0018-IDIQ-SF30-01.pdf

PreproposalAgenda_CharelstonIDIQREVB1.doc 1

PRE-PROPOSAL CONFERENCE AGENDA

24 July 2013 (Final)

PROJECT TITLE: Indefinite Delivery / Indefinite Quantity Multiple Award

Construction Term Contract for Government owned and leased facilities throughout West Virginia and the counties in and VA.

MEETING LOCATION: Abingdon, United States Courthouse

180 West Main Street, Abingdon, VA

TIME: 1:30 PM

SOLICITATION: RFP GS-03P-13-CD-D-0018

1. GOVERNMENT REPRESENTATIVES:

Celeste Dow Contracting Officer GSA Philadelphia Regional Office

Douglas McCone Project Engineer GSA Philadelphia Regional Office

David Nicholas Supervisory Const Representative GSA Charleston Field Office

William Whittington Construction Services Manager GSA Charleston Field Office

Jose Roman GSA Construction Representative GSA Charleston Field Office

James Wilson Property Manager GSA Abingdon Courthouse

2. PURPOSE:

The purpose of this Pre-Proposal Conference is to afford you the contractor and the Government representatives the opportunity to discuss and answer any questions or concerns you may have regarding the contract provisions and requirements for this project. Answers which require further study shall be deferred and answered in the minutes to this meeting and issued in an amendment.

In order to prevent unnecessary extension of the proposal due date, we request that any questions you may have during as well as following this meeting must be submitted in writing by the close of business on 30 July 2013. Responses to questions will be included in an amendment, which should be issued no later than 05 August 2013.

All questions are to be directed in writing to Celeste Dow, the Contracting Officer, clearly identified with the solicitation number and project title in the subject line, ie., 0018-IDIQ-

WVVA. You can send any questions via email at celeste.dow@gsa.gov or via fax at 215-209-

0537.

PreproposalAgenda_CharelstonIDIQREVB1.doc 2

No oral statements made by a Government representative at this Pre-Proposal Meeting or at any

Site Visit, nor any written record of such oral statements as may be made or furnished to the offeror will qualify or be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Request for Proposal. In the event the discussion or questions raised during a Site Visit or Pre-Proposal Meeting indicate a need to modify the

Request for Proposal, an amendment to the solicitation will be issued in writing. Any amendment issued to the solicitation must be acknowledged in Block 19 of the SF 1442 submitted with your proposal.

3. AMENDMENTS

All amendments must be acknowledged with your proposal. Amendments can be acknowledged in Block 19 on the Standard Form 1442 – Solicitation, Offer and Award, included in the RFP. It is the responsibility of the offeror to review FedBizOpps (www.fbo.gov) for amendments to the solicitation

Remember; base your proposals on the Solicitation and Amendments to the solicitation as issued.

Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

4. REQUEST FOR SENSITIVE BUT UNCLASSIFIED DOCUMENTS

This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation. The contractor and all subcontractors agree that they will abide by this agreement and will only disseminate Sensitive

But Unclassified (SBU) building information to other authorized users under the conditions set forth above.

5. IDIQ PROJECT DESCRIPTION:

This solicitation will result in a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ)

Multiple Award Construction Term Contract for various repairs and alterations to government owned and leased facilities throughout West Virginia (except for Ohio County) and the counties in Virginia of Alleghany, Bland, Botetourt, Carroll, Craig, Dickenson, Floyd, Franklin, Giles, Grayson, Henry, Lee, Patrick, Pulaski, Roanoke, Russell, Scott, Smyth, Tazewell, Washington, Wise, and Wythe and the independent cities in Virginia of Bristol, Covington, Galax, Martinsville, Norton, Radford and Roanoke. The solicitation issued is expected to result in the award of three to five (3-5) contracts and has been set aside for Small Business Concerns in accordance with FAR 52.219-6, Notice of Total Small Business Set-Aside.

The NAICS code applicable to this procurement is 236220 with a Small Business Size Standard of $33.5 million. The contracting officer will verify that offerors submitting proposals are certified to work within this NAICS code.

http://www.fbo.gov/

PreproposalAgenda_CharelstonIDIQREVB1.doc 3

Under the Indefinite Delivery/ Indefinite Quantity Contract (IDIQ), ordering officials will place orders for individual task order(s) by competing them under this IDIQ contract. These projects will be evaluated separately on a task order basis and offerors may be required to submit additional information pertaining to their ability to successfully perform these projects as necessary and required.

