Attachment 10 EOP_COOP Plan.pdf

CDP Course Development & Delivery

Attachment 10

EOP/COOP Plan v

Foreword

Organization of the Center for Domestic Preparedness Emergency Operations Plan.

The Center for Domestic Preparedness Emergency Preparedness Plan consists of the following components:

The Base Plan

The Base Plan describes the structure and processes of the Center for Domestic Preparedness (CDP) Emergency Operations Plan (EOP). The Base Plan includes planning assumptions, roles and responsibilities, concept of operations and incident management actions.

Appendixes

The Appendixes provide other supporting information including terms, definitions, acronyms and authorities.

Emergency Support Function (ESF) Annexes

The Emergency Support Function (ESF) Annexes detail the missions, policies, structures and responsibilities for coordinating resource and support during incidents that could impact the CDP.

Support Annexes

The Support Annexes provide guidance and describe the functional processes and administrative requirements necessary to ensure efficient and effective implementation of the CDP EOP.

I. Introduction

The Center for Domestic Preparedness (CDP) is located in Anniston, Alabama on the former Fort McClellan Army Installation. The CDP facilities are at multiple locations throughout the McClellan area.

The CDP, US Department of Homeland Security, trains emergency responders: law enforcement personnel, firefighters, emergency medical personnel and others to deal with a terrorist attack involving Weapons of Mass Destruction and incidents involving hazardous materials. The CDP trains approximately 10,500 First Responders annually on site.

The CDP currently employs approximately 900 personnel. These employees include Federal, Interagency, and contractor employees.

Mission Statement

To operate a federal training center specializing in providing advanced hands-on training for America's Federal, State, local, tribal, and parish emergency responders, to prepare them to prevent, deter, respond to, and recover from terrorist acts, especially those involving weapons of mass destruction or hazardous materials.

Purpose

The purpose of the CDP Emergency Operations Plan (EOP) is to establish a comprehensive all-hazards approach for management of an incident that impacts the mission execution, safety or security of center personnel or facilities.

The CDP EOP incorporates best practices and procedures from various incident management disciplines – homeland security, emergency management, law enforcement, firefighting, hazardous materials response, public works, public health, emergency medical services, and responder and recovery worker health and safety.

It is understood that no plan can replace the common sense and good judgment necessary for effective response under a variety of emergency conditions. For this reason, the CDP Emergency Operations Plan (EOP) is intended as a guideline for response to major emergencies. Deviations from this plan may occur based on the scope and magnitude of the emergency; the area and population affected; the availability of resources; or whenever, in the judgment of CDP officials, such deviations are critical for the protection of life, the infrastructure, the environment, and/or property.

Scope and Applicability

The CDP EOP applies to all CDP personnel having responsibilities for mitigating, preventing, preparing for, responding to and recovering from any emergency situation that could impact the CDP.

The CDP EOP covers a range of requirements in anticipation of or in response to threats or acts of terrorism, major disasters, weather events, Chemical, Ordnance, Biological, Radiological Training Facility (COBRATF) events, and other emergencies.

The CDP EOP incorporates current Memorandum of Agreements with local governments and agencies, state governments and agencies and federal agencies.

The CDP EOP incorporates the Chemical, Ordnance, Biological, Radiological Training Facility COBRATF Standards Document for Use of Chemical Agents.

The CDP EOP incorporates the COBRATF Emergency Response Program Plan.

The CDP EOP incorporates the National Response Plan (NRP).

The CDP EOP incorporates the National Incident Management System (NIMS).

For events of actual or potential Incidents of National Significance, the CDP will follow the December 2004 National Response Plan and the March 1, 2004 National Incident Management System.

Incident Management Activities

The CDP EOP addresses activities related to emergencies and disasters that could impact the CDP. The EOP includes prevention, preparedness, response and recovery actions.

Authorities

Public Law 105-119 – November 26, 1997 provided funding appropriations for the Department of Justice to provide training and related equipment for chemical, biological, nuclear, and cyber attack prevention and response capabilities to State and local law enforcement agencies.

Proposed Reorganization of the Office of Justice Programs (OJP) Memorandum July 20, 1998 established the Office for State and Local Domestic Preparedness Support (OSLDPS) as a field office at Fort McClellan, Alabama.

Public Law 107-273 – November 2, 2002 established authorization of appropriations for fiscal years 2002 through 2007 for the CDP of the Department of Justice in Anniston, Alabama.

Public Law 107-296 – November 25, 2002 transferred the functions, personnel, assets, and liabilities of the Office for Domestic Preparedness of the Office of Justice Programs to the Department of Homeland Security.

The Post-Katrina Emergency Reform Act of 2006 ("the Act") amended the Homeland Security Act and the President's Katrina Lessons Learned Report and directed changes to FEMA and DHS' organizational structure and included the realigning of several functions into FEMA. The Center for Domestic Preparedness was transferred to the National Integration Center, National Preparedness Directorate, Federal Emergency Management Agency. These changes became effective April 1, 2007.

