TACIII RFP Changes 031309.doc

Summary of Changes to the IATAC III Solicitation

The following changes were made to Solicitation HSFEHQ-09-R-0037. These revised documents with corrections are also attached in their entirety to this amendment.

The RFP with all the additions, deletions and changes, updated CLIN Table, revised PRS, SCA and DBA wage determinations, Q&As, and updated milestone chart to reflect March 26, 2009 as the new proposal due date, and a new Attachment G to Section J are attached as part of this amendment.

PWS Schedule, Section B

Paragraph B.2, Page B-1 has been changed to read as follows:

B.2 CONSIDERATION -- FIXED-PRICE

Onetime Phase-in, Readiness, and all CLINs listed as FFP at contract level in the CLIN Table.

(a) Total payment(s) shall be made upon the satisfactory completion and Government acceptance of all requirements under the contract. Phase-In is fixed price for a one-time fee and Readiness will be paid on a monthly basis.

Paragraph B4, Page B-1 has been changed to read as follows:

B.4 CONSIDERATION AND PAYMENT - FIRM FIXED PRICE/COST PLUS FIXED FEE

(a) FIRM FIXED PRICE. Monthly payment(s) shall be made upon the satisfactory completion, inspection and acceptance of the Government.

(b) Services may be ordered at any time during the effective period of performance. Task orders shall be issued in accordance with the Section G clause entitled "Task Order Procedures." The aggregate dollar amount of all task order funding obligations shall not exceed the ceiling price of this contract as specified in the Section B clause entitled "Maximum and Minimum Funding Limitation".

Paragraph B6, Page B-1 and B-2 has been changed to read as follows:

B.6 READINESS

The Contractor shall provide Readiness for the overall contract. Responsibilities include but are not limited to: Project Management, Training, Reports, and Project Briefings, which are not disaster specific. All disaster specific costs shall be billed under each individual task order. Responsibilities for Readiness are identified in the Performance Work Statement, Section 9.4.

Readiness costs will be awarded by a Fixed Price Task Order. Any applicable Readiness tasks (e.g., reporting, briefing, and quality control) that the Government requires past the contract expiration date will be directly charged to the specific task orders that remain open after formal contract expiration. Readiness will be paid on a monthly basis.

B.6 READINESS

The Contractor shall provide Readiness for the overall contract. Responsibilities include but are not limited to: Project Management, Training, Reports, and Project Briefings, which are not disaster specific. All disaster specific costs shall be billed under each individual task order. Responsibilities for Readiness are identified in the Performance Work Statement, Section 9.4.

Readiness costs will be awarded by a Fixed Price Task Order. Any applicable Readiness tasks (e.g., reporting, briefing, and quality control) that the Government requires past the contract expiration date will be directly charged to the specific task orders that remain open after formal contract expiration. Readiness will be paid on a monthly basis.

Paragraph B8, Page B-1 and B-2 has been changed to read as follows:

B.8 FIXED RATES FOR SERVICES -- INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

The following Contract Line Items (CLINs) shall apply for payment purposes for the duration of the contract -- from date of award through sixty months.

Date of Award through not to exceed 60 months:

Base Period – From Date of award for a period of twelve months with each option period to be 12 month intervals.

Contract

Line Item

Number Unit Extended

(CLIN)

Description Unit QTY Price Price

Phase In Lump

Sum

Readiness Monthly

First Option Period -- TBD

Readiness Monthly 12

Second Option Period -- TBD

Monthly 12

Third Option Period -- TBD

Monthly 12

Forth Option Period -- TBD

Monthly 12

PWS; Section C:

Paragraph 7.1.7, Page C12 has been changed to read as follows:

Unit Installation at Private and Commercial Sites

7.1.7.1 The contractor shall develop practices and protocols that will create efficiencies, time and cost savings in the installation process. Temporary Housing Units shall be installed as quickly and safely as is practicable, but no later than seventy-two (72) hours from the time that a Work Order is issued.

7.1.7.2 To be completed within the seventy-two hours described above as the time limit for the installation, basic site preparation will consist of the work of 2 men working 1 hour with hand tools such as lawnmowers, chain saws, shovels, rakes, wheel barrels, etc. necessary to prepare the site for the unit which may include site grading. As necessary, the contractor shall clear and remove, to the property boundary line, any debris incident to trailer installation. The cleared area shall provide sufficient area for manufactured home/Park Model installation, provide occupants adequate access to the home and insure occupant safety. Also included are locating, exposing, and connecting water, sewer, and electrical connections whereby they can be hooked up and made serviceable. Site grading will consist of the work of 1 man working 1 hour with equipment such as a front-end loader, bobcat, or grader, necessary to provide an adequate surface and drainage for a temporary housing unit to be placed on the site.