The period of performance for this IDIQ is a base term of one (1) year with four (4) one (1) year options. The anticipated start date is early Fall, 2013. The guaranteed minimum cost of work the

Government agrees to order for the base year of the contract term is $2,500.00 per contractor.

There is no guaranteed minimum for any option years.

A. IDIQ SCOPE OF WORK

The scope of work of this contract is to provide: Construction Services including but not limited to the following:

1) Major site improvements such as:

a. Upgrades to plaza areas with decorative concrete or pavers

b. Upgrades to landscaping

c. Reinforced concrete features involving:

i. Stairs

ii. Elevated slabs

iii. Retaining walls

iv. Perimeter security projects involving integral bollard systems, crash gates and barrier fencing.

2) General office renovations including:

a. Demolition

b. Installation of metal stud partitions, hollow metal frames and doors, gypsum wallboard, vct, carpeting (rolled & tiles), ceramic tile, painting/wall covering and standard mechanical and electrical upgrades.

3) High-end renovations involving the added scopes of work of:

a. Custom millwork, standing/running ornamental wood trim, tray ceilings(gypsum/plaster), resinous/epoxy/terrazzo flooring systems, historical replications of doors, windows and lighting fixtures.

4) Building envelope renovations involving:

a. Complete replacement of existing roofing system, façade restorations (cleaning, re-pointing, caulking), window replacements/upgrades and below grade foundations waterproofing systems.

5) Major renovations and upgrades to large conveying and mechanical systems such as:

PreproposalAgenda_CharelstonIDIQREVB1.doc 4

a. Elevator replacements, fire protection systems, boilers, chillers, cooling towers, AHU replacements including associated piping networks, pumping stations, &

BAS monitoring systems.

6) Electrical systems involving main building electrical services:

a. Transformers, switch gear, main service & feeder panels, emergency generators, fire alarm and security systems.

B. IDIQ Task Order (TO) or "Seed Project"

The first Task Order (TO) or "Seed Project" will be issued simultaneously with the IDIQ

Request for Proposal as an attachment. The first TO will be construction services for the alterations of courtrooms and associated office and US Marshals Services spaces in the

United States Courthouse in Abingdon, Virginia. The rates and labor types proposed by the contractor will be included in the final contract language and will establish the labor rates to be used in future negotiations.

Contractors will be required to submit a proposal for the first task order along with their technical submission due August 6, 2013. The proposal for the first task order will be used to evaluate price for the best value IDIQ contract. Additional discussions regarding this TO will take place after presenting the overall IDIQ requirements.

C. WAGE AND FRINGE BENEFITS:

Contractors are to pay wage and fringe benefits according to the Service Contract Act. The minimum wages and fringe benefits for the first year of performance are set forth in the prevailing wage determinations contained in the solicitation. FAR 52.222-41 provides an opportunity for contractors to submit a request for price adjustment as a result of the incorporation of a new Department of Labor wage determination on the yearly anniversary date of the contract.

D. BONDING REQUIREMENTS

A bid bond is required for this solicitation. A bid bond in the amount of 20% of the proposed price must be submitted along with the actual bid by the solicitation closing date and time.

Performance and Payment Bonds due after award must cover 100% of the total proposed price.

E. INSURANCE REQUIREMENTS

After contract award, the contractor must furnish the Contracting Officer with a current

Certificate of Insurance, listing the Government as co-insured party and meeting the requirements specified in this solicitation (see Section III.L of the Agreement). The contractor may not begin actual work on site until this certificate has been received and found acceptable.

PreproposalAgenda_CharelstonIDIQREVB1.doc 5

F. SUBCONTRACTING PLAN:

A subcontracting plan is not required for this solicitation.

