HQ0034-19-R-0166_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Address offeror's questions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0166

X 9B. DATED (SEE ITEM 11)

09-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Aug-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003419R0166

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

QUESTIONS & ANSWERS 8-12-19

Question: Block no. 9/SF 33 & Section L 1.3/Page 84, Please confirm the correct due date. SF 33 has due date of September 9, 2019, and Section L 1.3, has due date of September 8, 2019.

Answer: September 9, 2019 10:00 AM EDT. Section L 1.3. has been updated to reflect the correct due date of September 9, 10:00 AM EDT.

Question: In the pdf document HQ0034-19-R-0166_LADDS_RFP_9_AUGUST_2019.PDF Page 86 - Paragraph 2 Submission Requirements

2.1 – Administrative Documents

5. This Request for Proposal (RFP) requires the offeror to possess a DCAA certified cost accounting system. To be eligible for award, the offeror must submit a signed letter certifying it possesses a DCAA certified cost accounting system. Possession of a DCAA certified cost accounting system requirement is a PASS/FAIL requirement to be verified by the Government.

Any offeror that does not meet the requirement on the proposal due date shall be deemed ineligible for award, and its proposal will not be further considered by the Government.

A small business is exempt from Cost Accounting Standards and therefore is not subject to the business system rules. Contracts awarded to small businesses are exempt from CAS, regardless of contract size. Can this be removed or is it this solicitation only open to large woman owned businesses?

Answer: Paragraph 2.1. Administrative Documents Paragraph 5 in Section is revised to read as follows:

Offerors shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). To be eligible for award, the offeror shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). This is a PASS/FAIL requirement to be verified by the Government. Any offeror that does not meet this requirement on the proposal due date shall be deemed ineligible for award, and its proposal will not be further considered by the Government.

Paragraph 1.2. in Section M is revised to read as follows:

Verification of Audited and Adequate Accounting System-PASS/FAIL Offerors shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). To be eligible for award, the offeror shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). This is a PASS/FAIL requirement to be verified by the Government. Any offeror that does not meet this requirement on the proposal due date shall be deemed ineligible for award, and its proposal will not be further considered by the Government.

Question: Please clarify John Crawford’s e-mail address. The RFP has been updated to reflect Mr. Crawford’s e-mail address below and in Communications During the Life of the Contract and Contract Administration.

Answer: john.w.crawford1.civ@mail.mil.

Question: Please confirm this requirement is a 100% total small business.

Answer: This requirement is a 100% total small business under NAICS 611710 - Educational Support Services, Size Standard: $15M.

Question: How many target awards are anticipated in support of this contract?

Answer: One.

The following have been deleted:

Q&A

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

SECTION G

COMMUNICATIONS

COMMUNICATIONS DURING THE LIFE OF THE CONTRACT

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address of the Principal Contracting Officer is:

John Crawford 4500 Mark Center Drive Alexandria, VA 22350 E-mail: john.w.crawford1.civ@mail.mil

LIMITATION OF LIABILITY

Limitation Of Liability - Incremental Funding - Applicable to Cost-Plus-Fixed-Fee priced orders only mailto:john.w.crawford1.civ@mail.mil

This task order is incrementally funded and the amount currently available for payment hereunder is limited to ________ inclusive of fee. It is estimated that these funds will cover the cost of performance through ___________ .

Subject to the provisions of the clause entitled "Limitation of Funds" FAR 52.232-22 of the General Provisions of the basic IDIQ contract, no legal liability on the part of the Government for payment in excess of ___________ shall arise unless additional funds are made available and are incorporated as a modification to this task order.

CONTRACT ADMINISTRATION

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

John Crawford 4500 Mark Center Drive Alexandria, VA 22350 E-mail: john.w.crawford1.civ@mail.mil

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Name: TBD Address: TBD

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

Name/Address/Phone: TBD at Award

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name/Address/Phone: TBD at award

5. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing.

No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN

ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT

THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK

IN THE CONTRACT OR DELIVERY/TASK ORDER.