Key Concepts

The following key concepts are reflected throughout the CDP EOP.

• Systematic and coordinated incident management including protocols for:

o Incident reporting.

o Alert and notification.

o Coordinated action.

o Mobilization of resources.

o Operating under different emergencies and levels of response.

• Proactive notification procedures.

• Organizing interagency efforts to minimize damage, restore impacted areas, and if feasible implement programs to mitigate vulnerability to future events.

• Coordinating incident communication.

• Coordinating worker safety and health.

• Organizing Emergency Support Functions (ESFs) to facilitate delivery of resources, assets, and assistance.

• Providing mechanisms for coordination, communications, and information sharing.

• Developing all-hazards contingency plans and procedures.

• Providing the basis for coordination of interagency and intergovernmental planning, training, exercising, assessment, coordination, and information exchange.

II. Planning Assumptions and Considerations

The CDP EOP is based on the following planning assumptions and considerations:

• The CDP EOP is written to comply with the NIMS and NRP.

Incident management activities will be initiated and conducted using the principles contained in the March 1, 2004 NIMS and the December 2004 NRP

• Incidents can occur at any time with little or no warning.

• Incidents may result in injuries and/or fatalities.

• Incidents may disrupt normal CDP activities.

• Incidents may cause damage to CDP facilities.

• Incidents may overwhelm capabilities of CDP, local, and State government.

• Incidents may require asset coordination.

• Incidents may require prolonged sustained incident management operations and support activities.

• Top priorities for incident management are to:

o Save lives and protect the health and safety of responders, students, employees, and others located at CDP facilities.

o Ensure security.

o Prevent an imminent incident.

o Protect and restore critical infrastructure and key resources.

o Assist law enforcement investigations to resolve the incident, apprehend the perpetrators, and collect and preserve evidence for prosecution.

o Protect property, mitigate damages, and reduce impact to individuals and the environment.

o Facilitate recovery of individuals, facilities, and the environment.

III. Roles and Responsibilities

This section discusses the roles and responsibilities of the CDP staff. It provides an in-depth view of the organization, its functional divisions and the various activities and responsibilities within those divisions. In addition this section is designed to show the link between the Center missions and the organizational alignment required to meet that end. During any incident that could impact the CDP, the Director (or his designee) may assign CDP staff to assist with emergency operations to include but not limited to working in the Operations Center, the Mobile Command Center and/or the CDP Incident Management System.

Director Provides direction, overall management, and coordinative control of the various functions and activities within the CDP. Maintains overall responsibility, authority, and accountability for establishment of programs, policies, and their respective execution.

Also serves as primary interface with the Office of State and Local Government Coordination and Preparedness (SLGCP) and other Federal entities on all CDP related matters. The Director’s Office is organized to oversee the overall management of the CDP and execution of its mission as prescribed by public law.

Executive Assistant Serves as the chief administrative support person to the Director and general administrative manager of the Directors office. Prepares and edits official correspondence, manages the Director’s calendar, and maintains minutes from meetings.

Receptionist Provides general administrative assistance to the Deputy Director and administrative support to the overall Director’s staff. Receives and re-directs, if necessary, all calls coming into the Director’s suite. Receives and distributes staff mail and coordinates with other Center administrative support personnel in support of the Director’s schedule.

Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Assistant Director for Human Capitol Advises the CDP Director on all matters related to Human Resource matters of official protocol. Responsible for executing policy analyst function for the CDP with responsibility for developing policies and procedures affecting overall operations and support. Performs analysis of contractors’ policies proposed for use in CDP operations support. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Government Affairs Assistant Serves as general liaison to higher and adjacent governmental and private entities, conducts strategic outreach and education on behalf of the CDP. Represents the CDP and its interest at meetings and conferences sponsored by Federal, State, local agencies and conferences sponsored by private entities. Monitors federal policy making discussions related to Homeland Security and as appropriate provides written reports and assessments on the findings. In accordance with SLGCP procedures and protocols, maintains relationships with appropriate elected Federal, State, and local officials in order to relay information on the mission and accomplishments of the CDP. Maintains liaison with the Joint Powers Authority. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

RDECOM Liaison Serves as the Department of Defense (DOD) Liaison, and the Research Development Engineering Command (RDECOM) technical and engineering advisor to the Director of the CDP for all aspects of the COBRATF mission. Specifically these aspects encompass:

training operations, chemical surety, reliability program, chemical agent security, regulatory safety programs, physical security, respiratory protection, chemical hygiene, hazardous communications program, medical, maintenance, logistics, new and specialized equipment training, technical support functions and environmental concerns.