G. SECURITY REQUIREMENTS

All contractor employees will undergo a security check prior to the start of work. This will consist of fingerprinting and a FBI background check, as well as Standard Form 85P. The online system (E-quip) can be used and is highly recommended as a means of application. A contractor

Information Worksheet (CIW) is provided for the applicants to fill-out. The applicant will send this document, along with certified fingerprint cards (2 each) back to the PM or a designated

GSA employee to incorporate GSA required project information and sponsorship. From there, the CIW and fingerprint cards will be sent to the Department of Homeland Security, Federal

Protective Service (DHS/FPS). DHS will e-mail the applicant an invitation that provides a log-on and password to access the online E-quip system. The applicant has 10 days to access, fill-out and submit the information as instructed by the DHS/FPS on-line system Within this process, the applicant must print out and sign the signature pages and send the original(s) to the

GSA PM to forward to DHS/FPS to complete the process of employee’s security acceptability.

Refer to Section III of the Agreement for additional information.

H. PROPOSAL SUBMISSION

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 12:00 pm local time on the following date and at the following address:

Date: August 06, 2013 at 12:00PM EST

PROPOSALS ARE TO BE CLEARLY MARKED:

PROPOSAL FOR GS-03P-13-CD-D-0018

GENERAL SERVICES ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION-WV & VA (3PQCV)

ATTN: CELESTE W. DOW

STRAWBRIDGE BUILDING, 9

TH

FLR

20 N. 8

TH

STREET

PHILADELPHIA, PA 19107-3191

Facsimile or email proposals are NOT authorized for this solicitation.

Any proposals received after the date and time set for the proposal closing are subject to Late

Proposal provisions. It is the responsibility of the offeror to review FedBizOpps (www.fbo.gov) for amendments to the solicitation.

PreproposalAgenda_CharelstonIDIQREVB1.doc 6

What to submit with your proposal:

1. Notwithstanding any other statement in the solicitation, there is no page limitation on the proposals requested under the solicitation.

2. The RFP Package shall consist of the following:

(The technical proposal shall be separately bound from the price proposal and shall not contain any price information)

a. Technical Proposal * will consist and address the following factors:

Factor 1.) Past Performance on Relevant Projects

Factor 2.) Management Plan

Factor 3.) Project Specific Knowledge

Separately sealed with the technical proposal include the Owner reference evaluations.

b. Price Proposal will consist of the following:

Signed Standard Form 1442 and acknowledgment of all amendments

GSA Form 301, Representations and Certifications

GSA Form 527, Contractor’s Qualifications and Financial Information

Bid Guarantee, using Standard Form 24

2011 & 2012 Financial Statements, including Balance Sheet, Income Statement and Notes

3. Number of Copies: Clearly identify and submit the original and six (6) copies of the technical proposal and the original and two (2) copies of the price proposal. No electronic deliverables will be accepted.

The technical proposal shall be separately bound from the price proposal and shall not contain any price information. Each part must be fastened or bound together.

Proposals shall be submitted typed on non-reduced 8-1/2” x 11” pages using font size 12 with 1” margins on all four sides. Any forms and charts shall be clearly labeled and referenced and are not subject to the font size limitation. The Government encourages the

Contractor to print the proposal double-sided so as to be environmentally friendly and save paper. Each side of paper with print is considered one page of text.

4. The proposal should clearly demonstrate that the offeror has a thorough understanding of the project. Statements made by the offeror that he/she understands, can or will meet the solicitation requirements or paraphrasing the solicitation or parts

PreproposalAgenda_CharelstonIDIQREVB1.doc 7 thereof will be considered inadequate. Phrases such as "Standard procedures will be employed" or "well known techniques will be used" will also be considered inadequate. Clarity and completeness of the description of the offeror’s approach to the project is essential. Submission of marketing brochures is not acceptable unless provided as supplementary information only.

* Additional Technical Factor Information:

Technical Evaluation Factors

Offerors are required to submit a cover letter, not to exceed two pages, introducing the firm and its corporate philosophy, mission statement, overall qualifications, experience, volume of business, organizational memberships, awards received, bonding capacity, etc. Offerors are then required to submit

6 (six) successfully completed projects – no more, no less – on which they will be evaluated for Factor #1, Past Performance on Relevant Projects. Any offeror submitting more than six previous projects will result in only the first six projects, chronologically, being considered. All additional projects will not be considered. Projects may include both governmental and private contracts and be of dollar value of between $150,000.00 and $2.5 million.

