Laughlin AFB Division 01 General Specifications.pdf

LAUGHLIN AIR FORCE BASE

DIVISION 01 GENERAL SPECIFICATIONS

FOR CONSTRUCTION PROJECTS

PROJECT: MXDP 22-1013 Replace Foam Fire Suppression System with Water Deluge System, B50

DATE: 13 April 2022

Table of Contents

1. GENERAL SUMMARY OF WORK

2. REGULATIONS AND PERMIT

3. HEALTH, SAFETY, AND OSHA REQUIREMENTS

4. NON-COMPLIANCE, PERSONNEL, AND QUALITY CONTROL

5. FURNISHED MATERIALS AND DOCUMENTS

6. PROGRESS SCHEDULES AND REPORTS

7. SITE VISITS, SURVEYING, AND SUPERVISION

8. PHOTOGRAPHS

9. COST ESTIMATES

10. SUBMITTALS

11. SUBMITTAL PROCESS AND REQUIREMENTS

12. TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

13. CLOSEOUT PROCEDURES

14. WORK IN CONTROLLED AREAS

1. GENERAL SUMMARY OF WORK

Provide all documents, labor, materials, equipment, and oversight to the project outlined in the Statement of Work (SOW) or Statement of Objectives (SOO). This specification defines requirements for the hired services in support of the Air Force Civil Engineer’s Sustainment, Restoration and Modernization (SRM) program areas, and other areas of essential support.

Place of performance shall be at Laughlin Air Force Base (LAFB), TX. All professional services shall comply with the Laughlin General Plan, Laughlin Infrastructure studies, and all Laughlin Base Design Standards including the use of the Laughlin Division 1 Guide

Specifications.

1.1. GENERAL RULES AND TASKS

The Contractor is required to provide all labor, materials, equipment, and oversite for the construction described in this contract. The construction of this project shall be the most economical with necessary consideration given to the most efficient use of all materials consistent with project criteria. If upon investigations, the Contractor discovers a more efficient and/ or superior method or solution to the project addressed in the SOO, the

Contractor shall inform the Contracting Officer (CO).

This contract shall be awarded as a firm fixed price, also known as a lump sum. This does not relieve the Contractor from not providing a line by line cost estimate of construction methods and materials.

All working documents shall be assumed for “Controlled Unclassified Information” (CUI) and shall be deemed so until stated by the CO. This includes, but is not limited to, email communications, photographs, and documents sent through DoD SAFE which shall be deleted/shredded when no longer necessary. The DoD SAFE URL is as follows:

(https://safe.apps.mil)

1.2. GENERAL SCOPE

The Contractor shall conduct field surveys and investigation to obtain the necessary data to prepare contract plans, specifications, cost estimates, and estimated construction periods of performance. The required services may include all aspects of construction.

Examples of such services are: preparation and/or review of contract plans, specifications, scheduling, cost estimates, building commissioning services, preparation of operating and maintenance manuals.

In carrying out each work assignment issued in the SOW or SOO, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

The Contractor shall assist in various activities related to the construction and renovation of real property and real property transactions.

This work shall consist of construction support such as, but not limited to: force protection and anti-terrorism procedures, contingency construction, project delivery methods.

The Contractor shall be capable of addressing and interpreting all aspects of facilities, including the preparation and presentation of expert testimony, if required.

The Contractor shall repair any damage to Government property made during construction.

The repaired areas shall be consistent with, or better than, the original condition of the area.

1.3. CONSTRUCTION ELEMENTS

The Contractor is responsible for construction documents that fully convey the scope of the work and can be used to construct a high quality, complete and usable product.

1. Review the installation or facility mission, environmental policy within the

Environmental Management System (EMS), Environmental Action Plans (EAP), and supporting facility development requirements to establish program or project requirements.

2. The Contractor shall coordinate with the LAFB Energy Monitoring Control Systems

(EMCS) office to ensure compliance with EMCS requirements during construction. All building systems shall be constructed to meet all applicable codes and be compatible with the existing building systems unless otherwise specified by the CO.

3. Questions regarding any contract requirements shall be resolved prior to submission of the proposal. Submission of the proposal shall be interpreted as the Contractor’s understanding of, and agreement with, the conditions of said contract.

1.4. EXECUTION

Administrations: The CO is responsible for the administration of the contract. The 47

CES/CEN office is designated as the responsible party for technical and engineering matters related to inspection, review, and acceptance of work. No changes shall be made to the provisions of this contract without written authorization of the CO. Final acceptance shall be issued in writing by the CO.

1.5. PROTECTION OF EXISTING WORK

The Contractor shall be responsible for removing, altering, and/or protecting the current surroundings and work zone. This protection shall be done in such a manner as to prevent damage and premature deterioration of existing and surrounding area. Any repair and/or replacement plans for the surrounding area and work zone shall be submitted to the CO.

These plans shall be approved before any work is accomplished.

