ID05180019 RFP Sec G.pdf

USSOCOM T2SDT

ID05180019

Section G

Contract Administration Data

Contents

G.1 Contacts 1 G.1.1 General Information 1 G.1.2 Correspondence 1 G.1.3 Procuring Contracting Officer 2 G.1.4 Administrative Contracting Officer 3 G.1.5 GSA Contracting Officer’s Technical Representative 3 G.1.6 Client Agency Program Manager & Project Manager 3 G.1.7 Contractor’s Points of Contact 4

G.2 Limitations to Government Representative Authority 4 G.3 Ombudsman 4 G.4 Post Award Evaluation of Contractor Performance 5 G.5 Quality Assurance and Quality Control 5

Contractor Quality Control Plan (QCP) 5 Government Quality Assurance Surveillance Plan (QASP) 6

G.6 Invoicing and Payment 6 G.7 Invoicing and Payment Procedures 7 G.8 Remittance 7 G.9 Funding 7

G.1 Contacts

G.1.1 General Information

This section describes the roles and responsibilities of individuals who will be the points of contact for the Government and the Contractor on matters concerning contract administration. The parties shall address all communications and correspondence pertaining to this contract to the designated representatives designated herein.

G.1.2 Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

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Correspondence regarding technical issues relating to compliance with the requirements of this contract shall be addressed to USSOCOM Client Representative (CR) or Assistant Client Representative (ACR) with an information copy to the GSA COTR and Contracting Officer.

Correspondence regarding general contract administration issues such as delivery, invoicing, and payment shall be addressed to the GSA COTR with an information copy to the CR, ACR, and Contracting Officer.

All other correspondence regarding contract issues (waivers, deviations, or modifications to the requirements or contract terms and conditions) shall be addressed to the Contracting Officer with an information copy to the CR, ACR, and GSA COTR.

G.1.3 Procuring Contracting Officer

The Procuring Contracting Officer (PCO), unless otherwise specified, is the Government’s sole point of contact for this contract. The PCO is authorized to take all actions regarding this contract on behalf of the Government as authorized by contract provisions, regulations, or laws.

The PCO may transfer contract administration authority to a General Services Administration (GSA) Administrative Contracting Officer (ACO) and either the PCO or ACO may further delegate certain technical, management, and operations authority to a GSA Contracting Officer’s Representative (COR). A copy of all delegations of authority shall be provided to the Contractor’s designated representative upon request.

The PCO for this contract is –

Jacqueline McGlone, Contracting Officer U.S. General Services Administration Federal Acquisition Service, Great Lakes Region Contracting Division, Code 5QZA 1734 Corporate Crossing, Suite 2 O’Fallon, IL 62269 Phone: (618) 206-5215 jacqueline.mcglone@gsa.gov

Tawanda Thomas, Alternate GSA Contracting Officer:

Phone: (312) 886-3460 tawanda.thomas@gsa.gov

Note: In the temporary absence of the designated PCO, any warranted GSA Region 5, Federal Acquisition Service Contracting Officer may assume contract administration responsibilities for this contract.

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G.1.4 Administrative Contracting Officer

The GSA ACO, when appointed, is authorized to take all actions necessary to administer this contract on behalf of the Government as authorized by contract provisions, regulations, or laws; i.e., resolve contractual problems, negotiate and sign contract modifications, issue terminations, settle claims, etc. The GSA ACO is –

Name: [Not designated at this time] Title: ACO Address:

Telephone No:

G.1.5 GSA Contracting Officer’s Representative

The GSA COR will be responsible for technical oversight of this contract and will monitor technical and delivery compliance. The COR(s) may also perform invoice reviews. The GSA COR for this contract is--

GSA Technical Representative Theresa Vollink, PM

GSA – COR/ITM

230 South Dearborn Street, Suite 3800 Chicago, IL 60604 Phone: (312) 279-8145 theresa.vollink@gsa.gov

G.1.6 Client Agency Program Manager & Project Manager

The GSA is performing this contract on behalf of the U.S. Special Operations Command (USSOCOM). USSOCOM has designated the following Client Representatives to oversee this acquisition. The USSOCOM Client Representatives will be responsible for internal Government coordination of contract issues. The USSOCOM Client Representatives do not have the authority to direct the Contractor to make any changes in, or deviate from, the performance work statement or other contract terms and provisions. Requests for contract changes from USSOCOM Client Representatives must be authorized by a warranted GSA Contracting Officer, and such changes will be affected by a properly executed contract modification.

The USSOCOM Client Representatives for this contract are –

[to be determined at time of contract award]

G.1.7 Contractor’s Points of Contact

The Contractor’s point of contact for this contract is --

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[to be determined at time of contract award]

The Contractor agrees that this company representative, or a designated alternate, will be available to communicate with Government representatives regarding the administration of this contract during normal business hours (e.g., 9AM to 5PM Monday

– Friday, excluding U.S. federal holidays).

