Final_ARFQ_0304_TOR2700000002_2_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 3
- Issued by
- West Virginia
About this file
This is an Abbreviated Request for Quotation (ARFQ) Form issued by the State of West Virginia for audio/visual services related to the Governor's Conference 2026. The document establishes the procurement framework and evaluation criteria for selecting vendors to provide comprehensive audio/visual support for the event. The RFQ seeks quotations from qualified vendors capable of delivering professional audio/visual services, though specific quantities and detailed scope requirements are referenced within the associated project documentation. The response deadline and submission requirements are outlined in the form, with evaluation and award decisions to follow the standard state procurement process. The contract term will commence upon award and continue through the completion of services for the Governor's Conference 2026 event.
The pricing structure requires vendors to submit competitive quotations based on the detailed scope of work and specifications outlined in the associated project documentation. The procurement may include set-asides for small businesses or disadvantaged vendors in accordance with West Virginia state requirements. Funding for this contract derives from state appropriations designated for the Governor's Conference 2026. Vendors must meet all qualifications and insurance requirements specified in the RFQ form and supporting documents to be considered for award. The selection process emphasizes vendor experience with large-scale conference audio/visual operations, technical capability, and cost competitiveness.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Blank WV96.pdf | ||
| Final_ARFQ_0304_TOR2700000002_3_WV_ARFQ_FORM.PDF | ||
| Audiovisual - Specs - GC2026.pdf | ||
| Terms and Conditions BK.pdf | ||
| Addendum 2 - Final.pdf | ||
| Addendum 1.pdf | ||
| Final_ARFQ_0304_TOR2700000002_1_WV_ARFQ_FORM.PDF | ||
| GC26 Schedule.pdf |
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Text version
Date Printed: Aug 20, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2036693 Reason for Modification:
Doc Description: AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026 To attach addendum 1
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-20 2026-09-03 12:00 ARFQ 0304 TOR2700000002 2
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 20, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-08-14
2 Agency Response 4PM 2026-08-20
3 Bid Opening 2PM 2026-08-27
Document Phase Document Description Page
TOR2700000002 Final AUDIO / VISUAL - GOVERNOR'S
CONFERENCE 2026
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File details come from the government source that posted it. Updated .