The Contractor shall investigate the adequacy of existing roads and their allowable load limit before use. If the roads used during the period of performance are damaged by the prime and/or subcontractors, they shall be repaired to preexisting conditions or better, at no additional cost to the Government.

- Examples of damaging activities are, but not limited it: coring, boring, field testing/investigations, vehicular traffic.

Vehicular traffic on concrete walkways shall be restricted to equipment with pneumatic tires.

1.6. MAINTAIN WORKING FILES

The Contractor shall be responsible for maintaining working files of all construction contract items to include, but not limited to: all reports, correspondence, items generated as a result of this contract. These files shall be available to the CO at any time.

These items shall not be released to anyone outside the Government without written authorization from the CO. Any and all requests for access to any such files or materials by any person, agencies, or organizations shall be forwarded to the CO for determination.

1.7. CHANGES TO THE SCOPE

Construction shall be accomplished according to the SOO provided. However, should questions arise during construction, the Contractor shall have the ability to contact the CO and inquire about the scope of work to ensure success throughout the construction of the project. If during construction, the CO determines the SOO is flawed and shall be detrimental to the project, the SOO shall be revisited and corrected.

After publishing the contract specifications, plans, and cost estimates required for solicitation, the Contractor shall have an opportunity to make any correction thereto as a result of errors, omissions, or deficiencies. This shall include the preparation of addenda during the proposal period that may be required as a result of such deficiencies.

1.8. BASE HOURS, RULES, ACCESS AND EMERGENCIES

1.8.1. WORKING HOURS

All work on site shall be performed during normal duty hours (0730 – 1630) Monday through Friday. Work shall not be performed during federal holidays.

List of Federal Holidays:

New Year’s Day 1 January or observed date

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June or observed date

Independence Day 4 July or observed date

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November or observed date

Thanksgiving Fourth Thursday in November

Christmas Day 25 December or observed date

If a Federal Holiday day lands on a weekend, verify with CO for observed days.

Requests to work outside of these hours/days shall be submitted to the 47 CONF for approval. Any requests of this type shall be submitted no fewer than three days in advance to when the Contractor plans to work outside of the designated hours. The request shall be submitted with a description of the type of work, the requested days, and the hours for those requested days.

No work shall be allowed during quiet times for special events. Graduation ceremonies typically occur once every two weeks and require quiet times from 1600 to 1830 on

Thursday and Friday evenings as well as 0900 to 1230 on Friday morning. Unplanned events may occur during the life of the project. Any planned disturbances to these events and these quiet hours shall be coordinated through the CO.

For activities when work is prohibited (quiet times mentioned above), the Contractor shall have all equipment and materials removed and organized on the site as directed by the CO.

The Contractor shall ensure all areas are clean.

1.8.2. BASE ACCESS AND SECURITY

a. An Entry Access List (EAL) will be set up for Contractor’s access to the base. For the

EAL, the Contractor shall provide the names and information of those individuals requesting access to base. The EAL will be routed through security forces as a background check is still completed on each individual. The Contractor shall submit the list at least 2 weeks prior to needing access to the base.

b. Short-notice passes may be considered on a case-by-case basis and are subject to approval by the 47 CONF project CO with coordination of 47 SFS personnel.

Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

1.8.3. BASE POLICIES

a. All persons entering the base must present valid identification at the base entrance.

b. While operating any vehicle on base, all drivers must have in their possession a valid driver's license, valid vehicle registration, and proof of vehicle insurance. If a vehicle is registered to someone other than the operator, the operator must provide a notarized letter from the registered owner, authorizing the operator permission to operate the vehicle.

c. Access to the base may sometimes be delayed by 60 minutes or more due to security precautions, including the checking of vehicle occupants IDs, vehicle manifests, and the searching of all vehicles. Longer wait times may occur in the event of an emergency.

d. Contractors, Subcontractors, and all personnel who report for work and do not know the location of the charrette location/work site shall be held at the main gate to await escort service from the construction superintendent or other designated representative.

e. Base speed limits are strictly enforced with the use of radar equipment. The speed limits on base range from 5 to 30 mph. The Contractor and all employees shall abide by all posted speed limits.

f. Motorcycle operators must have headlights turned on at all times. Passengers are not allowed on motorcycles unless the motorcycle is specifically designed to carry a passenger (determined by the manufacturer). Motorcycle operators/riders must wear headgear (helmets).

g. Mandatory seatbelt laws are in effect on base and personnel are not permitted to ride in the beds of trucks. Seatbelts must be fastened prior to entering the base.

h. No privately owned weapons or contraband (drugs, etc.) are permitted on any military installation, at any time. Violators shall be prosecuted through the Federal Magistrates

Court.

i. Cameras are to be used for construction documentation only. Any photographs that need to be taken relative to the construction site must be coordinated with the CO.

j. LAFB is considered to be a closed facility. No unauthorized tours or visitors shall be allowed on the installation.

k. Cell phone usage while driving on base is not permitted, unless communication to device is “hands free”.

l. All personnel shall obey all posted directives and shall adhere to Security Forces directions and instructions.

m. Failure to comply with base policies may result in loss of driving privileges or debarment.

