Final_ARFQ_0304_TOR2700000002_3_WV_ARFQ_FORM.PDF
PDF 731 KB Posted
- Attached to
- AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026
- Solicitation number
- ARFQ 0304 TOR2700000002 3
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Tourism to procure comprehensive audiovisual services for the Governor's Conference 2026. The solicitation requests all necessary labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal to support the event scheduled for September 20-23, 2026, at the Charleston Coliseum and Convention Center, located at 200 Civic Center Drive, Charleston, WV 25301. The solicitation was issued on August 24, 2026, with a closing date of September 4, 2026, at 12:00 PM. The solicitation number is ARFQ 0304 TOR2700000002, Version 3. Key milestones include vendor questions due by 12:00 PM on August 24, 2026, with agency responses by 4:00 PM on August 27, 2026, and bid opening scheduled for 2:00 PM on September 3, 2026. Interested vendors should direct inquiries to Hanna E. Kroeger, the buyer, at 304-352-1501 or hanna.e.kroeger@wv.gov.
The document does not specify detailed pricing terms, set-asides, incumbent information, or funding amounts. All offers are subject to the terms and conditions contained in the solicitation. Vendors must provide complete audiovisual services as a single line item with commission code 80161507. Invoicing and shipping instructions direct payments and materials to the Division of Tourism at 1900 Kanawha Boulevard East, Building 3, Suite 100, Charleston, WV 25301.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Blank WV96.pdf | ||
| Final_ARFQ_0304_TOR2700000002_2_WV_ARFQ_FORM.PDF | ||
| Audiovisual - Specs - GC2026.pdf | ||
| Terms and Conditions BK.pdf | ||
| Addendum 2 - Final.pdf | ||
| Addendum 1.pdf | ||
| Final_ARFQ_0304_TOR2700000002_1_WV_ARFQ_FORM.PDF | ||
| GC26 Schedule.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date Printed: Aug 24, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Audio/Video
Proc Folder: 2036693 Reason for Modification:
Doc Description: AUDIO / VISUAL - GOVERNOR'S CONFERENCE 2026 To attach addendum 2
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-24 2026-09-04 12:00 ARFQ 0304 TOR2700000002 3
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Hanna E Kroeger 304-352-1501 hanna.e.kroeger@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 24, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Tourism ("Agency") is soliciting bids to establish a contract with a qualified Vendor to provide all labor, equipment, materials, supervision, transportation, delivery, setup, operation, and removal necessary to furnish comprehensive audiovisual services for the event scheduled for September 20-23, 2026, located at the Charleston Coliseum and Convention Center, 200 Civic Center Dr, Charleston, WV 25301.
INVOICE TO SHIP TO
DIVISION OF TOURISM DIVISION OF TOURISM
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
BUILDING 3 SUITE 100
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Audio Visual Services
Comm Code Manufacturer Specification Model # 80161507
Extended Description:
Audio Visual Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Question Due 12PM 2026-08-14
2 Agency Response 4PM 2026-08-20
3 Bid Opening 2PM 2026-09-03
4 Vendor Question Due 12PM 2026-08-24
5 Agency Response 4PM 2026-08-27
Document Phase Document Description Page
TOR2700000002 Final AUDIO / VISUAL - GOVERNOR'S
CONFERENCE 2026
| 1 |
| 1 |
| 2 |
| 3 |
| 4 |
| 5 |
File details come from the government source that posted it. Updated .