AMENDMENT A00001 Final.rtf

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO.

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning ___1______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required) (If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X) (X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 1 18 A00001 12-08-2008 Federal Emergency Management Agency Center for Domestic Preparedness P.O. Box 5100 Anniston AL 36205 See blk 6 To all Offerors/Bidders

HSFECD-09-R-0006

12-01-2008 X X X X The purpose of this amendment is to:

1. Change the contract type to cost plus award fee (CPAF).

2. Revise and delete certain attachments under Section J.

3. Provide disclosure that technical and business proposals may be released to non-Government advisors that will strictly serve in an advisory capacity and sign all required non-disclosure agreement forms.

4. Revise the proposal instructions and evaluation factors under Section L and extend the due date for questions.

5. Revise the award criteria under Section M.

6. Revise the solicitation & attachments as needed to implement the above changes as described herein.

David J. Orris Contracting Officer

HSFECD—09-R-0006 Amendment A00001 Page 18 of 18 Pages

7. Section B is revised to read as follows:

B.1 ESTIMATED COST AND AWARD FEE

The Contractor shall furnish all supervision, personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the services as described in the attached Performance Work Statement, CDP Course Development and Delivery.

The estimated cost, base fee and possible award fee is set forth below in the Schedule of Line Items (CLINs). The base fee for each performance period shall be paid in installments based on the percentage of completion of work and subject to the withholding provisions of this contract (FAR 52.216-8). Payment of base fee will not be made in less than monthly increments. Award fee will be paid in accordance with the performance evaluation plan.

B.2 SCHEDULE OF LINE ITEMS

CLIN

Description Unit Amount

Phase-in (4/1/2009 – 4/30/2009)

Phase-in Estimated Cost Lot Phase-in Base Fee Lot Phase-in Available Award Fee Lot

Total estimated cost & available award fee for Phase-in

Base Period (5/1/2009 – 3/31/2010)

Base Period Estimated Cost Lot Base Period Base Fee Lot Base Period Available Award Fee Lot

Total Estimated Cost & Available Award Fee Base Period

Option Period 1 (4/1/2010 – 3/31/2011)

Option 1 Estimated Cost Lot Option 1 Base Fee Lot Option 1 Available Award Fee Lot

Total Estimated Cost & Award Fee for Option 1

Option Period 2 (4/1/2011 – 3/31/2012)

Option 2 Estimated Cost Lot Option 2 Base Fee Lot Option 2 Available Award Fee Lot

Total Estimated Cost & Award Fee for Option 2

Option Period 3 (4/1/2012 – 3/31/2013)

Option 3 Estimated Cost Lot Option 3 Base Fee Lot Option 3 Available Award Fee Lot

Total Estimated Cost & Award Fee for Option 3

Option Period 4 (4/1/2014 – 3/31/2015)

Option 4 Estimated Cost Lot Option 4 Base Fee Lot Option 4 Available Award Fee Lot

Total Estimated Cost & Award Fee for Option 4

Total Evaluated Cost + Available Fee (Excluding Phase –in Estimated Cost (CLIN’s 0002 – 0018) Lot

B.3 NEGOTIATED INDIRECT COST RATES

Notwithstanding the provisions of Clause 52.216-7 of this contract entitled, "Allowable Cost and Payment," the allowable indirect costs under this contract shall be obtained by applying negotiated indirect rates to bases agreed upon by the parties. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

Negotiation of final indirect rates shall be in accordance with FAR 52.216-7 and Subpart 42.700 of the Federal Acquisition Regulation. The results of each negotiation shall be set forth in a modification to this contract which shall specify (1) the agreed final rates, (2) the bases to which the rates apply, and (3) the periods for which the rates apply.

Pending establishment of final overhead rates for any period, the Contractor shall be reimbursed for allowable indirect costs, not claimed elsewhere, at the following billing rate(s). Such billing rate(s) may, at the request of either party, be revised by mutual consent to apply either retroactively or prospectively to prevent substantial over and under payment.

Indirect Cost Base of Application Billing Rate Contractor’s Fiscal Year

8. Under Section I, the following clause is deleted:

The clause 52.216-8, Fixed Fee, is deleted.

9. Under Section I, the following clauses are added:

I.24 3052.216-71 DETERMINATION OF AWARD FEE (DEC 2003)

(a) The Government shall evaluate contractor performance at the end of each specified evaluation period(s) to determine the amount of award. The contractor agrees that the amount of award and the award fee methodology are unilateral decisions to be made at the sole discretion of the Government.