1.8.4. INSPECTION, SURVEILLANCE, AND CONSTRUCTION CONFERENCE

Prior to the start of these services by the Contractor, the CO, and/or their authorized

Government representative, shall conduct an inspection, surveillance, and construction conference with the Contractor to review construction requirements and discuss administrative procedures including:

- General base orientation

- Applicable base regulations

- Base fire, security, and emergency medical procedures

- Relationship of the Government to the Contractor personnel

- Other relevant administrative information

The Contractor shall be represented by personnel responsible for supervising the inspection services and, if possible, by the Contractor’s inspection representatives.

1.8.5. BASE EMERGENCY SERVICES

The base emergency phone number is 911. This number provides emergency police, fire, and medical service. Ambulance service is dispatched from Val Verde Regional Medical

Center at the request of the base Fire Department. When dialing “911” from a cellular phone, inform operator that the individual is calling from a cellular phone and that the emergency is at LAFB. For non-emergency security business, 24 hours a day, 7 days a week, call (830)

298-5100.

1.8.6. ACCIDENT TREATMENT AND RECORDS

The Contractor shall post emergency first aid and ambulance information at project site. If an accident does occur on site, a notification shall be sent to the CO once the scene and personnel are safe.

1.8.7. FIRE PREVENTION AND PROTECTION

The Contractor shall provide temporary fire protection equipment for the protection of personnel and property during construction as required.

The Contractor shall remove debris and flammable materials weekly to minimize potential hazards.

Open-flame heating devices shall not be permitted except by approval in writing from the

CO. Approval for the use of open fires and open-flame heating devices shall not relieve the

Contractor from the responsibility for any damage incurred because of fires.

Burning trash, brush, or wood on the project site shall not be permitted.

2. REGULATIONS AND PERMIT

2.1. GENERAL

The Contractor shall comply with the below documents and standards as applicable:

1. Federal, state, local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, rules (including all changes and amendments)

2. Presidential Executive Orders in effect on the date of issuance of the contract, Unified

Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS).

3. Engineering instructions, directives, guide specifications, drawings, technical manuals, other instructions furnished by the CO

Installation or location-specific documents shall be identified in the contract. The

Contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of the contract.

The Contractor shall obtain all permits, licenses, and approvals from local, state and federal authorities necessary to perform services specified under the contract.

2.2. CONSTRUCTION PERMIT

The Contractor shall be responsible for filling out and submitting an AF Form 103, Work

Clearance Request, to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298-5488/5489, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. The Contractor shall also include the depth to which they shall be excavating on the form. This shall allow for all utilities to be marked within the construction area. Once an approved/signed AF Form 103 is received, the

Contractor shall submit this form with an AF Form 3000 to the CO for tracking purposes.

The Contractor shall be responsible for the submission and completion of an AF Form 103 before any excavation shall occur onsite. The Government shall assist the Contractor as necessary with the completion of this form. The Contractor shall be responsible for maintaining the markings on the indicated utility lines or they may be held liable for any incidents that arise.

The AF Form 103 has an allotted 30 days to be completed. If the Contractor does not submit the form with 30 days to the start of construction date the Government shall not be held liable for any delays due to the lack of completion of this form.

2.3. ACCESSING PRIVATELY OWNED PROPERTY

Prior to accessing privately owned property the Contractor shall receive approval from the

CO and consent of owner or owner’s agent. It is the responsibility of the Contractor to inform the CO of all access fees to ensure that all fees associated with the privately owned property are within the scope of the contract prior to accessing property. Upon receiving approval from the CO the Contractor shall then secure consent of owner or owner’s agent permission to access privately owned property.

2.4. REQUIRED TRAINING

Prior to beginning construction, the Contractor must complete the course for OpSec awareness for contractors. The course provides information on the basic need to protect unclassified information about operations and personal information. Contractor must provide proof of OPSEC if completed to CO.

Link below is for OPSEC training: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

3. HEALTH, SAFETY, AND OSHA REQUIREMENTS

3.1. GENERAL

The Contractor shall take safety and health preventative measures in performing work under this contract. The measures taken shall follow all applicable Occupational Safety and Health

Act (OSHA), national consensus standards of the United States (e.g., National Fire

Protection Association and National Electrical Codes), and all applicable federal, state, local, and Department of Defense environmental, safety, and occupational health statues, policies, and regulations in effect on the date of this contract.

During the performance of work under this contract, the Contractor shall comply with procedures prescribed for control and safety of persons visiting the project site.

It is the responsibility of the Contractor to make certain that all safety requirements, equipment, and training are met and provided to their employees. Additionally, the

Contractor shall be responsible to ensure compliance with safety and health standards by all subcontractor employees. The Contractor shall advise the CO of any special safety restriction they have established so that all Government personnel are appropriately notified of these restrictions.

