FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log form designed to document outreach efforts to Disadvantaged Business Enterprise (DBE) firms for a state or local contract opportunity. The form serves as an exhibit to track all communications with potential DBE bidders and proposers, requiring that oral communications be supported by documented follow-up evidence such as email, fax, or letter correspondence. The form contains multiple rows for recording contact attempts, with columns capturing the date and time of follow-up, the method of communication used, the name of the DBE firm and contact person, email and phone information, the DBE's response status, whether the firm is bidding or proposing, and the date of bid or proposal submittal. The template shows eight pre-populated entries with "Yes" responses indicated in the bidding/proposing column, though specific firm names, contact details, and communication dates are not filled in on this blank or partially completed version.

The form functions as a compliance and transparency tool, likely required by the contracting agency to demonstrate good-faith outreach to certified DBE firms and to create an audit trail of solicitation efforts. By requiring documented follow-up for all oral communications, the form ensures accountability and provides evidence of the contracting entity's commitment to DBE participation goals. The structured format allows for systematic tracking of which firms were contacted, when contact occurred, their level of interest and engagement, and their actual submission of bids or proposals, supporting both regulatory compliance and program evaluation purposes.