation Planning.
3.19.5.1The Contractor shall develop and deliver a test plan and procedure for the Qualification tests defined in the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0, (Attachment 2) and IAW (CDRL A015). Test plans and procedures are not required for the following: Physical compatibility, Fit and comfort, Canthus coverage, Fitting time, Visual compatibility, Eyestrain, Field of view, and Anti-reflection.A015Test Plan and Procedures2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0
3.19.5.2The Contractor shall deliver test articles IAW the Government-approved Technical Data Package in the quantities specified in Section B of the contract.0002AB

0004AB

3.19.6Qualification Test Execution.
3.19.6.1The Contractor shall conduct Qualification testing IAW the Government-approved test plan and procedures.0001
3.19.6.2The Contractor shall host Government representatives to witness qualification tests at the Government’s discretion.0001
3.19.6.3The Contractor shall be onsite at NAS Patuxent River for a period not to exceed five (5) working days to fit the LEP Threat Spectacle on Government test subjects and advise/troubleshoot during Physical compatibility, Fit and comfort, Canthus coverage, Fitting time, Visual compatibility, Eye strain, Field of view, and Anti-reflection testing.0001
3.19.7Qualification Test Report.
3.19.7.1The Contractor shall develop and deliver test reports to include all results and analysis for each verification method identified in the performance specification and IAW CDRL A018.A018Test/Inspection Report / Test Reports
3.19.8Government Aircraft Testing.
3.19.8.1The Contractor shall provide on-site technical assistance during Government Ground and Flight Testing.0001
3.19.9Deficiency Review Board (DRB) and Deficiency Reports (DR).
3.19.9.1The Contractor shall participate in the Government led DRB to assist in disposition and development of a closure plan for DRs generated by the Government during Government aircraft testing.0001
3.19.9.2The Contractor shall correct DRs as directed by the Government in accordance with the DRB closure plan.0001
3.19.10First Article Test Planning.
3.19.10.1The Contractor shall develop and deliver test procedures for the First Article tests defined in the LEP Threat Spectacle Performance Specification, PMA202-11001/R-0, (Attachment 2) and IAW CDRL A015.A015Test Plan and Procedures2LEP Threat Spectacle Performance Specification, PMA202-11001/R-0

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