Final_ARFQ_0304_TOR2700000002_1_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 3
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Tourism for comprehensive audiovisual services. The solicitation seeks a qualified vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to support an audiovisual event scheduled for September 20-23, 2026, at the Charleston Coliseum and Convention Center in Charleston, West Virginia. The solicitation was issued on August 7, 2026, with vendor questions due by 12:00 PM on August 14, 2026, agency responses scheduled for 4:00 PM on August 20, 2026, and bid opening on August 27, 2026, at 2:00 PM. The contract will be established as an Agency Purchase Order, and all bids must be submitted to the bid receiving location with all terms and conditions specified in the solicitation.
The solicitation does not specify a unit price, total price, or detailed pricing structure in the available documentation. No information regarding set-asides, incumbent vendors, contract term length, renewal options, or funding sources is provided in this form. Interested vendors should contact Hanna E. Kroeger, the buyer, at 304-352-1501 or hanna.e.kroeger@wv.gov for additional information and clarification on bid requirements and specifications.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Blank WV96.pdf | ||
| Final_ARFQ_0304_TOR2700000002_3_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0304_TOR2700000002_2_WV_ARFQ_FORM.PDF | ||
| Audiovisual - Specs - GC2026.pdf | ||
| Terms and Conditions BK.pdf | ||
| Addendum 2 - Final.pdf | ||
| Addendum 1.pdf | ||
| GC26 Schedule.pdf |
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Text version
Date Printed: Aug 7, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2036693 Reason for Modification:
Doc Description: AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-07 2026-08-27 12:00 ARFQ 0304 TOR2700000002 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 7, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-08-14
2 Agency Response 4PM 2026-08-20
3 Bid Opening 2PM 2026-08-27
Document Phase Document Description Page
TOR2700000002 Final AUDIO / VISUAL - GOVERNOR'S
CONFERENCE 2026
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File details come from the government source that posted it. Updated .