HTC711-08-R-0019-A00001.pdf

F3SF998121A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

The purpose of this amendment is as follow s:

1. Replace Attachment 1, Schedule of Supplies and Services w ith revision 1 dated 15 July 2008.

2. Update PWS

3. Replace Exhibit B in its entirety w ith revision 1 dated 15 July 2008

4. Replace Exhibit F in its entirety w ith revision 1 dated 15 July 2008

5. Update solicitation instructions.

6. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J

FAR (48 CFR) 53.243

1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jul-2008

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC711-08-R-0019

X 9B. DATED (SEE ITEM 11)

27-Jun-2008

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jul-2008

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC711-08-R-0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CAT A PWS Exhibit A

Mandatory Users

1 02-MAY-2008

Exhibit B CAT A PWS Exhibit B Detail Report

8 11-JUN-2008

Exhibit C CAT A PWS Exhibit C GTN Data Feed

1 02-MAY-2008

Exhibit D CAT A PWS Exhibit D eRMS Data Feed

1 29-MAY-2008

Exhibit E CAT A PWS Exhibit E eRMS Secure File Gateway

2 29-MAY-2008

Exhibit F CAT A PWS Exhibit F Definitions

4 02-MAY-2008

Attachment 1 Attachment 1 - Schedule of Supplies/Services

43 27-JUN-2008

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CAT A PWS Exhibit A

Mandatory Users

1 02-MAY-2008

Exhibit B CAT A PWS Exhibit B Detail Report

8 15-JULY-2008

Exhibit C CAT A PWS Exhibit C GTN Data Feed

1 02-MAY-2008

Exhibit D CAT A PWS Exhibit D eRMS Data Feed

1 29-MAY-2008

Exhibit E CAT A PWS Exhibit E eRMS Secure File Gateway

2 29-MAY-2008

Exhibit F CAT A PWS Exhibit F Definitions

4 15-JULY-2008

Attachment 1 Attachment 1 - Schedule of Supplies/Services

44 15-JULY-2008

The following have been modified:

ADDENDUM TO FAR 52.212-1

2. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2008)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph 3 “Proposal Preparation Instructions”, below.

Paragraph (c) entitled “Period for acceptance of offers”, is tailored to read: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “ Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award multiple contracts as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-I

ATTN: Tim Gould 508 Scott Drive Scott AFB IL 62225-5357

Or Telefax number (618) 256-2804

Or timothy.gould@ustranscom.mil with a copy to gregory.hunt@ustranscom.mil

The request should be in the following format:

Reference: Section ___, Page_____, Paragraph____ Question:______________________________________.

Written questions will be answered in writing and provided to all offerors via an amendment to the solicitation.

However, due to the time required to research a question and provide an answer via an amendment, questions received less than 14 calendar days prior to the due date of offers specified in this solicitation may not be answered.

3. PROPOSAL PREPARATION INSTRUCTIONS

mailto:timothy.gould@ustranscom.mil mailto:gregory.hunt@ustranscom.mil

(a) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) parts, Part I – Price Proposal, Part II – Past Performance Information, and Part III – Technical Proposal.

(b) Specific Instructions:

(1) PART I – PRICE PROPOSAL – Submit hardcopy original and one (1) CD-ROM e- copy

(a) This part shall consist of a cover page which contains the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(b) Complete blocks 12, 17a and 30a, b and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP.

(c) Proposed rates should be inserted on Attachment 1, Schedule of Supplies/Services. Offeror rates should be based on per pound rate unless otherwise noted (i.e., accessorial)

(d) Complete the necessary fill-ins and certifications in FAR 52.209-5, Certification Regarding Responsibility Matters, FAR 52.212-3 Offeror Representations and Certifications- Commercial Items (see FAR 52.212-3(j) for those representations and certifications that offeror shall complete electronically) and DFARS 252.212-7000 Offeror Representations and Certifications – Commercial Items (JUN 2005). These provisions shall be returned along with the proposal.

(2) PART II – PAST PERFORMANCE INFORMATION – Submit hardcopy original and one (1)

CD-ROM e- copy (unless faxed/emailed in accordance with the Past Performance Questionnaire).

Limited to no more than 30 pages, 81/2” x 11” paper, page is defined as one face of a sheet, 12-font, pages sequentially numbered.