Continually assesses areas where RDECOM expertise can be utilized to assist CDP/COBRATF. Assists the Edgewood Chemical Biological Command (ECBC) in preparation for all external risk management related inspections providing continuous RDECOM oversight of COBRATF operations to include ensuring compliance with the COBRATF Standards Document. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Assistant Director Training and Education The Assistant Director for Training (ADT) is responsible for all aspects of training support and training delivery. The ADT reports directly to the CDP Director. The ADT manages the activities of the following organizational elements of the Training Division:

Resident Training, Non-Resident Training, Training Support , and Programs Branch.

Serves on an as needed basis as a member of the Operations Center Staff.

USDA Liaison The U.S. Department of Agriculture (USDA) Animal and Plant Health Inspection Service (APHIS) liaison is the on-site representative for USDA APHIS for all matters pertaining to first responder agricultural security awareness training (Pre-Harvest) at the CDP. In this capacity the USDA-APHIS liaison reports to and advises the CDP Assistant Director for Training (or his designee) on all agricultural security training needs both within the state and local First Responder community, as well as Federal level response personnel who may become involved in an agricultural disease response activity. The USDA- APHIS liaison will also obtain experts to provide information to the CDP staff for the formulation of training modules, courses, and exercises in areas including, but not limited to the following: agricultural disease recognition, disease containment, mitigation, animal depopulation, carcass disposal, and environmental compliance. The USDA- APHIS liaison serves at the leisure of the USDA-APHIS Chief Scientist and accordingly perform other duties as directed by USDA-APHIS. Serves as a member of the Operations Center Staff and the CDP Incident Management System

Associate Director of Administration The Associate Director for Administration advises Center Management in all areas of acquisition, budget, quality, public affairs and logistics management. Provides support with acquisition of required supplies/services needed for the general operation of the Center. Conducts Property Management functions to include accountability for property assigned to Government contractors. Manages the General Services Administration (GSA) Fleet. Conducts Quality Assurance functions for Center service and construction contracts. Manages the Center Quality Program. Controls public information leaving the Center.

Acquisition Performs acquisition planning. Directs and coordinates the purchase of supplies, services and construction for the CDP. Develops then issues requests for quotes/solicitations as well as conducts negotiations. Awards all purchase orders and contracts. Performs contract administration functions by maintaining surveillance of contractor performance to assure full compliance with contract terms, conditions and specifications. Manages, provides funding for, and modifies Interagency Agreements (IAA). Appoints Contracting Officer’s Technical Representatives (COTR) and Quality Assurance Evaluators (QAE). Manages the Government Purchase Card Program for micro-purchase requirements. Coordinates with real property personnel to lease property. Maintains liaison with headquarters element acquisition personnel. Serves as a member of the Operations Center Staff and the CDP Incident Management System

Budget and Accounting Establishes and maintains overall accounting controls and reconciles all interrelated financial records for distribution of funds as authorized by various obligation documents.

Assists and advises the CDP Director in budget preparation. Monitors budget performance. Commit, obligate and de-obligate monies in the financial system.

Audits financial system transactions and make inquiries on questioned transactions.

Conduct audit of convenience check purchases. Coordinates with vendors for correct electronic fund transfer information. Processes approved invoices for payment and monitor invoices through the accounting system. Research inquiries on non-receipt of payment. Invoices tenant activities for funds associated with CDP leased property.

Responsible for conduct of the Program Budget Advisory Council. Plans and prepares CDP input to the Planning, Programming and Budget systems of DHS. Serves as a member of the Operations Center Staff and the CDP Incident Management System

Supply/Logistics Management Advises CDP management on all matters pertaining to supply and property accountability. Implements supply and property accountability procedures. Researches sources and either purchases or orders the required items through the most cost effective method. Receives purchased/ordered property and provides to requestor. Manages the CDP supply center account and supply room for CDP employees. Recommends approval/disapproval of contractor request for purchase of equipment. Makes micro-purchases using the Government Purchase Card. Conducts routine and special inventories of all CDP equipment. Develops guidelines for property holders. Monitors contractor use of Government furnished property/ equipment. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Communications Director Developments and implementats of the CDP public information, internal information, and community relations programs. Develops and implements communication strategies, programs, and informational materials to inform and enhance the public’s understanding of the CDP mission. Writes, edits, and coordinates the distribution of news releases, news articles, and public service announcements. Develops, coordinates, and conducts press briefings and other media events as necessary. Establishes and maintains close relationships with local, State, and national media representatives. Provide timely and accurate response to media inquiries. Functions as the CDP liaison with local, State, and Federal agencies, organizations, and individuals on all public information/awareness efforts and programs. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Assistant Director of Student Services Serves as the senior manager for academic administration of all authorized CDP training programs (Resident/Non-Resident/Indirect). Provides management of both air and ground transportation divisions (travel/class stewards). Manages the national out-reach program, including conferences and speaker requests. Represents the CDP as a speaker/member at national responder conferences, SLGCP meetings, and other related forums at the direction of the CDP Director.

