ATTACHMENT_1_Section_L_Instructions_to_Offerors.pdf

SECTION L, INSTRUCTIONS TO OFFERORS

AERO-I SATCOM REPLACEMENT PROGRAM

ATTACHMENT 1

Section L

INSTRUCTIONS TO OFFERORS

1.0 Program Structure and Objective

The government plans to award a single contract for KC-135 Aero-I Replacement program. The Aero-I Replacement program will replace the current Aero-I INMARSAT system with an Iridium solution. The satellite-based navigation technologies added with the Aero-I SATCOM system included increased use of data links for pilot/controller communication, and improved surveillance to enhance both ground and cockpit situational awareness. Aircraft without the Communication, Navigation, and Surveillance (CNS) technologies are excluded from operating in airspace where separation standards and Federal Aviation Administration (FAA) Air Traffic Management (ATM) procedures are implemented by civil aviation authorities. KC-135 aircraft modified with an Iridium SATCOM system will mitigate capability gaps anticipated due to the planned INMARSAT discontinuation of the Aero-I satellite service after FY22.

1.1. Contract Award

Award will be made on the basis of best value utilizing Tradeoff Source Selection Procedures. Award will be made to the contractor that provides the best value to the government over the entire period of performance.

1.2. Budget/Funding Information

Funding will be obligated on individual orders, as required, for the Firm-Fixed-Price (FFP) and Cost Reimbursement (CR) Contract Line Item Numbers (CLINs) established in the basic contract.

2.0 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date.

2.1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

2.1.6 All or parts of the offeror’s technical proposal will be added to the contract. Should there be any discrepancies between the technical proposal and the SOW or Systems Requirement Document (SRD), the SOW and SRD will take precedence.

2.2. General Information

2.2.1. Point of Contact

The contracting officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOps) web site at http://www.fbo.gov. Potential offerors are http://www.fbo.gov/ encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal are subject to solicitation provision FAR 52.215-1(b).

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO at the address shown in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

2.3. Organization/Number of Copies/Page Limits

2.3.1. The title page of each volume must show solicitation number, name, address, and telephone and facsimile numbers of the offeror and electronic e-mail address if available.

2.3.2. A team list of the offeror’s primary point of contacts shall be submitted in each volume using the format shown in Attachment 2 of the ITO.

2.3.3. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.3. The attachments identified in the table shall be bound in three-ring, loose-leaf binders, as necessary, within the related volume. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.3. Proposal Organization

Volume

ITO

Paragraph Number

Volume Title

Hard Copies/

Disk Copies

Page Limit

I 3.0 Technical 4/1 25

3.2.2 Title Page (Not included in 25 page limit) 1

3.2.2 Team List (see Attach 2.0)(Not included in 25

page limit)

3.2.2 Table of Contents (Not included in 25 page

limit)

Unlimited

3.2.2 List of Tables, Drawings, and Figures Unlimited

3.2.2 Glossary of Abbreviations and Acronyms (Not

included in 25 page limit) Unlimited

3.2.3

3.2.4

Subfactor 1 Aircraft Integration & Installation Strategy Subfactor 2 Small Business Participation (Not included in 25 page limit)

II 4.0 Past Performance 4/1 Unlimited

2.3.1 Title Page 1

2.3.2 Team List (See Attach 2.0) 5

4.1 Past Performance Information Forms (PPIF)

(See Attach 1.1)

4.1.2 Consent Letter (See Attach 1.4) Unlimited

4.1.2 Client Authorization Letters (See Attach 1.5) Unlimited

4.2.2 Present/Past Performance Questionnaires (See

Attach 1.2) Tab Only

4.3.2 Relevant Contract Narrative Request Max

5 pages per contract

4.3.3 Roadmap 2

III 5 Price 2/1 Unlimited

5.1 General Information Unlimited

5.5 Volume Organization Unlimited

IV 6 Contract Documentation 2/1 Unlimited

2.3.1 Title Page (SF1447) 1

2.3.2 Team List (see Attach 2.0) 5

2.3.3 Table of Contents Unlimited

2.3.8 List of Tables, Figures, and Drawings Unlimited

2.3.9 Glossary of Abbreviations and Acronyms Unlimited

2.3.2/6.3.4 Team List, Arrangements, and/or Letters of

Intent Unlimited

6.1 Model Contract (Sections A-J) N/A

6.1.4 Representations and Certifications (Section K) N/A

6.3.2-6.3.3 Contact Information Unlimited

6.3.5 Attachments to the Model Contract Unlimited

2.3.4. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

2.3.5. Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation volumes. Price trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.3.6. Cross Referencing

