Amendment_1.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

A00001

1. This purpose of this amendment is to:

a. Change the NAICS code from 238220 to 561210, Facilities Support Services

b. Provide replacement pages for PWS pages 42 - 73, 87 - 92,

c. Provide new date for site visit, see replacement page 101 of 126, and

d. Extend the solicitation date to 24 April 2015, 1500PST.

COMMANDER

SHORE INFRASTRUCTURE LOGISTICS CENTER

COAST GUARD ISLAND, BLDG. 54

ALAMEDA, CA 94501-5100

Tel: 510-437-5942

HSCG84-14-R-QAU002

1 33

03/25/2015

03/05/2015

HSCG84-14-R-QAU002 Facility HVAC and Mechanical Maintenance Amendment A00001 TRACEN Petaluma and CAMSPAC

VI. PERFORMANCE WORK STATEMENT

1. INTRODUCTION

The United States Coast Guard (USCG) Training Center Petaluma and Base Alameda enlists the services of a Contractor who shall provide all required services (labor, transportation, supervision, scheduling and planning, management and administration) and supplies (materials, repair parts, tools and equipment) so as to ensure effective and economical completion of all work and services specified in this Contract. All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted industry standards; equipment manufacturer recommendations; relevant technical manuals; best management practices; local, state, and federal standards; and applicable building and life safety codes.

2. MISSION OF USCG TRAINING CENTER PETALUMA AND COMMUNICATIONS

AREA MASTER STATION PACIFIC (CAMSPAC)

USCG Training Center Petaluma provides training for enlisted career fields and manages Coast Guard wide training in leadership, management, and technical courses in instructor skills, storekeeping, emergency medical technician, food service, information systems, electronics, administration, and the Chief Petty Officer Academy. The Training Center operates 10 schools offering 50 different courses to approximately 4000 students a year. In addition to Coast Guard military and civilian employees, the Training Center also provides training to international students.

USCG CAMSPAC provides communications for all CG cutters, aircraft and shore units located within the Pacific Area. CAMSPAC also provides maritime distress communication services as well as safety and weather broadcasts to commercial and recreational mariners.

3. GENERAL

3.1 Normal Working Hours

The Contractor shall perform all routine inspections, preventive maintenance, repair work, and other services during normal working hours, 7:00 a.m. to 4:00 p.m., Monday thru Friday, except on recognized Federal holidays.

3.2 On Call Work

Emergency work may occur after hours. Emergency response services are defined as: a condition that requires immediate Contractor action to eliminate life threatening or serious injury hazards to personnel, prevent loss or serious damage to Government property, or to restore essential services. Emergency service calls shall be responded to within one (1) hour for TRACEN Petaluma facilities and 2 hours for CAMSPAC facilities and when performed outside of normal working hours shall be at no additional cost to the Government.

3.3 Recognized Holidays

Routine work shall not be scheduled on Federal holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. Recognized holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas Day.

4. SCOPE

The Contractor is responsible for performing preventive maintenance, incidental repairs, urgent and routine service calls, emergency response service calls, maintenance repairs, and Non- Emergency overtime services as necessary, on a 24 hour a day, 365 days per year basis. All mechanical, electrical, and other utility systems shall be operated and maintained at the highest level of efficiency compatible with the current energy conservation requirements. All mechanical, electrical, and utility systems in the buildings shall be maintained at an acceptable level, throughout the Contract performance period.

The Contractor shall provide only new or remanufactured parts and components of equal or better quality than those being replaced. The equipment inventory listing, Technical Exhibit 1 and 2, provides a listing of systems, equipment, areas, and components included in this Contract.

The Contractor is responsible for all equipment within the areas outlined in this PWS, even if that equipment is not listed in Technical Exhibit 1. When equipment not listed in Technical Exhibit 1 is serviced by the Contractor, it may be at additional cost to the Government. At a minimum, the Contractor will be required to take all steps and measures, which would be taken by a prudent building owner to maximize the life expectancy of the equipment and property. The Contractor may increase the frequency of preventive maintenance in an effort to minimize repair requirements at the Contractor’s discretion, which shall be done at no additional cost to the Government. The Contractor shall provide related services such as preparing and providing required reports, compiling historical data, performing administrative work and submitting necessary information as specified.

4.1 TRACEN Petaluma

Work shall be performed at the following specified buildings located at the USCG Training Center, 599 Tomales Road, Petaluma, CA 94952:

Bldg. 141 - Harrison Hall Bachelor Officer’s and Bachelor Enlisted Quarters Bldg. 225 - Medical Clinic and Dispensary Bldg. 500 - Calhoun Building Deepwater Bldg. 543 - Juliet Nichols Building (JNB) Bldg. 544 - Bauer ET/TT Training Bldg.