Monitors Resident training projections, develops the training calendar, and required reporting for the CDP Director, Senior Staff, and SLGCP. Staffs training projections at the CDP. Coordinates national seat allocations with the ODP Centralized Scheduling and Information Desk (CSID) and State Administrative Agencies (SAAs) training points of Contact. Maintains and reports, as required, training statistics to SLGCP and CDP management. These reports include: training iterations, jurisdictional demographics, responder disciplines, and other specific information as needed. Serves as the CDP primary liaison to CSID.

Maintains current accreditations through the International Association for Continuing Education Training for issuance of Continuing Education Units (CEU). Provides management of the Responder Tracking System (RTS) electronic database and permanent academic records for all programs and graduate students.

Assistant Registrar Oversees the weekly resident training schedule, coordinates support from all contractors for implementation of training, and provides accurate information to CDP management on issues/problems with responders in training. Manages student record archival program for all methods of delivery. Represent Student Services as the Lead Coordinator in support of MTTs and conferences. Responsible for the development and tracking of reports, and distribution of training statistics to SLGCP and CDP management. These reports include: training iterations, jurisdictional demographics, responder disciplines, and other specific information as needed.

Senior Resident Coordinator Supervises the three regions for recruitment of students in Resident Training programs. Performs as primary Liaison to SAAs training points of contact. Tracks seat allocations for individual States, generates required reports, and drafts detailed projections for annual training calendars used for Resident programs. Manages the Student Services staff support for Resident training, to include: In-processing, Train-the-Trainer briefings, and graduation ceremonies. Ensures all in-processing and graduation folders are prepared properly. Coordinates student services staff for support functions for MTTs and conferences. Coordinate with Travel Supervisor on issues related to student travel.

Non-Resident Outreach Coordinator

Coordinates and administers the annual schedule and budget of all approved conferences and speakers for the Out-Reach program. Coordinates with the Training Department for scheduling of speakers for conferences. Provides management of equipment used to support student services functions performed off-site (Remote Training & Out-Reach programs), and oversees the coordination of staff travel and lodging in support of Remote Training & Out-Reach programs.

In-Direct Outreach Coordinator Administers the National Peace Officers Standard for Training program for resident graduates of 32 states. Administers the Continuing Education Transcript program for resident training graduates. Coordinates the Instructor Certification accountability program with the Standards and Evaluation Division. Manages current and future academic records for In-Direct Training programs, ODP’s Standardized Awareness Autoorized Trainer Program, Law Enforcement Protective Measures, and National Sheriff’s Association, to include required statistical reports for SLGCP and CDP management. Coordinates training support operations for the In-Direct Certified Instructor training program.

Travel Supervisor Manages travel section operations and staff. Maintains responsibility for travel arrangements (air/ground) for students attending resident training. Generates and/or reviews all travel authorizations and vouchers for student responders and Center staff.

Maintains accurate class records and supporting travel vouchers/documents for archival programs. Coordinates the transmittal of required documents to the budget office for payment. Provides quarterly and annual financial travel reports to the Assistant Director of Student Services and Center Budget Office. Supervises staff preparation and shipping of student welcome packets and coordinates with Senior Regional Coordinator on all travel related issues.

Class Steward Supervisor Supervises and schedules class stewards. Coordinates contract bus services and CDP owned transportation support with the Transportation Supervisor. Ensures stewards have required flight schedules for Atlanta arrivals. Coordinates local transportation for students traveling between the lodging and training sites and assists with daily student accountability. Coordinates class photo orders, pick-up and distribution. Ensure stewards pick-up and deliver snacks for students in training. Reports details of students requiring transportation in emergency situations (doctor’s office) to the Assistant Director for Student Services.

Associate Director Operations and Support Responsible for oversight of all aspects of the daily operations and synchronization in support of training, security management of all physical security measures across the CDP campus, personnel security, emergency operations, counterintelligence activities, exercises, facility master planning/engineering/space management and environmental management, information management, chemical surety standards, and COBRATF standards. Identifies and evaluates current and/or long-range program requirements.

Develops and recommends appropriate policies that support the day-to-day operations of the CDP. Serves as a member of the Operations Center Staff and the CDP Incident

Operations Center Manager:

Performs day-to-day management of the Operations Center (OC) during emergency and normal operations. Knowledgeable of the CDP EOP, policies/plans, and the Emergency Response Program (ERP) in support of chemical, national emergency, and natural disaster elements. Provides coordination of the daily flow of information received in the operations center and keeps the principal CDP staff informed as to the relevance of the information being reported. Tracks student activity within the scheduled training curriculum, and CDP transportation assets transporting students; and employees to and from destinations. Maintains all ERP and EOP activity records from training and exercises to include the evaluations and after action reports. Prepares the Operations Center for visitor tours and briefings and assists in the OC briefings. Manages the operation of all OC communications equipment and OC training guidance for all CDP personnel. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Security Management Specialist Provides coordinated support and analysis of the program management while promoting understanding, acceptance, and efficiency of security concepts, techniques, and practices that support daily operations. Serves as the advisor and technical expert to the Director and key staff members on all security matters relating to the CDP and its satellite activities. Recommends policies, plans, and courses of action affecting the CDP security functions. Serves as a member of the Operations Center Staff and the CDP Incident

