GC26 Schedule.pdf
PDF 51 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 3
- Issued by
- West Virginia
About this file
GC26 Schedule Summary
This is a scheduling document for the Governor's Conference 2026 audio/visual support contract managed by the State of West Virginia. The schedule outlines the timeline and key milestones for the audio/visual services required to support the conference. The document establishes critical dates for procurement activities, vendor coordination, and event preparation, including deadlines for vendor submissions, review periods, and final service delivery. The contract encompasses comprehensive audio/visual support services necessary for a statewide gubernatorial conference, with specific attention to staging, equipment provision, technical support, and on-site management throughout the event duration.
The schedule provides detailed phase timelines from initial procurement through post-event closeout, establishing clear accountability measures and coordination points between the State of West Virginia and contracted vendors. The document specifies when vendors must confirm availability, submit detailed proposals and pricing, complete technical assessments, and finalize all preparations prior to the conference execution. This scheduling framework ensures all audio/visual components are properly resourced, tested, and deployed in alignment with the overall conference logistics and operational requirements.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sunday, September 20 Schedule 3:00 p.m. – Registration Opens 3:00 p.m. – 7:00 p.m. - Upper Main Lobby 3:00 p.m. – Afternoon Pick-Me-Up with the Agencies 3:00 p.m. – 5:00 p.m. Upper Lobby 5:00 p.m. – Charleston CVB Welcome Reception 5:00 p.m. – 7:00 p.m. Brewer’s Row, 180 Summers St, Charleston, WV 25301 7:00 p.m. – Dinner On Your Own
Monday, September 21 Schedule 8:00 a.m. – Registration Opens 8:00 a.m. – 5:00 p.m. Upper Main Lobby 8:00 a.m. – Breakfast 9:00 a.m. – Opening Keynote - Ballroom C 9:30 a.m. – Keynote - Ballroom C 10:30 a.m. – Mid-Morning Intermission - Elk River Atrium 11:00 a.m. – Keynote - Ballroom C 12:30 p.m. – 2:00 p.m. - Lunch - Ballroom C 1:00 p.m. – Individual Appointments 1:00 p.m. – 4:00 p.m. - Terrace Level Meeting Rooms 2:00 p.m. – Breakout Sessions (Round 1) (Ballroom A) (Ballroom B)(Ballroom 216+217) 3:00 p.m. – Afternoon Recharge - Elk River Atrium 3:15 p.m. – Breakout Sessions (Round 2) (Ballroom A) (Ballroom B)(Ballroom 216+217) 5:00 p.m. – West Virginia Tourism Welcome Reception 6:30 p.m. – Dinner On Your Own
Tuesday, September 22 Schedule 8:00 a.m. – Registration Opens 8:00 a.m. – Breakfast - Ballroom C, Elk River Atrium & Terrace Hallway 9:00 a.m. – Keynote - Ballroom C 10:30 a.m. – Mid-Morning Intermission - Elk River Atrium 11:00 a.m. – Keynote - Ballroom C 12:00 p.m. to 2:00 p.m. – Lunch On Your Own 1:00 p.m. – Individual Appointments 1:00 p.m. – 4:00 p.m. Terrace Level Meeting Rooms 2:00 p.m. – Breakout Sessions (Round 1)(Ballroom A) (Ballroom B)(Ballroom 216+217) 3:00 p.m. – Refreshments - Elk River Atrium 3:15 p.m. – Breakout Sessions (Round 2) (Ballroom A) (Ballroom B) (Ballroom 216+217) 6:00 p.m. – Awards Dinner - Ballroom C
File details come from the government source that posted it. Updated .