Bldg. 551 - Horsley Hall (Dormitory) Bldg. 560 - Haley Hall Dining Facility (Approx. 28,000 Sq Ft)

(Approx. 15,000 Sq Ft) (Approx. 25,000 Sq Ft) (Approx. 60,000 Sq Ft) (Approx. 98,000 Sq Ft) (Approx. 71,000 Sq Ft) (Approx. 20,000 Sq Ft)

(Total Approx. 317,000 Sq Ft)

4.2 CAMSPAC

Work will be performed at the following specified buildings and associated site utilities

4.2.1 525 Mesa Road, Bolinas, CA 94924:

Bldg. 2 – Main Building (Approx. 5,500 Sq Ft) Bldg. 3 – Tractor/storage building (Approx. 360 Sq Ft);

4.2.2 17000 Sir Francis Drake Blvd, Inverness, CA 94937-9727:

Bldg. 1 – Main Building (Approx. 22,700 Sq Ft) Bldg. 7 – Vehicle Garage (Approx. 1,972 Sq Ft) Bldg. 10 – Guard Shack (Approx. 70 Sq Ft);

4.2.3 Point Reyes Light House property at the end of Sir Francis Drake Blvd.

Bldg. 8 – Equipment Building (Approx. 830 Sq Ft);

4.2.4 The sanitary sewage system at CAMSPAC support site, 100 Commodore Webster Dr., Point Reyes Station, CA 94956-9713; until this site is divested from U.S. Coast Guard ownership.

An "acceptable level" of maintenance is defined as the level of maintenance, which will preserve the equipment in unimpaired operating condition, i.e., above the point where degeneration will begin, thereby diminishing the normal life expectancy of the equipment. The Contractor is encouraged to assess the work requirements and recommend revisions that would provide beneficial savings to the Contractor and Government. The Contractor shall be responsible for the following functional areas in the facilities specified:

a) Maintenance and Repair of Heating, Ventilation, and Air Conditioning Systems

b) Maintenance, and Repair of Facilities Electrical Systems

c) Maintenance, Repair, and Treatment of Closed Loop Heating & Cooling Systems

d) Maintenance and Repair of Food Service Equipment (Bldg. 560 only)

e) Maintenance and Repair of Facilities Potable Water and Sewage Systems

f) Operational tours of Utility Systems

g) Maintenance and repair of Fire Alarm and Detection systems(CAMSPAC facilities only)

h) Maintenance and repair of Fire Suppression systems(CAMSPAC facilities only)

i) Maintenance and repair of building envelope (CAMSPAC facilities only)

j) Maintenance and repair of physical security structures at sites. (CAMSPAC facilities only).

During the term of the Contract the Government may replace, renovate, improve, update, or modernize equipment, systems, and components at the Government’s expense and by means associated with this Contract. All replaced, renovated, improved, updated, or modernized equipment, systems, and components shall be maintained, operated, and/or repaired by the Contractor at no additional expense to the Government. All new equipment shall be properly annotated in the Contractor’s equipment list. Additionally, all replaced or removed equipment shall be properly noted in the equipment list via a “strike through” of that item on the list. Any time the equipment list is updated for any reason, a copy shall be provided to the COR.

5. PERSONNEL REQUIREMENTS

5.1 CONTRACTOR EMPLOYEE REQUIREMENTS

The Contractor shall provide a complete roster of Contractor personnel employed under this Contract to the COR not later than 5 calendar days prior to Contract start. This roster shall show employee names, driver’s license number, vehicle and insurance information, social security number, position title, telephone contact information, and hours and days the employees are scheduled to work. Subsequent changes to these rosters shall be forwarded to the COR not later than the 5th working day of each month. All personnel will be registered in RAPIDGate.

5.1.1 CONTRACT MANAGER

The Contractor shall designate a Contract Manager, who shall be thoroughly familiar with the requirements of this Contract, to manage the execution of the Contract, provide the Government with required reports, proposals for additional work, and resolve any issues that arise. The Contract Manager shall be the central point of contact with the Government for performance of all work under this Contract. The Contractor shall ensure that the duties of the Contract Manager will be executed at all times by a qualified individual and shall provide the name and telephone numbers of the assigned Contract Manager and at least one alternate, via e-mail, to the Contracting Officer at least 5 working days prior to the Contract starting date. The Contract Manager shall possess at least 3 years of recent (within the past 5 years) experience in managing personnel responsible for the operation and maintenance of building equipment and systems of the approximate size and characteristics of this Contract. Both new and replacement Contract Managers must meet these qualification standards. The Contractor shall assign one or more designated alternates to the Contract Manager to act in their behalf during absences such as illness, vacation, etc. The Contract Manager shall have complete authority to act for the Contractor during the term of the Contract and accept notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. During normal working hours, the Contract Manager or alternate shall be available within two (2) hours of notification by the Government, to meet with the Contracting Officer, COR, or their representative, at the facility.