The technical volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for the technical proposal evaluation, which is not found in the technical volume, will be assumed to have been omitted from the proposal, and will not be considered in the technical evaluation. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity. The past performance and price evaluation will utilize information from each’s respective volume for the evaluation, but may also utilize information from other volumes as well.

The offeror shall complete the cross-reference matrix provided in Table 2.2 that will indicate the corresponding proposal paragraph or location which addresses the referenced item. The offeror cross-reference matrix shall include the proposal reference information as it relates to the instructions, SOW contents, RFP sections, contract line item number (CLIN), contractor data requirements list (CDRL) references (if applicable), and the corresponding proposal paragraph in the section which addresses the reference item as part of Volume I – Technical; Volume III – Price.

Table 2.2 Cross-Reference Matrix

Cross Reference

SOW Para

RFP Attachments X & X – Sections L&M

Proposal (Volume &

Para) Subfactor 1 – Aircraft Integration and Installation Strategy L M

Element 1a – First Article 3, 3.5, 4.1, and 4.3 3.2.3.a 2.2.1a

Element 1b – Installation 3.5, 6 Table 2, and 6.1 3.2.3.b 2.2.1b

Element 1c – Supplies and Materials 3.1, 5.3 and

5.5 3.2.3.c 2.2.1c

Element 1d – Associate Contractor Agreement 3.5 3.2.3.d 2.2.1d

Subfactor 2 – Small Business Participation

Small Business Participation 3 3.2.4 2.2.2

Price 5.0 2.4

2.3.7. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.3.8. Include an indexed list of tables, figures, and drawings.

2.3.9. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.4. Page Size and Format

2.4.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (ENs). These limitations shall apply to both electronic and hard copy proposals.

2.4.1. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. The following limitation only applies to the technical volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 10 point. These limitations shall apply to both electronic and hard copy proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

These limitations shall apply to both electronic and hard copy proposals.

2.5. Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror’s name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.6. Electronic Offers

The content and page size of electronic copies should be identical to the hard copies.

In such cases where a discrepancy exists between the written hard copy and electronic copy, a clarification EN may be issued to allow offerors the opportunity to make both versions consistent with each other. For electronic copies, indicate on each CD-ROM or DVD-ROM the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The offeror shall submit volumes I through IV in electronic format. Each volume shall be submitted on a separate CD-ROM or DVD-ROM. No files shall be compressed.

The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, 2010, or 2013, MS Excel 2007, 2010 or 2013, MS-Power Point 2007, 2010, or 2013, and MS-Project 2013, and Adobe Acrobat Portable

Document Format (PDF), as applicable. Do NOT submit any documents in PDF format that are copied as “images.” When creating PDF files always create to enable textual search and copy functions.

2.7. Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed to the contracting officer and mailed to:

DEPARTMENT OF THE AIR FORCE

OFFICE: AFMC AFLCMC/WKK

ATTN: Mrs. Maisie Heck

3001 Staff Dr. 2AI85A Tinker AFB OK 73145-3020 Telephone: 405-739-3388 maisie.heck@us.af.mil

3.0 Factor 1 – Technical

3.1. General

The Technical Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the technical subfactors in accordance with FAR 15.304, Evaluation Factors and Significant Subfactors. Using the instructions provided below, provide as specifically as possible the actual methodology the offeror would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that its firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the offeror to state so in its proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical

The offeror shall address its proposed approach to meeting the minimum performance or capability requirements of each technical subfactor in the offeror’s technical volume.