(a) Quality and Satisfaction Rating for Contracts (Current or Completed) in the Past 3 Years:

Provide any information currently available (letters of reference/appreciation, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. Information must be current (within last 3 years). Undated information or information over three years old will not be considered. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

(b) Past Performance Questionnaire: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources, such as other Federal Government offices and commercial sources, to assess performance. The offeror shall send out the Past Performance Questionnaire issued with RFP to each of the offeror’s Points of Contact (POCs) for up to 5 of the most relevant contracts performed for Federal agencies and commercial customers within the last 3 years. The responsibility to send out the Past Performance Questionnaire rests solely with the offeror and shall not be delegated to any other entity. Once the Past Performance Questionnaires are completed by your POCs, the information therein shall be considered sensitive and shall not be released to you, the offeror. Questionnaires shall be sent directly back to the Government. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

(1) Requirements of the RFP (Contract Line Items (CLIN) and Performance Work Statement (PWS) and government standards and regulations pertaining to the PWS.

(2) Evaluation factors for award (See paragraph 5 below).

(3) PART III – TECHNICAL PROPOSAL – Submit hardcopy original and one (1) CD-ROM e- copy.

Limited to no more than 30 pages, 81/2” x 11” paper, page is defined as one face of a sheet, 12-font, pages sequentially numbered.

(a) Technical Proposal: The offeror’s technical proposal should provide sufficient detail to explain their technical approach for accomplishing the PWS requirements and not simply restate the PWS requirements. Additionally, the offeror must include their current Civil Reserve Air Fleet (CRAF) status and a statement indicating their acknowledgement to maintain CRAF status for the duration of the contract.

4. CONTRACTOR TEAM ARRANGEMENT AGREEMENTS.

The term Contractor Team Arrangement as used in this contract includes any and all permissible team arrangements identified in the Federal Acquisition Regulation and supplements thereto. Any teaming arrangements proposed for fulfillment of the requirements of this contract are subject to approval by the Government. All teaming arrangements must be documented and defined in a teaming arrangement agreement or similar document that defines the roles, responsibilities, and relationships of the parties thereto. All agreements shall be signed by all parties thereto. Contractor Team Arrangement Agreements must be submitted to USTRANSCOM TCAQ-I by the RFP response date. Agreements submitted beyond such date may be reason for Contractor Team Arrangement non-approval. To be approved, a Contractor Team Arrangement must demonstrate each team member is a Civil Reserve Air Fleet (CRAF) carrier. The following items are required to be evident in any Contractor Team Arrangement agreement submitted for this acquisition:

(a) One designated and authorized party to represent and bind the Contractor Team Arrangement in its dealings with the Government. Proposals that are part of a teaming arrangement shall be submitted as a single entity.

(b) The term of the agreement shall correspond to the contract terms and period of performance.

(c) The agreement shall not have any terms contrary to the terms of the contract.

(d) The agreement shall evidence a Unity of Purpose between the parties.

(e) Certificates signed by each corporate secretary certifying the corporations are authorized to enter into a Contractor Team Arrangement agreement.

ADDENDUM TO FAR 52.212-2

5. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) This acquisition is a competitive best value source selection. The Government intends to award multiple contracts at the Subcontract Line Item Number (SLIN) level to provide Government shippers flexibility of choice and service coverage. An award will be made to an offeror whose proposal is determined technically acceptable, has satisfactory or above past performance, is a Civil Reserve Air Fleet (CRAF) participant, and offers fair and reasonable pricing. All factors are considered equal.

(b) PAST PERFORMANCE.

(1) Past Performance will be evaluated as a measure of the Government’s confidence in the offeror and principle subcontractor’s ability to successfully perform based on previous and current contracts and support agreements. A confidence assessment rating will be assigned to each offeror as follows:

(a) High Confidence - Based on the offeror’s performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

(b) Significant Confidence - Based on the offeror’s performance record, little doubt exists that the offeror will successfully perform the required effort.

(c) Satisfactory Confidence - Based on the offeror’s performance record, some doubt exists the offeror will successfully perform the required effort.

(d) Neutral/Unknown Confidence - No performance record is identifiable.

(e) Little Confidence - Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully perform the required effort. Changes to the offeror’s existing processes may be necessary in order to achieve contract requirements.

(2) The following ratings will be used in evaluating the relevancy of the offeror’s past performance:

(a) Very Highly Relevant (VHR) - Current DOD experience in international, time-definitive door-to-door air freight transportation services for less than full pallet, full pallet, less than full plane load, and outsized/oversized cargo shipments weighing in excess of 300 lbs. Present/past performance efforts involved the magnitude of effort and complexities, which are essentially what the RFP requires.

(b) Highly Relevant (HR) - Recent DOD experience (within 1 year) in international, time-definitive door-to-door air freight transportation services for less than full pallet, full pallet, less than full plane load, and outsized/oversized cargo shipments weighing in excess of 300 lbs. Present/past performance effort involved less magnitude of effort and complexities than this solicitation requires.

(c) Relevant - Recent DOD or Commercial experience (within 2 years) international, time-definitive door-to-door air freight transportation services for less than full pallet, full pallet, less than full plane load, and outsized/oversized cargo shipments weighing in excess of 300 lbs. Present/past performance contractual efforts involved much less magnitude of effort and complexities than this solicitation requires.