5.1.2 CONTRACTOR EMPLOYEES

a) The Contractor’s employee’s attire shall be as neat, with no notable tears (maximum of one that is less than one inch), and clean as practical while performing their duties. The Contractor shall require all employees to wear distinctive uniform clothing for ready identification or a prominently displayed Contractor identification badge worn on the front and clearly visible at all times. The uniform may be any color other than dark blue in order to maintain distinction between the Contract and Coast Guard personnel.

b) All Contractor personnel engaged in the work to be accomplished under this Contract shall possess at least 3 years of recent (within the past 5 years) experience in the operation and maintenance of building equipment and systems of the approximate size and characteristics of those to be operated and maintained under this Contract. The Contractor shall verify this information prior to the start of the contract and whenever new personnel are added to the contract.

c) Contractor vehicles entering USCG. Training Center Petaluma must be operated by a properly licensed driver, have valid registration, and proof of current insurance.

Contractor’s employees and vehicles shall be properly registered with the Coast Guard Security Office (Vehicle Registration). The Government will provide any necessary security badges and vehicle registration decals for assigned Contractor employees. Each Contractor-owned vehicle shall be maintained in a clean condition and good working order with no leaks and have passed the required California smog inspection. Each Contractor-owned vehicle shall have the Contractor's name or logo displayed so that it is clearly visible. The name or logo shall be fixed, either magnetic, painted on or securely attached, to the exterior of the vehicle on both sides. The name or logo shall be at least sixteen (16) inches long by twelve (12) inches high.

d) If the Contracting Officer determines that a contracted employee is a potential threat to the health, safety, security, general well being or operational mission of the installation and its population the Contracting Officer may request that the employee be removed/replaced. The Contractor shall insure all employees have adequate knowledge of the proper procedures for using chemicals, tools and equipment necessary to complete assigned tasks.

e) The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest or the appearance of a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of Homeland Security, USCG (either military or civilian), unless such person seeks and receives proper approval.

f) Contractor personnel shall be able to speak, write, read, and comprehend the English language with the degree of fluency required in the performance of their duties. This shall include materials such as instructions, regulations, manuals, training materials, and other written materials that personnel will be required to use in the performance of their duties.

Examples of the type of written materials required in Contractor personnel performance of duties are the Technical Exhibits attached to this Performance Work Statement, regulations and instructions, and the manufacturer's equipment manuals.

5.2 PERMITS AND LICENSES

The Contractor shall obtain and maintain current (without additional cost to the Government), all required appointments, licenses, and permits required for the performance of the work and complying with all applicable Federal, State of California, and local laws. Copies of permits and licenses shall be provided to the Contracting Officer and posted as required by federal and state requirements prior to Contract start date or before work requiring a permit commences. This shall be accomplished 15 calendar days prior to Contract start date for proposed employees and within 5 calendar days when a new Contractor employee is hired to perform work in those functional areas.

5.3 SUBCONTRACTORS

The Contractor shall submit with their proposal a complete list of all proposed subcontractor(s).

This list shall be updated and submitted, via e-mail, to the Contracting Officer and COR within 5 calendar days of additions or deletions to the subcontractor list. The Contractor shall be responsible for insuring that subcontractors comply with the provisions of this Contract.

6. APPLICABLE DOCUMENTS

Publications, forms, and regulations that apply to this PWS are listed in the Publications and Forms Table. The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Contractor is obligated to follow those publications and regulations and use those forms to the extent specified in other sections of this PWS. The Government shall provide established USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all Non-Coast Guard publications as needed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow-on requirements to the Contractor when changes occur. The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance. The Contractor shall order, maintain, and update the publications and forms listed below. The Contractor shall also ensure that equipment manuals and other appropriate technical data are obtained as the materials become available.

Document

COMDTINST M5100

COMDTINST M5100.47 Safety and Environmental Manual

COMDTINST 10360.4 (series) Volatile Organic Compounds (Voc) Regulations Governing Solvent Content in Paints, Coatings, Solvents, and Cleaners

COMDTINST M16478.1

(series) Hazardous Waste Management Manual

40 CFR 350-372 EPA

20 CFR 1901.1-1910 OSHA

40 CFR 300-399 Federal Hazardous Waste Regulations Title VI, Section 608 Clean Air Act Amendments of 1990 NFPA-70 National Electrical Code ANSI-C2 National Electrical Safety Code NFPA Standard 96 CA Code of Regulations Title 8 Industrial Relations, Div 1, Chapter 4 Clean Water Act National Pollution