Safety and Occupational Health Specialist Manages the CDP Safety Program. Provides technical advice to the CDP Director, managers, and supervisors regarding OSHA compliance requirements and inspections, resolution of conflicts, hazard assessments, high-hazard abatement actions and plans, trend analysis, promotion and implementation of new accident prevention initiatives, hazard communications, environmental safety, and health and traffic safety for all facilities of the CDP Campus.

Facility Engineer Serves as the CDP resident specialist providing a full range of engineering services for the CDP to include: engineering management advice and assistance with problems encountered on buildings, structures, utilities systems, and other facilities; develops and assists in the coordination of programs for the planning, design, construction, renovation, modification, repair, and maintenance of all buildings within the CDP Campus; studies and evaluates plans, specifications, drawings, and cost estimates to ensure adequacy; and monitors projects and resolves requests for design changes and waivers. Provides advice on designs or upgrades incorporating state-of-the art technology. Develops new methods for accomplishing construction, renovation, and repair projects by performing all necessary design tasks and researching codes, regulations, and available materials and products, as well as determining feasibility and cost effectiveness of the projects.

Performs as the CDP master planner responsible for providing technical guidance, direction, and coordination in developing and administering the CDP Facilities Master Plan incorporating real estate acquisition, facility assignment, utilization, disposal, and real property management. Responsible for the planning, effective operation, and implementation of the CDP environmental program/plan in the areas of hazardous materials tracking, air pollution emission tracking, Emergency Planning and Community Right to Know Act compliance, Toxic Substances Control Act, and compliance with the

Resource Conservation and Recovery Act. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Chemical Surety Officer:

Responsible for ensuring the CDP Chemical Surety Program is appropriately administered through plans and programs relating to emergency response and chemical surety. Develops, prepares, and monitors execution of the Emergency Response Program.

Exercises staff supervision where necessary in direction and control in all areas of planning. Develops and implements policies and procedures to assure the CDP COBRATF Standards Document, Contractor Employee Reliability Program (CERP) Procedures, standard operating procedures, and all related regulations/publications are followed. Provides chemical surety oversight and site evaluations for all operations and activities involving management of the Chemical Surety Program including safety, security, accountability, and reliability of systems and personnel. Provides information and technical direction to CDP OC personnel on chemical surety issues. Responsible for the Chemical Surety Program with the overall objective of maintaining a high degree of reliability and accountability for surety material operations.

Information Technology/ADP/Telecommunications Plan, program, operate, maintain, and manage the communications-electronics and automation systems for the CDP. Establishes operating policies and procedures for the utilization of these systems. Responsible for the installation, administration, and troubleshooting of the Local Area Netwoork (LAN) Wide Area Network (WAN), T-1, ATM, TCP/IP, VPN servers, workstations, printers as well as function as the network engineer. Ensures that proper installation and function of the Nortel digital telephone system from the demarcation point. Evaluates the compatibility and utilization of automation systems’ available resources and recommends actions for future automation requirements. Ensures continuity of operations through production and maintenance of data backups and redundancy. Serves as a member of the Operations Center Staff and the CDP Incident Management System.

Occupational Health Nurse:

Serves as the Nurse administrator for Occupational Health for the CDP and develops objectives, standards, and policies to ensure the delivery of comprehensive occupational health services in accordance with medical, legal, and regulatory requirements. Assesses the health care need for CDP employees and emergency responders attending training.

Coordinates with health care providers to ensure continuity of care through referral and or follow-up care. Serves as the nurse specialist at the COBRATF and performs selected technical portions of health examinations, e.g. health and work history, vital signs, vision, hearing and pulmonary function tests. Counsels workers with health problems on proposed treatment plan and preventive health practices to prevent reoccurrence of problems. Periodically reviews and updates manuals, regulations, and standard operating procedures as required. Maintains records of visits, observed conditions and actions taken.

Assistant Director COBRATF Serves as the principal technical advisor and assistant to the CDP Director for all aspects of the COBRATF mission, specifically: training operations, occupational health, chemical surety procedures, reliability program, chemical agent security, regulatory safety programs, physical security, respiratory protection, chemical hygiene, hazardous communications program, medical surveillance, maintenance, logistics, new and specialized equipment training, and environmental concerns. Serves as the Chemical Agent Manager (CAM) for the Contractor Employee Reliability Program (CERP) responsible for certifying all personnel in the CERP while maintaining continuous integrity of the program. Serves as a member of the COBRATF Emergency Response Team and the CDP Incident Management System.