(b) Contractor performance shall be evaluated according to a Performance Evaluation Plan. The contractor shall be periodically informed of the quality of its performance and areas in which improvements are expected.

(c) The contractor shall be promptly advised, in writing, of the determination and reasons why the award fee was or was not earned. The contractor may submit a performance self-evaluation for each evaluation period. The amount of award is at the sole discretion of the Government but any self-evaluation received within 30 days after the end of the current evaluation period will be given such consideration, as may be deemed appropriate by the Government.

(d) The Government may specify that a fee not earned during a given evaluation period may be accumulated and be available for allocation to one or more subsequent periods. In that event, the distribution of award fee shall be adjusted to reflect such allocations.

I.25 3052.216-72 PERFORMANCE EVALUATION PLAN (DEC 2003)

(a) A Performance Evaluation Plan shall be unilaterally established by the Government based on the criteria stated in the contract and used for the determination of award fee. This plan shall include the criteria used to evaluate each area and the percentage of award fee (if any) available for each area. A copy of the plan will be provided upon contract award. Any changes will be provided with 15 days advance notice.

(b) The criteria contained within the Performance Evaluation Plan may relate to (but not limited to): (1) Technical (including schedule) requirements if appropriate; (2) Management; and (3) Cost.

(c) The Performance Evaluation Plan may, consistent with the contract, be revised unilaterally by the Government at any time during the period of performance. Notification of such changes shall be provided to the contractor 30 calendar days prior to the start of the evaluation period to which the change will apply.

I.26 3052.216-73 DISTRIBUTION OF AWARD FEE (DEC 2003)

(a) The total amount of award fee available under this contract is assigned according to the following evaluation periods and amounts:

Evaluation Period: Every 6 months in accordance with the performance evaluation plan.

Available Award Fee: TBD

(b) Payment of the base fee and award fee shall be made, provided that after payment of 85 percent of the base fee and potential award fee, the Government may withhold further payment of the base fee and award fee until a reserve is set aside in an amount that the Government considers necessary to protect its interest. This reserve shall not exceed 15 percent of the total base fee and potential award fee or $100,000, whichever is less.

(c) In the event of contract termination, either in whole or in part, the amount of award fee available shall represent a pro rata distribution associated with evaluation period activities or events as determined by the Government.

(d) The Government will promptly make payment of any award fee upon the submission by the contractor to the contracting officer's authorized representative, of a public voucher or invoice in the amount of the total fee earned for the period evaluated. Payment may be made without using a contract modification.

10. Under Section J, the following changes are made:

Attachment 1, Performance Work Statement is revised as attached. The PWS is now dated 12/5/08 and has a total of 45 pages. This revision reflects the following change: PWS section 7.3.3 Instructor Qualification Process is revised to read: “Once approved by the contractor, instructor candidates must demonstrate competencies as outlined in Section J, Attachment 19 under the Instructor Quality Assurance Program.

Attachment 2, Quality Assurance Surveillance Plan (QASP) is revised as attached. The QASP is now dated 12/5/08 and has a total of 12 pages.

Attachment 18, CDP Training, Audit, and Evaluation Standards Guide, is deleted and changed to read “reserved”.

11. Section L.6 is revised to read as follows:

L.6 PROPOSAL PREPARATION INSTRUCTIONS

A. GENERAL INSTRUCTIONS

1. Any resultant contract shall include the general provisions applicable to the selected offeror's organization and type of contract awarded. Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of execution of the proposed contract, shall be included.

2. The proposal must be prepared in two parts: a "Technical Proposal" and a Business Proposal." Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the performance work statement may be evaluated.

The two parts shall be organized as follows:

Volume 1: Technical Proposal

Section 1. Work Plan Section 2. Management Plan Section 3. Staffing Plan & Key Personnel Section 4. Quality Control Section 5. Small Business Participation with Subcontracting Plan Section 6. Experience Section 7. Past Performance

Volume 1, Sections 1 through 5, is limited to 100 single sided total pages. Double sided pages will count against the 100 page limit as two pages for each double sided page.

Resumes of proposed key personnel under section 3, the subcontracting plan under section 5, and the experience and past performance information required under sections 6 and 7 will not be counted towards the 100 page limitation. Pages submitted in excess of the limitations specified above will not be evaluated by the Government.

