Atch_3_PWS_TO_2_27_Mar_18.pdf

HTC711-18-R-D007

Attachment 3

Performance Work Statement Task Order 2, Publications

27 March 2018

1. OBJECTIVE

This Performance Work Statement (PWS) defines the specific tasks to be performed under the Publications task order under the Surface Deployment Distribution Command Transportation Engineering Agency (SDDCTEA) Traffic Engineering Services Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The objective of this task order is to solicit engineering services for IDIQ Task 2 – Publications- SDDCTEA Pamphlet 55-15 (2014) Traffic and Safety Engineering for Better Entry Control Facilities, last updated in 2014 and to provide support and web hosting for the SMART Decision Evaluator Software.

2. SCOPE OF WORK

The Contractor shall provide Traffic Engineering Services to SDDCTEA supporting Traffic Engineering Branch requirements in accordance with the details and specifications outlined herein.

3. TASK 1 – PUBLICATIONS – PREPARATION of PAMPHLET 55-15

3.1 The Contractor shall provide all labor and equipment and supplies to review the existing SDDCTEA Pamphlet 55-15 (2014), review current SDDCTEA policies and practices, review current AASHTO, ITE, and FHWA policies and practices, DOD and military branch specific applicable standards and guidelines, and prepare and publish an engineering document that serves as the revised SDDCTEA Pamphlet 55- 15 . This pamphlet may be found on the SDDCTEA website at:

https://www.sddc.army.mil/sites/TEA/Functions/SpecialAssistant/TrafficEngineering Branch/Pages/default.aspx

3.2 This task requires a high level of coordination with SDDCTEA Traffic Engineering Branch personnel, a high level of technical competence in the field of Traffic Engineering, knowledge and/or experience with entry control facilities of military installations or high security locations, and in-depth knowledge of traffic data collection and analysis processes. The objectives of this task shall be completed as per the Delivery Table. All days are calendar days unless otherwise specified. The Contractor shall:

3.2.1 The Contractor shall provide to the COR and assigned TEA Traffic

Engineer a draft Project Progress within 15 days of task order start. The Contractor shall provide to the COR and assigned TEA Traffic Engineer a final Project Progress Schedule within 5 days of receipt of final comments on draft Schedule. NLT then 5th of each month the Contractor shall provide the COR and assigned TEA Traffic Engineer with a monthly progress report outlining all activities accomplished within the last month;

a projection of activities for next two months; revisions to the project timeline (subject to COR approval); any necessary decisions/responses from COR or assigned TEA Traffic Engineer; and any other pertinent information.

3.2.2 Prior to initial coordination meeting (Para. 3.2.3), contractor shall review the existing SDDCTEA Pamphlet 55-15 (2014) and provide a flow chart of potential improvements to the processes and guidelines. This review will provide a detailed technical analysis of all guidelines in Pamphlet 55- 15 (2014). It shall identify any technical and process additions including discussions on new chapters on electronic data collection and interpretation of data collected by others. Contractor shall coordinate with the assigned Traffic Engineer to gather and address comments, proposed changes, additions, deletions or revisions from the SDDCTEA Traffic Engineering Branch. This may be in-person, via electronic methods, and/or teleconference.

3.2.3 Contractor shall coordinate with assigned TEA Traffic Engineer to establish an initial coordination meeting to be hosted at SDDCTEA headquarters facility at Scott AFB, Illinois. Contractor shall allot no more than 2 business days for initial meeting. Contractor shall coordinate agenda with assigned Traffic Engineer and provide to COR no later than 5 business days prior to the meeting. Contractor shall provide meeting minutes to assigned Traffic Engineering with 5 days of meeting. The numbers of estimated meetings are listed in the Deliverables Table below.