Discharge Elimination System

7. SUMMARY OF SPECIFIC REQUIREMENTS/SPECIFIC TASKS

7.1 PREVENTIVE MAINTENANCE

7.1.1 Preventive Maintenance (PM) Program

A Preventive Maintenance program shall be implemented by the Contractor in order to prevent and correct deficiencies with equipment items and to minimize breakdowns and service interruptions, extend component service life, and maximize operating efficiency. The Contractor shall be responsible for establishing and maintaining an effective system for accomplishing PMs on all assigned equipment and systems in the Facilities Engineering Equipment Inventory List, Exhibit 1. The Contractor shall submit a proposed Annual Preventive Maintenance plan and schedule no later than 30 calendar days after Contract start. The Contractor shall perform PM in accordance with the requirements of the equipment manufacturer’s manuals, operating conditions, and the equipment operating environment, as well as any governing laws, codes, and regulations or the best practices of the industry. All parts and materials required to conduct preventive maintenance shall be provided by the Contractor at no additional cost to the Government.

The Contractor shall develop an annual maintenance schedule for periodic preventive maintenance of equipment and systems by dates, frequency, equipment, and building, based on the Facilities Engineering Equipment Inventory List, Exhibit 1. The proposed PM plan and schedule shall be submitted to the COR for approval no later than 30 calendar days after Contract start. The Contractor shall update the maintenance schedule upon installation of any new piece of equipment that is to be maintained as part of the Contract. Additionally, the Contractor shall remove any piece of equipment from the maintenance schedule that is no longer maintained as part of the Contract. PM Guides for Equipment under manufacturer’s warranty shall be consistent with the applicable manufacturer’s warranty terms and conditions.

For the CAMSPAC sites only, at a minimum the preventative maintenance listed in Exhibit 2 shall be conducted on the listed equipment at the intervals indicated and all applicable steps of the specified RS Means job plans shall be followed.

All preventive maintenance scheduled for each month must be completed during that month.

The Contractor shall perform PM according to the approved schedule unless unexpected failures occur. Requests by the Contractor for deviations from the approved schedule must be submitted with appropriate justification to the COR for approval. Equipment for which scheduled maintenance is to be performed less frequently than annually, i.e., every 3 years, 5 years, etc.

shall be scheduled and accomplished so that an equal portion of the equipment will be maintained each year. For example, if the frequency for performing preventive maintenance is every 3 years, one-third of the equipment shall be scheduled each year. Subject to approval of the COR, the equipment maintenance can be scheduled and accomplished within 1 year. The COR shall be notified in advance when work is to be done on equipment, which requires opening or dismantling for inspection or maintenance. Such equipment will include but not be limited to pumps, refrigeration units, condensers, evaporators, and such equipment as determined critical by the COR.

7.1.2 Preventative Maintenance Repairs

The Contractor shall perform all incidental repairs necessary to prevent a breakdown, or failure, of a piece of equipment. Incidental repairs are defined as any unscheduled work, identified as a result of preventive maintenance inspections, required to prevent a breakdown of a piece of equipment, or system, where the total cost does not exceed $500.00 in materials or 8 hours labor.

This dollar threshold applies to each individual repair job that may be required. The Contractor shall immediately perform incidental repairs when they are required in order to insure continuity of operations or to return equipment to service as soon as possible. The COR shall be advised that the repairs are being accomplished; however work should not be delayed in order to notify the COR, except where warranties are involved, in which case the COR shall be notified prior to these repairs being made.

7.1.3 Repair Determinations

If, during the performance of preventive maintenance, the Contractor determines that work costs will exceed the liability limit of $500.00 in materials or 8 hours labor, the Contractor shall stop work and immediately notify the COR. Under no circumstances shall any work beyond liability limits be performed without KO approval. If the Government decides to complete the work, the Government will only be liable for those costs that exceed the liability threshold established for the preventive maintenance. The Government will make the decision as to whether to repair or replace the malfunctioning equipment. The Contractor will provide a proposal for the repair/replacement with supporting quotes from three sources if over $2,500.00. The Government may elect to provide replacements as Government furnished equipment.

7.1.4 Records or reports

Records or reports shall be maintained that document all corrective and preventive maintenance tasks accomplished and shall reflect the status of each system after work is completed to include an updated listing of work needing to be accomplished (backlog). No later than the 5th working day of each month the Contractor shall submit, to the COR, a monthly progress report that details the services performed, identifies equipment problem areas, and any recommendations for improving system efficiency and reliability. Additionally, any issues or discrepancies shall also be noted in the daily status report. The Contractor shall be responsible for maintaining all applicable PM and equipment history records for each piece of equipment or system under this Contract. The records shall in electronic format and reflect all periodic maintenance performed, scheduled date, and actual completion dates. These records shall be made available to the COR upon request. All P.M. and equipment history records shall be turned over to the COR no later than 15 calendar days of Contract termination.

