Solicitation - HQ003426RE004.pdf
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- Attached to
- Roof Fall Protection Systems Services Federal contract opportunity
- Solicitation number
- HQ003426RE004
- Issued by
- DOD Washington Headquarters Service
About this file
This is a Request for Proposal (RFP) for Roof Fall Protection Systems (RFPS) Services for the Washington Headquarters Services at the Pentagon. The solicitation is a Women-Owned Small Business (WOSB) set-aside contract with a firm-fixed price, indefinite-delivery, indefinite-quantity (IDIQ) structure. The contract will run from March 23, 2026 to September 22, 2031, with services including annual inspection, comprehensive repair plans, maintenance, certification, and urgent repairs for horizontal lifeline and railed trolley fall protection systems.
Key requirements include developing maintenance and repair plans, performing annual inspections, providing certification for fall protection systems, and conducting urgent repairs. The contract has multiple line items with not-to-exceed amounts: $100,000 annually for IDIQ repairs and $25,000 annually for urgent repairs. A mandatory site visit is scheduled for December 4, 2025, and proposals are due by January 7, 2026. Evaluation will be based on technical approach, past performance, and price, with technical and past performance being significantly more important than price. Offerors must have experience with fall protection systems and meet specific qualifications for key personnel, quality control, and safety procedures.
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Text version
WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
Created On:
13 Nov 2025, 15:49 PM Eastern Standard Time
See Schedule
See Section G - Contract Administration Data
See Schedule
HQ003426RE004
Bianca Betancourt 202-236-1676
07 Jan 2026
09:00 AM
HQ0034
WASHINGTON HEADQUARTERS SERVICES
ACQUISITION DIRECTORATE, 4800 MARK CENTER DRIVE, SUITE 09F09
ALEXANDRIA, VA 22350
UNITED STATES
Bianca Betancourt, Email: bianca.l.betancourt.ctr@mail.mil Telephone: 202-236-1676 236220
See Schedule
Solicitation/Contract Form
Roof Fall Protection Systems (RFPS) Services
Product Service Code: H956 Date: 18 Jun 2025
HQ003426RE004
Supplies or Services & Prices or Costs
Additional Information/Notes
Item Supplies / Services Estimated Quantity Unit Unit Price Amount
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
1 Each
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
1 Each
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Annual Inspection and Comprehensive Repair Plan. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Also, Contractor shall develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications in accordance with the performance work statement (PWS). All work must be coordinated with the contracting officer's representative (COR).
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Indefinite-delivery, indefinite-quantity (IDIQ) Repairs.
Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform maintenance or repairs on all fall protection systems as approved from contractor submitted Repair Plan.
This work will be issued on one or more task orders in accordance with 1 Each the performance work statement.
Not-to-Exceed (NTE) $100,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide Annual Certification for railed trolley system and horizontal lifeline in accordance with the performance work statement.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Urgent Repairs. Contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform urgent repairs on all fall protection systems as needed. This work will be issued on one or more task orders. In accordance with the performance work statement. Not-to-Exceed (NTE) $25,000.00 annually.
Product Service Code: H956 Pricing Arrangement: Firm Fixed Price
1 Each
Description/Specifications/Statement of Work
Requirements This requirement is for Roof Fall Protection Services to include inspection, repairs, and certification for the various Pentagon Fall Protection Systems.