3.2.2. Volume Organization

The technical volume shall be organized according to the following general outline:

(1) Team List Attach 2.0

(2) Table of Contents

(3) List of Tables, Figures, and Drawings

(4) Glossary

(5) Subfactor One – Aircraft Installation and Integration Strategy

(6) Subfactor Two – Small Business Participation

3.2.3. Subfactor One: Aircraft Installation and Integration Strategy

The offeror shall provide an approach for the Aero-I Replacement Installation and Integration Strategy. As a minimum, the approach shall provide the following essential elements:

a. An approach that details the integration, test and certification of the first article for one (1) Block 40 aircraft and one (1) Block 45 aircraft. At a minimum, the approach must specifically address SOW 3 – Requirements, SOW 3.5 – Software Integration, SOW 4.1 – Software Integration Laboratory (SIL) Testing, and SOW 4.3 – Developmental Test (DT) and Operational Test (OT).

The approach must also state if the selected transceiver and antenna, to include associated data sheets, meet all of the requirements of the SRD paragraph 3 and Appendix A. In addition, the approach must address the following SRD sub-paragraphs in detail:

i. 3.3.1.2 – Interface Configurations

ii. 3.3.1.3 – Software Updates

iii. 3.3.4 – Growth Path

iv. 3.4.2.1 – Aircraft Compatibility

v. 3.6 – System Environmental Requirements: Compliance with or a strategy to meet all environmental specifications

vi. 3.7.4 – Supportability Features

vii. 3.8 – Logistics Related Requirements

viii. 3.10.3 – Certification Requirements: Specifically as it applies to airworthiness certification

b. An approach that details the installation. At a minimum, the strategy must address the plan for the installation and removal of the legacy transceiver and antenna, how many teams compose the Contractor Field Teams (CFT), team composition of the CFT, utilization of CFT and Programmed Depot Maintenance (PDM) to minimize aircraft downtime, and the strategy to maintain the schedule provided. (SOW 3.4, SOW 6 Table 2, and SOW 6.1)

c. An approach to store supplies and material, and to package and transport material. At a minimum, the approach must address any long lead times items, how the kits will be transported and stored for CFT installation, and how the kits will be transported for Programmed Depot Maintenance (PDM) installation. (SOW 3.1, SOW 5.3, and SOW 5.5)

d. A valid Associate Contractor Agreement (ACA) with Collins Aerospace. (SOW

3.5) The agreement shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the Aero-I SATCOM Replacement Program. The offeror must provide adequate information to demonstrate a bilateral understanding between the parties (for example ACA title page/executive summary and signature page).

The ACA must include the following information:

i. Identify the associate contractors and their relationship

ii. Describe the associate contractor interfaces by general subject matter

iii. Specify the categories of information to be exchanged or support to be provided

iv. Include the expiration date (or event) of the ACA

v. Include agreements on protection of proprietary data and restrictions on employees

NOTE: In the instance that Collins Aerospace submits a proposal, they shall be exempt from this requirement.

3.2.4. Subfactor Two: Small Business Participation

The offeror shall describe their small business participation approach. At a minimum, the approach must address the plan to include small business participation for at least 8% of the offeror’s total price proposal in accordance with FAR 15.304(c)(4), Evaluation Factors and Significant Subfactors. (SOW 3) The small business participation approach shall include the extent to which such firms are specifically identified in proposals and the extent of commitment to use such firms. The small business participation approach is not to be confused with an offeror’s small business subcontracting plan. (FAR 52.219- 9 and DFARS 252.219-7003)

4.0. Factor 2 – Past Performance

4.1. General

4.1.1. Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1.1 of the ITO. The past performance volume shall include a team list, which includes the prime contractor, all significant subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation.

The offeror shall describe the portion of effort each team member is proposed to perform in relation to the factor 1, technical subfactors, and factor 3, price. The government past performance evaluation team (PPET) evaluates each member of the offeror’s team for relevancy and performance, based on their proposed portion of effort.

Therefore, it is important for the offeror to provide a detailed portion of effort description, in order for the PPET to conduct an accurate assessment. Offerors shall also provide approximate percentages for portion of effort for each team member. For the past performance evaluation, the government will use data provided by the offeror in the past performance volume, as well as data obtained from other sources.

4.1.2. Along with the information required in this paragraph, the offeror shall submit a consent letter (Attachment 1.4) executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter (Attachment 1.5) authorizing release to the government of requested information on the offeror’s performance.

4.2. Early Proposal Information

4.2.1 Each offeror is requested to submit the past performance volume, fifteen (15) calendar days prior to the solicitation closing date. The past performance volume early proposal information is a request, and not a requirement. Failure to submit early proposal information will not result in offeror disqualification, nor will offerors be penalized.