COBRATF Operations Officer Assists and advises the Assistant Director, COBRATF in the day-to-day activities, specifically: training, logistics, procurement, maintenance issues, and personnel matters.

Serves as Alternate Key Control Officer. Assists the Operations Specialist on “HOT” training days in reporting Essential Elements of Information to the CDP Emergency Operations Center. Serves as a member of the COBRATF Emergency Response Team and the CDP Incident Management System.

COBRATF Operations Specialist Assists and advises the Assistant Director, COBRATF in the day-to-day activities, specifically: training, logistics, procurement, maintenance issues, and personnel matters.

Provides integrated COBRATF wide security management assistance. Maintains responders training records. Reports Essential Elements of Information to the CDP Emergency Operations Center. Serves as a member of the COBRATF Emergency Response Team and the CDP Incident Management System.

ORGANIZATION

Registrar

USDA Liaison

DIRECTOR

Assistant Director Human Capital

EXECUTIVE ASST.

Special Assistant Governmental Affairs

Assistant Director Training

Assistant Director Student Services

Assistant Director

COBRATF

Curriculum

Training Support

Exercises

Test & Evaluation

Emergency Operations

Security

Chemical Surety

Associate Director Operations & Support

Information Technology

Engineer Senior Medical Advisor

RDECOM Liaison

Laboratory

Supply & Logistics

Training

Operations & Maintenance

Quality Control / Assurance

Security

Travel

Class Stewards

Associate Director Administration

Supply / Property Management

Contracting

Public Information

Budget

Quality Assurance

FBI Liaison Safety

Occupational Hlth.

Emergency Support Functions

ESF Scope

ESF # 1 – Transportation CDP Transportation Support

Contractor Transportation Support External Transportation Support Transportation Safety

ESF # 2 – Communications CDP communication capabilities External communications capabilities

Protection, restoration and sustainment of information technology

ESF # 3 – Engineering Engineering services Critical infrastructure

ESF # 4 – Firefighting Firefighting activities Resource support

ESF # 5 – Emergency Management Coordination of incident management efforts Issuance of mission assignments Resource and human capital Incident action planning Financial management

ESF # 6 – Resource Support Resource support (facility space, office equipment and supplies, contracting services, etc.)

ESF # 7 – Medical Services Medical

ESF # 8 – Energy Energy infrastructure assessment, repair and restoration Energy industry utilities coordination

ESF # 9 – Public Safety Facility and resource security And Security Security planning and technical and resource assistance Support to access, traffic and crowd control

ESF # 10 – External Affairs Emergency public information and protective action guidance Media and community relations External Agency notifications and coordination

IV. Concept of Operations

General

This section describes the CDP coordinating structures, processes, and protocols to manage incidents impacting the CDP.

Center for Domestic Preparedness Operations Center

A. The CDP Operations Center (OC) serves as the point of contact for an integrated response. The purpose of the CDP OC is to provide a centralized location where CDP staff may coordinate activities and implement direction from the Director or his designee.

The primary responsibility of the CDP OC is to provide information, direction, and coordination in response to any event that could impact the CDP.

B. The CDP OC is a dual-function facility. The OC provides coordination of daily information flow and keeps the principal CDP staff informed as to the relevance of information. In an emergency, the CDP OC becomes the centralized location where CDP staff implements emergency response and recovery actions. It is a controlled access area within the CDP Administration/Training Building (Bldg 61).

C. When activated, the CDP OC is considered an operational extension of the Director’s Office.

Mobile Command Center (MCC)

The MCC is a mobile van with communications capabilities. It is located at the Administration/Training Building and can be dispatched to other CDP locations as needed.

A. The MCC serves as an interface between the OC and the Incident Commander.

B. The MCC serves as a staging control center for all resources responding to an incident/accident.

C. The MCC serves as a communications hub for Emergency Response and Support Teams.

D. The MCC oversees safety aspects of response to an incident.

E. Maintains a log of all messages.

F. Maintains a current situation map.

G. Informs IC of data reported.

Organizational Structure

The CDP structure for incident management establishes a clear progression of coordination and communication.

CDP Operational Management Concepts are based on the hierarchy of CDP responsibility and authority.

National Incident Management System (NIMS) will be the operative management and command system for the CDP.

Director

The Director has overall command of all incidents. The Director and/or his designee(s) will serve on the Command Staff in the CDP Incident Command System.

Associate Director Operations and Support

The Associate Director Operations and Support has oversight of operations and the CDP Incident Management System. The Associate Director Operations and Support or his designee serves as the Operation Section Chief in the CDP Incident Command System.

Operations Center Staff.

The Operations Center Staff is comprised of CDP functional area staff. When it is determined by the Director or his designee that the OC should be activated, the OC Manager calls in the appropriate OC Staff.