Packaging and Marking
Inspection and Acceptance FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.246-12 Inspection of Construction. Aug 1996 52.246-13 Inspection-Dismantling, Demolition, or Removal of Improvements. Aug 1996 Overall Contract Inspection/Acceptance Locations
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015
CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
4002 Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0015 CountryCode: USA
WHS/FSD/PENTAGON
FOSD, 1155 DEFENSE PENTAGON 3B1089
WASHINGTON, DC 20301-1155
UNITED STATES
Deliveries or Performance
From 23 Mar 2026 to 22 Sep 2031
Contractor Destination
Line Item Delivery Schedule Estimated Quantity Address and POC
1 Each
Period of Performance From 23 Mar 2026 To 22 Mar 2027
1 Each
Period of Performance From 23 Mar 2026 To 22 Mar 2027
1 Each
Period of Performance From 23 Mar 2026 To 22 Mar 2027
1 Each
Period of Performance From 23 Mar 2026 To 22 Mar 2027
1 Each
Period of Performance From 23 Mar 2027 To 22 Mar 2028
1 Each
Period of Performance From 23 Mar 2027 To 22 Mar 2028
1 Each
Period of Performance From 23 Mar 2027 To 22 Mar 2028
1 Each
Period of Performance From 23 Mar 2027 To 22 Mar 2028
1 Each
Period of Performance From 23 Mar 2028 To 22 Mar 2029
1 Each
Period of Performance From 23 Mar 2028 To 22 Mar 2029
1 Each
Period of Performance From 23 Mar 2028 To 22 Mar 2029
1 Each
Period of Performance From 23 Mar 2028 To 22 Mar 2029
1 Each
Period of Performance From 23 Mar 2029 To 22 Mar 2030
1 Each
3002 Period of Performance From 23 Mar 2029 To 22 Mar 2030
1 Each
Period of Performance From 23 Mar 2029 To 22 Mar 2030
1 Each
Period of Performance From 23 Mar 2029 To 22 Mar 2030
1 Each
Period of Performance From 23 Mar 2030 To 22 Mar 2031
1 Each
Period of Performance From 23 Mar 2030 To 22 Mar 2031
1 Each
Period of Performance From 23 Mar 2030 To 22 Mar 2031
1 Each
Period of Performance From 23 Mar 2030 To 22 Mar 2031
1 Each
Period of Performance From
23 Mar 2031 To 22 Sep 2031
1 Each
Period of Performance From 23 Mar 2031 To 22 Sep 2031
1 Each
Period of Performance From 23 Mar 2031 To 22 Sep 2031
1 Each
Period of Performance From 23 Mar 2031 To 22 Sep 2031
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.242-15 Stop-Work Order. Aug 1989 52.242-17 Government Delay of Work. Apr 1984
Contract Administration Data
POINTS OF CONTACT
(a) This contract will be procured by:
Contracting Officer - Keisha Simmons Washington Headquarters Services Acquisition Directorate 4800 Mark Center Drive, Suite 09F09 Alexandria, VA 22350-2900 Keisha.l.simmons.civ@mail.mil
(b) This contract will be administered by:
Contracting Specialist - Bianca Betancourt and Contracting Officer Washington Headquarters Services Acquisition Directorate Suite 09F09 Alexandria, VA 22350-2900 Email: bianca.l.betancourt.ctr@mail.mil
52.232-18 AVAILABILITY OF FUNDS (APR 1984)
Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment arise until funds are made available to the for this contract and until the may Contracting Officer Contractor receives notice of such availability, to be confirmed by the . in writing Contracting Officer (End of clause)
252.232-7998 OBLIGATIONS IN ADVANCE OF FISCAL YEAR 2026 FUNDING (OCT 2025) (DEVIATION 2026-O0001)
The Department of Defense has the authority to enter into this contractual action and to obligate the Government in advance of appropriations;
however, appropriated funds are not currently available to make payments under this contract to liquidate this obligation. When appropriated funds become available, the Government will make payment in accordance with the terms of this contract, including the payment of interest where applicable under the Prompt Payment Act. This clause supersedes conflicting terms of any other provision in this contract dealing with contract payment or financing until funds are made available to the Contracting Officer for this contractual action.
(End of clause)
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.236-7000 Modification Proposals--Price Breakdown. Dec 1991
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) As used in this clause- Definitions.
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.
authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) To access WAWF, the Contractor shall- WAWF access.
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.
Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.
Protocol.
(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.
in WAWF for this contract or task or delivery order:
(1) The Contractor shall submit payment requests using the following document type(s): Document type.
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]
(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.
WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0768
Issue By DoDAAC HQ0034
Admin DoDAAC HQ0034
Inspect By DoDAAC HQ0015
Ship To Code HQ0015
Ship From Code ____
Mark For Code ____
Service Approver (DoDAAC)
Service Acceptor (DoDAAC) HQ0034
Accept at Other DoDAAC ____
LPO DoDAAC ____
DCAA Auditor DoDAAC ____
Other DoDAAC(s) ____
(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")
(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)
(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.
accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
(Contracting Officer: Insert applicable information or "Not applicable.")