Section H – Special Contract Requirements

Paragraph H.10, Page H4 has been changed to read as follows:

H.10 SECURITY REQUIREMENTS

a. Contractor-provided personnel shall meet FEMA’s established security background checks requirements. Contractor and its personnel also shall adhere to Federal privacy laws, including the Privacy Act.

b. The contractor shall wear contractor and/or FEMA- provided photo ID badges at all times while performing tasks associated with this contract. Badges shall be worn over the front of an individual’s outer clothing. The badges are the property of FEMA and shall be returned upon termination or completion of assignment and/or when the contractor no longer employs an employee whichever is sooner. These requirements also include subcontractors. It is the contractor’s responsibility to return these badges to FEMA within ten (10) calendar days upon termination or completion of assignment and/or when the contractor no longer employs an employee whichever is sooner.

c. FEMA shall exercise full control over granting, denying, withholding, or terminating unescorted access to FEMA facilities, personnel, assets, resources, clients, emergency partners, or handling of both classified and sensitive Government or other information, including proprietary data or resources, by contractor employees found or deemed to be unsuitable or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the government.

Section I – Contract Clauses

Paragraph I6, Page I-7 has been changed to read as follows:

I.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services r the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of $250,000,000.

Contracting Officer Locally Added Clause:

Contracting Officer Locally Added Clause:

(NOTE: SMALL BUSINESSES ARE NOT REQUIRED TO SUBMIT A SUBCONTRACTING PLAN BUT ARE REQUIRED TO ADDRESS THEIR SUBCONTRACTING APPROACH). (ALL CONTRACTORS SHALL INDICATE WITHIN THEIR SUBCONTRACTING APPROACH HOW THEY WILL UTILIZE LOCAL SUBCONTRACTORS, CONSULTANTS, AND PARTNERS).

In accordance with FAR 52.219-9, Offeror’s who are not small businesses shall submit a Small and Small Disadvantaged Business Subcontracting Plan. A business may count toward more than one of the goals if applicable (e.g., a small disadvantaged business owned by a woman may count toward each of those three goals). Goals should meet or exceed the following DHS goals: Small Business (of all types) 40%; Small Disadvantaged Business 5%; Woman Owned Small Business 5%; HUBZone 3%; and Small Disabled Veteran Owned Small Business 3%. The small business plan shall be submitted with the technical proposal; it is not necessary to submit a duplicate copy with the cost/price proposal (Volume II).

The Small and Small Disadvantaged Business Subcontracting Plan shall include: (a) the percentage goals for using small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors; (b) convincing statements of the total dollars planned to be subcontracted to small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns; (c) description of the principal types of supplies and services to be subcontracted and an identification of types planned for subcontracting to small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns; (d) description of the method used to develop the subcontracting goals; (e) description of the method used to identify potential sources for solicitation purposes; (f) convincing statements as to whether or not the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns; (g) the name of the individual employed by the offeror who will administer the offeror's subcontracting program, and the description of the duties of the individual; (h) the description of the efforts the offeror will make to ensure that small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns has an equitable opportunity to compete for subcontracts; (i) assurances put into place by the offeror for utilization of Small Business Concerns; (j) assurances that the offeror will (i) Cooperate in any studies or surveys as may be required; (ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan; (iii) Submit Standard Form (SF) 294, Subcontracting Report for Individual Contracts, and SF 295, Summary Subcontract Report, following the instructions on the forms or as provided in agency regulations; and (iv) assurance that subcontractors agree to submit SF 294 and SF 295; (k) describe how you plan to ensure adequate competition of work among subcontractors -- a description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan.

The Offeror shall provide information on maintaining cultural diversity within their own company and include in their Small and Small Disadvantaged Business Subcontracting Plan. The Offeror should describe plans to field and retain a workforce consistent with the culturally diversity of the disaster applicant population.

The Cultural Diversity Plan shall include: (a) detailed plans to field and retain a workforce consistent with the culturally diverse characteristics of the various trades comprising the pools of available supervisors and employees such that the cultural diversity of the disaster applicant population in a declared disaster area may be approached or matched; (b) description of the methods and techniques planned for effectively responding to Equal Employment Opportunity programs, and for recruiting, training, and retaining diverse employees; and (c) how the Offeror and or subcontractor employees will be responsive to specific cultural or language requirements.