7.1.5 OPERATIONAL TOURS OF UTILITY SYSTEMS

The Contractor shall conduct operational tours of the equipment specified herein. The Contractor shall develop a work assignment sheet to describe the work to be performed and checks to be made on each piece of equipment toured. The work assignment sheet shall be in accordance with the equipment manufacturer’s recommendations or the best industry practices. Tours involve observing and inspecting operating equipment for proper operation, checking for leaks and abnormal operating conditions, turning equipment on or off, and making minor adjustments to equipment located throughout the buildings specified in this Contract. The Contractor shall maintain an electronic log (spread sheet) of the equipment areas toured, noting the time, date, any discrepancies or abnormal operating conditions noted and adjustments or corrective measures taken. The Contractor shall maintain these logs for a minimum of 180 days and they shall be made available to the Government for inspection upon request. The following equipment at TRACEN Petaluma shall be toured, as a minimum, at the frequencies indicated:

Twice Daily - All Central Air Conditioning Systems (includes central chillers with capacities from 15 to 200 tons).

Daily

a) Air Conditioning Package Units - Special Purpose A/C Special purpose A/C package units are defined as equipment serving an area requiring critical temperature and humidity control, and where malfunction of this equipment would seriously interfere with the activity being performed in the area. These critical (special purpose) systems are located in Bldgs. 500, 543, 544, and 225.

b) Refrigeration Units - Special Purpose Special purpose refrigeration package units are defined as equipment serving an area requiring critical temperature and humidity control, and where malfunction of this equipment would seriously interfere with the activity being performed or the safe keeping of food in Building 560.

c) Air Handlers Air handler units consisting of a centrifugal fan, heating and cooling coils, dampers, filters, controls, and circulating pumps.

d) Heating Boilers (Low Pressure <15PSI) & Hot Water High Pressure (>15PSI) Boilers

Check the steam pressure, boiler fired water pressure, water levels, condition of fire, and the general operating performance of all related components.

e) Condensate Return Systems (gravity or vacuum)

f) Pneumatic Systems

g) Pressure Reducing and Regulating Stations (Steam and Water)

Weekly

a) A/C Package Units (Comfort Cooling)

b) Central Drinking Water System

c) Compressed Air Systems (Building Control Systems)

d) Condensers (Air Cooled or Evaporative)

Monthly

a) Centrifugal Fans (>15 Horsepower) - Observe the condition of the shaft, belts, guard, etc.

Be alert to any unusual noise, vibration, odor, or temperature in either fan or motor.

b) Pumps - Oil transfer pumps, domestic potable water pumps, and chill water booster pumps that should be toured include: circulating hot water and potable water pumps; pumps serving secondary heating and cooling systems; and similar pump applications.

Annual

All boilers as required to be tested and certified on an annual basis in accordance with the CA Code of Regulations, Title 8 Industrial Relations, Div 1, Chapter 4, Subchapter 2. The Contractor is responsible for 12 boilers as listed below:

Building Number of boilers Bldg. 141 1 Bldg. 225 2 Bldg. 500 2 Bldg. 543 1 Bldg. 544 2 Bldg. 551 2 Bldg. 560 2

7.1.6 MAINTENANCE AND REPAIR OF HEATING, VENTILATION, AND AIR

CONDITIONING SYSTEMS

The Contractor shall inspect: heating, air conditioning, ventilation, air compressors, driers, ducts, grills, louvers, hangers, supports, associated system components, control systems and subsystems located in the facilities specified in the PWS, Section 4, and including the inspection and certification of boilers and pressure vessels as required. All mechanical, electrical, heating, air conditioning, ventilation, and fixed industrial air compressor systems shall be operated and maintained at the highest level of efficiency to meet current energy conservation requirements.

The systems shall be maintained free from defects and damage; no components shall be missing;

all parts shall be tight; and the components shall operate as designed. Filters will be replaced using the following schedule:

a) Quarterly (Four Times per Year): Replace all system filters listed in Facilities Engineering Equipment Listing, Technical Exhibit 1.

b) Semi-Annually (Every Six Months): Clean and inspect all Range Hoods (Haley Hall, Building 560) as listed in Facilities Engineering Equipment Listing, Technical Exhibit 1.

c) Bi-Annually (Every Two Years): Replace all system filter bags listed in Facilities Engineering Equipment Listing, Technical Exhibit 1.

c)d) 'For CAMSPAC sites only follow the schedule for filter replacement as recommended by the manufacturer, or at a minimum follow the schedule outlined in Technical Exhibit 2 and the applicable R.S. Means job plans.