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Special Contract Requirements
SECTION H INSTRUCTIONS
H-1 DOD BUILDING PASS ISSUANCE
a. All personnel employed by a civilian commercial firm to perform work whose activity at any time requires passage into Government-occupied portions of the Pentagon or any other DoD facility on or off the Pentagon Reservation, shall be required to obtain a Temporary Department of Defense (DoD) Building Pass/Access Card.
b. The Contractor shall be responsible for having each employee requiring a Temporary DoD Building Pass/Access Card prepare the necessary applications, advising personnel of their obligations, filing the applications with the Contracting Officer (CO), maintaining personnel files and re-filing applications for personnel in the event that clearances must later be extended. Personnel requiring a Temporary DOD Building Pass/Access Card must be either a citizen of the United States of America (USA) or a foreign national authorized to work in the USA under federal immigration and naturalization laws.
c. The Government will issue DoD building passes to eligible persons upon the completion of a National Criminal Information Check (NCIC) or National Agency Check (NAC). This is a search of the nationwide computerized information system established as a service to all criminal justice agencies. Processing of completed applications for initial pass issuance or renewal of existing passes will require three to five working days.
H-2 CONTRACTOR ACCESS TO DOD INFORMATION TECHNOLOGY SYSTEMS
a. Prime and Sub-Contactor personnel that require access to DOD Information Technology Systems shall be required to obtain DOD Common Access Card (CAC) which will be provided by the Government only after a DOD Building Pass has been issued.
b. The Prime Contractor, through the Contracting Officer Representative (COR), shall submit each individual that requires a CAC on the application form to be provided by the Security Office. Upon receipt of the application, a Contractor Verification System (CVS) account will be established for the individual. The individual will receive a User Name and Temporary Password from the Security Office, at which time they have 5 calendar days to log into the CVS and complete the application. Upon submission of the completed application, the Security Office will approve, and the individual will be notified and the badge may be issued at the Pentagon Force Protection Agency Access Control Office, located at the Metro Entrance Facility, the Pentagon.
H-3 CONTRACTOR PARKING ON THE PENTAGON RESERVATION
a. Parking on the Pentagon Reservation & Mark Center is by permit only and illegally parked and/or unregistered vehicles shall be towed at the owner's expense. Except as specifically authorized by the COR, contractor and subcontractor personnel may not be issued parking permits.
Previously, the Government used its best efforts to provide parking for a percentage of contractor employees that drive. However, beginning in 2018, all contracting parking renewal requests are on permanent hold, and contractor personnel are encouraged to utilize public transportation whenever possible.
H-4 COMMUNICATIONS MONITORING
a. All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.
Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.
H-5 SMALL BUSINESS SUBCONTRACTING PLAN
If the contractor is a large/other-than-small business, the contractor shall submit with their proposal a Small Business Subcontracting Plan pursuant to FAR Subpart 19.7 and in accordance with FAR Clause 52.219-9. The Small Business Subcontracting Plan may need to be revised in order to be approved by the Contracting Officer and Small Business Specialist. The contractor shall ensure that they update the Plan as necessary in order to negotiate it with the Government prior to award. After award, the contractor shall annually report their subcontracting numbers in the Electronic Subcontracting Reporting System at https://www.esrs.gov. If the numbers listed in the Plan are not met, the contractor shall provide a detailed explanation to the Contracting Officer explaining the circumstances, and provide information on how they will increase their efforts to maximize subcontracting opportunities for small businesses.
H-6 COMPLIANCE WITH PENTAGON REGULATIONS-Contractor and Subcontractor Conduct
The site of the work is on a Federal Reservation Complex and the Contractor shall observe rules and regulations issued by the Director, Washington Headquarters Service (WHS) covering general safety, security, sanitary requirements, pollution and noise control, traffic regulations and parking.
Information regarding requirements may be obtained by contacting the CO, who will provide such information or assist in obtaining it from the appropriate authorities.
All contractor personnel must adhere to highest standards of personal conduct including, but not limited to, the standards of conduct for the Pentagon Reservation in 32 CFR Part 234. The contractor is responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance and the highest standards of personal conduct. In the event the contractor fails to remove any employee from the contract work whom the CO or the CO's designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government's mission, the CO or the CO's designated representative may, in writing, require the contractor to remove the employee from work under this contract.\
This contract incorporates 32 CFR 234, "Conduct on the Pentagon Reservation." Any contractor employee that violates the standards of conduct proscribed by 32 CFR 234 shall be deemed unfit and otherwise objectionable under paragraph (a) of this provision and may be subject to removal from the contract work. The Code of Federal Regulations website referencing the Pentagon Reservation can be accessed online at https://www.ecfr.
gov/cgi- bin/text-idx?SID=5da3abeac46d03e2622b2f12c28bae78&mc=true&node=pt32.2.234&rgn=div5.