4.2.2. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment 1.2) and e-mail it and the Performance Questionnaire Letter (Attachment 1.3) to all points of contacts (POCs) the offeror has listed in the Past Performance Information Form (Attachment 1.1). The POCs will complete the questionnaires and forward them directly to the CO. (Attn: Maisie Heck) Email address for questionnaires is maisie.heck@us.af.mil. RESPONDENTS TO THE

QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS

BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PPET will conduct such follow-up with any POC as necessary.

4.3. Relevant Contracts

4.3.1. The offeror shall provide Past Performance Information (PPI) on current or previous contracts (or efforts). The PPI shall be completed in accordance with Section L, Attachment 1.1, Past Performance Information Form (PPIF). The offeror shall submit PPIFs for contracts which include all or some performance within the past three years, as defined in Section M, paragraph 2.3.2.1, Recency Assessment. The government requests each offeror submit up to three (3) PPIFs for the prime contractor, and up to two (2) PPIFs for each significant subcontractor/teaming partner. Significant subcontractor is defined as a contractor who is proposed to perform over 5% of the total effort, or a contractor who is proposed to perform less than 5% of the total effort, but is determined to be performing a critical function. NOTE: The requested number of PPIFs for the prime and subcontractors are preferences and not requirements. Offerors may submit more than the preferred number if the offeror believes the extra contracts are needed to fully describe their relevancy. Offerors who submit less than the preferred number of PPIFs are not automatically assigned a “Neutral Confidence” rating. Fewer numbers may be acceptable, if the government determines there is sufficient information to determine a confidence rating. Request each PPIF not exceed a target of 5 pages, although more or less may be submitted, if necessary and relevant to the KC-135 Aero-I Replacement program.

4.3.2. PPI Relevant Contract Narrative

For each PPIF, the offeror shall provide a narrative explaining what aspects of the contract is deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. Specifically, the narrative should focus on similarities to the factor 1, technical subfactors, factor 3, price, as defined in Section M, paragraph 2.3.2.2, and should be tailored to the proposed portion of effort. Categorize the relevant information into the specific technical subfactors and price assessment used to evaluate the proposal.

The narrative may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or No

Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. The offeror is requested to limit the narrative to a maximum of 5 pages. However, the offeror may exceed the requested page limit, if determined necessary to fully describe relevancy.

4.3.3. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offeror’s shall include a "roadmap" describing all such changes in the organization of the offeror’s company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the government receives information from other sources.

5.0. Factor 3 – Price

5.1. In the price volume, the offeror shall provide the following information in addition to the pricing in Pricing Matrix (Attachment 3). These instructions are to assist in submitting information required to evaluate the reasonableness of your proposed price.

Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

5.2. General Instructions

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal. Offerors shall not input pricing information in Part I – Schedule B – Supplies or Services and Prices of the model contract.

5.2.1. Price Reasonableness

The government will evaluate proposals for reasonableness. Normally, price reasonableness is established through adequate price competition, but may also be determined through other price analysis techniques. The burden of proof for credibility of proposed prices rests with the offeror. Offerors shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc.). It shall be noted that completeness is one aspect of price reasonableness. For completeness, offerors must provide unit prices for all listed items in the Pricing Matrix (Attachment 3).

5.2.2. Unbalanced Pricing

The government will evaluate proposals for balance. The offeror is cautioned against submitting an offer which exhibits unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonable or unrealistic prices. For this acquisition, balanced pricing is determined with respect to year-to-year price variances for separately priced Contract Line Item Numbers (CLINs) or SubCLINs.

Offerors shall provide rationale for any proposed CLIN price increase greater than 5% from one year to another, or any proposed CLIN price decrease from one year to another. Unexplained price variances from year to year could suggest unbalanced pricing. Also, an offer could be so grossly unbalanced that acceptance of the offer would be tantamount to allowing an advanced payment. If what appears unbalanced is due to sound rationale associated with, for example, the proposal’s technical approach or emerging technologies, it is in the offeror’s best interest to provide explanations or supporting rationale for any significant annual CLIN price variances.