Maintain and Operate

Operation and maintenance of heating, ventilation, and air conditioning systems involves: start-up and shutdown; operator maintenance; inspection of condensing, air conditioning equipment, ventilation equipment, miscellaneous pumps, valves, instrumentation, controls, electrical equipment and components, as well as items external to the systems. Work shall include but not be limited to: purging, evacuating, and charging of systems with refrigerant. Refrigerants shall be disposed of in conformance with all applicable federal, state, and local laws and regulations.

All parts shall be lubricated and all fluids shall be maintained at required levels. This includes but is not limited to: inspecting and lubricating such components as air compressors, valve packing glands, dampers, bearings, linkages, switches directly pertaining to the control system;

replacing valve packing materials on control valves to prevent leaking; filter replacement; system recharging; adjusting, calibrating and cleaning all thermostats, humidity controls, pressure controls, valves, relays, motors and accessories to the control systems. The Contractor shall also be responsible for corrosion control and touch-up painting of heating, air conditioning, and ventilation equipment and air compressor systems. The Contractor shall not be responsible for maintenance or repairs of any Government installed window-type air conditioners.

Install, Remove, Repair, and Replace

The Contractor shall be responsible for repairs within the limits defined in this PWS, Section 7.1.2, and the equipment to be maintained as listed in the Facilities Engineering Equipment Inventory List, Technical Exhibit 1 and Technical Exhibit 2. Equipment not listed in Technical Exhibits 1 and 2, but otherwise covered within this PWS, shall be serviced by the Contractor.

Standards

The Contractor shall be responsible for maintaining systems operation by preparation of, and adherence to, written operating and maintenance procedures. Service shall be performed per the equipment manufacturer’s recommendations so as to keep the equipment reliable, efficient, and in safe operating condition All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Air Conditioning and Refrigeration trades industry; equipment manufacturer recommendations; local, state, and federal standards; all applicable building and safety codes; and the National Electrical Code. The Contractor shall, when working on the existing systems, perform all work within the guidelines set forth in the Clean Air Act Amendments of 1990, Title VI, Section 608.

The Contractor shall maintain the ventilation, electrical, mechanical, and machinery spaces in a clean and orderly manner at all times. When work is performed in these areas or other areas by the Contractor, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The Contractor must obtain the approval of the COR before storing any items in equipment machinery spaces. Operating supplies such as packing, lubricants, rags, cleaners, etc., shall be properly secured in containers approved by the COR and stored in accordance with applicable fire and safety requirements.

7.1.7 MAINTENANCE AND REPAIR OF FACILITY ELECTRICAL SYSTEMS

This includes all electrical systems on the exterior of the buildings or facilities when those systems are connected and powered by an interior electrical source, such as (but not limited to):

walkway lighting and other exterior lighting or outlets. The Contractor shall follow all applicable life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of Contractor and Government personnel. All work shall comply with the requirements of NFPA-70 (National Electrical Code), and ANSI-C2 (National Electrical Safety Code). The Contractor shall be fully responsible for compliance with all applicable local, state, and federal environmental & occupational safety laws, rules, and regulations. The Contractor is responsible for all interior electrical systems from the service point just prior to the service entrance conductors (as referenced in NFPA - 70) and throughout the facilities specified in the PWS, Section 4, and as listed in the Facilities Engineering Equipment Inventory List, Technical Exhibits 1 and 2. The Contractor shall service equipment not listed in Technical Exhibits 1 and 2, but otherwise covered within this PWS. Services to be provided include, but are not limited to:

a) Central clock systems Electrical power and lighting systems (including interior and exterior emergency lighting)

b) Electrical transformers and switchgear (480 VAC or less secondary)

c) Pumping water from manholes, handholds, and pull boxes

d) Electrical safe-clearance and lockout & tag outs

e) Preservation, cleaning, lubrication, corrosion control, and adjustments of systems and equipment

f) Maintenance of emergency generators, to include regular testing, refueling, and maintenance of Bay Area Air Quality Management District permits for the generators.

Critical Equipment Specific tests and predictive maintenance is required for equipment, including parts of systems, which are critical for continued operation of the facilities under this Contract. This critical equipment shall be identified by the Contractor but shall include at a minimum: power transformers and circuit interrupting and protective devices, including any relays and interlocks.

Critical equipment often includes some of the following types of equipment: emergency generators, automatic and manual transfer switches; grounding devices; distribution transformers; instrument and other specialty transformers; low voltage circuit breakers and fuses;

cutout devices; shutdown devices; and alarm systems for dangerous or out-of-control conditions.

Calibration of Instruments, Gauges, Controls, and Meters In addition to scheduled PM calibration, the Contractor shall recalibrate any instrument, gauge, control, or meter, which is suspected by the Contractor or the Government of being in error beyond the manufacturer’s specified accuracy.