3.2. OWNERS SAFETY REQUIREMENTS

3.2.1. CONTRACTOR’S SAFETY PLAN

The construction Contractor shall submit a Contractor’s Safety Plan to the CO for approval prior to start of investigations and construction at the project site.

Safety plan shall include, as a minimum, the following:

- Safety program objectives

- Methods to attain safety objectives

- Methods to comply with the requirements for immediate reporting of mishaps to the CO

- Procedure for safety meetings, surveys, inspections, and reports

- Lists of key personnel to be contacted in times of emergency

- Responsibility of key personnel for the Contractor

- Disaster and emergency programs

- Procedures for emergency actions to be taken to secure dangerous conditions, to protect personnel, and secure work areas in the event of accident or act of nature

- Hazardous materials control procedures for minimizing the use of hazardous waste and procedures for proper handling, storage, labeling, and transportation of all hazardous materials. The LAFB Specific Environmental Requirements addresses the use of hazardous materials.

- Procedures for securing the mishap site so that the area remains secure until arrival of a safety investigator. Mishap site shall remain secured until released by the CO

- Compliance with OSHA Public Law 91-596, Occupational Safety and Health Act of

1970 and the resulting standards (e.g., 29 CFR 1910, Occupational Safety and Health

Standards, 29 CFR 1926, Safety and Health Regulations for Construction)

3.2.2. CERTIFICATE OF CONTRACTOR SAFETY COMPLIANCE

In addition to the Safety Plan, the construction Contractor shall submit a signed statement stating that the Contractor is committed to the Safety Plan. This commitment shall ensure the Contractor does not invalidate the integrity of safety systems throughout the life of the contract.

3.2.3. OCCUPATIONAL SAFETY AND HAZARD ACT (OSHA)

The Contractor shall be required to take health and safety measures while performing work under this Contract.

The Contractor is required to provide the CO copies of the OSHA report(s) submitted during the duration of the contract.

3.2.4. INSPECTIONS

The Contractor shall be subject to no-notice inspections by OSHA Program inspectors from the Department of Labor. These inspections have the potential to find the Contractor personally liable for any violation of the OSHA Regulations. While on this installation the

Contractor and all employees/subcontractors that work in any capacity for the Contractor shall adhere to and follow all safety and health requirements as established in the U.S.

ARMY CORPS OF ENGINEERS MANUAL EA. 385-1-1 Dated NOV 2014. The

Contractor shall notify the CO if an OSHA inspector visits the site unescorted by an AF

Safety Technician.

Air Force Safety, Fire Protection, and Bioenvironmental Engineering officials may periodically enter the Contractor’s work site to verify working conditions of personnel or to make inspections for protection of Government facilities, personnel and equipment. If an improper procedure or unsafe condition exists, the Contractor shall notify the CO and immediately correct the unsafe condition within 24 hours after occurrence.

4. NON-COMPLIANCE, PERSONNEL, AND QUALITY CONTROL

4.1. NON-COMPLIANCE WITH SAFETY REQUIREMENTS

The Government’s PM shall not be responsible for the monitoring or enforcement of safety requirements on the work site. If, however, the Government’s PM observes an instance of non-compliance, they shall immediately report the non-compliance to the CO. Additionally, they shall issue a Contractor Construction Non-Compliance Notice.

For any operation which poses imminent danger to life or danger of serious disabling injury, that operation shall be halted immediately by the Government’s PM. This is the only instance in which the Government’s PM has any authority or responsibility to issue direction to the

Construction Contractor.

If any operation is so halted, CO shall be notified immediately by the Government’s PM and the circumstances shall be noted on the daily inspection report and the Contract

Construction Non-Compliance Notice.

4.1.1. NOTIFICATION OF NON-COMPLIANCE

The CO shall notify the Contractor of any detected non-compliance with the requirements mentioned within section 4.1. The Contractor shall take immediate corrective action after receipt of said non-compliance notice. If a notice is delivered to the Contractor at the work site, this shall be deemed sufficient for the purpose of notification.

If the Contractor fails or refuses to comply promptly, the CO may issue a suspension of work order, temporarily stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

4.1.2. POSSIBLE LABOR STANDARDS VIOLATIONS

The Government’s PM shall bring any instances where it is suspected that the Construction

Contractor is in violation of the Labor Standards Provisions of the contract to the immediate attention of the CO.

4.1.3. DISAGREEMENTS OR DISCREPANCIES

The Government’s PM shall notify the CO, in writing, of any disagreements with the

Construction Contractor in regards to this contract. Examples of disagreements or discrepancies are: “errors” in contract requirements, discrepancies found within plans and specifications, recommended solutions.

The Contractor shall assist with claims, disputes resolutions, and litigations as the project requires.

The Contractor shall identify any and all deviations from the contract requirements and shall notify the CO before they are acted on.

4.1.4. NOTIFY CO OF MAJOR PROBLEMS

The Government’s PM shall notify the CO or designated Government representative immediately of any major project problems requiring resolution. Any notification shall be followed up with written correspondence documenting the incident. A photograph, with an explanation of what the photograph shows, shall be attached.