Volume 2, Business Proposal, shall include: 1) estimated costs, base fee, and award fee for each performance period as set forth in the CLIN structure under Section B.2, Schedule of Line Items, 2) the work break down structure (WBS) cost elements identified below, 3) completed B.3, Negotiated Indirect Rates, 4) a copy of the offeror’s Representations, Certifications, and Other Statements of Offerors (Section K of the solicitation), 5) DCAA’s or other federal audit agency’s verification that the offeror’s accounting system has been audited and determined to be adequate for determining costs applicable to a cost type contract in accordance with FAR 16.301.3(a)(1), 6) evidence of responsibility, 7) letters of commitment (subcontractors), and 8) information to support consent to subcontractors. Volume 2 has no page limit.

All of the above business proposal information must be provided to be considered for contract award. Any offeror that does not have audit verification but is certain that its accounting system was determined to be adequate may provide contact information from its cognizant federal audit office. Proposals will be rejected if the offeror does not provide evidence of an adequate accounting system or if FEMA is not able to obtain audit verification.

Each volume shall be marked with proposal number, title and Offeror's name. Pages shall be numbered. Bookmarks are encouraged. Front matter (title pages, tables of contents, cross-reference matrices, acronym lists, and glossaries) may be provided solely for the purpose of easing evaluation. The typewritten or printed letters shall be no smaller than Courier 12 point or equivalent as the minimum size standard, with no reduction permitted except organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10 point recommended). Offerors shall ensure that the print is easily readable. Each page shall have not less than one-inch margins on each side of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1’ margin space. Each 8 and 1/2 by 11 inch “sheet” shall count as one page. Foldouts for complete spreadsheets and/or organization charts are permissible up to 11" by 17" and shall count as two pages.

3. Amendments to Proposal - Any changes to a proposal made by the offeror after its initial submittal (i.e., in the final revised proposal) shall be accomplished by replacement pages. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change. The offeror shall include the date of the amendment on the lower right corner of the changed pages.

4. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of the RFP. Failure to respond or follow the instructions regarding the organization and content of the Technical and the Business Proposals may result in the Offeror's proposal being removed from further consideration.

B. TECHNICAL PROPOSAL INSTRUCTIONS/CONTENT

The following content is required:

Section 1 – Work Plan

The work plan shall fully describe the offeror’s proposed solution to achieve requirements of the PWS and address the offeror’s technical approach and methodology to successfully achieve the requirements of the PWS and QASP. The technical approach shall adequately describe how the offeror will accomplish the requirements of the PWS and QASP in a clear, concise, specific, and convincing manner.

The work plan shall be specific, detailed and complete enough to demonstrate the offeror has a thorough understanding of the requirements in the PWS. At a minimum, the offeror shall address the functions and disciplines involved for each objective, skill levels, quantity of resources and methods of operation required for each contract period of performance (phase-in period, base period, and option periods). The plan shall describe the proposed allocation of resources in work breakdown structure format that is consistent with the business proposal (i.e., distribution of staff, types of labor, categories, subcontractors, proposed contractor owned equipment/vehicles, etc.) It shall include a complete list of vehicles and major equipment (over $1,000) which the offeror proposes to utilize in the performance of this contract.

The work plan shall include a phase-in plan that fully describes how the offeror will assume full performance of the contract in a timely, efficient and cost effective manner. The phase-in plan shall include a discussion on how the offeror will assume work-in-process, obtain all needed training, implement the work order tracking system, and assume full responsibility of all PWS requirements by the end of the phase-in period.

The work plan shall demonstrate an understanding of the scope and objectives in providing training course development and delivery services. The work plan shall demonstrate understanding to meet the administrative and technical requirements. The work plan shall include a proposed method for providing comprehensive training course development and delivery services on/for a training facility. The work plan shall demonstrate capability in meeting the requirements of the Contractor Employee Reliability Program (CERP).

Section 2 - Management Plan

The management plan shall demonstrate the offeror’s ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient and cost effective manner. It shall also address how the offeror will manage risks (including both identifying and mitigating risks).

The management plan shall include copies of current organizational chart(s) and lines of authority and supervision pursuant to management of this effort. Corporate management systems shall be described, indicating how this contract will fit into the organization's overall business plan and the extent of corporate support, involvement and oversight.

The management plan shall address schedule controls, project cost accounting and tracking, and management of multiple work order assignments. The plan shall describe how the work orders will be managed to ensure they are efficiently processed in a timely manner. The plan shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided.