7.1.8 HEATING & COOLING SYSTEMS TREATMENT & MAINTENANCE (Closed Loop Systems)

Water Treatment Plan

The Contractor shall develop and conduct water treatment, preventive maintenance, and related services to sustain the proper operation of installed heating and cooling systems and to treat, control, and minimize corrosion, scale, algae, slime, system breakdowns and other service interruptions. These systems will include steam, hot water (for heating), condensate, chilled water, and condenser water for closed loop systems and other interior facilities water systems from the point of connection. The Contractor shall maintain all designated water systems, backflow prevention devices, and other ancillary equipment in accordance with the manufacturer’s recommendations, best commercial practices, and to ensure compliance with all applicable regulatory requirements. The Contractor shall be responsible for heating and cooling systems within the limits defined in this Contract, from the point of connection and throughout the facilities specified in PWS, Section 4, and the Facilities Engineering Equipment Inventory List, Technical Exhibit 1 and 2. Equipment not listed in Technical Exhibit 1, but otherwise covered within this PWS, shall be serviced by the Contractor. The Contractor shall develop and implement a water treatment plan that includes all necessary inspections, tests, adjustments, and services for the installed water systems. This plan shall be submitted to the Contracting Officer and COR for approval, no later than 30 days after Contract start.

Water Analysis

The Contractor shall perform appropriate sampling and laboratory analysis to ensure compliance with all applicable regulatory requirements. The Contractor shall develop and maintain a laboratory analysis and sampling function to support specific Government and regulatory agency requirements. Records of all laboratory tests shall be maintained to include, the name and type of test, date and time, and final test results. The Contractor shall draw a set of water samples monthly for the particular equipment or system(s) in operation. These samples shall be analyzed and a monthly report containing all pertinent information relative to the conditions found shall be submitted to the COR. Each water analysis shall be made by or under the supervision of a qualified chemist, laboratory, or firm experienced in the water treatment field. Within five working days after the end of each month a monthly water quality test shall be submitted to the

COR.

Treatment

The treatment supplied by the Contractor shall be one that had been specifically formulated for each type of system according to the recommendations of a qualified chemist, laboratory, or firm that is experienced in the water treatment field. Water treatment must be accomplished by using suitable inhibitors and PH controls to prevent the buildup of adherent mineral deposits (scale) on the heat transfer surfaces of the equipment or systems being treated. Where temperature, pressures, or other operating data indicate that the scale control program is not adequate the Contractor shall clean the affected equipment immediately, check the treatment for accuracy, and thereafter maintain temperatures, pressures, and other pertinent factors within the limits specified by the manufacture of the equipment. Any automatic feeding devices required for water treatment and not now installed shall be furnished and installed by the Contractor and shall remain the property of the Contractor. At the expiration or termination of the Contract all such devices furnished and installed by the Contractor shall be removed and the system restored to its original condition at the Contractor’s expense. The Contractor shall submit a report to the COR on the prescribed water treatment program. The Contractor shall also submit supplemental reports subsequent to any changes required in the treatment program.

Chemicals The Contractor shall submit a Material Safety Data Sheets for all chemicals used in water treatment. The Contractor shall ensure that all chemicals used in water treatment will not endanger the health or safety of persons coming into contact with the materials and will not harm personnel or damage Government property. The Contractor also warrants that the chemicals used in the water treatment program shall have no detrimental effect on the metallic, nonmetallic, and wood material in the equipment being treated. Chemicals used must be in compliance with current, applicable water pollution regulations of the local county, state, and the Environmental Protection Agency. The Contractor shall not use heavy metals that have been identified as hazardous to the environment in accordance with industry standards. The Contractor shall provide all treatment chemicals used in the Contract in a liquid form.

Spills The Contractor is responsible for cleanup and remediation of all chemical spills during treatment procedures under this Contract. Cleanup shall follow all Environmental Protection Agency (EPA), state, and local Government requirements. If any spills occur, the Contractor shall immediately notify the Contracting Officer, COR, and appropriate federal, state, and local agencies. The Contractor shall provide cleanup at no additional expense to the Government.

Backflow Prevention Devices The Contractor will be responsible for maintenance of all existing backflow prevention devices as well as obtaining applicable certification and permits at the frequency prescribed by all applicable federal, state, and local laws, ordinances, and regulations relative to backflow prevention devices.