The Contractor shall bring any limitations of products or systems which may be detrimental to successful performance of the completed work to the attention of the CO.

4.2. QUALIFIED PERSONNEL

4.2.1. GENERAL

The Contractor shall ensure that only qualified and competent personnel carry out the tasks outlined in the SOW or SOO provided. Qualified is defined as a registered professional or, where registration is not applicable, trained and/or certified in the respective field.

The Contractor shall ensure that only qualified personnel perform construction work for this contract.

4.2.2. SUPERVISOR REQUIREMENTS

Upon award of the contract, the Contractor shall immediately advise the CO in writing, of the name(s) of the individual(s) appointed as project coordinator(s). The individual(s) appointed shall serve as the point of contact(s) (POC) and liaison(s) between the

Construction Contractor for all work required under the contract. The appointed personnel are typically the on-site superintendent.

4.2.3. PERSONNEL REQUIREMENTS FOR QUALITY CONTROL

The requirements for the Quality Control (QC) organization are a QC Manager and a sufficient number of additional qualified personnel to ensure safety and contract compliance.

The QC Manager shall be subject to acceptance by the CO. This individual shall have:

- A minimum of five (5) of experience in construction practices, procedures, and testing

- Three (3) years of QC management of DoD construction projects

The individual must have attended a professionally accredited QC Management Course (e.g., conducted by the US Army Corps of Engineers or an independent private company) within the last five (5) years. A Contractor’s self-developed program shall not fulfill this requirement.

The Contractor shall submit the name and qualifications (in resume format) of the QC manager accompanied by a copy of the designation letter appointing the QC Manager to their position. Said letter shall be signed by an authorized official of the firm and shall delegate sufficient authorities to adequately perform the functions of the QC Manager, including the authority to stop work. The resume shall clearly indicate that the QC Manager is qualified to the extent required above.

The QC Manager, or alternate, and the site superintendent shall not be the same person

(unless otherwise approved by the CO). Each individual shall be present at the site at all times while work is in progress. These individuals shall have complete authority and responsibility to take any action necessary to ensure contract compliance.

4.2.4. QUALITY CONTROL PLAN - GENERAL REQUIREMENTS

The Contractor is responsible for QC.

The Contractor shall establish and maintain an effective QC system throughout construction. The QC system shall consist of plans, procedures, testing, and organization necessary to produce an end product which complies with the contract requirements. The

QC system shall cover all construction operations, both on site and off site, and shall be keyed to the proposed construction sequence.

The Contractor shall ensure that all QC applications are accomplished in accordance with the QC Plan. The QC plan submitted shall describe:

- How the Contractor shall coordinate with all the disciplines throughout construction

- How they shall ensure Government review comments are incorporated into construction

- How they shall ensure all errors and omissions are prevented

In addition, the QC Plan shall include the following, at a minimum:

- A description of the QC program

- A chart showing lines of authority and acknowledgement

- The duties, responsibilities, and authorities of each person assigned a QC function

- Procedures for reviewing construction calculations, drawings, specifications, and all other required construction documents

- The method for scheduling construction work to allow for an independent peer review of all construction documents

- Procedures for reviewing and certifying submittals

- Procedures for tracking construction deficiencies from identification through acceptable corrective action

The QC Plan must be reviewed and accepted prior to the start of construction. Acceptance is conditional and shall be predicated on satisfactory performance during construction. The

Government reserves the right to require the Contractor to make changes in their plans and operations including removal of personnel, as necessary, to obtain the quality specified.

The Contractor’s QC Plan shall not be approved until the Government has approved the qualifications of the QC Manager.

After acceptance of the QC Plan, the Contractor shall notify the CO in writing of any proposed change(s), to include changes in personnel. Proposed changes are subject to acceptance by the CO.

4.2.5. PURPOSE OF QUALITY CONTROL/ REVIEW

To perform a quality check for the Government to determine the completeness of the product delivered by the Contractor.

To eliminate change orders to construction contracts which are caused by conflicts, ambiguities, inaccuracies, and deficiencies in and between the construction plans and specifications.

To eliminate requirements which are impossible or impractical to build Construction

Contractor. In addition, to maximize the geographic region where the construction is to be performed, recognizing the suitability of materials, availability and capability of the labor forces, and standards of practice of the construction industry in the region.

4.2.6. CONTENT OF DAILY INSPECTION REPORTS

The Construction Contractor shall maintain current records providing factual evidence that all required QC activities and/or tests have been performed. One paper (upon Government request) and one digital copy, in PDF, of these records, in report form, shall be provided to the Government weekly. All calendar days shall be accounted for throughout the life of the contract.