Section J - List of attachments, Exhibits

Attachment G (Past Performance Questionnaire) has been added.

Section L- Instructions, Conditions and Notices to Offerors The Proposal Due date has been changed to March 26, 2009. The Milestone Chart (also attached) has also been changed accordingly.

Paragraph 2.a, Page L4 has been changed to read as follows:

FACTOR 2: PROGRAM MANAGEMENT APPROACH

2.a Risk and Risk Mitigation Plan: The offeror’s Risk and Risk Mitigation Plan shall identify the extent to which the offeror will identify relevant risk areas; and explain the rationale for each risk, why each was classified as high, moderate, or low, and the impact of each risk area on other parts of the system. The offeror's proposal shall determine the extent to which the proposed "work-arounds" or risk mitigation actions for known risks will be realistic and will eliminate or reduce the risk to an acceptable level. These are program performance related risks. Some examples would be the type of risks that can cause cost over runs, interrupt delivery schedules, skew quality control, delay unit installations, hinder sub-contractor performance, etc. The offerors shall identify these risks and develop mitigating actions. The definitions for level of risk -- high, medium, low – shall be determined and applied by the offerors.

Volume II, page L8 has been changed to read as follows:

Volume II BUSINESS PROPOSAL INSTRUCTIONS

Offerors shall use the CLIN List at Section B to compute and propose their price/costs. The CLIN list consists of firm fixed-price, T&M/LH CLINs. Where estimated quantities are not provided by the Government, contractors are to propose their own quantities. To assist with proposing costs for CLINS 0009 Mass Care Support and 00010 DRC support, the contractor shall use the brief scenarios in the Description Column of CLIN Table as well as information in the PWS.

NOTE to Offerors: When proposing cost/price the contractor shall pay attention to all information provided in the CLIN table, PWS, Attachments, Sections L and M of the RFP, and Scenarios.

With the exception of the readiness costs, because of the often and many unknowns that are associated with disasters and catastrophic events, it is impossible to estimate with a great deal of certainty the actual scope and quantities of any of the tasks and services for this requirement, therefore the quantities that are provided are for assisting the Government in evaluating the cost proposals do not reflect the Government’s actual quantities needed. However, where identified on the CLIN Table for inclusion at the contract level, the proposed prices, cost, loaded labor rates per unit of issue and period of performance will become a permanent part of any awarded contract and subsequent task order.

All Offerors shall submit copies of their most recent audited Indirect Rate Agreement.

The contractor’s accounting system shall be adequate for determining costs applicable to Cost-Reimbursement portion of the contract.

The section labeled Preparing Cost Proposal, Page L-8 has been changed to read as follows:

Preparing Cost Proposal

1. Offerors shall accurately:

a. Complete Section B and CLIN Table of the Solicitation

b. Provide these instructions to all lower tier offerors (subcontractors) and/or Partnering companies. Proprietary data from lower tier offerors may be submitted directly to the

Government in accordance with instructions contained in the RFP.

c. Provide the following information as the first page of the business proposal for the entire period of performance, including any options.

i.* Name, title, telephone and fax numbers and e-mail address of offeror’s business and technical points of contact,

ii. Amount budgeted/proposed for base period and each option;

iii.* Name, address and telephone number of the cognizant contract administration and Defense Contract Audit Agency offices, if known;

iv. Name, title, and signature of authorized representative;

v. Date offer is submitted; and

vi. Solicitation Number under which the proposal is submitted.

Paragraph L.1, page 12 has been changed to read as follows:

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

NUMBER

TITLE

DATE

52.204-6

DATA UNIVERSAL NUMBERING SYSTEM

APR 2008

(DUNS) NUMBER

52.215-1

INSTRUCTIONS TO OFFERORS--COMPETITIVE

OCT 1997

ACQUISITION

ALTERNATE I (OCT 1997) AND

ALTERNATE II (OCT 1997)

52.216-27

SINGLE OR MULTIPLE AWARDS

OCT 1995

52.222-24

PREAWARD ON-SITE EQUAL OPPORTUNITY

FEB 1999

COMPLIANCE EVALUATION

3052.247-72

F.O.B. DESTINATION ONLY

DEC 2003

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a (Hybrid Fixed Price/T&M/LH, and Cost Reimbursement Indefinite Quantity) contract resulting from this solicitation.