Also, in order to demonstrate the offeror’s capabilities on larger projects, at least one of the projects must have had an awarded amount that exceeded $1 million.

Information to be provided by Offeror:

Each Offeror is to provide a list of 6 (six) relevant projects completed within the last (7) seven years from the date of this solicitation (2005-2012).

For each project submitted for evaluation, offerors will be required to provide the following information:

a. Name and location of the project.

b. A detailed description of the project.

c. Project start and completion dates.

d. Construction cost at award and the final construction cost at construction completion.

e. A narrative description of the amount and type of work the firm performed with in-house forces and the percentage of the work that was accomplished by subcontractors.

f. A list providing the number of other projects and their dollar values, and a brief description of the projects which were running concurrently.

g. An explanation of Project Management techniques and Quality Control measures that were used on the project.

h. Construction value.

PreproposalAgenda_CharelstonIDIQREVB1.doc 8

i. Name and Phone number of the client’s contact person, a primary contract and a secondary contact (at least one contact must be owner) j.

Factor #1: Past Performance on Relevant Projects

This factor will measure the quality of the offeror’s collective experience in performing projects similar in size, scope and complexity to the scopes of work described in the solicitation. The quality of construction efforts associated with past projects will be evaluated. The relevance of the projects submitted will also be a consideration under this factor. Relevant projects are defined as construction projects in occupied buildings between $150,000 and $2.5 million, which include but are not limited to: general office renovation, repair and alteration work, mechanical and electrical modernization, roof repair and installation, exterior renovation, and waterproofing. Projects deemed to not be relevant to this procurement cannot be evaluated for past performance.

Letters of commendation or appreciation from owners of the offeror’s submitted projects, although not required, would be favorably evaluated if included.

Note:

1) It is the contractors responsibility to ensure that their references have completed the Owner Reference / Evaluation and to ensure that the form is submitted to GSA by the proposal due date. GSA will not attempt to locate references that are not submitted by the owner.

2) GSA may contact any/all references submitted by the offeror. An owner is defined as a reference that is submitted by a building owner/developer or anyone who was hired by the building owner/developer to represent them during a project such as a construction manager or architect/engineering firm.

Past performance will be evaluated by discussing the relevancy of past projects, by reviewing the Owner Evaluations/References information and if applicable, GSA’s knowledge of past performance on other projects. The offeror’s past performance will be evaluated based on the following categories:

a. Timeliness of Performance

Did the contractor complete the project on schedule?

To what extent did the contractor adhere to contract delivery schedules at significant milestones?

How responsive was the contractor in addressing unforeseen conditions?

b. Cost Control

Did the contractor submit reasonably priced change proposals?

PreproposalAgenda_CharelstonIDIQREVB1.doc 9

How responsive was contractor in submitting proposals for owner initiated changes?

How reasonable were contractor initiated changes?

c. Quality Product

How well has the contractor complied with contract requirements?

Did they conform to standards of good workmanship?

Does the contractor have the ability to adapt to changing requirements while maintaining a desired level of quality?

d. Project Management

How well did the contractor work with the owner and the owner’s technical representatives?

Was the contractor cooperative, businesslike, and concerned with the interests of project related third party entities (i.e. end users)?

Did the contractor maintain a consistent on site management/project team throughout the duration of the project?

*In addition to any information contained in the offeror’s proposal, the

Government may consider information obtained through interviews with the offeror’s customers, and/or building owner or representatives. The Government may also consider the past performance of the offeror or its team members on any other projects within the past (7) years of which the Government has knowledge.

Factor #2: Management Plan

Management Plan: This factor will examine the company structure and overall corporate experience. The Government will examine the organizational structure, and resumes of key corporate officials and construction personnel, as well as other identified key team members such as subcontractors and suppliers. The government requests the following information:

Organizational Structure demonstrating the key personnel assignments and their roles and responsibilities within the organization.

Key resumes for construction personnel designated for the government contract such as General Superintendents, Superintendents, Asst.

Superintendents, PM’s, project engineers etc. PM’s & Superintendents for this contract must have a minimum of 10 years of direct supervisory construction experience.