These records shall include the work of Subcontractors and suppliers and shall include, at a minimum, the following information:

- Work performed each day, to include: description of trades working on the project, the number of personnel working, weather conditions, any delays

- Tests performed, to include the results and references to specifications

- A list of deficiencies noted, along with corrective action

- Quantity of materials received with a statement as to whether the material was acceptable

- Job safety evaluations and corrective actions

- Conflicts in plans and/or specifications

- A statement signed by the QC Manager that equipment and materials incorporated in the work and workmanship comply with the contract statement

4.2.7. QUALITY CONTROL DURING CONSTRUCTION

The Contractor shall ensure that proper quality control methods are employed during construction. At a minimum, an independent peer review of all submittals shall be performed.

The Engineer of Record/Architect of Record, or alternate shall be present at the site at all times while work is being done, and have complete authority and responsibility to take any action necessary to ensure contract compliance.

All construction calculations shall be thoroughly checked.

5. FURNISHED MATERIALS AND DOCUMENTS

5.1. GOVERNMENT FURNISHED INFORMATION

The Government shall furnish copies of available records, as necessary, to aid in completion of the project. Use of Government-furnished data does not relieve the Contractor from doing a thorough site investigation in order to obtain the information necessary to deliver a complete and usable product.

The 47 CES/CEN, through the CO, shall furnish the Contractor with applicable data and information for the contract upon initial NTP. The remainder of this sub-section lists types of Government-furnished information:

1. Location of project sites

2. Records of drawings for facilities and infrastructure, as available

Air Force Manuals, Publications, and Guide Specifications shall not be furnished in their entirety. They may be acquired from the Government Printing Office or commercial vendors of engineering standards.

The Contractor shall advise the CO of any discrepancies, ambiguities and/or lack of clarity noted in plans and specifications furnished for use in connection with this project.

6. PROGRESS SCHEDULES AND REPORTS

6.1. GENERAL

6.1.1. PROGRESS SCHEUDLE

The Contractor shall submit a signed Contract Progress Schedule depicting an overall breakdown and schedule for the main elements of work for the PoP. The Contractor shall submit a Progress Schedule within (7) days to the CO after receiving NTP 1.

6.1.2. PROGRESS REPORT

The Contractor shall submit a progress report every two (2) weeks during construction depicting the work completed during that two week period.

6.2. MEETINGS

6.2.1. GENERAL

For the Contractor’s general awareness, the below meetings are standard, but additional meetings or conferences may be held as deemed necessary by the CO and/or PM.

The Contractor shall be responsible for the preparation and distribution of meeting minutes for all meetings and telephone conferences. The minutes shall be sent to the CO within three

(3) working days after the meeting or conference.

6.2.2. PRE-CONSTRUCTION CONFERENCE

Prior to the start of construction, the Contractor shall meet with the Government at a mutually agreeable time to discuss and develop an understanding with regards to the construction progress schedule and the administration of work.

This conference shall present the administrative information necessary for execution of the construction contract to the Contractor. Additionally, this conference shall serve the purpose of having all personnel involved in the execution, inspection, and administration of the contract to meet one another.

Procedures for review of the various submittals and payment requests of the Construction

Contractor shall be explained.

This meeting shall also include the Airfield Driver Training that is required by the base.

Airfield Driver Training shall include a PowerPoint presentation followed by a familiarization ride. Total time shall be from 1-2 hours.

6.2.3. OTHER CONFERENCES AND MEETINGS

The Construction Contractor shall be responsible for attending other conferences including

Partnering Meetings called by the Government. The Partnering Meeting will discuss scheduling, potential claims, and specific areas of work or problems during the progress of the construction contract and will be held on a weekly basis as needed through the period of performance of the contract.

Additional meetings shall include, but are not limited to:

- Preliminary site walk: this is where the Contractor shall go out on site with the

Government to verify all measurements and site conditions. This is also an opportunity for the Contractor to ask/develop questions for the Government

- Kick-Off Meeting: this is where the Contractor will meet with the CO to discuss the contract, schedule of submittals, and procurement guidelines as well as the deliverables of the contract.

- System test and commissioning walk: this visit shall be when the Contractor shall test and commission all of the newly installed or modified equipment. During the course of the project, there may be multiple walks that test and commission the systems.

- Preliminary Final walk through: the goal is to create a deficiency list. This list shall be corrected before the Final walk through is conducted. After this walk through is finalized, no other items may be added for the Contractor to fix unless they are glaring or they are items that shall prevent a complete and usable product.

- Final walk through: the goal is to check all items on the deficiency list to ensure all items have been corrected. At the end of this walk through, signatures shall be acquired and the Government shall take acceptance, upon approval by the CO

6.3. LINES OF COMMUNICATION

6.3.1. GENERAL

The Contractor shall keep an active and professional line of communication with the

Government PM. The PM is responsible for coordinating with all the other agencies on base. All customer inputs shall be transmitted to the Contractor through the CO.

If the customer requests inputs from the Contractor on site and/or permission to use a given area within the construction zone, the Contractor is to direct the customer to speak with the

CO. The Contractor shall document any of these interactions.