(d) Somewhat Relevant - Experience (within 3 years) on any Government or Commercial international, time-definitive door-to-door air freight transportation services for less than full pallet, full pallet, less than full plane load, and outsized/oversized cargo shipments weighing in excess of 300 lbs. Present/past performance contractual efforts involved much less magnitude of effort and complexities than this solicitation requires.

(e) Not Relevant (NR) - No relevant experience.

(3) In addition to past performance information submitted by the offeror, past performance information may be obtained through the (1) Contractor Performance Assessment Reporting System (CPARS), (2) Past Performance Information Retrieval System (PPIRS), (3) Questionnaires tailored to the circumstances for this acquisition, (4) through Defense Contract Management Agency channels, (5) through interviews with program managers and contracting officers, or (6) other sources known to the Government.

(c) TECHNICAL ACCEPTABILITY

The offerors technical proposal will be evaluated on an Acceptable or Unacceptable basis. The offeror’s technical proposal should provide sufficient detail to explain their technical approach for accomplishing the PWS requirements and not simply restate the PWS requirements. Additionally, the offeror must be a Civil Reserve Air Fleet (CRAF) carrier and maintain their CRAF status for the duration of the contract.

(d) PRICE EVALUATION

The Government will conduct a price analysis to determine whether the proposed prices are fair and reasonable.

This determination may be accomplished by one or more of the techniques set forth in FAR 15.404-1(a)(b)(2).

Unreasonably high prices or unbalanced pricing may result in elimination of an offeror from further consideration.

The total government evaluated price will be considered in making the final best value determination.

To determine an overall estimated line item cost for price analysis purposes, the Government will compute an average cost per pound for each type of service, weight break, and transit time proposed, then add the estimated costs to determine an overall estimated line item cost.

SLIN 0001AA Example:

HAZMAT Estimated Qty: 22,996 lbs 1-300 lbs $4.00 301-500 lbs $3.00 501-1100 lbs $2.50 1101-2200 lbs $2.50 2201+lbs $2.50 Average cost per pound: (4.00+3.00+2.50+2.50+2.50)/5 = 14.5/5 = $2.90 Estimated pounds: 22,996 Estimated HAZMAT cost: $2.90 x 22,996 lbs = $66,688.40

Refrigerated Estimated Qty: 25,944 lbs 1-300 lbs $3.00 301-500 lbs $2.75 501-1100 lbs $2.50 1101-2200 lbs $2.50 2201+lbs $2.50 Average cost per pound: (3.00+2.75+2.50+2.50+2.50)/5 = 13.25/5 = $2.65 Estimated pounds: 22,996 Estimated Refrigerated cost: $2.65 x 25,944 lbs = $68,751.60

General Cargo Estimated Qty: 3,249,965 lbs 1-300 lbs $2.00 301-500 lbs $2.00 501-1100 lbs $1.50 1101-2200 lbs $1.50 2201+lbs $1.50 Average cost per pound: (2.00+2.00+1.50+1.50+1.50)/5 = 8.50/5 = $1.70 Estimated pounds: 22,996 Estimated General Cargo cost: $1.70 x 3,249,965 lbs = $5,524,940.50

Estimated SLIN 0001AA costs: $5,660,380.50

Options: The Government will not evaluate option year pricing at the time of award.

(e) An electronic or written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