Resume for the Contract Manager proposed for the IDIQ contract. This individual shall be a central point of responsibility, tasked with serving as the general manager for all on-going IDIQ projects. This individual will be responsible to the GSA PM’s for scheduling, coordinating and

PreproposalAgenda_CharelstonIDIQREVB1.doc 10 managing all project deliverables. This individual should not be an on-site manager, but someone with complete administrative oversight responsibilities, who is based in the firm’s corporate or satellite office.

List of key team members which may include but is not limited key contractor personnel and key subcontractors.

Company strategy for self performance scopes of work and rationale behind this strategy including any special corporate resources or specialties related to skills, trades, equipment etc.

The government also requests that the team as proposed demonstrate its experience in handling multiple projects simultaneously in the geographical area of the solicitation which are similar in size and scope to those contemplated under this IDIQ contract. As applicable, offerors need to discuss previous experience of key corporate managers, construction personnel and subcontracting firms have had together on relevant projects. Note: Resumes must be limited to (2) pages and must include at a minimum education, training, qualifications, work experience, number of years with current company and at least two professional references from another identity other than current employer.

Factor #3: Project Specific Knowledge

Offerors must, in narrative form, describe their methodology for managing the

THE ABINGDON FEDERAL BUILDING & COURTHOUSE-

FIRST&SECOND FLOOR RENOVATIONS PROJECT (Abingdon

Project). Offerors are required to present the team’s organizational resources, specifically identifying the number and type of supervisory personnel directly involved with day to day construction operations, and a detailed description of the project management plan to ensure organizational control of the Abingdon project. Offerors shall provide a narrative (3 pages maximum) providing the following information:

Provide list of onsite & office managerial personnel dedicated to the project.

Provide which portions of the scope of work you (the offeror) are going to perform and which portions of the scope of work will be subcontracted.

List any project challenges that you foresee and briefly describe how to overcome them.

Describe what measures you intend to implement in order to minimize disruption of the occupied facility during construction operations.

Preliminary Schedule - Please provide a preliminary critical path schedule outlining the major construction activities, their duration, ES/EF, and critical path in red. The work construction activities should be presented in chronological order as related to construction logic. A computer generated Critical Path Method (CPM) schedule is requested.

PreproposalAgenda_CharelstonIDIQREVB1.doc 11

PRICE

For award purposes, prices will be evaluated based on the total cost of the contract for all line items proposed. In accordance with FAR 15.404, price analysis will be used to determine price reasonableness and the offeror understands of the work and ability to perform the contract. For this solicitation, the combined weight of the technical evaluation factors is significantly more important than price.

Price will not be assigned a numerical weight, point score, or adjectival rating.

Price proposals will be evaluated to determine the reasonableness of the offeror's proposal. Price will be evaluated against the technical requirements of the RFP and offered proposal to make an assessment of the offeror’s understanding of the work requirements (i.e. unreasonably low or high prices, as compared to other offers and the Government Estimate, may indicate that the offeror does not comprehend the requirements of the RFP). A price analysis will be performed in accordance with FAR Part 15.404-1.

The price proposals will only be considered after all technical evaluations have been completed.

The price evaluation will be clearly documented by the SSEB and Contracting Officer.

I. AWARD

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total

Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

Factor 1.) Past Performance on Relevant Projects

Factor 2.) Management Plan

Factor 3.) Project Specific Knowledge

Non-Price Factors, when combined, are more important than Total Evaluated Price. Technical factors are listed in descending order of importance. Refer to Section II.D of C201, The

Solicitation, for additional information regarding the Technical Factors.

The approach to source selection for this procurement will be pursuant to the best value tradeoff concept as identified in FAR Part 15.101-1 and FAR Part 15.3. It is the government’s intention to award a contract to the offeror whose proposal conforms to the RFP requirements and is considered to be most advantageous to the government, price and technical factors considered.

Competitive proposals shall be evaluated and assessed based on the factors specified in this solicitation.

PreproposalAgenda_CharelstonIDIQREVB1.doc 12

The Government intends to evaluate proposals and award a contract without discussions with offerors (other than exchanges conducted for the purpose of minor clarifications). However, the

Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint.