6.3.2. FORMAL LINES OF COMMUNICATION:

Formal lines of communication shall be used for, but not limited to, the following:

- Transmit submittals

- Transmit submittal review comments

- Acknowledge directives, requirements and criteria

- To modify the contract

- Concur with submittals

When originating from the Government and flowing to the Contractor, communication shall be in a typed form and signed/released by the CO.

When originating from the Contractor and flowing to the Government, communication shall be in a typed form and signed/released by the Contractor’s designated POC.

6.3.3. INFORMAL LINES OF COMMUNICATION

Informal lines of communication shall be used for, but not limited to, the following:

- Telephone conversations

- Facsimile

- Unsigned notes

- Interviews

- Site reviews

- Submittal review conferences

- Discuss specified requirements

- Clarify existing criteria

Informal lines of communication shall not be used to obligate the Government in any way, shape, or form to circumvent established authorities, written directions, and/or establish new requirements.

The Contractor shall document all informal discussions and information transfers. Upon completion of the documentation, transfer of the documents shall follow the below protocol:

- Confirmation notice: provide confirmation upon receipt of drawings, documents, and written information from the Government. Also, upon receipt of each RFP and directive from the CO

- Transmittal sheet: provide these sheets with each transmittal of information to and/or

RFI from the Government

- Notes from a site interview: provide copies of these documents as part of the next set of meeting minutes

- Telephone call memorandum: provide written verification of information shared and/or decisions made during telephone calls/conferences within one (1) working day

- Meeting/Conference minutes: provide minutes within three (3) working days following each conference

7. SITE VISITS, SURVEYING, AND SUPERVISION

The Contractor shall investigate existing conditions and obtain all necessary engineering data, through research, reconnaissance, and surveys, as required, to abide by the scope of work.

The Government shall furnish copies of available records to aid in the completion of this project. However, use of Government-furnished data does not relieve the Contractor from performing a thorough site investigation in order to obtain all the information necessary to construct this project.

The Engineer(s) of Record are required to attend the site visit and pre-construction conference in person.

7.1. SURVEYING AND TESTING

7.1.1. SURVEY AND VERIFICATION OF EXISTING CONDITIONS

The Contractor shall perform all field work, investigations, and surveying necessary to provide a complete and useable product that meets the specifications within the SOO.

The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above- and below-grade condition assessment.

All problems and discrepancies shall be noted on the Daily Inspection Report.

7.1.2. WITNESS TESTING

Any testing of equipment and materials conducted by the Contractor shall have a

Government Representative present. All tests shall be annotated within the Daily Inspection

Reports. The Contractor shall give the Government a three (3) day notice to allow for time to de-conflict any prior engagements.

Examples of testing are: waste, gas, water, electrical, heating, ventilation, air conditioning, fire protection, EMCS.

7.1.3. MATERIALS TESTING

All results of materials testing conducted by the Construction Contractor and their testing laboratories shall be submitted during the submittal phase of the project. The PM shall be responsible for verifying those test results.

Review testing procedures and reports as received from the Contractor. Note any problems and discrepancies in the Daily Inspection Report.

Witness and record the results of tests which required a Government witness.

For all other tests, which do not specifically require a Government witness by terms of the construction contract, perform spot checking. Spot check by witnessing and recording results of some of those tests for each construction contract.

7.2. SUPERVISION OF WORK

The site superintendent and QC Manager, or approved alternates, shall be on site whenever work is being accomplished. The superintendent and QC Manager may be the same person if approved by the CO prior to assuming their responsibilities. Reference section 4.2.4 for qualifications.

The on-site superintendent shall be reachable by telephone at all times when work is being accomplished. The Contractor’s superintendent or contract manager shall be reachable by telephone 24 hours a day, seven days a week, for the duration of the contract.

8. PHOTOGRAPHS

8.1. GENERAL

The CO may require the Contractor to provide photographs required to document significant testing and construction operations on contracts. The format, subject, and nature of views to be provided, shall be described in a photographic service request issued to the

Contractor. The Contractor may expect to be requested to provide the following type of photographs under this category:

- 8-1/2” X 11” for any and all hard copies.

- Electronic photographs

Payment for these additional photographs shall be in accordance with the contract schedule of prices for these services.

Prepare digital photo documentation. Include photo documentation of site(s) and building(s) under investigation, field activities, and sample locations. Photography of any kind must be coordinated through the installation, customer, and the facility POC.

The Contractor must notify the CO and PM five (5) working days prior to taking any photographs of facilities and/or the airfield. The CO or PM shall coordinate with 47 FTW/PA, 47 SFS LE Desk, Air Field Ops, and 47 FTW/XP as it is required for each contract. The

CO shall inform the Contractor when photography has been approved and shall provide all necessary documentation required for the photographer. The photographer shall carry all letters of approval required to photograph a facility with them at all times while on site.

8.2. PHOTOGRAPHS PROPERTY OF GOVERNMENT

All photographs produced by the Contractor under this contract, whether or not prints are produced from them or submitted against one of the requirements above, shall become property of the Government and shall be submitted to the CO.