3.2.4 Contractor shall provide to the COR and assigned Traffic Engineer a Draft copy of the pamphlet in electronic PDF format and six (6) hard copies for SDDCTEA review. SDDCTEA shall have 30 days to provide comments on draft. Upon COR concurrence that all comments on the draft have been adequately addressed, Contractor shall provide to the assigned Traffic Engineer a pdf version and six (6) hard copy versions of the Draft- Final Pamphlet in accordance with project schedule. SDDCTEA shall provide comments within 30 days of receipt of Draft-Final. Contractor shall provide COR a Final Pamphlet within 30 days of end of SDDCTEA comment review period. Hard copies of Draft-Final and Final shall be 8.5 inch by 11 inch bound booklets with 11 inch by 17 inch pull out fold outs when necessary.

3.2.5 Upon concurrence by COR, Contractor shall publish, package and deliver hardcopies of final SDDCTEA Pamphlet 55-15. The outside covers shall be a minimum of 65lb weight glossy paper, with the interior sheets having a minimum weight of 32lb glossy. The documents shall be full color with final color combinations determined by SDDCTEA. Each copy shall be wrapped in protective plastic or enclosed in a protective envelope to protect it from damage in transit. A total of 350 copies shall be boxed and mailed to SDDCTEA for storage. In addition, a final electronic version of the Pamphlet shall be provided to SDDCTEA for future reprinting by either this Contractor or any other service as determined by SDDCTEA.

The electronic version of Pamphlet suitable for posting on SDDCTEA websites and meeting 508 compliance.

4. TASK 2 – PUBLICATIONS –Provide Support, and Web Host the SMART Decision Evaluator Software

4.1 The contractor shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform SMART Decision Support Application Support and Hosting. All development materials made available upon request to COR. The contractor shall provide all labor and equipment to evaluate SMART, administer the application in a virtual environment, and provide a hosting solution for the application. Specific requirements and deliverables are documented in the deliverable table.

4.1.1 15 days after task order start, the Contractor shall provide an agenda to the COR for a SMART Maintenance Meeting. Contractor shall provide to COR meeting minutes no later than 15 days following meeting. Meeting may be via teleconference, web-conference, or face-to-face at the SDDCTEA Headquarters at Scott AFB, Illinois.

4.1.2 Contractor shall provide COR with access to a beta test hosting of the SMART Decision Evaluator within 30 days of initial SMART Maintenance meeting. Contractor shall provide a fully accessible hosting of SMART Decision Evaluator within 15 days of release of beta hosting.

4.1.3 By the 5th of each month, Contractor shall provide COR with a monthly report of the accessibility and downtime of the SMART Decision Evaluator and a forecast of future downtimes for scheduled maintenance of hosted system. SDDCTEA Traffic Engineers will provide quality assurance of availability on a random basis.

4.1.4 The contractor shall provide all labor and equipment toadminister the application in a virtual environment, and provide a hosting solution for the application on the internet.

4.1.5 The contractor shall host and maintain the SMART Decision Evaluator on a secure domain space allowing DoD personnel access via the internet through the end of the performance period 30 September 2019.

• The contractor shall recommend an appropriate domain name and secure all necessary licensing/agreements to host the application.

• The contractor shall maintain a 95% availability rate.

5. DELIVERABLES

5.1 All products, studies and analysis that are developed or provided under this PWS are the sole property of the Government. The Contractor shall not use, disclose, transfer, convert, or otherwise appropriate any technical data, processes, studies, or engineering analysis developed during performance of this PWS, unless written permission from the Contracting Officer is obtained. IAW DFARS 252.227-7013 and DFARS 252.227-7014, the Government obtains under this contract "unlimited rights" to all non-commercial computer software, software source code, computer software documentation, enhancements, technical data, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract. "Unlimited rights" means rights to use, modify, reproduce, release, perform, display or disclose in whole or in part, in any manner and for any purpose whatsoever, and to have the ability to authorize others to do so. If any technical data or computer software applicable herein is changed (e.g. updated software, maintenance patches, version changes, new releases, substitutions) incident to this contract or in the exercise of any option associated with this contract, the Contractor shall deliver them with “unlimited rights” and those rights shall be at no cost to the Government.