G.2 Limitations to Government Representative Authority

No changes in, or deviation from, the contract terms, provisions, or Statement of Work (SOW) shall be affected unless stipulated in a contract modification executed by a warranted GSA Contracting Officer. In the event the Contractor makes any changes in contract performance at the direction of any person other than a warranted GSA Contracting Officer (to include other employees of GSA, USSOCOM, or any other Government agency), such changes shall be considered to have been made without Government authorization, and the Government will be under no obligation to make any adjustment (either up or down) in the contract price resulting from such unauthorized direction.

G.3 Ombudsman

Disputes related to matters affecting awards may be directed to the Ombudsman. The Ombudsman for GSA is:

SPECIAL ASSISTANT FOR CONTRACTING INTEGRITY

OFFICE OF ACQUISITION POLICY (MV)

1800 F STREET, NW – ROOM 4031

WASHINGTON, DC 20405-0002

PHONE: (202) 501-4770

FAX: (202) 501-1986

G.4 Post Award Evaluation of Contractor Performance

Interim and final evaluations of Contractor performance will be prepared upon completion of each delivery order or task order placed under this contact in accordance with FAR Subpart

42.1550. Any task order that has option periods shall be evaluated at least annually at the conclusion of a period of performance.

Interim and final delivery order or task order evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty calendar days to review the document and to submit additional information or a rebutting

G − 4 of 7 statement. Any disagreement between the parties regarding an evaluation will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

G.5 Quality Assurance and Quality Control

Contractor Quality Control Plan (QCP)

The Contractor shall be responsible for quality assurance and quality control of all services performed and all items delivered under this contract/order.

The Contractor shall prepare and maintain a Quality Control Plan (QCP) as a guide for implementing quality assurance and quality control procedures. The Contractor shall submit the QCP to the Government for information and acceptance. The Government has the right to require revision of the Contractor’s QCP should its implementation fail to control the quality of items and/or services delivered under this contract/order.

The QCP shall include an explanation of the processes and procedures for ensuring satisfactory performance and delivery of quality items and/or services. Additionally, as a minimum, the QCP shall include the following items.

● A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

● A description of the methods to be used for identifying and preventing defects and deficiencies in the quality of service performed.

● A description of the records to be kept to document inspections and corrective or preventive actions taken.

● A description of the Key Control procedures that will be used to ensure facility security.

All records of inspections performed shall be retained and made available to the Government upon request throughout the task order performance period, and for the period after task order completion, until final settlement of any claims under this task order.

The QCP shall be delivered to the Government as stipulated in the Delivery Schedule, Section 9, above.

Government Quality Assurance Surveillance Plan (QASP)

The Government will evaluate Contractor performance under this contract / delivery order in accordance with the attached Quality Assurance Surveillance Plan (QASP). The

G − 5 of 7 purpose of this evaluation is to ensure that Contractor performance meets Government requirements. The QASP also indicates the potential decrease in compensation for unsatisfactory performance due to a reduction in value received. The Government reserves the unilateral right to change the QASP at anytime during contract performance provided the changes are communicated to the Contractor by the effective date of the change. The QASP along with its attached “Surveillance Objectives, Measures, and Expectations” and “Performance Evaluation Report” identifies evaluation procedures, PWS items to be evaluated, and the measures against which performance will be evaluated. The QASP is provided as an attachment to the contract (Section J).

G.6 Invoicing and Payment

The following invoice and payment provision apply to this contract and all orders placed under this contract.

● The Contractor may invoice for items upon their delivery and acceptance.

● The invoice shall reflect the complete project or item charges.

● A separate invoice shall be prepared for each task order.

● A separate invoice shall be prepared for each contract or task order period of performance

(e.g., option periods).

● The Contractor shall submit invoices and supporting documents through ITSS for

Government review and certification that delivered items or services have been received and are acceptable.

● Electronic acceptance by the client representative is considered concurrence and acceptance of products delivered.

● The GSA payments office considers items and/or services approved for payment upon electronic acceptance through the ITSS system by the Government office designated for receipt of the items and/or services.

● Billing and payment shall be accomplished in accordance with contract terms and GSA payment procedures (see below).

● The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR Part 1315.

● If the Contractor is offering prompt payment discounts, any and all prompt payment discount terms and conditions must be clearly displayed on each invoice.

● In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

● If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

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G.7 Invoicing and Payment Information

The Contractor may invoice for items upon their delivery. Billing and payment shall be accomplished in accordance with contract terms and GSA payment procedures. The invoice shall reflect the complete project or item charges. The Contractor shall submit invoices and supporting documents through ITSS for Government review and certification that delivered items or services have been received and are acceptable. The GSA payments office considers items and/or services approved for payment upon electronic acceptance through the ITSS system by the Government office designated for receipt of the items and/or services. A copy of the GSA payment instructions is located at the following URL:

https://web.itss.gsa.gov/itss/v41_helpdocs.nsf/74dea6448dc6b47a882572fa0063227b/d53533 22353e527285257da60016d40d!OpenDocument

G.8 Remittance

Remittance under this contract shall be made electronically. The Contractor must furnish the Contracting Officer with a completed Standard Form 3881, ACH Form, or otherwise submit the required remittance information to the GSA Finance Office.

G.9 Funding

This IDIQ contract is un-funded beyond the initial minimum. This requirement will be funded by individual delivery/task orders or Government Purchase Card orders (if authorized) that are placed under this IDIQ contract.

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