Section 3 – Staffing Plan and Key Personnel

The staffing plan shall include a detailed description on how the offeror will staff the contract in order to successfully meet all requirements of the PWS. The description shall address both “key personnel” and other than key personnel.

The staffing plan shall include a description on how the offeror will recruit, retain, train, supervise, and coordinate its staff. The plan shall describe the proposed labor mix and demonstrate that the proposed staff will have the necessary skills and expertise necessary for successful contract performance. The staffing plan shall indicate the percentage of employees from the incumbent contractor(s) whom the offeror expects to retain as well as policies and procedures for establishing salaries or wages for any retained incumbent contractor employees and any eligibility and vesting requirements relative to fringe benefits (e.g., vacation, medical, insurance, sick leave and retirement).

The offeror shall identify and present resumes of key personnel who will be assigned to this contract and the rationale for positions designated as key (i.e., why the offeror determined the position(s) to be key). The offeror shall demonstrate that the proposed key personnel have an understanding of the program scope and objectives as well as relevant experience. The offeror shall demonstrate an understanding of the importance of assigning experienced, key personnel in the completion of the contract. The offeror shall provided resumes for all proposed key personnel. Letters of commitment shall be provided for key personnel that are not currently employees of the offeror or its proposed subcontractors. Resumes shall be limited to 3 pages each.

Section 4 – Quality Control Plan

The quality control plan shall demonstrate the offeror’s ability to propose and execute a quality control plan, whereby the contractor manages and monitors the process and takes the appropriate corrective action to correct performance to meet program objectives.

The quality control plan shall discuss the offeror’s policies and procedures to ensure compliance with the contract requirements and its methods of documenting and enforcing quality control procedures of both the prime contractor and subcontractors.

Section 5 - Small Business Participation

Small business participation will be evaluated using the following three subfactors. The proposed subcontracting plan shall be provided as an attachment to the technical proposal. Section 5 of the proposal shall address the following subfactors which are each of equal importance.

Subfactor 1 - Subcontracting Plan

The proposed approach to subcontracting, including providing subcontracting opportunities for small, small disadvantaged, women-owned, service-disabled veteran-owned, veteran-owned, and HUBZone small businesses will be evaluated; including the degree the subcontracting approach includes meaningful goals to provide significant, and appropriate, opportunities for above noted socio-economic categories.

Subfactor 2 – Prime Contractor Participation in the DHS Mentor-Protégé Program.

The proposed participation in the DHS Mentor-Protégé Program will be evaluated to determine if the Offeror possesses a signed letter of mentor-protégé agreement approval from the DHS OSDBU.

Subfactor 3 – Small Disadvantaged Business Participation Program.

The proposed SDB participation targets will be evaluated to determine the extent and enforceability of the commitment to use SDBs.

Section 6 - Experience

The offeror shall describe its experience on similar and/or relevant projects and endeavors. The offeror shall provide the information listed below for prime contracts or subcontracts under which it performed work similar in nature and complexity to the subject requirement. This information may include the experience of predecessor companies, major subcontractor, or proposed key personnel.

A. Contracting Agency (Company), address and phone number.

B. Contract number and type of contract.

C. Date of contract, period of performance, and place of performance.

D. Address and phone number of contracting and technical officers.

E. Size of contract (average number full time full time equivalents provided per year) and dollar value.

F. Brief description of contract work and responsibilities.

G. Applicability of subcontracting plans.

H. Indicate comparability of each project to the immediate one. It is not sufficient to merely state that a project is comparable in magnitude and scope. Rationale must be provided to convince the Government that a project is indeed similar.

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The Government will not restrict its consideration to the information provided in the proposal and may consider any other available information. In determining the rating for experience the Government will give greater consideration to the experience which is most relevant to the solicitation. The evaluation of experience will focus on the relevance, complexity, and scope of the noted experience. The offeror will not be evaluated either favorably or unfavorably if it lacks relevant experience.

Section 7 - Past Performance

The offeror shall submit at least three (each) Past Performance Questionnaires (provided under Section J) of past experience summaries for itself and any major subcontractor(s). The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. If the offeror has no relevant corporate or organizational past performance, the offeror may substitute past performance of a predecessor company or of the offeror's proposed key personnel who have relevant experience. Offerors shall provide a list of any contracts terminated for convenience or terminated for default within the last three years. Also list any contracts for which the customer did not exercise an option to continue the contract within the last three years with an explanation as to why the option was not exercised. Past experience summaries shall be for projects completed in the last five years or currently in process, which are of similar size, scope, complexity, or, in any way, are relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used.