This provision applies to all subcontractors or vendors of any tier utilized by contractor to perform the work. The contractor is responsible for incorporating this provision in all subcontracts or other contracts awarded by contractor to perform the work. For purposes of this provision, the terms "employee" or "contractor employee" includes all contractor, subcontractor or vendor employees of any tier utilized by contractor to perform the work.
In the event of an accident or incident involving contractor personnel such as injury or crime, or damage to Government property, the contractor must
1) notify the Pentagon Force Protection Agency (Emergency 911 or Tel. 703-697-5555; non-emergency Tel. 703-697-1001; more info at website https://www.pfpa.mil/PUB_Report.html), and 2) notify the COR as soon as possible, but no later than 24 hours after the accident, incident or damage.
The notification to the COR must be in the form of both a phone call and an email with the USACE ENG 3394 form filled out, signed, and attached.
The ENG 3394 is located at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/ENG_FORM_3394_1999Mar.pdf?
ver=2013-09-08-231303-357.
H-7 UTILITY SERVICES
a. Utility Services furnished to the Contractor by the Government from the Government's existing system outlets and/or supplies will be at no cost to the contractor. (See FAR Clause 52.236-14, Availability and Use of Utility Services.)
b. The Contractor shall make his/her own arrangements for services and coordinate with the Inspector any requirements that would cause a disruption in the electrical or water supply. NOTE: all disruption of services concerning electrical or water supply must be coordinated with the inspector and scheduled by the inspector prior to disconnection.
H-8 IDENTIFICATION OF EMPLOYEES & IDENTIFICATION OF WRITTEN MATERIAL
All contractor and subcontractor personnel attending meetings, answering Government telephones, and/or working in the field shall identify themselves as such to avoid creating an impression that they are Government officials. Additionally, contractor and subcontractor personnel shall appropriately identify themselves as contractor employees in formal and informal written correspondence.
H-9 WORK STOPPAGES FOR OFFICIAL CEREMONIES
a. The Contractor shall provide for work stoppages as required for official ceremonies. A schedule of known ceremonies can be obtained from the COR. The Contractor shall provide for lost time equivalent to a total of 4 days per contract year (8 hour days or 32 total hours) of work stoppages at no additional cost to the Government due to this requirement.
b. The contractor must notify the CO and COR in writing, within 48 hours of event, each time it believes its work has been stopped for official ceremonies, the reasons for stopping the work, the specific work that was stopped and the length of the stoppage. Contractor waives any rights for the stoppage if it fails to give the required notice.
H-10 DELIVERIES
a. All deliveries, if needed, are required to be scheduled by the contractor shall be processed through the Pentagon Remote Delivery Facility (RDF) site through coordination with the CO and COR. The following information must be submitted to the COR or designated security representative 72 hours minimum prior to scheduled delivery:
(1) Name of driver & passenger (if any)
(2) Name of company
(3) State of vehicle registration and license number
(4) Contents of delivery
b. Security personnel staff the RDF from 5:00 AM until 5:00 PM (M-F). Arrangements can be made for deliveries outside of the hours by coordinating with the COR.
H-11 WORK BY OTHER CONTRACTORS
The Government has awarded and will award other contracts for similar and specialized work, which is outside the scope of this contract or outside the scope of the awarded options. These contracts will involve additional work at or near the site of the work under this contract. The contractor shall fully coordinate its work with the work of other Government contractors (hereafter called OGCs) and with the COR. The Contractor shall carefully adapt its schedule and performance of the work under this contract to accommodate the work of the OGCs, and shall take coordination direction from the COR. The OGCs will be placed under similar contracting conditions regarding coordination. The Contractor shall make every reasonable effort to avoid interference with the performance of work by the OGCs, as scheduled by the OGCs or the COR. Disputes will be resolved under the terms of the contract and settled by the CO. The Government will provide as much advanced notification as possible.