15 July 2008

CATEGORY A (CAT A) SERVICE

TABLE OF CONTENTS

1. Description of Services

1.1. Scope of Contract

1.2. Basic Service

1.3. Cargo Acceptability and Special Cargo

1.4. CAT A Cargo

1.5. Naval Inventory Control Point CAT A Cargo

1.6. Commercial Forms and Procedures

1.7. Printed Airway Bills

1.8. Ordering

1.9. Delivery Guarantee

1.10. Intransit Visibility

1.11 Global Transportation Network Interface

1.12. Electronic Retrograde Management System Interface

1.13. Pre-Alert Notification

1.14. Supply Chain Security

1.15. Misrouted Shipments

1.16. Contingency/Redirection/Surges

1.17. Shipping Systems

1.18. Customs

1.19. Damage or Loss

1.20. Invoicing/Billing/Payment

2. Service Delivery Summary/Reliability

2.1 Delivery Times

2.2 Schedule Reliability For CAT A Cargo.

2.3 Service Delivery Summary

3. Government Furnished Property and Services

4. General Information

4.1. Administrative Service Charge

4.2. Contractor Reports

4.3. Meetings

4.4. Installation Access

4.5. Installation Security

4.6. Contractor Point of Contact

4.7. Technical and Service Support

4.8. Prohibition Against Human Trafficking, Inhumane Living Conditions, and Withholding of Employee Passports

4.9. Reporting a Kidnapping

4.10. Fitness for Duty and Limits on Medical / Dental Care in Iraq and Afghanistan

4.11. Quarterly Contractor Census Reporting

5. Exhibit/Attachments

6. Email Addresses for Monthly Report Submissions

1. Description of Services

1.1. Scope of Contract. The contractor shall provide international commercial cargo service for CAT A Service that includes full Department of Defense (DOD) 463L Pallet and less than full pallet loads (non 463L palletized) to users specified by Headquarters Air Mobility Command (AMC) and United States Transportation Command (USTRANSCOM). CAT A Service also includes time-definite, door-to-door pick-up and delivery, transportation, Intransit Visibility (ITV), PowerTrack participation, and expedited customs processing and clearance of full pallet and less than full pallet loads. Further, it also includes the movement of hazardous, sensitive, perishable, oversized or unusual shipments. Definitions are provided in Exhibit F.

1.1.1. Service will be required from Continental United States (CONUS) to Outside Continental United States (OCONUS), OCONUS to CONUS (retrograde routes), CONUS to CONUS (Alaska routes) and OCONUS to OCONUS locations (lateral routes). CONUS includes: Alaska, Hawaii, and Puerto Rico.

1.1.2. This contract is a limited source for the Department of Defense (DOD). DOD agencies/organizations must be approved and validated by USTRANSCOM J3 to use this contract.

Approved/validated users are identified in Exhibit A.

1.1.3. DOD agencies/organizations not specifically identified in Exhibit A may become mandatory users of the contract with approval/validation by USTRANSCOM J3.

1.2. Basic Service. Provide international commercial cargo service, full pallet and less than full pallet load door-to-door service to and from locations listed in Each Contract Line Item (CLIN) or Sub-Line Item Number (SLIN) level.

1.2.1. The contractor shall provide safe on-loading and off-loading, transportation, protection, accountability, and timely delivery of Government cargo in accordance with applicable Federal Aviation Regulations and the provisions of this contract.

1.2.2. The contractor shall be responsible for load planning, weight and balance, loading/off loading, secure fastening, and any required special handling. Cargo may include hazardous material Classes 1 through 9 as defined in the International Air Transportation Association (IATA) Dangerous Goods Regulation.

1.2.3. The shipper will be responsible to notify the contractor and provide detailed shipment information prior to contractor pick up.

1.2.4. The contractor shall assign account numbers to all shippers and/or shipping locations, if one does not already exist.

1.2.5. Prepayment or collect charges from the consignee shall not be allowed.

1.2.6. Contractor must comply with all local laws.

1.3. Cargo Acceptability and Special Cargo. Contractor shall transport general merchandise, goods, wares, and products of all kinds, unless otherwise excluded by contractor's regulations, and provided:

1.3.1. The transportation, or the exportation or importation thereof, is not prohibited by the laws or regulations of any country to be flown from, to, into, or over.

1.3.2. They are packed in a manner suitable for carriage by aircraft.

1.3.3. They are accompanied by the requisite shipping documents. And they are not likely to endanger aircraft, persons or property, or cause annoyance to passengers or crew.

1.3.4. Goods Acceptable Only Under Prescribed Conditions. The following goods are acceptable for carriage:

1.3.5. Oversized (outsized) Cargo. Air cargo exceeding the usable dimensions of a commercial unit load device (e.g., 88”W x 125”L pallet). The dimensions may vary based on the type of cargo and usually requires the use of multiple pallet positions.

1.3.6. Perishables. The contractor shall ensure the shipper has properly packed, marked, and labeled cargo to maintain accountability and identify handling criteria for prudent care in preventing neglect, deterioration and compliance with IATA or label requirements. When necessary, add wet or dry ice to material and repack once the package has reached, but not exceeded, its expiration time and date.

1.3.7. Unusual Shipments. With Administrative Contract Officer (ACO) approval, contractor may refuse cargo of extreme length, unusual shape or excessive weight for transportation unless handling arrangements have been previously made.

1.3.8. Hazardous Cargo Shipments. All hazardous materials will be in air authorized packaging and meet the type and/or quantity restrictions for cargo only aircraft and packaged, prepared, marked/labeled and certified in accordance with the IATA, Dangerous Goods Regulations.

1.4. CAT A Cargo – The following applies to CAT A cargo

1.4.1. Additional Tie Down or Sub Flooring. In accordance with commercial standards/procedures, when additional tie down equipment or sub flooring is necessary to secure the loaded pallet/cargo to the aircraft, the contractor shall furnish it.

1.4.2. Roller-Bed Trailers. The contractor shall maintain sufficient roller-bed trailers for movement of 463L pallets at the New Cumberland facility, Susquehanna, PA (DDSP). Roller-bed truck/trailer requirements will be adjusted and coordinated by the customer. The suggested number of roller-bed trailers is six (6).