The following information shall be provided for each referenced contract (in addition to the past performance questionnaires):

a. Administrative Data

1. Program title or product name 2. Contract number 3. Contract type

b. Relevance

1. Brief synopsis of work performed 2. Brief discussion of how the work performed is relevant to this solicitation 3. Contract Value

c. Compliance with subcontracting plans.

d. Information on problems encountered on each contract and corrective actions taken to resolve those problems.

3. Experience gained on these projects that will be made available to accomplish the required services.

The Past Performance Questionnaire once completed by the references shall be returned to the offeror in sealed envelopes, signed and taped across the seal. The offeror shall forward the unopened envelopes with their proposal. If the offeror submits questionnaires that are not in sealed envelopes, signed and taped across the seal, the Government reserves the right not to consider the information contained in the questionnaires.

The offeror shall provide description how well it performed under each contract described under experience and provide the information listed below.

A. A self-assessment for each project described under its experience describing whether performance was satisfactory to the customer, the project was completed on schedule, the project was completed within budget, cooperation and responsiveness to clients and successor contractors, and the overall quality of the work performed. This may include a discussion of noteworthy successes, accomplishments, awards or commendations achieved during the referenced effort.

B. A current point of contact (name and phone number) for each job described under experience for the purposes of a reference.

C. Disclosure of any contract(s) or order(s) terminated for cause or default or in which a cure notice was received in the past three years. Also list any contracts for which the customer did not exercise an option to continue the contract within the last three years. Offerors shall provide a narrative describing the circumstances of the termination, cure notice, or failure to have an option exercised. Such narrative shall include a summary of any corrective action taken to resolve or correct the situation or describing any extenuating circumstances.

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s past performance. The Government will not restrict its consideration to the information provided in the solicitation and may consider any other available information. In determining the rating for past performance the Government will give greater consideration to successful past performance that is the most relevant to the solicitation. The evaluation of past performance will focus on how well the offeror completed work performed under its experience. The offeror will not be evaluated either favorably or unfavorably if it lacks relevant past performance.

C. BUSINESS PROPOSAL INSTRUCTIONS

1. Section B.2, Schedule of Line Items - The offeror shall propose estimated cost and fee (base and award) for each CLIN forth in B.2. The proposed estimated cost shall be based on the requirements of the PWS and the workload data provided under Section J, Attachments 20 and 24.

2. The offeror shall submit estimated cost information (budget) for the contract phase-in and base period as well as each option period. The summary budget must reflect summary cost information in a work breakdown structure (WBS) formatted to correspond with each task set forth in the PWS for: 1) each performance period and 2) aggregate amounts for the entire contract (inclusive of options) for each cost element listed below.

The offeror must submit a detailed budget narrative that supports each proposed cost element item. The budget narrative shall describe the nature of individual cost items proposed and include a description of the source of that particular cost estimate (historical experience with the cost item, catalogue price, vendor price quotes, etc.). Narratives for the individual cost items must provide a discussion of any estimated escalation rates where applicable.

Proposed phase-in costs shall be clearly defined and broken down by direct labor cost by labor category including number of hours and actual hourly rates. Direct labor or levels of effort shall be identified as labor hours and not as percentage of an individual’s time. Overhead, General and Administrative expenses and available fee for phase-in shall also be shown. All costs associated with the phase-in (excluding proposed fee) shall be included on CLIN 0001. Equipment, supplies, and material costs necessary for full contract performance are not to be included in the Phase-in CLIN even if the offeror incurs start-up costs for such items during the phase-in period. These expenses shall be included under CLINS 0004 though 0018 as deemed necessary by the offeror.