COR Name/Address/Phone: TBD

In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR listed below:

ACOR Name/Address/Phone: TBD

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

a. Identifying contractor deficiencies to the COR;

b. Reviewing contract/delivery/task order deliverables and recommending acceptance/rejection of deliverables;

c. Identifying contractor noncompliance of reporting requirements;

d. Evaluating contractor proposals for specific contracts/orders and identifying areas of concern affecting negotiations;

e. Reviewing contractor reports providing recommendations for acceptance/rejection;

f. Reviewing invoices for appropriateness of costs and providing recommendations to facilitate certification of the invoice;

g. Providing COR with timely input regarding the SOW, technical direction to the contractor and recommending corrective actions; and

h. Providing written reports to the COR as required concerning trips, meetings or conversations with the contractor.

Name: To be identified at the task order level, as deemed necessary Address:

Phone:

7. ORDERING OFFICER is responsible for:

a. Requesting, obtaining, and evaluating proposals for orders to be issued;

b. Determining the estimated cost of the order is fair and reasonable for the effort proposed;

c. Obligating the funds by issuance of the delivery/task order;

d. Authorization for use of overtime;

e. Authorization to begin performance; and/or

f. Monitoring of total cost of delivery/task orders issued.

Name: Same as PCO - See Above Address:

Phone:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

1 INSTRUCTIONS TO OFFERORS

1.1 Instructions To Offerors

In addition to instructions to offerors contained elsewhere in this solicitation, the following general instructions are provided.

This solicitation and all amendments will be released electronically only, via www.fbo.gov. This electronic version of the RFP is the official version for this acquisition. No hard copy of this solicitation will be issued.

Offerors will be sent any and all applicable revisions to this solicitation electronically via www.fbo.gov.

Each Offeror will provide two Volumes:

Volume I Non Price/Cost Proposal Volume II Price/Cost Proposal

Offerors must keep their proposals valid for 180 days.

1.2 Questions –Questions will be accepted until 16 August 11:59 AM EDT.

1.3 Due Date - Initial proposals and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited elsewhere in this Request for Proposals by 10:00 AM EDT on September 9, 2019. Faxes, e-mails, and/or responses other than via electronic submission are not acceptable.

1.4 REQUIREMENTS FOR PROPOSAL CONTENT

1.4.1 Requirements for Style -- Each Offeror shall submit a proposal that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate artwork, or other presentation aids are neither necessary nor desired. The proposal shall contain all the pertinent information in sufficient detail in the one area of the proposal where it contributes most critically to the discussion.

1.4.2 Text -- Text shall be at least single-spaced, on 8 1/2 x 11 inch paper, with a minimum one-inch margin all around. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Office 2010 or Adobe Acrobat version 10. Data submitted in a spreadsheet format shall be readable and unlocked by MS Excel 2010. The Price/Cost Volume information (Volume 2) shall be in submitted in a separate file from the Non-Price/Cost Volume 1.

1.4.3 Font Size – Print shall be of a minimum 12-point font size, Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

1.4.4 Volumes and Page Limitations – Responses to the Non-Price/Cost Factors shall be presented in one volume. No price(s) shall be included in the Non/Price Cost Volume. The Government shall receive two (2) volumes in total, a Non/Price-Cost Volume, and a Price/Cost Volume.

Page limitations are as follows:

ATTACHMENTS PAGE LIMITS

Non Price/Cost Volume Cover Sheet 1 Page Table of Contents (optional) 1 Page Administrative Documents (Includes OCI Analysis) Unlimited Factor 1 – Corporate Experience

Up to 6 Pages

Factor 2 – Past Performance Up to 6 Pages

Price/Cost Volume II Cover Sheet 1 Page Table of Contents (optional) 1 Page Factor 3 – Price/Cost Unlimited Price Template Excel Attachment

Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated.

1.4.5 Cover Sheet – A cover sheet shall be included with each volume, clearly marked as to the RFP identification, date of submittal, acknowledgement of all amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, DUNS Number, and the Offeror’s POC name, phone, and email. The Offerors’ Proposals will not be incorporated into the contract award.

1.4.6 Pricing Data – Pricing information shall only appear in the Price/Cost Volume. There shall be a 5 year ordering period and one six-month option to extend services. The pricing volume shall also explicitly delineate any assumptions or constraints submitted by the Offeror.

1.4.7 Table of Contents – A Table of Contents limited to one page may be included, if desired, and will not count towards the page limit.