OC Staff

OC Manager

1. Oversees the OC staff functions to ensure compliance with

CDP plans and procedures.

2. Notifies the Director, CDP, Assistant/Associate Directors and OC Staff initiating the activation process of the OC.

3. Ensures timely response to actions and adequate resources within the scope of availability.

4. Establishes and/or maintains contact and reporting as required with all activities and agencies involved.

5. Documents and insures accuracy of information to include records retention.

6. Updates OC staff as appropriate.

7. Briefs visitors to the OC as appropriate.

8. Oversees the completion of tasks assigned to OC staff.

9. Receives information/requests and assigns tasks.

10. Ensures timely task completion.

11. Monitors information status displays for accuracy and timeliness.

12. Manages overall operation of the OC.

Administrative Specialist(s)

1. Fulfills basic administrative requirements.

2. Assists OC staff as required.

3. Maintains OC administrative section log.

4. Works with the OC Manager to convey information to the OC Staff.

Personnel Accountability/Casualty Specialist

1. Maintains personnel accountability.

2. Serves as the OC Casualty Control Specialist.

3. Maintains detailed tracking on injuries/fatalities.

4. Coordinates notification of next-of-kin with appropriate agency/contractor and National Preparedness Directorate, FEMA.

5. Notifies external agencies.

Communications Specialist(s)

1. Insures that radios are operational.

2. Monitors and clarifies radio traffic between responding units.

3. Communicates with the EMA, MCC, and when necessary the incident site.

4. Conveys information to the OC Manager and OC staff.

5. Maintains communications log.

Communications Logger

1. Logs Radio traffic for Communications Specialist.

2. Assists Communications Specialist.

Logistics Specialist

1. Monitors committed equipment and resources and coordinates follow-on logistic support.

2. Responds to requests for special equipment, services, and emergency support requirements

3. Dispatches vehicles as necessary.

4. Monitors location(s) of dispatched vehicles and drivers.

Hazard Analysis Specialist

1. Receives weather and agent information data from COBRATF.

2. Sends weather and agent information to McClellan EOC for hazard analysis.

3. Provides McClellan EOC hazard analysis information to OC

Manager.

4. If weather conditions change, provide weather information to McClellan EOC for hazard analysis update.

Communications Director

1. Serves as the CDP point of contact for public information.

2. Provides public information based on Director and/or CDP guidance.

3. Provides information to the media based on Director and/or

National Preparedness Directorate, FEMA.

4. Provides local community leaders current information based on Director and/or National Preparedness Directorate, FEMA.

5. Coordinates with building security to make provisions for media personnel to enter and proceed to the Briefing Room.

6. Maintains detailed reporting and liaison with ODP staff and OC Manager.

7. Coordinates with appropriate CDP staff concerning information requests from National Preparedness Directorate, FEMA and briefs the Director prior to releasing information

Security Specialist

1. Monitors access into the OC.

2. Coordinates and supervises the control of personnel who have been evacuated to the CDP HQ.

CDP Engineer

1. Updates OC staff on facility issues.

2. Repositions to the MCC or other appropriate area as events dictate.

3. Assists the damage assessment teams and reconstruction and mediation efforts.

CDP Safety Specialist

1. Repositions to the MCC or other appropriate area as events dictate.

2. Assesses the scene and identifies health and safety hazards that are present.

Contract Representative

1. Coordinates contracting requirements.

2. Assists with internal and external notifications.

OC ACTIVATION

The Director, or his designee all have the authority to activate the CDP OC.

OC Activation Levels

The CDP Operations Center becomes operational and is staffed based upon the severity of an emergency or disaster.

Level IV: This is typically a "monitoring" or day-to-day routine phase. Notification is made and information provided to appropriate CDP Staff who may need to take action as part of their everyday responsibilities. The OC Manager staffs the OC during the routine phase.

Level III: This is a limited activation. Certain key OC Staff and/or CDP staff may be alerted. The OC may be initially staffed with appropriate OC Staff if required. Normally there is not a requirement for 24-hour staffing.

Level II: Limited full activation of the OC. All OC Staff will be alerted and placed on stand by for possible staffing requirements. Appropriate OC Staff will report to the OC.

Normally there is not a requirement for 24-hour staffing.

Level I: Full scale activation of the OC with all OC Staff reporting to the OC. Full 24-hour a day staffing may be required.

Emergency Support Functions

The ESF structure is designed to allow activation of specific functions to support an incident. Based on the requirements of the incident, ESFs provide CDP staff and resources to support operations. ESF activities and involvement may vary throughout an incident from high-visibility activities during the early response, to declining requirements, and deactivation as ESFs complete their mission.

The CDP ESF structure uses the same format and information as the NRP ESFs. ESFs are located in the Emergency Support Functions Annex.