The following is the minimum information required in the budget and budget narrative for: 1) each performance period and 2) aggregate amounts for the entire contract (inclusive of options) for each cost element listed below.

a. Direct Labor - Breakdown of direct labor cost by labor category including number of labor hours and current actual or average hourly rates. Indicate whether current rates or escalated rates are used. If escalation is included, state the degree (percent), effective date, and methodology. Direct labor or levels of effort are to be identified as labor hours and not as percentage of an individual's time. This will be the person's productive labor hours (estimated number of hours on the project). Vacations, holidays, sick leave, and any other paid absences should be cited as a fringe benefit rate or the offeror should indicate that those costs are included in the indirect cost rate.

b. Overhead and General, Administrative Expenses, and other indirect costs: Offerors lacking Government approved indirect cost rates must provide detailed background data indicating the cost elements included in the applicable pool and a statement that such treatment is in accordance with the established accounting practice. Offerors with established rate agreements with Federal cognizant agencies shall submit one copy of such agreement.

c. Other Direct Costs (ODC’s): Include in this category only those direct costs which you can support as direct costs. Costs that are frequently charged as direct are computer costs, printing, rental of equipment, etc. Describe each cost giving details such as number of months for telephone costs; number of copies and costs per copy for reproduction costs, type of printing, and number of copies. ODC’s shall include the plug-in numbers listed below for total estimated bus rental/charter, equipment replacement and consumable supply costs (these amounts represent the aggregate estimated costs for these items per month). All other proposed ODC’s shall be itemized to the maximum extent possible.

The following “plug-in” numbers shall be used for the purpose of proposal preparation for estimated travel and non-expendable equipment costs. Please note that the Government estimate, plug-in numbers only include the estimated cost for these specific costs. This estimate does “not” include any other potential ODC’s such as subcontracts that may be needed for contract performance. The cost proposal shall include the plug-in numbers listed below and other proposed ODC’s shall be itemized to the maximum extent possible. The amounts provided below are only estimates and actual cost may vary.

CLIN Travel Non-Expendables Cost Equipment Cost

0001 $84,375 $16,666 0002 N/A N/A 0003 N/A N/A

0004 $928,125 $183,333 0005 N/A N/A 0006 N/A N/A

0007 $1,012,500 $200,000 0008 N/A N/A 0009 N/A N/A

0010 $1,012,500 $200,000 0011 N/A N/A 0012 N/A N/A

0013 $1,012,500 $200,000 0014 N/A N/A 0015 N/A N/A

0016 $1,012,500 $200,000 0017 N/A N/A 0018 N/A N/A

d. Subcontractors: If proposed, cost information for each subcontractor shall be furnished in the same format and level of detail as prescribed for the prime offeror. Additionally, the offeror shall submit the following information: (1) a description of the items to be furnished by the subcontractor, (2) identification of the proposed subcontractor and an explanation of why and how the proposed subcontractor was selected including the extent of how competition was obtained; and, (3) the proposed subcontract price, together with the offeror's cost or price analysis thereof, and performance and delivery schedule.

e. Base Fee and Award Fee. Base Fee and Award shall be proposed in accordance with FAR 16.305. The proposed Base Fee and Award Fee must be justified. Profit analysis factors are discussed in FAR15.404-4(d); this may be used as a guideline for the justification. The proposed fee shall be split between base and award fee to encourage excellent performance.

3. Completed Section B.3, Negotiated Indirect Rates. Shall be completed and provided with the proposal.

4. Representations, Certifications, and Other Statements of Offerors (Section K of Part IV). This shall be completed and submitted as part of the Business Proposal.

5. The business proposal shall also include DCAA’s or other federal audit agency’s verification that the offeror’s accounting system has been audited and determined to be adequate for determining costs applicable to a cost type contract in accordance with FAR 16.301.3(a)(1) to be considered for contract award. Any offeror that does not have audit verification but is certain that its accounting system was determined to be adequate may provide contact information from its cognizant federal audit office. Proposals will be rejected if the offeror does not provide evidence of an adequate accounting system or if FEMA is not able to obtain audit verification.

6. Evidence of Responsibility

The offeror must submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1. However, in the case of a small business offeror, the Contracting Officer will comply with FAR 19.6. Accordingly, prime offerors should seriously address each element of responsibility. To be determined responsible, a prospective contractor must:

a. Have adequate resources, including financial, facilities, equipment and personnel, to perform the contract, or the ability to obtain them (see FAR 9.104-3(a));

b. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

c. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

d. Have a satisfactory record of integrity and business ethics;

e. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

f. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104- 3(a)); and

g. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, Small Business Subcontracting, etc.).

7. Letters of Commitment (Subcontractors)

The Business Proposal shall include a letter, on subcontractor letterhead, and signed by an authorized representative of each subcontractor, which specifically indicates the subcontractor's agreement to be included in the offeror’s proposed teaming arrangement.