J. DEBRIEFING

All unsuccessful offerors are entitled to a debriefing after the award of the project. You must submit a written request to Celeste Dow, celeste.dow@gsa.gov, for the debriefing within 3 days after receipt of notification.

6. IDIQ Seed Project

A. Scope Of Work for Abingdon Federal & Courthouse

Furnish all management, supervision, labor, materials, and equipment necessary to perform the st & 2nd Floor Renovation Project at the Abingdon Federal & Courthouse in Abingdon, VA, in accordance with the Specifications and Drawings. Price will consist of Base Cost Plus two alternate items Plus seven (7) unit priced items.

B. NAICS CODE

236220, Commercial and Institutional Building Construction

C. SMALL BUSINESS SIZE STANDARD

$33.5 Million

D. NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

FAR 52.219-6, Notice of Total Small Business Set-Aside

E. CONTRACT TYPE

Firm Fixed Price Task Order

F. CONSTRUCTION PERFORMANCE PERIOD

mailto:celeste.dow@gsa.gov

PreproposalAgenda_CharelstonIDIQREVB1.doc 13

Once the contract is awarded, Performance and Payment bonds must be received by the contracting office within 10 days. Upon approval, Notice to Proceed will be issued on or about two weeks after award.

Commencement. The Contractor shall commence performance of the Work within 1 (one) days after the Contractor receives the Notice to Proceed (NTP).

Substantial Completion. The Contractor shall achieve Substantial Completion of the Work, as that term is defined in this Agreement, no later than 210 calendar days from issuance of Notice to

Proceed (NTP).

Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 60 calendar days of Substantial Completion.

G. LIQUIDATED DAMAGES

There will be liquidated damages in the amount of $$500.00 per day for not completing the project in accordance with the prescribed schedule or specification.

H. DAVIS BACON

It is noted that Davis Bacon Act is to be adhered to on this project. Contractors are to pay the minimum wage and fringe benefits required by the wage determination in the solicitation package General Decision Number VA130133 01/04/2013 VA133, (updated per this meeting).

In accordance with Executive Order 12989, contractors are to comply with all immigration laws.

Any contractor who is suspected of hiring illegal aliens will be reported to the INS.

Determination that the contractor has violated the above referenced Executive Order may result in suspension and debarment.

I. PROMPT PAYMENT ACT: Payment Meetings

Schedule regular monthly meetings between contractor & Project Engineer to agree to payment amount before submitting invoice (pencil copy). This is to be in conjunction with progress inspections or otherwise noted.

A pencil/draft copy of the invoice shall be sent to the Project Engineer (PE) a 5 days before the scheduled meeting or otherwise noted.

The progress payments will be made within 14 days after receipt of a proper invoice.

J. Invoice Requirements

PreproposalAgenda_CharelstonIDIQREVB1.doc 14

Once draft invoice is approved, verbally or in writing by the PE or designated official, submit signed and sealed (stamped) original to Contract Officer (CO) and a copy to the Project

Engineer.

The contractor shall submit a 2419 Certificate of Payment to subcontractors & suppliers with each invoice.

Maximum up to 10% retainage could be withheld for poor progress & substandard work at CO's discretion.

Release of claims 1142 required on FINAL invoice.

Payment can be made for material in storage provided that the warehouse is bonded. Verification is required.

The form for the invoice shall be on the AIA or similar payment form.

K. SUBMISSIONS:

Construction Progress Schedule: Submit to AE and GSA (CO and Project Engineer). Show sequence of work, significant stages, etc. Schedule shall be revised bi-weekly or as needed to show actual progress and changes. The CO may withhold all progress payments until a schedule is received.

Submittal Schedule: Submit a complete schedule of work-related submittals including work plans and emergency plan in chronological order with the initial submittal of the

Construction Progress Schedule within ten (10) days of NTP.

Schedule of Values/Cost Breakdown

This Scheduled are used to determine progress payments. No payments will be processed until received and approved.

O & P shall be prorated through the life of the contract values.

Bond can be a separate line item or prorated.

Submittals/Shop Drawings (See Sections 01300-01311 or otherwise noted/required is specific section)

GSA requires minimum of [3] copies. Plus, GSA’s contractor AE providing CM services will get (2) copies to the AE for review and approval. (Five (5) total, two (2) will be returned to contractor with necessary action.) The process will be repeated until submittal(s) is (are) approved.