H-12 LOCAL INSURANCE
a. In accordance with the contract clause entitled "Insurance--Work on a Government Installation", FAR 52.228-5, the Contractor shall procure and maintain during the entire period of its performance under this contract, as a minimum, the following insurance:
Type Amount
Comprehensive General Liability Bodily Injury or Death $500,000.00 per occurrence
Motor Vehicle Liability (for each vehicle): Bodily Injury or Death $200,000.00 per person / $500,000.00 per occurrence
Property Damage/Worker's Compensation & Employer's Liability $20,000.00 per occurrence/$100,000.00 per person
b. Worker's Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so co-mingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.
c. Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate of written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO. The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.
H-13 SUBSTITUTION OF KEY PERSONNEL
a. A requirement of this contract is to maintain stability of personnel proposed in order to provide quality services. The contractor agrees to assign only those key personnel whose resumes were submitted and approved and who are necessary to fulfill the the contract. No changes in key personnel, including but not limited to the substitution of key personnel, must be made except under this clause.
b. If personnel become unavailable for work under the contract for a continuous period exceeding twenty-one (21) working days, or are expected to devote substantially less effort to the work than indicated in the task order, the contractor must propose a substitution for such personnel in accordance with paragraph (d) below.
c. The contractor agrees that changes in key personnel will not be made unless necessitated by compelling reasons. Compelling reasons include, but are not limited to, serious illness, death, termination of employment, declination of an offer of employment (for those individuals proposed as contingent hires), and family paternity/maternity leave. When the contractor determines that compelling reason to change key personnel exists, the contractor must submit a request in accordance with subparagraph (d) below to the CO and obtain CO approval prior to changing key personnel.
d. All proposals to change personnel must be submitted, in writing, to the CO not less than fifteen (15) days prior to the date of the proposed substitution/addition. In those situations where a security clearance is required, the request must be submitted not less than thirty (30) days prior to the date of the proposed substitution/addition. Each proposal or request must provide a detailed explanation of the circumstances necessitating the proposed change, the resume of the individual proposed for substitution or addition, information regarding the financial impact of the change, and any other relevant information. All proposed substitutes (no matter when they are proposed during the performance period) must have qualifications that are equal to or higher than the qualifications of the person being replaced.
e. The CO must evaluate requests to change key personnel and change of personnel in contract will approve/disapprove the request in writing and so notify the contractor.
f. If the CO determines that the suitable and timely replacement of personnel who have been reassigned, terminated, or have otherwise become unavailable to perform under the contract is not reasonably forthcoming, or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated for default or for the convenience of the Government, as appropriate.
Alternatively, at the CO's discretion, if the CO finds the Contractor to be at fault for the condition, the CO may adjust the contract price downward to compensate the Government for any delay, loss, or damage as a result of the Contractor's action.
g. Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of this contract for which the Government may seek any and all appropriate remedies including Termination for Cause pursuant to FAR Clause 52.212-4.
H-14 REMOVAL OF CONTRACTOR EMPLOYEES
a. The contractor must be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and must be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance. In the event the contractor fails to remove any employee from the contract work whom the Contracting Officer or the Contracting Officer's designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government's mission, the Contracting Officer or the Contracting Officer's designated representative may require, in writing, the contractor to remove the employee from work under this contract and any other contract awarded to contractor by WHS.
b. This contract incorporates 32 CFR 234, "Conduct on the Pentagon Reservation." Any contractor employee that violates the standards of conduct proscribed by 32 CFR 234 must be deemed unfit and otherwise objectionable under paragraph (a) of this provision and may be subject to removal from the contract work.
c. This provision applies to all subcontractors or vendors of any tier utilized by contractor to perform the work. The contractor is responsible for incorporating this provision in all subcontracts or other contracts awarded by contractor to perform the work. For purposes of this provision, the terms "employee" or "contractor employee" includes all contractor, subcontractor or vendor employees of any tier utilized by contractor to perform the work.
(End of Clause)
H-15 BONDABILITY/BID BOND
For every Task Order placed on the IDIQ contract, a letter of "bond ability" on the Surety's letterhead stating the offeror has the bonding capacity available is required of each offeror responding to the order. In addition, a bid bond in the amount of at least 20 percent of the bid price but not exceeding $500,000.00 is required for each task order.
H-16 PERFORMANCE AND PAYMENT BONDS
Performance and payment bonds in the amount of 100% (unless otherwise stipulated on the individual (Task Order) will be required for each Task Order and must be submitted for approval to the Contracting Officer within…
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