The Contractor shall maintain a file of all photographs produced for each construction contract, and provide PDF versions of them to the Government upon completion of the construction contract.

Each photograph shall be numbered in a logical numbering system which is used to key photographic prints to the appropriate file. In taking photographs, the Contractor shall employ a device (such as a “data back” on the camera) to record date of the photographic shot on the film.

8.3. PHOTOGRAPHIC MARKING

Each print/PDF shall be provided with the following identifying data:

- Name and location of activity

- Date and time of exposure

- Title of construction project

- Identifying number of building or structure

- Identification of Contractor

9. COST ESTIMATES

9.1. GENERAL

Estimates of construction costs shall be prepared in accordance with proposed bidding schedules, except as otherwise stated in the contract.

Costs should be adjusted to account for a local area cost factor for construction.

Cost estimates shall include material, labor, equipment costs, other direct costs, and mark-up costs, including labor burden.

The estimate provided with the proposal for construction work shall adhere to the following format:

- Construction work estimated to cost under $1 million shall be computed using the latest RS Means database

- Construction work estimated to cost equal or greater than $1 million shall be computed using Parametric Cost Engineering System (PACES)

All items of construction shall be from the latest version of the RS Means Facilities, RS

Means Master Composite, RS Means Assemblies cost estimating books, and shall have an identifiable RS Means line item number. If an appropriate RS Means line item cannot be found for a particular aspect or component of construction, then the cost estimate should contain a breakdown of material, labor, and equipment for each non-priced item(s) included.

The Contractor shall submit all pertinent information used to develop the estimated construction line item costs. Estimates shall be broken down by the following criteria, based on the approval of the CO:

- Items of construction

- Items shall be based upon current material and labor costs

- Items shall be in sufficient detail to permit analysis of the adequacy of the estimates

- Itemize costs for all work/disciplines (no lump sum costs) into individual line items

10. SUBMITTALS

10.1. GENERAL

All submittals shall be sent to the CO for Government review and approval/disapproval.

The Contractor shall ensure that no work begins or material/equipment is acquired until submittals for that work or item have been approved.

Included in the solicitation, within the SOW or SOO, is a Schedule of Material Submittals.

The register may not be all inclusive and submittals on additional items may be requested by the CO.

The Contractor shall provide submittals according to the timeline specified on the Schedule of Material Submittals. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

The Contractor’s QC Manager shall be responsible for reviewing and certifying all submittals are in compliance with contract requirements.

Each submittal shall be complete and in sufficient detail to allow for determination of compliance with contract requirements for each definable feature of work. All of the various types of submittals required to evaluate a particular system, item, or material shall be submitted at the same time, including guarantees (when applicable). When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal shall be returned without review.

The Contractor shall be prepared to discuss submittal status during Partnering Meetings

(reference section 6.2.3).

Submittals that are not on the register or requested by the CO may not be recognized or processed.

Units of weights and measures used on all submittals shall be the same as those used in the contract drawings/design.

10.2. REVIEW OF SUBMITTALS

This includes the Government reviewing and providing written comments and recommendations to the CO on the following:

- The Government shall have 21 days to review and return each submittal.

Submittal items shall be reviewed to ensure conformance with the construction contract requirements as follows:

- Qualifying notes by the Construction Contractor, QC Representative, Subcontractors or suppliers shall be called to the Government representative’s attention with an opinion expressed as to whether the qualifying note represents a variance from the contract requirements.

- Submittal items requiring Construction Contractor QC Representative approval under the QC program must clearly and unequivocally indicate that the required approval has been made and that the required certification and authorized signature appears on the submittal.

- Submittal items approved by the Government are to be given a cursory review in sufficient detail to ascertain that the proposed item(s) complies with the construction contract.

- Submittal items shall be reviewed to ensure the item proposed by the Construction

Contractor for use is clearly identified (particularly important when the shop drawing is a catalog cut showing a number of different items).

- Compliance/non-compliance with construction contract requirements, recommendations and notes addressing any problems with the submittal and specific recommendations to bring any submittal into conformance shall be submitted to the CO within seven (7) days after receipt.

10.3. APPROVALS AND DISAPPROVALS

The Contractor and their representatives are responsible for thorough reviews of all project documents. The Contractor is responsible for identifying and correcting any discrepancies found during their construction reviews. In addition, the Contractor shall make all corrections identified by the Government and shall minimize the number of re-submittals.

Approved submittals for construction do not guarantee authorization for the Contractor to proceed with the work covered; they must still receive direct authorization to proceed with construction from the CO. The Contractor shall review the submittal for, and comply with, any conditions or other information indicated on, or attached to, the approved submittal.

Approval of a separate material, product, or component does not imply approval of an assembly in which item functions. Approved AF Form 3000s shall be accompanied by engineering review comments on the second page of the AF Form 3000 as needed.

The CO's…