1.4.3. When applicable, dimensional weight shall be calculated by the contractor using the following formula: Length x Width x Height divided by 166 equals dimensional weight (all measurements in inches).

The contractor shall charge the greater amount of the actual weight or the dimensional weight. For shipments tendered in kilograms (kgs) and centimeters (cms), the dimensional weight shall be calculated using the following formula: Length x Width x Height divided by 6,000 equals dimensional weight (all measurement in centimeters).

1.4.4. If the shipper does not indicate the shipping weight, the contractor shall weigh the item and annotate the weight. If the shipment weight listed on the order is different from the actual weight, e.g., as a result of reweigh or dimensional weight, or no weight was initially identified, the contractor shall indicate on the billing documents submitted to the paying activity those shipments that have been adjusted.

1.4.5. Accessorial Service. Any proposed contractor accessorial charges not identified on the Schedule of Services/Supplies shall be submitted and approved by the CAT A shipper’s office prior to accepting cargo for shipment. In the event of a dispute between the shipper’s office and the contractor regarding an accessorial charge, the contracting officer will review the situation and render a contracting officer's decision. Further, unless otherwise stated, it is presumed all accessorial service not specifically identified and priced separately on the Schedule of Services/Supplies are included in the basic service contract price.

1.5. Naval Inventory Control Point (NAVICP) CAT A Cargo Unique Requirements

1.5.1. Mandatory use of Navy’s Electronic Retrograde Management System (eRMS). Contractor’s must demonstrate within 60 days of award the capability to transmit data via eRMS. This capability will be validated before any shipments are tendered.

1.5.2. Delivery time requirements include express and routine service and the day of pick-up does not count toward the number of transit days for either types of service. Pickup is within 24 hours of notification and there is no exception for weekends /holidays.

1.6. Commercial Forms and Procedures (CF&P)

1.6.1. The contractor shall provide all commercial forms (both electronically if available, and in hard copy form) necessary for successful contract performance.

1.6.2. Both the hardcopy Commercial Bill of Lading (CBL) and electronic CF&P shall have 20 alphanumeric spaces for the agency or organization to use.

1.6.3. Terms and conditions of the GBL are applicable to shipments moving under CBLs, CF&P, or GBL.

1.7. Printed Airway Bills. Contractor shall provide an automated system to print airway bills or provide each vendor with pre-printed airway bills for each customer.

1.8. Ordering. For the purposes of this contract a CBL, electronic CF&P, GBL or other government document as approved by the Contracting Officer, shall constitute the order.

1.8.1. Only Traffic Managers/Ordering Offices with a contractor account number are authorized to order services. For the purposes of this contract, a CBL, electronic CF&P, or other Government document shall constitute the task order. The contractor shall, when requested by the agency/organization, assign account numbers to new accounts. Approved/validated users are identified in Exhibit A.

1.8.2. For shipment where transportation costs exceed $3,000 issued under this multiple award contract, Traffic Managers/Ordering Offices shall ensure each awardee is provided a fair opportunity to be considered for the shipment.

1.8.3. Traffic Managers/Ordering Offices shall use best-value commercial practices to determine which contractor to select for award. Cost/price is a mandatory factor for all best-value decisions. Traffic Managers/Ordering Offices should consider other factors, as appropriate, such as past performance, quality of service, claims experience, and proposed transit time.

1.8.4. Traffic Manager/Ordering Office shipment records should include sufficient documentation to support their best-value award decision.

1.8.5. Specific Account Arrangements.

1.8.5.1. Traffic Managers/Ordering Offices shall contact the contractor for service. The contractor agrees to provide a single “Contractor Account Number” for all identified co-located facilities as a single location (under a single “Contractor Account Number”). Any pick-up or delivery point at any named DOD facility will utilize the single “Contractor Account Number” or have multiple account numbers at the Government’s discretion.

1.9. Delivery Guarantee

1.9.1. Attempted Delivery. Attempt to deliver a shipment three times before contacting the shipper for disposition instructions. Each delivery attempt will be made on the next business day (for perishables the contractor will continue to verify expiration date/time and add wet or dry ice as necessary to prevent expiration until disposition is received) The contractor shall leave a notice of attempted delivery on each delivery attempt. For purposes of contract performance, delivery shall be considered accomplished on the date of the first delivery attempt. The cost of any further disposition, or additional deliveries requested by the shipper, will be the responsibility of the shipper.

1.9.2. Refusal by Consignee. If a consignee refuses to accept a delivery, the contractor shall annotate refusal on the order with date, time, and name of person who refused and contact the shipper for disposition instructions. For purposes of contract performance, delivery shall be considered accomplished on the date of the first delivery attempt. Changes in address for delivery will be the responsibility of the shipper and billed accordingly.