PreproposalAgenda_CharelstonIDIQREVB1.doc 15

The Contractor's AE seal, stamp or signature of approval is required on all submittals. Submittals shall be reviewed and approved by the contracting officer or designated official and prior to start of that portion of work. NOTE: Piece mailing of submittals/shop drawings will not be permitted unless otherwise approved by GSA and will be rejected immediately.

L. Requests For Information (RFI):

Number the RFI consecutively.

Specify date on which answer is required in order to avoid delay of the work in order to expedite replies as much as possible and allow effort to be made where most effective.

If the contractor feels that a reply to an RFI has a time or cost impact, notify the Project Engineer immediately, or incorporate the RFI into and RFP immediately. Do not assume a response is an approval for an equitable adjustment.

All RFI’s should be submitted to Contracting Officer, or designated official, such as the Project

Manager, Engineer and AE if used.

M. Safety:

Accident reports: Copy to the Contract Officer and Building Manager within 7 days as described in section 01546 of the specification.

Contractor must adhere to applicable OSHA requirements.

Quality and Safety Plans: Contractor to discuss in Safety Meeting.

N. Project Closeout (Draft & Final)

Record Documents and Submittals (which were maintained on site) shall be sent to GSA.

Draft As-Builts (6 Sets or otherwise noted in the contract specification for GSA).

O & M Manuals (6 Sets for GSA).

Once approved, 6 revised sets will be forwarded to the Contracting officer.

O. SITE ACCESS AND CONTACT REQUIREMENTS

James Wilson, Property Manager, may be contacted at [(304) 262-5638.

jamesd.wilson@gsa.gov mailto:jamesd.wilson@gsa.gov

PreproposalAgenda_CharelstonIDIQREVB1.doc 16

Loading dock – N//A

Utilities - Contractor is required to provide 72 hr. advance notice to the Property Manager prior to any shut down of utilities unless otherwise noted or an proven emergency.

Hours of Operation- Perform work so as not to interfere with Government operations. See specifications for details.

Parking – 1 parking space will be provided for Construction company vehicle within the government's secured parking area. .

Storage Area – All materials must be kept in the major construction zones on the 1st & 2nd

Floors. No special areas are available for material storage.

Elevator Use – No freight elevator is available for material. All materials must come on site through doors, second floor window or up stairs. Designated material delivery points will be submitted and agreed upon with GSA prior to mobilization.

Toilet Facilities- Building Manager will locate placement of portal toilet somewhere within confinements of government property. The contractor's use of basement facility toilets will be at the discretion of the GSA Bldg manager.

Trash Dumpster Location- 1 parking space will be provided for dumpster location within the government secured parking area to be utilized during demolition phase of the project.

Scaffolding/Shoots- Trash shoot from 2nd floor to dumpster location will be allowed.

City Permits – All local permits city, state, county are applicable to the project and must be addressed by the bidding contractors.

7. QUESTIONS AND ANSWERS

PreproposalAgenda_CharelstonIDIQREVB1.doc 17

See below *

8. WALK THROUGH

During walk thru, the contractor is again reminded that anything said at this meeting or at anytime before Proposal Closing does not constitute a change in the solicitation. The only changes to the solicitation will be those made in a formal, written amendment. It is requested that questions from contractors be received in writing and submitted to the Celeste W. Dow, Contracting Officer at celeste.dow@gsa.gov.

*Pre-Proposal Conference Questions & Answers

IDIQ Multiple Award Construction Term Contract for WV and VA

RFP GS-3P-13-CD-D-0018

Q.1. What is the Bid Bond?

A.1 20%

Q.2. How should the Owner Reference Evaluation Form be submitted?

A. The forms should be separately sealed and submitted along with the technical proposal.

Use forms uploaded on www.fbo.gov on 7/24/13 or indicate on forms both evaluator & evaluatee names.

Q.3. Is the Owner salvaging anything from the demolition?

A. Unknown

Q.4. Request to extend bid date

A. Per this amendment the RFP closing date will be August 20, 2013 @ 12:00 PM.

Q.5. What are the security badge requirements?