To assist in the determination of balanced pricing, offerors shall complete the attached Pricing Matrix (Attachment 3).

5.2.3. Price Realism

The government will evaluate proposals for price realism to determine whether proposed prices are based on an adequate understanding of contract requirements and to ensure the proposed price does not pose a risk to performance. Offerors shall provide sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc). All proposed prices shall be sufficient and adequately proposed to ensure the proposed price does not pose an unacceptable risk to performance.

5.2.4. Pricing Information Requirements

FAR 15.4 applies as appropriate. Specifically, FAR 15.404-1 applies regarding proposal analysis. Price analysis techniques shall be utilized to ensure fair and reasonable pricing in accordance with (IAW) FAR 15.404-1(b). Providing information to assist with pricing evaluation to further support proposed pricing will expedite the source selection process.

In accordance with FAR 15.403-3-1(b), prices based on adequate price competition do not require submission of pricing data. In accordance with FAR 15.403-3(a), however, information other than pricing data may be required to support price reasonableness.

FAR 15.403-3(a)(1) provides for obtaining information other than pricing data if needed to determine price reasonableness. Therefore, the FAR does not preclude the requirement for obtaining other than pricing data under certain circumstances and the government reserves the right to obtain data as appropriate. Should the CO determine proposed prices to appear unreasonable or the possibility that an offeror does not fully understand the requirement, the offerors may be required to support price reasonableness via other than certified pricing data. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit pricing data.

5.2.5. Rounding

All proposed dollar amounts shall be rounded to the nearest cent. The hourly Over and Above Installation Hourly Labor Rate shall be rounded to the nearest cent. The Installation Material Handling/Overhead Rate shall be rounded to four decimal places to the right of the decimal point. If any pricing proposal deviates from this format, the Government will apply the specified format to determine the extended pricing and Total Evaluated Price (TEP).

5.3. Total Evaluated Price (TEP)

Offerors shall complete the Pricing Matrix (Attachment 3). Offerors must ensure all required proposed pricing is provided. Offerors shall not complete the CLIN pricing in the RFP, Schedule B. This effort includes a five-year Basic Period. Pricing shall be provided for each of the five years included in the Basic Period by CLIN. The pricing for optional FMS effort shall be input in the third, fourth, and fifth year of the Basic Period (as illustrated in the Pricing Matrix). The Pricing Matrix will be used for all pricing. An incomplete Pricing Matrix will be considered unreasonable since pricing completeness is part of the price reasonableness criteria.

As this effort is Firm Fixed Price, all risk associated with fluctuations in estimated quantities, subcontractor pricing at all tiers, market changes, etc. are to be considered and priced into the proposed prices. Offerors shall be held to their proposed pricing.

The TEP is for evaluation purposes only.

5.4 Pricing Support Information

5.4.1. Explanation of Specific Estimating Techniques and Methods Explain the methodology used to estimate prices in the development of the offeror’s proposed pricing. A variety of estimating techniques and methods are acceptable as a basis of estimate in proposed pricing. When responding to the price volume requirements in the solicitation, the offeror and associated subcontractors may use any generally acceptable estimating techniques consistent with the Offerors Disclosure Statement as appropriate, and if required based on current contracts per Defense Contract Audit Agency (DCAA) policy and guidance. Acceptable contemporary estimating methods can include Cost-to-Cost and Cost-to Non-Cost Estimating Relationships (CERs), commercially available parametric price models, in-house developed parametric price models, commercial catalogs, etc. In addition, the offeror is required to provide a general summary of their estimating system, purchasing system, and accounting system, and provide an explanation of any deviations from these systems in the development of the proposed pricing. If there are no deviations, then state accordingly. The government reserves the right to obtain information from the Contract Business Analysis Repository (CBAR) as considered necessary.

5.4.2. Past Experience Basis of Estimate

Where price estimates are based on past experience, identify the past experience;

explain how the past experience relates to the current effort including similarities and differences and how price data available from the past experience was adapted to the current effort pricing.

5.4.3. Price Assumptions Used in Development of Proposed Pricing All significant assumptions, scope limitations and/or qualifications affecting the pricing proposal shall be addressed and explained. If there are no proposed price assumptions, then state accordingly in Section 2 of the price volume.