1.9.3. When authorized by the shipper on the CBL, Electronic Commercial Forms and Procedures (CF&P), GBL or other government documents as approved by the Contracting Officer (CO) hereafter the “order,” the shipment shall be considered delivered when the shipment is left without signature at the front door/loading dock (location approved by shipper) of the consignee’s address.

1.10. Intransit Visibility (ITV)

1.10.1. Provide ITV for all shipments from the date and time of pickup to the date and time of delivery.

Contractor shall continue to provide ITV information when shipments are transported by their subcontractors or partners to move cargo.

1.10.2. Update ITV shipment status information each day at least the same number of times as required for commercial customers.

1.10.3. ITV information shall include as a minimum: Government-furnished transportation control number (TCN) if provided, shipper’s reference number, and contractor’s unique identifying CBL number, dates and times for shipment origin departure, trans-shipment points, destination arrival, proof of delivery with consignee’s name (if applicable), and delay codes (if applicable). When shipments are delivered without obtaining a signature, the ITV system shall record the exact location where the shipment was left.

1.10.4. Provide 24-hours a day, 7-days per week ITV information via the Internet and toll free telephone service.

1.11. Global Transportation Network (GTN) Interface

1.11.1. Provide interface with the DOD's GTN as required in attached Exhibit C. The contractor shall provide this information without restriction.

1.11.2. Development and execution of Electronic Data Interchange (EDI) transaction sets within the scope of the contract will be agreed upon by the GTN Program Office, detailed and documented in the standard Military Surface Deployment and Distribution Command (SDDC) trading partner agreement prior to contract performance.

1.11.3. The trading partner agreement (TPA) information can be accessed via SDDC web page at http://www.sddc.army.mil/sddc/Content/Pub/2494/TPA.pdf.

1.11.4. The contractor must be capable of providing an accurate data feed to GTN in accordance with Exhibit C, in order to start performance.

1.12. Electronic Retrograde Management System (eRMS) Interface (NAVICP CLIN)

1.12.1. Provide interface with the Navy’s eRMS as required in attached Exhibit D. The contractor/carrier shall provide this information within one (1) day of delivering material and obtaining Proof of Delivery (POD) signature. The POD information will be sent to a designated file via Secure File Transfer Protocol

(SFTP).

1.12.2. Development and execution of POD transaction sets within the scope of the contract will be agreed upon by the NAVICP Retrograde Program Office. A Secure File Gateway (SFG) worksheet will be completed and submitted to the NAVICP Retrograde Program Office before the FTP process of sending POD transaction sets will be authorized. The information required to provide on the SFG worksheet is listed on Exhibit E. Failure to accurately and timely send POD transaction sets will be reason to reduce or eliminate the partnership between the contractor and NAVICP.

1.12.3. The contractor will be required to provide an interface with eRMS. This interface will allow eRMS to pass a URL containing the Tracking Number to access the Contractor’s Website and obtain and display the POD information to the user. The contractor will provide eRMS with the URL required for this interface.

1.13. Pre-Alert Notification. The contractor shall provide consignor pre-alert notification within four hours of pickup of deliveries at origin for all shipments, followed by a revised pre-alert notice at least 24 hours in advance of delivery to the consignee (or as soon as delay is known if less than 24 hours) if delays in transit occur. The pre-alert is intended to assure access to dock space and ready availability of personnel and material handling equipment. The pre-alert should provide, at a minimum, the following information: TCN, number of pallets, weight of pallets and pieces to be delivered, date and time to be delivered, which pallet(s) contain perishable items and medical priority shipments or other cargo requiring special handling.

1.14. Supply Chain Security. The contractor shall follow their commercial security and customs procedures to safeguard cargo against theft, loss, tampering, or damage.

1.15. Misrouted Shipments. Contractor shall notify the consignee of misrouted shipment (s). The contractor will provide the Bill of Lading number of the misrouted shipment and the new arrival time to the customer at this time.

1.16. Contingency/Redirection/Surges. In the event of a contingency/state of war (declared or not), where the shipments are undeliverable to a location/country, the contractor shall contact the Shipping Office for possible redirection of shipments. The Shipping Office will coordinate with the appropriate government offices, agencies, and contractor to ensure proper receipt and ultimate delivery of redirected shipment to the consignees. If any such redirection causes an increase or decrease in the cost of performance, the contractor shall notify the Contracting Officer in writing as soon as practicable. During a contingency/surge, the contractor may be required to support two to three times the normal government traffic flow and at the same level of service prior to the contingency/surge.

1.17. Shipping Systems. In accordance with the contractor’s commercial procedures, the contractor shall provide at no additional cost to the government, a shipping system to users who qualify under the contractor’s commercial procedures or pre-printed waybills.