1.4.8 (a) The offeror is requested to identify in his proposal which of the below listed data (including data to be furnished in whole or in part by a subcontractor) when delivered, he intends to identify as limited rights data in accordance with paragraph (b) of the “Rights in Technical Data and Computer Software” clause of this solicitation. This identification need not be made as to data, which relate to standard commercial items, which are manufactured by more than one source of supply.

(b) Limited rights data may be identified as such, pursuant to (a) above only if it pertains to items, components or processes developed at private expense. Nevertheless, it cannot be so identified if it comes within paragraph (b)(1) of the “Rights in Technical Data and Computer Software” clause.

At the request of the Contracting Officer or his representative, the offeror agrees to furnish clear and convincing evidence that the data, which will be so identified comes within the definition of limited rights data.

(c) The listing of a data item in paragraph (a) above does not mean that the Government considers such item to come within the definition of limited rights data.

(d) If completion of predetermination proves impracticable before award, the Contractor shall promptly complete the identification of limited rights with respect to that data listed in the solicitation for which predetermination was proposed. If contractual requirements relating to design or data items are changed during the course of a contract, the Contractor shall promptly identify limited rights data relating to the changed requirements.

1.5 Proposals Submission – Offerors must submit their proposals in electronic (softcopy). Electronic proposals shall be submitted via attachments to e-mail and will be used for contract formation and evaluation purposes. Failure to submit a proposal by the date and time specified shall render the Offeror as “late” and therefore not eligible for consideration for award. Proposals shall only be submitted as described herein.

Proposals submitted by any other means will not be evaluated. The Offeror shall submit all proposal information in electronic format via email to Katie Freeman, katie.e.freeman.civ@mail.mil and John Crawford at john.w.crawford1.civ@mail.mil. The subject title for email submission should be “HQ0034- 19-R-0166 (insert vendor name) LADDS Proposal.” There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail. Offerors may submit multiple e-mails but all e-mails including their attachments must be received before the closing date and time.

1.6 All proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation.

Any commitments made in the proposal shall become part of the resultant contract.

1.7 The non-price/cost volume shall be prepared in accordance with these instructions and will be evaluated in accordance with the evaluation criteria in Section M.

1.8 Discussions - To maximize the Government’s ability to obtain the best value, based on the requirement and the evaluation factors set forth in this solicitation, it may be necessary to conduct discussions. Discussions may be conducted either orally or in writing. The scope and extent of the discussions are a matter of contracting officer judgment as set forth in FAR subpart 15.306. Offerors may be restricted to a short turnaround (less than 24 hours) in responding to the contracting officer. Offerors should present their very best proposal as their initial proposal. Offerors are strongly advised to thoroughly examine their proposals for accuracy, complete documentation, clear explanations and compliance with all requirements of the solicitation prior to submission to the contracting officer.

1.9 Final Proposal Revisions - If discussions are conducted, final proposal revisions will be required in determining the award of the contract resulting from this solicitation. Offerors are advised that unsupported final proposal revisions may be penalized in the overall proposal evaluation, and an otherwise acceptable proposal could be placed in jeopardy. However, the Government reserves the right to award a contract without discussions or opportunity for proposal revisions, in which case, final proposal revisions will not be required.

1.10 Solicitation Requirements, Terms and Conditions - Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and PWS requirements, in addition to those identified as factors to be eligible for award. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

2 Submission Requirements

2.1 – Administrative Documents

This part of volume I shall include:

1. Solicitation cover sheet with appropriate blocks completed by the Offeror

2. Acknowledgement of solicitation amendments pursuant to FAR 52.215-1 (if not previously acknowledged)

3. Representations and Certifications completed by the offeror in accordance with instructions contained elsewhere in this solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in SAM in accordance with FAR 52.204-8 and DFARS 252.204-7007 ALT A, then the offeror need not submit the hardcopy Representations and Certifications.

4. Certificate of Proposal Participation

a. In the event any person who is not a bona fide employee of the offeror participates in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal in which the person participated.

5. Offerors shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). To be eligible for award, the offeror shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). This is a PASS/FAIL requirement to be verified by the Government. Any offeror that does not meet this requirement on the proposal due date shall be deemed ineligible for award, and its proposal will not be further considered by the Government.