5.4.4. Proposed Price Reduction per Corporate/Management Decision If proposed prices to perform the proposed effort have been decreased due to a management decision, provide a summary of the reduction by major pricing element (e.g. material, labor, overhead, etc.). Also, provide complete rationale for the reduction.

Provide the estimated dollar and percentage of the reduction, explaining how such reductions are ensured not to increase performance risk to the government. If the offeror has not proposed any price reductions, then state accordingly.

5.4.5. Subcontractor Pricing

Submit a list of the proposed probable subcontractors and inter-divisional transfers showing (a) the supplier, (b) description of effort, and (c) type of contract. As prime contractor, documentation is required to demonstrate subcontractor quotes are considered fair and reasonable. Include a detailed description of your process/methodology for evaluating subcontractor pricing and a determination of subcontractor proposed prices as fair and reasonable. Offerors are required to provide an explanation of how indirect costs (including Material Handling costs), General and Administrative (G&A) and profit are applied to subcontractor proposed prices and whether all subcontractor costs, including indirect rates (particularly Material Handling rates), G&A, and profit are included as a total subcontract amount (i.e. prime treats all subcontractor/vendor costs as their direct costs to which the prime applies their own indirect costs, G&A, Cost of Money (COM) and profit).

5.4.6. A-Kit and B-Kit Material Information

Provide the specific material kinds and quantities proposed for the A Kits and B Kits, including the associated proposed prices. For the A Kit material (CLIN XX05), provide the information for (including but not limited to) the following: wiring harness, mounting hardware, associated cabling, and bench stock. For the B Kit material (CLIN XX06), provide the information for (including but not limited to) the transceiver and antenna.

For the A Kits and B Kits, if differences exist between the material proposed for USAF and FMS, specify in the information provided. Contractor format for this information is acceptable.

5.4.7. Proposed Fixed Rates

5.4.7.1. Over & Above Installation Hourly Labor Rate

The Pricing Matrix (Attachment 3) includes a CLIN for Over & Above Installation Hourly Labor (CLIN XX03), which contains rates.

Proposed hourly labor wrap rates (e.g. fully burdened hourly labor rates for all types of applicable labor) shall be IAW the FAR 22.602, as applicable. It should be noted that a proposed labor rate shall be provided for each year of the basic period.

All rates shall be proposed as Fixed-Price (FP) rates per hour. FP rates are those rates proposed for all performance periods and are considered fixed at the proposed amount.

All rates should be proposed as a FP rate to ensure adequate coverage of all labor costs, all indirect costs, including G&A, Cost of Money, and so forth as well as profit in every year of the basic period. Offerors are to indicate their understanding that one proposed wrap rate per year for the Over & Above Installation Hourly Labor CLIN adequately and sufficiently includes all of the various types of labor rates within/under the one wrap rate.

Offerors are to indicate their understanding of proposed ceiling rates, acknowledging that various unknowns at the time of proposal submission have been taken into account and adequately accounted for in the proposed pricing for all five years of the performance period (each separate year of the basic period) as part of contactor’s risk of proposing FP CLINs. The proposed rates will remain in effect for the duration of the performance period, despite what current actuals may be running at the time.

5.4.7.2. Over & Above Installation Material Handling/Overhead Rate The Pricing Matrix (Attachment 3) includes a CLIN for Installation Material Handling/Overhead (CLIN XX04), which contains rates.

This material cost markup rate shall represent all indirect costs associated with obtaining direct material. It should be noted that proposed rates shall be provided for each year of the basic period.

All rates shall be proposed as FP rates. FP rates are those rates proposed for all five years of the basic period and are considered fixed at the proposed amount. All rates should be proposed as a FP rate to ensure adequate coverage of all costs associated with the handling of material. Offerors are to indicate their understanding that one proposed wrap rate per year for the Over & Above Installation Material Handling/Overhead CLIN adequately and sufficiently includes all of the various types of material handling/overhead costs within/under the one wrap rate.

Offerors are to indicate their understanding of FP rates, acknowledging that such rates will apply to all five years of the performance period (each separate year of the basic period) as part of the contractor’s risk of proposing FP CLINs. The proposed rates will remain in effect for the duration of the performance period, despite what current actuals may be running at the time.