1.17.1. The shipping system shall be capable of printing shipping labels with a TCN bar-coded format and in clear text.

1.18. Customs

1.18.1. The contractor shall provide duty-free customs clearance for all shipments. In the event that a shipment is not duty free, the contractor shall process in the same manner provided for its commercial customers and shall properly itemize as an accessorial charge on their PowerTrack invoice.

1.18.2. Customs clearance procedures and updates can be reviewed in the Defense Transportation Regulation (DTR) Part V, Department of Defense Customs/Border Clearance Policies and Procedures, which is available on the public web page at http://www.transcom.mil/j5/pt/dtr_part_v.cfm.

1.18.3. The contractor serves as an agent and appoints sub-agents, as may be necessary, to act directly or through such re-delegation, appointment, or designation to other customs brokers, persons or business concerns as it deems necessary for performance of customs clearance and shall provide all customs forms necessary for customs clearance.

1.18.4. The contractor shall notify the shipper and consignee within 24 hours if government shipments are detained in customs.

1.18.5. Contractors will participate in the development and testing of DOD automated customs clearance systems by providing user feedback to the government and by inputting manifest and other shipping data to the system(s) as necessary. Upon implementation of these systems in various destination countries, the contractor will begin using electronic customs procedures to clear cargo as indicated in DTR Part V or interim instructions issued by USTRANSCOM.

1.19. Damage or Loss

1.19.1. The contractor is liable for loss, damaged or misrouted shipments. All damaged shipments remain the property of the US government.

1.19.2. The Government shall have 30 calendar days from the contractually required delivery date to submit a claim for loss or damage.

1.19.3. Unless the shipper declares a higher value on the shipment documentation, the contractor’s liability shall be limited to their Commercial Limitation of Liability Terms and Conditions.

1.20. Invoicing/Billing/Payment

1.20.1. PowerTrack.

1.20.1.1. PowerTrack is an automated on-line payment processing and transaction tracking system that supports logistical transactions. U.S. Bank receives a transaction processing fee for every paid transaction. It consists of five primary functions: (1) electronic data transmission, (2) payment approval process, (3) electronic payment and billing, (4) communication for dispute resolution, and

(5) customized data analysis.

1.20.1.2. The contractor shall have a signed U.S. Bank PowerTrack Trading Partner Agreement in place by 01 Oct 08. Providing a signed copy of the Trading Partner Agreement or formal notification in writing /email to the CO shall constitute verification.

1.20.1.3. Additionally, the contractor shall work with each service representative and military installation to develop individual PowerTrack Trading Partner Agreements. This process shall commence once contacted by the installation and/or the service representative to begin testing for accurate PowerTrack billing EDI interfaces. The contractor shall coordinate with U.S. Bank, shipper, and service representative to facilitate to the maximum extent possible PowerTrack implementation.

http://www.transcom.mil/j5/pt/dtr_part_v.cfm

2. Service Delivery Summary/Reliability

2.1. Delivery Times (Transit Time Requirement). Delivery times will be noted in the individual CLIN or SLIN.

Delivery of one-way door-to-door service shall not fall less than 95% of the timing required within the CLIN or SLIN on all delivered shipments hours calculated from time of receipt by contractor until released to the Government representative at the destination, excluding weekends and Federal and National holidays (note:

NAVICP cargo does not exclude weekends/holidays).

2.1.1. The day of pick-up does not count toward the number of transit days.

2.1.2. Basic service is required Monday through Friday, except holidays, and/or those holidays specific to international countries, as applicable. Pickup is within 24-hours of notification.

2.1.3. NAVICP basic service requirements: Pickup is within 24-hours of notification and there is no exception for weekends /holidays.

2.2. Schedule Reliability For CAT A Cargo

2.2.1. The contractor shall maintain a minimum schedule reliability of 95% of shipments delivered within the transit time requirements outlined in the CLIN’S. Reliability/delivery is understood as the shipment arriving intact, without loss or damage within the required delivery time.

2.2.2. Provide CAT A Detail Reports not later than (NLT) 25th of month following performance of service with 99% on time submission not to exceed two late reports per fiscal year. Reports will be accurate and error free 100% of the time.

2.3 Service Delivery Summary (SDS)

2.3.1. The following is a list of the contractual requirements that will be verified as contractually compliant by Government personnel. Each requirement includes a Government determined performance standard and the resource that is used to perform the verification. Surveillance of any functional area that does not have critical requirements will be accomplished through surveillance of the contractor quality program.

Customer Complaints (both written and oral): Customer complaints to include claims will be investigated to ensure compliance with the SDS prior to being transmitted to the contractor.