7.1.9 MAINTENANCE AND REPAIR OF FOOD SERVICE EQUIPMENT

Inspect and Maintain

The Contractor shall inspect and maintain food service and food service related equipment located in the Haley Hall Dining Facility (Bldg.560). The Contractor's responsibilities include:

inspecting, maintaining, installing, and repairing food service and related equipment; and establishing and conducting user training with an appropriate manufacturer's equipment representative as required. Service maintenance and repair tasks shall be in accordance with the procedures recommended by the respective appliance manufacturer. The Contractor shall furnish all parts, paints, lubricants, and cleaning supplies to service and maintain the installed appliances. Routine maintenance and repairs of food service equipment shall be accomplished on a non-interference basis with the preparation and serving of food and shall be coordinated with the food service facility management. The food service equipment and commercial food service appliances to be maintained include but are not limited to: steamers, steam line, convection ovens, warming ovens, stoves, ranges, toasters, griddles, grills, refrigerators, ice machines, food and beverage dispensers, coolers, freezers, walk-in freezers/coolers, and dishwashing systems.

The equipment to be maintained is listed in the Facilities Engineering Equipment Inventory List, Technical Exhibit 1. The Contractor may be asked to service equipment not listed in Technical Exhibit 1. The drains in the dishwashing rooms will be checked and cleaned monthly if needed.

Temperatures for Refrigeration Equipment

The Contractor shall be responsible for ensuring that installed refrigeration equipment meets the requirement of being maintained at: 0 degrees Fahrenheit (plus or minus 5 degrees) for all freezers and freezer boxes; 40 degrees Fahrenheit (plus or minus 2 degrees) for all refrigerators, beverage boxes, and chill boxes.

Range Hood Cleaning

The range hoods in the Upper Galley (6) and the Lower Galley (14) shall be cleaned bi-annually to prevent buildup of grease. This will help the units continue to work efficiently and prevent fire hazards.

Appliance Repairs

The Contractor shall perform repair services for all portable and installed food service equipment when the total cost does not exceed $2,500.00. The Contractor shall repair or replace all damaged and defective parts. All replacement parts will be new or remanufactured and must meet the manufacturer’s specifications. The Contractor shall return appliances to operational condition within a four (4) hour period under normal conditions. The Contractor shall notify the COR when any replacement part must be ordered and repair delays are expected or if repairs are expected to exceed $2,500.00.

Installation and Removal of Food Service Equipment

The Government may, from time to time, replace existing food service equipment with newer, upgraded equipment. The Contractor, when directed in writing by the Contracting Officer, may be required to perform food service equipment installation, assembly, relocation, and removal functions. When required to complete such work, the Contractor shall:

1. Assemble and install new equipment according to the manufacturer's instructions for preparation and installation. Ensure that new equipment has the correct utility characteristics for available circuits and systems prior to installation.

2. Connect equipment with utility service, and properly ground all electrically operated equipment. Provide required service lines for new or replacement equipment from the nearest, most feasible existing utility distribution line to the equipment to be installed or equipment currently installed as necessary.

3. Perform start-up inspection and services before new or reconditioned food service equipment is placed in service and inspect all steam, water, electrical, and drain connections and correct deficiencies as necessary. When completed no leakage shall occur and all doors will open easily and have a tight fit. New equipment shall be level and all assembly bolts tightened.

4. Perform shutdown services, as necessary to protect equipment that is to be deactivated or placed on standby use and to conserve materials. Work shall include inspection and service of equipment as necessary to ensure it is properly secured, protected against deterioration, and placed in standby condition.

Fire Protection and Safety

The Contractor shall perform fire protection and safety enforcement functions in conjunction with the performance of food service equipment maintenance and repairs. Cooking equipment shall compliant with NFPA Standard 96, Section 10 or the latest version. The Contractor shall ensure that deep fat fryers conform to NFPA Standard 96, Section 112, or the latest version.

The Contractor shall ensure that no hazardous waste or contaminants of any type remain in the food preparation or serving areas after performing any work.

7.1.10 MAINTENANCE AND REPAIR OF FACILITY POTABLE WATER AND

SEWAGE SYSTEMS

The Contractor shall operate, service, clean, and maintain potable water and sanitary sewer systems and related equipment in accordance with applicable local, state, federal, health, and Environmental Protection Agency (EPA) laws and regulations. The Contractor shall conduct preventive maintenance, inspections, corrective actions, and related services to sustain the proper operation of the systems so as to minimize breakdowns and service interruptions. The Contractor shall comply with the Clean Water Act National Pollution Discharge Elimination System (NPDES) Program and shall be responsible for management of any necessary NPDES permits.

The Contractor shall perform installations and repairs according to the applicable utility codes and best commercial practices for potable water and sewer systems. The Contractor shall ensure that, for the sewage system, water flow in pipes and other components is maintained in a manner that will prevent the cause of nuisance odors and prevent service interruptions. The Contractor shall advise the COR of any planned system shut down and any potable water or sewer system conditions that will adversely affect services.

All maintenance, repairs, alterations, and modifications to water systems shall be designed to avoid cross connections.