Emergency Response and Support Teams

The CDP has agreements with external agencies to provide response support when needed.

The Fort McClellan Army National Guard Training Center

The Fort McClellan Army National Guard Training Center will provide hazard analysis support to the OC for a COBRATF event.

City of Anniston The City of Anniston will provide equipment and personnel support from its Police and Fire Departments.

Northeast Alabama Regional Medical Center Northeast Alabama Regional Medical Center will receive and treat any victim of a chemical accident/incident.

Stringfellow Memorial Hospital Stringfellow Memorial Hospital will receive and treat any victim of a chemical accident/incident.

Jacksonville Hospital Jacksonville Hospital will receive and treat any victim of a chemical accident/incident.

Canine Detection Training Center Auburn University Canine Detection Training Center Auburn University provides training materials storage.

Center for Domestic Preparedness Incident Management System

Incident Command Staff

The Center for Domestic Preparedness general staff comprises the CDP incident management personnel who represent the major functional elements of the CDP Incident Command System including the Command Staff, Operations Section, Planning Section, Logistics Section and Finance/Administration Section. Figure 3 depicts the primary organizational structure for the CDP Incident Command System. Activation and expansion of specific sections will vary according to numerous considerations and operational factors.

Command Staff

The Command Staff is responsible for overall incident management. The Director and/or his designee(s) will serve on the Command Staff. In the CDP Incident Command System the Director may designate an Incident Commander. Special staff positions may be established to assist the Incident Commander. The type and magnitude of the event will determine the special staff positions established.

Operations Section

The Operations Section is responsible for all activities required to reduce the immediate hazard, save lives, protect property, establish situational control, and restore normal operations.

Planning Section

The Planning Section collects, evaluates and disseminates incident situation information to the incident management personnel. The Planning Section assists in evaluating the situation, developing planning options, and forecasting requirements for additional resources.

Logistic Section

The Logistic Section is responsible for all support requirements needed to facilitate effective and efficient incident management, including ordering resources from off-incident locations. It also provides facilities, transportation, supplies, equipment maintenance, fuel, food services, communications and information technology support, and medical services.

Finance/Administration Section

A Finance/Administration Section is established when CDP incident management activities require finance, contracting and/or other administrative support services. Not all incidents will require a separate Finance/Administration Section.

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V. Incident Management Actions

Actions

This section describes incident management actions ranging from initial notification to early coordination efforts, to activation of the ESF structure. These actions do not necessarily occur in sequential order; many may be undertaken concurrently in response to an incident.

Notification and Assessment

Watches, warnings and other emergency bulletins are issued by various agencies based on their missions and authorities.

The CDP has the following Alert and Warning capabilities:

• NOAA Weather Radio

• Emergency Alert System (EAS)

• CSEPP Tone Alert Radio

• CSEPP Siren System

• CSEPP 800MHz Radio

The National Operations Center (NOC) coordinates with the National Counterterrorism Center (NCTC), Terrorist Screening Center (TSC), Federal Bureau of Investigation (FBI(, Department of Health and Human Services (HHS) for terrorism related threat analysis and warning, and disseminated homeland security threat warnings and advisory bulletins.

Local, regional and national threat information is obtained from various open source law enforcement and intelligence sources. This information is provided to CDP management officials with appropriate management decision action(s) are prioritized and implemented, as appropriate.

The CDP has the following communications capabilities to disseminate warnings and information to the CDP staff:

• Public Address System

• Telephone

• Cell Phone

• E-Mail

• Fax

• Send Word Now

• CSEPP 800 MHz Radios (limited)

• HT750 Radios (limited)

• BlackBerry (limited)

Threats, incidents, and potential incidents will be reported to appropriate CDP staff using established communications and reporting channels.

Activation

The Director or his designee will determine when the OC should be activated and the level of activation.

Depending on the scope and magnitude of the incident, the Director or his designee will determine the appropriate ESFs to activate, the mobilization of assets, and the deployment of resources to support the incident.

The Director or his designee will determine when special teams such as the MCC and Damage Assessment Teams should be deployed.

Deactivation

The Director or his designee will determine when to deactivate the OC.

Requests for Assistance

Local Agency Assistance The CDP has Memorandum of Agreements with local external agencies to provide response support when needed. The MOAs are outlined in Section IV, Concept of Operations of this EOP.

Federal Assistance

The CDP will request Federal-to-Federal assistance as outlined in Section V, Incident Management Actions of the National Response Plan.

Remedial Actions

Appropriate OC Staff and CDP Staff will participate in an after incident “hotwash” to identify critical issues, lessons learned, and best practices associated with the response.

After-Action Report

Following the incident, the OC Manager will prepare an after-action report. The report will include appropriate feedback from OC Staff and CDP staff. The report will include operational successes, problems, and key issues affecting incident management.

VI. Continuity of Operations

GENERAL

• Disasters can…