8. Information to Support Consent to Subcontractors

The offeror must address each of the elements in FAR 44.202-2 in order for proposed subcontractors to be considered by the contracting officer for consent of subcontractors to be granted with the initial award.

D. ORAL COMMUNICATIONS

1. All communications in reference to this solicitation should be directed to Mr. David Bunt, Contracting Officer who may be contacted by email at David.Bunt@dhs.gov or by fax at (256)847-1960. Telephone inquiries will not be accepted.

2. Offerors must submit all technical questions concerning this solicitation in writing to the contracting officer. All questions must be submitted no later than December 15, 2008, 1:00 p.m. (Central Time). Answers to all relevant and appropriate questions will be posted as an amendment to the solicitation. In the event multiple questions address the same issue, the Government reserves the right to answer a representative question that best exemplifies the issue.

E. PROPOSAL SUBMISSION

1. Original and 6 copies of the Technical Proposal and the original and 4 copies of the Business Proposal shall be submitted in two separate parts. In addition 1 Compact Disk (CD) with all information contained in the Technical Proposal shall be submitted and 1 CD with all information contained in the Business Proposal (excluding the past performance questionnaires) shall be submitted for a total of 2 CD’s. The proposal package (technical and business proposals) shall be enclosed in a sealed envelope and addressed to the issuing office specified in paragraph 2 below for receipt of proposals. The proposal shall show the hour and date specified in the solicitation for receipt, the solicitation number, and the name and address of the offeror on the face of the envelope.

The electronic copy CD of the Business Proposal must be submitted in a PC compatible file format and must be readable by Microsoft Office. The electronic copy of the cost proposal worksheets must be in Microsoft Office Excel 2003 or later version and must contain all cell formulas.

2. Your proposal must be submitted not later than 1:00 p.m. (Central Time) on January 6, 2009 at the issuing office. The issuing office and place designated for receipt of proposals is:

Hand delivery by the contractor:

Department of Homeland Security/FEMA Center for Domestic Preparedness 61 Responder Drive Anniston, AL 36205

Delivery by U.S. Postal System:

Department of Homeland Security/FEMA Center for Domestic Preparedness P.O. Box 5100 Anniston, AL 36205-0100

Delivery by Commercial Carrier (i.e. FedEx, UPS, DHS, etc.):

Department of Homeland Security/FEMA Center for Domestic Preparedness 40 Twill Lane Anniston, AL 36205

3. Marking on Technical and Business Envelopes: To ensure that your proposal arrives at the proper place on time, and to prevent opening by unauthorized individuals, the proposal must also be identified on the envelope or wrapper as follows:

Proposal Submitted in Response to RFP: HSFECD-09-R-0006 Contracting Officer: David Bunt Due Date: January 6, 2009; 1:00 p.m. (Central Time)

F. PROPOSAL DELIVERY INSTRUCTIONS

1. Mailroom Procedure: The proposal must be properly identified on the face of the envelope as set forth above in order to ensure that the date and time of receipt is stamped on the face of the proposal envelope since the Agency mailroom receiving procedures are: (a) date and time stamp those envelopes identified as proposals and deliver them as soon as possible to the appropriate procuring activity, and (b) only date stamp those envelopes which do not contain identification of the contents and deliver them to the appropriate procuring activity through the routine mail delivery procedures. If the above is followed, proper consideration can be given to proposals.

2. Hand Deliveries to the Above Address: If your proposal is hand delivered, adequate time should be allowed to provide identification to the FEMA guard service, obtain clearance to enter the facility, obtain a visitor pass from the guard, find parking, locate the appropriate building and room, and submit the proposal by the time specified in the solicitation.

12. Section L. 8, Notification to Offerors of Contractor Support Services in Support of the Selection Process, is added:

L.8. NOTIFICATION TO OFFERORS OF CONTRACTOR SUPPORT SERVICES IN SUPPORT OF THE

SELECTION PROCESS

(1) Offerors are advised that employees of the firms identified below may serve as Source Selection Organization members in the source selection process. These individuals will be authorized access to only those portions of proposal data and discussions that are necessary to enable them to perform their respective duties. Such firms are expressly prohibited from competing on the subject acquisition and from scoring or rating of proposals or recommending the selection of a source.

Acquisition Solutions 1655 North Myer Drive Suite 1000 Arlington, VA 22209

(2) In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary information contained in the offerors' proposals. Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each offeror must contact the above companies to effect execution of such an agreement prior to submission of proposals. Each offeror shall submit copies of the agreement with their proposal.