Factor 1 – Corporate Experience

The offeror shall demonstrate relevant corporate experience. Relevant corporate experience is experience within the past five years from issuance of solicitation that is the same as or similar to, the scope, magnitude, and complexity of the work described by this solicitation. If a solicitation amendment occurs, which extends the proposal due date, then the "recent" projects shall be within the last 5 years of the new proposal due date specified in the solicitation amendment.

To demonstrate its corporate experience, the offeror shall identify up to 3 of its most relevant contracts or efforts within the past five (5) years, and provide any other information the offeror considers relevant to the requirements of the solicitation.

Contracts/Efforts listed may include those entered into by a private firm, Federal Government and military customers for the same or similar services as described under this RFP. If a firm has no experience of the same or similar scope, size, and complexity of this requirement, the proposal will be rated Unacceptable.

All projects submitted shall have been underway for at least twelve months and either in progress or completed within the past five (5) years of the RFP closing date to be considered in the evaluation.

Offerors shall provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. Relevant corporate experience is experience (within the past five years) that is of the same or similar scope, magnitude (performing $5,000,000.00 annually), and complexity. If subcontractor experience is provided as part of the 3 of its most relevant contracts or efforts, the subcontractor experience will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. In addition, the subcontractor shall identify the percentage of effort relative to the total value of the contract. Therefore, the Offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform.

The offeror should complete a “Corporate Experience Form” (RFP Attachment 2) for each reference submitted. The form is an attachment to the solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit. Relevant references submitted under the Corporate Experience factor will also be considered in the evaluation of Past Performance.

NOTE: The Corporate Experience factor is defined by what relevant experience the offeror has gained under specific contracts within the five years immediately preceding the submission of its proposal; while the Past Performance factor, identified below, is defined by how well the offeror has performed over those five years. The primary focus of the Past Performance evaluation will be on those contracts identified in the proposal that are found to be relevant to the solicitation’s requirements.

3. Factor 2 – Past Performance The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contacts or efforts (within the past five years) that is of similar scope, magnitude (performing $5,000,000.00 annually), and complexity. Relevant corporate experience is experience (within the past five years) that is of the same or similar scope, magnitude, and complexity. Only a single set of up to three references shall be submitted.

NOTE: The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Additional past performance data may be obtained through the Past Performance Information Retrieval System (PIPRS), the Contractor Performance Assessment Reporting System (CPARS) or similar systems, other Government departments and agencies, program managers, contracting officers, and other sources known to the Government (including commercial sources). Offerors will be given the opportunity to address any negative performance information resulting from the past performance assessment inquiries.

The offeror should complete a “Past Performance Information Form” (RFP Attachment 3) for each reference submitted. The form is an attachment to the solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit.

4. Factor 3 – Price/Cost

Volume II shall include the completed solicitation documents and a complete and detailed price/cost breakdown with all supporting documentation.

The Offeror must provide a summary description of the Offeror’s standard estimating system or methods, current policies, and/or new policies. The Offeror must state whether the estimating system and new policies have been reviewed by the Government and must provide evidence of review and/or Administrative Contracting Officer approval. The Offeror must provide any known/cited estimating system deficiencies and identify any deviations from the Offeror’s established/standard estimating procedures used in preparing this proposal. For known/cited estimating system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues.

The Offeror must provide a summary description of the Offeror’s purchasing system or methods. The Offeror must state whether the purchasing system has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The Offeror must provide any known/cited purchasing system deficiencies and identify any deviations from the Offeror’s established/standard purchasing procedures used in preparing this proposal. For known/cited purchasing system or methods non-compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

In accordance with FAR subparts 16.301-3(a) (1) and 9.104-1(e), the Offeror must use an accounting system that is adequate for determining costs applicable to the contract. The Offeror must provide a summary description of the Offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. The Offeror must also state whether the accounting system has been reviewed and approved by the Government and provide evidence of the review and approval by DCAA / DCMA. The Offeror must provide any known/cited accounting system deficiencies and identify any deviations from the Offeror’s standard procedures in preparing this proposal. For known/cited accounting system or methods non-compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

The SSEB requires all offerors to provide data other than certified cost and pricing data using required Cost Worksheets tailored to conform to the offeror’s unique accounting system and rate structure. In addition to the required Cost Worksheets, the offeror must include an accompanying cost narrative to substantiate the cost realism for all elements. However, offerors must include subcontractor cost data on Worksheets:

Subcontractors and Composite Team. If necessary, the SSEB may require additional subcontractor cost data during discussions.