5.2 (Applicable to PWS section 3 only) All deliverables shall be provided in an electronic format to the Contracting Officer Representative (COR) via email. If a delivery is submitted via email and the size or the firewall prevents its delivery, the Contractor shall provide a Secure File Transfer Protocol site that allows the Government to download the deliverable. If a site is not available or not feasible, the Government will make one available to the Contractor. In case no sites are available, the Contractor shall deliver via compact disk / digital videodisk (CD/DVD). The CD/DVD must be properly labeled to identify the content to include classification, version number, and date. The Contractor will provide the pamphlet in an electronic file in a format that can be easily modified or corrected (i.e. errata or addendum).

5.3 Inspection and Acceptance. A deliverable is a specific measureable, tangible, and verifiable activity, outcome, result, item, or product that the Contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess, and provide comment, as required.

Final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The COR will notify the Contractor of deliverable acceptance or provide comments in writing.

DELIVERABLE TABLE

Asserted Rights

Pamphlet 55-15

Deliverable Delivery Schedule (days are calendar)*

Medium/Format (transmitted via email unless otherwise specified)

PWS Paragraph

Project Progress Schedule

Draft – 15 days after task order start.

Final – 5 days after receipt of draft comments;

adjusted and submitted on a monthly basis.

Monthly Progress Report- NLT 5th of each month

Microsoft Excel or Contractor Preference compatible with

SDDCTEA IT

systems

3.2.1 Unlimited

Initial Coordination Meeting Agenda

NLT 5 working days from meeting

Microsoft product or equivalent 3.2.3 Unlimited

Meeting Minutes

5 days after Two-Day Meeting

Microsoft product or equivalent 3.2.3 Unlimited

Draft Pamphlet As per approved Project

Progress Schedule

Adobe pdf format (FTP or email soft copy) and 6 hard copies

3.2.4 Unlimited

Draft-Final Pamphlet As per approved Project Progress Schedule.

Electronic.pdf / Pre-approved Format

(FTP or email soft copy)

6 Hard Copies (8½” x 11” booklet w/ 11” x 17” fold outs when applicable)

3.2.4 Unlimited

Final Pamphlet

30 days after SDDCTEA Draft-Final review period

Electronic.pdf / Pre-approved Format

6 Hard Copies (8½” x 11” booklet w/ 11” x 17” fold outs when applicable)

3.2.4 Unlimited

Publication and Distribution

As per approved Project Progress Schedule

Electronic.pdf / Pre-approved Format

350 Hard Copies

(8½” x 11” booklet w/ 11” x 17” fold outs when applicable)

3.2.5 Unlimited

SMART Decision Evaluator

SMART Maintenance Meeting Agenda

15 days after task order start.

Microsoft Product / Contractor format (email soft copy)

4.1.1 Unlimited

SMART Maintenance Meeting Minutes/ 15 days after Meeting

Microsoft Product / Contractor format (email soft copy)

4.1.1 Unlimited

SMART Hosting Beta Test

30 days from SMART Maintenance meeting.

Hosted Application (Internet accessible) 4.1.2 Unlimited

SMART Hosting Live 15 days from release of Beta hosting

Hosted Application (Internet accessible) 4.1.2 Unlimited

Monthly Report of Downtime 5th of each month Email or contractor preferred 4.1.3 Unlimited

• All days are calendar unless otherwise specified.

6. SERVICE DELIVERY SUMMARY

6.1 Service Delivery Summary (SDS). SDS represents the most important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the Contractor is fully expected to comply with all requirements in the PWS.

Contract Deliverables PWS Paragraph

Performance Threshold

Draft, Draft-Final and Final Pamphlets completed in an accurate and timely manner

3 No more than one late delivery and no more than five days late. No more than two sets of corrections/edits with all corrections accomplished within five days of notice.

SMART Decision Evaluator Availability

4.1.5 Application has a 95% availability rate as

determined by the monthly reports of the Contractor and random checks by SDDCTEA

7. GENERAL INFORMATION

7.1 Place of Performance. The primary place of performance of field activities will be

Scott Air Force Base, Illinois. All other work not requiring field data collection may occur at the primary place of business of the Service Provider, or sub-contracted entities.

7.2 Period of Performance. The period of performance for this Task Order is 01 October 2018 through 30 September 2019.