13. Section M.3 is revised to read as follows:

M.3 EVALUATION AND AWARD

It is the Government's intention to award a single contract to the responsible offeror whose proposal is determined to represent the Best Value to the Government cost and other factors considered. The technical criteria set forth in M.4 (inclusive of experience and past performance) is considered to be significantly more important than cost. The evaluated cost will be based on the probable cost to the Government (excluding transition costs) as described in Section M.5.

The merits of the work plan (factor 1) and management plan (factor 2) (which are both equal in value) are more important than the merits of the other technical evaluation factors, experience, and past performance. Technical factor 3, staffing plan and key personnel, factor 4, quality control plan, factor 5, small business participation, factor 6, experience and factor 7, past performance are all of equal importance. The Government will make a best value award determination. In making this determination the Government is more concerned with obtaining a superior solution and quality assurance (as set forth in the technical and past performance evaluation factors) to achieve the requirements of the PWS than making an award to the offeror with the lowest total cost plus available fee.

The Government reserves the right to make award to higher priced offeror to achieve superior solution in meeting the requirements of the PWS. The Government may award any resulting contract to other than the lowest priced offeror, or other than the offeror with the highest non-price rating. Award may be made without discussions based on the initial proposals received. Therefore, offerors are encouraged to submit their initial proposals with the most favorable terms from a technical and cost standpoint. However, the Government reserves the right to conduct discussions. An offeror's proposal may not be considered if the cost/price is determined to be unreasonable or unrealistic.

The determination of best value will be made by comparing the differences in the value of the factors with the differences in the proposed cost. The Government will make this assessment through the development of trade-off analyses and other analytic studies that involve the assessment of benefits of superior performance capability features versus the added cost/price. However, cost may become the ultimate determining factor for award of the contract as proposals become more equal in terms of technical merit.

14. Section M.4 is revised to read as follows:

M.4 TECHNICAL EVALUATION CRITERIA

All information provided in the offeror's proposal will be evaluated in accordance with the following technical evaluation factors. The merits of the work plan (factor 1) and management plan (factor 2) (which are both equal in value) are more important than the merits of the other technical evaluation factors, experience, and past performance. Technical factor 3, staffing plan and key personnel, factor 4, quality control plan, factor 5, small business participation, factor 6, experience and factor 7, past performance are all of equal importance.

Factor 1 – Work Plan

The work plan fully describes the offeror’s proposed solution to achieve requirements of the PWS and addresses the offeror’s technical approach and methodology to successfully achieve the requirements of the PWS and QASP. The technical approach adequately describes how the offeror will accomplish the requirements of the PWS and QASP in a clear, concise, specific, and convincing manner.

The work plan is specific, detailed and complete enough to demonstrate the offeror has a thorough understanding of the requirements in the PWS. At a minimum, the offeror addresses the functions and disciplines involved for each objective, skill levels, quantity of resources and methods of operation required for contract period of performance (phase-in period, base period, and option periods). The plan describes the proposed allocation of resources (i.e., distribution of staff, types of labor, categories, subcontractors, proposed contractor owned equipment/vehicles, etc.) It includes a complete list of vehicles and major equipment (over $1,000) which the offeror proposes to utilize in the performance of this contract. Innovations to improve effectiveness and efficiency are encouraged.

The work plan includes a phase-in plan that fully describes how the offer will assume full performance of the contract in a timely, efficient and cost effective manner. The phase-in plan includes a discussion on how the offeror will assume work-in-process, obtain all needed training, implement the work order tracking system, and assume full responsibility of all PWS requirements by the end of the phase-in period.

The work plan has demonstrated an understanding of the scope and objectives in providing training course development and delivery services. The work plan has demonstrated understanding to meet the administrative and technical requirements. The work plan has included a proposed method for providing comprehensive training course development and delivery services on/for a training facility. The work plan has demonstrated capability in meeting the requirements of the Contractor Employee Reliability Program (CERP).

Factor 2 - Management Plan

The management plan demonstrates the offeror’s ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient and cost effective manner. It also addresses how the offeror will manage risks (including both identifying and mitigating risks).

The management plan includes copies of current organizational chart(s) and lines of authority and supervision pursuant to management of this effort. Corporate management systems are described, indicating how this contract will fit into the organization's overall business plan and the extent of corporate support, involvement and oversight.

The…