The government requires an un-sanitized proposal, with full cost information, for each subcontractor. If the prime offeror’s price volume does not contain full cost information for any subcontractor, the subcontractor must forward an un-sanitized proposal directly to the Government electronically no later than the closing date and time of the solicitation. When submitting directly to the Government, subcontractors must clearly identify the prime offeror and RFP to which its submitted cost data applies.

To facilitate an evenhanded assessment of the proposed price/cost volume, each offeror is required to submit a price/cost proposal that is suitable for evaluation. A price/cost volume that is suitable for evaluation must:

a. Comply with applicable Federal Acquisition Regulation (FAR), DoD FAR Supplement (DFARS), and governing statutory requirements.

b. Include the Pricing Template required by this RFP.

c. Explain in detail all pricing and estimating techniques.

d. Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the SSEB’s ability to mathematically verify these estimates and assess them for cost realism.

e. Include a narrative that explains all judgments inherent in proposed cost projections.

f. Provide any other specific information that may be beneficial in evaluation of the offeror’s price proposal.

In the event the offeror’s fiscal year and anticipated contract periods do not coincide, the offerors must provide a rate reconciliation to illustrate how the contractor fiscal year direct and indirect rates were blended to produce the rates utilized to develop the proposed Fully-Burdened Fixed Labor Rates (FBFLRs) on the Pricing Template.

Fully-Burdened Fixed Labor Rate Pricing (FBFLRs)

The successful offeror’s price volume will establish the contract’s table, or menu, of FBFLRs that covers all five years of the anticipated contract’s ordering period.

Offerors must understand that the WHS does not foresee, at this time, modifying the rate menu after contract award to add labor categories not priced during the competitive process.

The menu of competitively established FBFLRs will be incorporated in Section J or B of the contract. In the future, the successful offeror will respond to a Request for Quotation (RFQ) using these competitively established FBFLRs and fee rate. As a result, once a negotiated agreement is reached regarding hours and ODCs, these FBFLRs will be multiplied by the agreed to hours to establish the estimated cost for future task order CLINs. FBFLRs are only fixed for the purpose of establishing the total estimated cost of task orders.

These task orders will be CPFF completion form or FFP. Therefore, the actual cost of performing the task may differ from the estimate. The fee amount set at the time the task order is awarded will remain fixed.

Material and Other Direct Cost (ODC) (CLIN 0003 and 1003) and Travel (CLIN 0004 and 1004) will not be evaluated. The Government has established a ceiling amount to be inserted into Schedule B.

Using the Pricing Template, the vendor shall propose labor rates for each of the listed IDIQ labor categories.

The labor categories are defined in the Labor Category Descriptions, RFP Attachment 4, and will be incorporated each awardee’s IDIQ. The labor rates submitted by the vendor will be incorporated into each awardee’s IDIQ, and represent the maximum rates that the vendor may propose on FFP task orders.

Fully-Burdened Fixed Labor Rates (FBFLRs) and Pricing Template

In order to achieve standardization, the Pricing Template must be included in one workbook/file. This workbook must be automated to the greatest extent possible. The offeror must complete each worksheet.

The instructions for excel worksheets:

Fully Burdened Fixed Labor Rate (FBFLR): For purpose of this contract, FBFLRs are direct labor rates burdened with fringe, overhead, G&A, and other indirect rates, and subcontractor fee or profit. FBFLRs do not include prime offeror fee. A separate worksheet is required of each offeror (as defined in Section L.) On this worksheet, each offeror is required to demonstrate how the proposed FBFLRs were developed. Offerors must use the RFP labor categories along with the proposed direct labor cost per hour for each labor category. Next, the worksheet provides notional indirect rate columns for the burdening of the hourly direct labor cost. The offerors must tailor these columns to match its unique rate structure and cost accounting system. Only subcontractors are to apply fee/profit on this worksheet. The Prime’s fee is applied on Menu of FBFLRs worksheet.