A. Everybody will be security cleared and badges must be worn at all times. As long as the contractor keeps the building secure during construction, guards and maintenance people will not be needed for afterhours work.

Q.6. What are the licensing requirements?

A. Contractors will need to have both a West Virginia and Virginia contractor’s license. Any local permits will be the requirement of the contractor, though inspections will only be conducted by GSA. Contractors will be required to bid on projects throughout the geographic area prescribed in the solicitation. Permits will be required on a job-by-job basis

7. It was noted that some municipalities require the contractor to also pay B&O taxes.

mailto:celeste.dow@gsa.gov

PreproposalAgenda_CharelstonIDIQREVB1.doc 18

8. GSA doesn’t have government owned properties in all the counties listed in the solicitation, though work may be requested under this contract in any of the counties. However, occasionally GSA may have to perform work in leased locations, which are numerous and scattered through the geographic area listed in this solicitation. Also, there is always the chance that government owed facilities may be added to the current inventory.

Q.9. Can GSA provide a list of where the government owned facilities are located currently?

A. In West Virginia - Charleston, Huntington, Beckley, Mount Hope, Bluefield, Elkins, Martinsburg, and Parkersburg

In Virginia - Big Stone Gap, Abingdon, and Roanoke

Q.10. Questions must be submitted in writing to the contracting officer.

A. All questions are to be directed in writing to Celeste Dow, the Contracting Officer, clearly identified with the solicitation number and project title in the subject line, ie., 0018-

IDIQ-WVVA. You can send any questions via email at celeste.dow@gsa.gov or via fax at 215-

209-0537.

Q.11. Will the sign-in sheet be made available?

A. Yes, in the first amendment.

Q.12. The estimated cost range listed in block 10 of the SF 1442 is updated to read:

A. $1,000,000.00 - $2,000,000.00

Q.13.On page 7 of solicitation says projects within the last 7 years (2005-2012), should this time period be 2006-2013?

A. The timeframe of past performance of projects should be from 2006-2013.

IMPORTANT UPDATES TO THE SOLICITATION AS NOTED BY THE GSA PM.

* The GSA PM noted that the specification have specific quantities of hazardous material scheduled for abatement.

* The GSA PM noted that the following work scopes will need to be added to the Section

013100 Project Management & Coordination 1.7 Overtime Work, Suspension of Work A. Hours of Work 2.a The following additional scopes of work will need to be performed after normal working areas Demolition & Hazardous Material Abatement.

* The GSA PM noted that Section 230900 Instrumentation & Control for HVAC: The GSA will mandate that the following control contractor be used for all instrumentation work for the project

POWELL INC, JOHN POWELL (304) 736-8951. All BAS system controls must be compatible and tied into the existing BAS System of the Charleston Field Office.

* The GSA PM also pointed out that a GSA BID Form will be forthcoming and will include

Base Bid and applicable Options & Unit pricing line items.

tel:%28304%29%20736-8951

PreproposalAgenda_CharelstonIDIQREVB1.doc 19

* The GSA PM noted that The following language would be added to the contract documents: "

IF LATENT HAZARDOUS MATERIAL CONDITIONS ARE DISCLOSED DURING

CONSTRUCTION, THE CONTRACTOR AND HIS SUBCONTRACTORS ARE DIRECTED

TO IMMEDIATELY STOP WORK IN AREA OF DISCLOSURE AND CONTACT GSA

FACILITY & PROJECT MANAGEMENT IMMEDIATELY TO DETERMINE PROPER

COURSE OF ACTION. NO WORK IS TO RESUME WITHIN THE BUILDING UNTIL

PROPER COURSE OF ACTION HAS BEEN ESTABLISHED AND THE EXTENT OF

HAZARD MATERIAL IS DETERMINED AND CONTAINED.

An additional site walk through will be held on Thursday August 8th @ 10:30 am and 1:30 pm for any interested contractors and their subcontractors. The walk through will serve as the last site investigation and scope clarification opportunity. All questions resulting from this final walk through will need to be submitted in writing to the GSA CO. GSA representatives will be onsite to aid in the escort of construction personnel. Scheduling for

Session 1 or 2 needs to be coordinated with GSA PM at least 7 days prior to 8/8 at william.whittington@gsa.gov.