2.3.2. Contractor Reports: Will be reviewed for verification of transit delivery times.

2.3.3. Data Requirements: Will be reviewed at Government’s discretion (i.e., manifests, eRMS or GTN input).

2.3.4. Non-SDS Items: Will be reviewed at Government’s discretion.

Performance Objectives PWS Paragraph (s) Acceptable Quality Level Monitoring Method Demonstrate eRMS capability

1.5.1. Within 60 days of award eRMS

Customer complaints

Provide ITV Data Requirements

1.10. Data is available 24 –hours

a day, 7-days per week via internet or toll free telephone

Customer complaints Reports

GTN

eRMS

Provide CAT A service within Transit Time Requirements

1.1., 2.1., 2.2.1. Contractor shall ensure delivery within required transit times 95% of the time

Customer complaints Reports

GTN

Number of claims

Submit Reports 2.2.2., 4.2.1., 4.2.2.1., 4.2.3.1.

NLT 25th of month following performance of service. 99% on time submission with no more than two late reports per fiscal year. Error free 100% of the time

Reports

GTN

Submit Quarterly Contractor Census Reporting (Iraq & Afghanistan)

4.11 Initial award and thereafter

due NLT 1 January, 1 April, 1 July, and 1 October.

Reports

3. Government Furnished Property and Services

Reserved.

4. General Information.

4.1. Administrative Service Charge (ASC). All sales of contract items to users identified in paragraph 1.1 above or Exhibit A shall incur contractor liability for payment of the ASC.

4.1.1. Administrative Service Charge Remittance. The contractor shall pay the U.S. Air Force an ASC.

The contractor shall remit the ASC in U.S. dollars within 30 days after the end of each quarterly reporting period as established in the section titled, 4.2.3. Contractor’s Report of Sales and Revenue. The ASC equals 3% (three percent) of total revenues received.

4.1.2. The contractor shall consolidate all actions for the reporting period into one payment, unless otherwise arranged with the Contracting Officer and Payment office. To ensure that the payment is credited properly, the contractor shall identify the check or electronic transmission as a “CAT A – 3% Admin Fee, EEIC 45416” and include the following information: contract number; report amount(s); and report period(s). If the contractor makes payment by check, provide this information on either the check;

check stub, or other remittance material.

4.1.3. If paying the ASC by check, the contractor shall forward the check to the following address:

DSSN 3801LI/AIYU

DFAS-ADDO/Remit

PO BOX 173342

Denver, CO 80217-3342

4.2. Contractor Reports

4.2.1. The contractor shall submit all reports by the 25th of each month for previous month’s activity.

Reports shall include monthly totals for each element.

4.2.2. The Detail Report, Exhibit B, will be the master data source and all additional reports will be developed using this as the data source with the same reporting periods.

4.2.2.1. Detail Reports. Required monthly in electronic format (Pipe Delimited Text File) and when requested, in hardcopy format. See Exhibit B - Detail Report Required Data Element Fields.

(Distribution: ACO: Timothy.Gould@ustranscom.mil, PMO: Randy.Finney@scott.af.mil, and HQ AMC/A3RB: Darren.Beyer@scott.af.mil, Alyce.Brown@scott.af.mil, amc.a4tid@scott.af.mil and amc.a3.a3rwwx@scott.af.mil).

4.2.3. Contractor’s Report of Sales and Revenue

4.2.3.1. The contractor shall report the quarterly dollar value (rounded to the nearest whole dollar) of all sales and revenue received under this contract by calendar quarter (i.e., January-March, April- June, July-September, and October-December). The contractor shall submit all reports by the 25th of the month following the previous calendar quarter activity (i.e., January-March report will be due by 25 April) The dollar value of a sale is the price billed/invoiced to each customer for products and services requested under this contract as identified in each CLIN/SLIN and the revenue is the money received by the contractor. The reported sales and revenues shall be inclusive of the Administrative Service Charge.

4.2.3.2. The contractor shall report the quarterly dollar value of sales to the Administrative Contracting Office identified on the SF 1449, block 16, and to, DSSN 3801LI/AIYU

DFAS-ADDO/Remit

PO BOX 173342

Denver, CO 80217-3342.

4.2.3.3. The Contractor shall report sales and revenue separately for each CLIN to the SLIN level.

If no sales occur, the contractor shall show zero on the report for each separate CLIN or SLIN.

4.2.3.4. The contractor shall report all sales and revenue in U.S. Dollars regardless of the currency the monies were billed/invoiced in.

4.3. Meetings. The CO or ACO may request status and performance review meetings to be held at a government identified location at no additional charge.

4.4. Installation Access: Each individual installation commander is responsible for establishing the rules governing installation access. Contact the installation visitor control center to determine the individual installation access requirements. The ACO or PMO will provide assistance as necessary.

4.5. Installation Security. While on military installations or on military portions of civil installations, contractor personnel shall…