Subcontractor Fully Burdened Fixed Labor Rates. The offeror must provide on this worksheet the subcontractor, RFP Labor Categories and the FBFLRs for all contract periods. The FBFLR may include subcontractor fee/profit.

Composite Team Fully Burdened Fixed Labor Rates. The offeror is required to use the first three columns to show the proposed team staffing approach for each RFP labor Category in terms of the prime/subcontractor labor mix. Next, the worksheet provides indirect rate columns for the prime to apply burden to subcontract cost if applicable and for the development of a Team Weighted average FBFLR. A notional example has been provided. Each offerors must tailor these columns to match its unique rate structure and cost accounting system. The Composite Cost per Hour developed on this worksheet must match the FBFLR entered in Menu of FBFLRs worksheet.

Menu of FBFLRs. This worksheet is required of the prime offeror only. The prime offeror must include on this Worksheet:

a. All Composite Team FBFLRs that were determined on the Composite Team worksheet.

b. The Proposed Fixed Fee Rate: Offerors shall multiply their proposed fee percentage to the total estimated price of the effort to arrive at the maximum total fee. The total fee will be divided by half of the total estimated hours to establish the hourly fixed fee rate for the life of the effort. (The government estimates that 50% of the task orders issued under this IDIQ will be CPFF task orders.)

Overhead or Other Indirect Rates. Offerors must provide the Forward Pricing Rate Agreement (FPRA) used to price indirect cost for this proposal or this worksheet. This worksheet must provide insight into the composition of the burden pool for the proposed indirect rates. Offerors must provide a separate worksheet for each of the proposed indirect rates. Offerors must include the cost history for the prior three years (if historical information exists) and must provide cost projections for the first two contract periods. The accompanying cost narrative portion must include an explanation of the basis for the projections and provide an explanation in support of any significant changes in either expenses or the base of application that changed from one year to the next. A few notional cost elements are included on the worksheet that represents the type of cost visibility the Government requires on this worksheet.

General and Administrative Expenses. Offerors must provide the Forward Pricing Rate Agreement (FPRA) used to price G&A cost for this proposal or this worksheet. This worksheet must provide insight into the composition of the burden pool for the proposed G&A rate. Offerors must provide a separate worksheet for each of the proposed G&A rates. Offerors must include the cost history for the prior three years (if historical information exists) and must provide cost projections for the first two contract periods. The accompanying cost narrative portion must include an explanation of the basis for the projections and provide an explanation in support of any significant changes in either expenses or the base of application that changed from one year to the next. A few notional cost elements are included on the worksheet that represents the type of cost visibility the Government requires on this worksheet.

Cost Element Summary: Complete the tables described in the worksheet. As well as the Other Direct Costs (ODC) and Travel. The Offeror will not develop a proposed cost estimate for Material, Other Direct Costs (ODC) or travel. The government’s estimated Material, ODCs, and Travel costs required to perform the overall contract are shown as NTE amounts below. Any indirect charges applicable to the offeror’s Material, ODCs, and Travel cost shall be inclusive in the NTE amounts below. No fee is allowed.

Travel Other Direct Costs

CLIN 0003 $250,000.00 CLIN 0004 $750,000.00

CLIN 1003 $25,000.00 CLIN 1004 $75,000.00

(i) Travel estimated above is for travel and subsistence associated with performance under any resultant contract which will be reimbursed in accordance with the clause entitled “Reimbursement of Travel Costs.”

(ii) Other Direct Costs is for incidental material and special materials as defined in the clause entitled, ”Allowability of Material and General Business Expenses” and elsewhere in the solicitation.

The price/cost proposal shall support the non price/cost proposal. The price/cost proposal shall include all elements of cost and such other cost information as considered appropriate to support the Offeror’s proposal.

The cost and pricing information shall be completed in accordance with the following:

(a) For proposal purposes, the following ratios of On-site (Contractor facility) and Off-site (Government facility) labor performance are established for all labor categories:

ON-SITE OFF-SITE

0 % 100%

(iii) Any offeror having an accounting system which includes, within overhead or G&A, travel and/or material shall specifically state this fact within the price/cost proposal.

(e) Any and all subcontracts identified in the Non-price proposal shall be identified and priced in the price/cost proposal. Subcontracts (regardless of dollar value) shall be adequately documented.