5.4.8. Contractor Furnished Property/Equipment/Tooling/Material

(CFP/CFE/CFT/CFM)

Provide assumptions regarding usage of all CFP, including CFE and CFM as reflected in your pricing proposal. It is the contractor’s responsibility to obtain property, equipment, tooling, and/or material required for performance of this contract.

5.4.9. Other Documentation

Other documentation considered by offerors to be essential for support of proposed prices shall be presented in this section.

5.4.10. Submission of Attachment 3 - Pricing Matrix

Submit the completed, electronically encoded Pricing Matrix in support of the proposed TEP. The Pricing Matrix proposed pricing must be consistent with your approved estimating system. All unit prices for each CLIN or SubCLIN which requires proposed pricing must be provided. The Pricing Matrix shall remain locked without any revisions, adjustments, or tampering by the offerors. The Pricing Matrix submitted must comply with the following format requirements:

a. Data file should be submitted on a CD-ROM or DVD-ROM

b. Data file should be .xls file format (MS-Excel 2016 or earlier)

5.5. Volume Organization

The price volume shall consist of the following sections and a Table of Contents:

SECTION 1 – Include your rationale in response to the following paragraphs:

Table of Contents

5.2.1. – Price Reasonableness

5.2.2. – Balance Pricing

5.2.3. – Price Realism

5.3. – TEP

SECTION 2 – Include your rationale in response to the following paragraphs:

5.4.1. – Explanation of Specific Estimating Techniques and Methods

5.4.2. – Past Experience Basis of Estimate

5.4.3. – Price Assumptions Used in Development of Proposed Pricing

5.4.4. – Proposed Price Reduction per Corporate/Management Decision

5.4.5. – Subcontractor Pricing

5.4.6. – A-Kit and B-Kit Material Information

SECTION 3 – Include your rationale in response to the following paragraphs:

5.4.7. – Fixed Price Rates

5.4.8. – CFP/CFE/CFM

5.4.9. – Other Documentation

5.4.10. – Pricing Matrix (Attachment 3)

6.0. Contract Documentation

6.1. Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

6.1.1. Solicitation/Contract Form (Section A)

Completion of blocks 13, 15 and signature and date for block 27 of the SF1447.

Signature by the offeror on the SF1447 constitutes an offer, which the government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.2. Supplies or Services and Prices (Section B)

Completed pricing information in the Pricing Matrix (Attachment 3).

6.1.3. Contract Clauses (Section I)

The offeror shall provide required information to complete clauses as required.

6.1.4. Representations, Certifications, and other Statements of Offerors (Section K) The offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically are correct.

6.2. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2. Offerors are cautioned the government could determine any identified exceptions to be unacceptable, which would make the proposal ineligible for award.

Table 6.2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

SOO, SOW, SPEC,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.3. Other Information Required

6.3.1. Ombudsman

https://www.sam.gov/

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is AFSC/PZC offeror concerns, issues, disagreements and recommendations to the appropriate government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process; interested parties are invited to call AFSC/PZC at 405-736-3273.

6.3.2. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

6.3.3. Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

6.3.4. Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6.3.5. Attachments to the Model Contract

The offeror shall provide the following as attachments to the model contract:

a. Subcontracting Plan. Include a subcontracting plan IAW FAR 19.704. The plan must be approved by the CO prior to contract award.

19 (of 36)

LIST OF DOCUMENTS, EXHIBITS OR ATTACHMENTS

See Section J of the RFP.

ITO ATTACHMENTS

PAST PERFORMANCE PACKAGE ATTACHMENT

ITO Attachment – 1.1 PAST PERFORMANCE INFORMATION FORM (PPIF) ITO Attachment – 1.2 PAST AND PRESENT PERFORMANCE

QUESTIONNAIRE

ITO Attachment – 1.3 SAMPLE QUESTIONNAIRE COVER LETTER ITO Attachment – 1.4 SAMPLE CONSENT LETTER ITO Attachment – 1.5 SAMPLE CLIENT AUTHORIZATION LETTER

ITO Attachment – 2.0 PROPOSED TEAM LIST

ITO Attachment – 3.0 PRICING MATRIX

20 (of 36)

ITO ATTACHMENT 1.1

Past Performance Information (PPI) for Offerors

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g.

XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

• Files saved using Microsoft Office 2010…