(f) If the offeror is currently being audited, or has been audited, by the Defense Contract Audit Agency, the name and location of the assigned DCAA office should be furnished with the price/cost proposal.

(g) For proposal purposes, while the aggregate labor costs and fee for the five year ordering period will be the basis for CLIN 0001 and, the price/cost proposal shall break out the costs, by year.

5. OCI / Non-Disclosure Form The proposal shall include a completed OCI Analysis (RFP Attachment 1). This form does not count toward page limitations.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

1.0. Evaluation Criteria

1.0 Basis for Award

The Government intends to award a single contract award to the resulting from this solicitation to the responsible small business offeror whose proposal represents the best value after evaluation in accordance with the factors in the solicitation. The Offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in Section L.

1.1 Factor Identification. The proposals will be evaluated based on the following factors:

• Factor 1 – Corporate Experience

• Factor 2 – Past Performance

• Factor 3 – Price/Cost Volume Order of Importance: Factor 1 is more important than Factor 2. Factor 2 is more important than Factor

3. Together, Factors 1-2 are significantly more important than Factor 3 – Price/Cost.

1.2.– Verification of Audited and Adequate Accounting System-PASS/FAIL

Offerors shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301- 3(a)(1). To be eligible for award, the offeror shall include Defense Contract Audit Agency’s (DCAA), or other federal audit agency’s, verification of an accounting system that has been audited and determined adequate for determining costs applicable to this contract in accordance with Federal Acquisition Regulation FAR 16.301-3(a)(1). This is a PASS/FAIL requirement to be verified by the Government. Any offeror that does not meet this requirement on the proposal due date shall be deemed ineligible for award, and its proposal will not be further considered by the Government.

2.0 Evaluation Criteria

2.1. Source Selection Decision - The Source Selection Authority (SSA) will select the proposal(s) considered the best value to the Government based upon an integrated assessment of the evaluation factors described below.

Adjectival ratings will be assigned to Factor 1. Past Performance will receive a performance confidence assessment rating. Cost/price will be evaluated for reasonableness and realism and will be considered as part of the integrated assessment of best value.

The Government intends to use the posession of DCAA certified cost accounting system as a pass-fail factor. If an offeror does not submit a signed letter certifying its possession of a DCAA certified cost accounting system, its proposal shall not be evaluated any further. Additionally, a “Marginal” or an “Unacceptable” rating under any factor or a “No Confidence” under the past performance factor shall render the entire proposal unacceptable and ineligible for award.

The non-cost/price factors, when combined, are significantly more important than cost/price.

2.2 Evaluation Methodology and Definitions - Each proposal will be evaluated against the solicitation and its stated evaluation factors for award. The Government’s Corporate Experience evaluation will focus on compliance with solicitation requirements and the proposal’s strengths, uncertainties, weaknesses, significant weaknesses, and deficiencies.

3.0 RATINGS FOR FACTOR 1

In determining the rating for the Corporate Experience evaluation, the Government will give greater consideration to the contracts or efforts that are most relevant to the RFP.

Table 1 – Adjectival Ratings

Outstanding (O) Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Good (G) Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable (A) Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The Quotation has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is significant.

Unacceptable (U) Proposal does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is high.

Note: To receive consideration for award, a rating of no less than "Acceptable" must be achieved. A marginal or unacceptable rating in the Corporate Experience factor will render an offeror ineligible for award.

Corporate Experience Evaluation Process. Corporate experience will be evaluated to determine the extent to which the offeror demonstrates experience with recent work of the same or similar scope, size (performing $5,000,00.00 annually), and complexity as the Learning Asset Development, Sustainment and Support services described in this solicitation. Recent work shall be defined as within the past five years from issuance of solicitation. If a solicitation amendment occurs, which extends the proposal due date, then the "recent" projects shall be within the last 5 years of the new proposal due date specified in the solicitation amendment.

4.0 RATINGS FOR FACTOR 2

Table 2 – Past Performance Relevancy Ratings

Very relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Table 3 – Past Performance Confidence Ratings

Substantial Confidence (SC)

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence (SFC)

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence

(LC)

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence (NC) Based on the Offeror’s recent/relevant…