DVT SIR - DRAFT Task Order 1 - Program Mgmt - Clean.pdf

TASK ORDER 001 – PROGRAM MANAGEMENT

Screening Information Request (SIR) 693KA8-23-R00001

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Task Order No: 001

TASK ORDER NAME: PROGRAM MANAGEMENT for DVT

1 BACKGROUND

The United States Congress directed the formation of the Distance Measuring Equipment (DME), Very High Frequency (VHF) Omnidirectional Radio Range (VOR), and Tactical Air Navigation (TACAN) (DVT) Sustainment Program. The Federal Aviation Administration (FAA) formed the DVT Sustainment Program to develop and provide long-term navigation sustainment programs for the nation’s network of DME, VOR, and TACAN Systems to ensure that the National Airspace System’s (NAS’s) navigational infrastructure remains safe, secure, sustainable, and resilient. The FAA is required to replace all DVT Navigational Aids (NAVAIDs) by the year 2060.

The current infrastructure is beginning to see indicators of increased maintenance costs, obsolescence issues, and operational impacts that will be supportable for the long term only with a comprehensive modernization investment strategy.

As part of a resilient NAS infrastructure, the transition to Performance-Based Navigation enabled by Global Navigation Satellite System (GNSS) allows the services provided by DVT ground-based navigation systems. This effort will allow DME and VOR NAVAIDs to transition from being a primary source of navigation to a backup for GNSS. The resilient navigation infrastructure consists of DME, VOR, and TACAN Systems in various configurations, including:

• High Power DMEs provide an Area Navigation (RNAV) capability for aircraft with scanning DME receivers.

• Conventional or Doppler VORs provide basic conventional navigation for non-RNAV aircraft, even during GNSS disruptions.

• TACANs provide azimuth and range information for Department of Defense aircraft and range only for civil aircraft for RNAV. The TACAN was procured under Contract

693KA8-2X-D-XXXXX/693KA8-2X-F-XXXXX

The DVT Sustainment Program will use a phased implementation approach to address long-term DVT sustainment strategic and tactical requirements. The sustainment requirements will be based on prioritized critical supportability issues implemented through a series of phases over the Program’s lifetime. A prioritization process will be used to determine critical projects to be included in each program phase. DVT is committed to implementing innovative solutions where beneficial.

2 SCOPE OF WORK

This Task Order is to establish and manage the DVT Contract and all subsequent Orders.

Specific activities include but are not limited to onboarding personnel, establishing Indefinite Delivery Indefinite Quantity (IDIQ) Contract management practices and procedures, status reporting, and initiating and conducting all other contract activities and execution.

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

2.1 Program Management

The Contractor must provide the management and personnel necessary to complete the activities described within the Statement of Work (SOW) as assigned to this Task Order within the specified period of performance. The Contractor must designate a Project Manager to act as the primary point of contact for the FAA. The management organization, techniques, tasks, and procedures must be documented in a Program Management Plan (PMP), approved by the FAA.

Contract Data Requirement List (CDRL) A001 Program Management Plan

2.1.1 Contractor Work Breakdown Structure (CWBS)

The Contractor must establish and maintain a CWBS and dictionary. The dictionary must include references to CDRLs, Responsible Organization, Performing Organization, and any subcontractors performing work.

2.1.2 Integrated Master Program Schedule (IMPS)

The Contractor must develop and revise an IMPS based on a logical and efficient sequence of events designed to accomplish the efforts described in the SOW as detailed in this Task Order.

The IMPS must have current program milestones and deliverables. The IMPS must include prime Contractor and subcontractor activities and interdependencies. All IMPS activities must be traced to the CWBS with constraints, dependencies, and relationships identified.

2.1.3 Program Management Status Reports

The Contractor must provide program schedule status and performance reports during program phases, highlighting key accomplishments and risks. The Contractor must provide the FAA with a monthly Contractor’s Progress, Status, and Management Report.

CDRL A002 Monthly Contractor’s Progress, Status, and Management Report

2.1.4 Program Risk Management

The Contractor must identify cost, schedule, operational, and technical risks and describe how they will effectively manage these risks throughout the IDIQ Contract and Delivery/Task Order(s) performance. The Contractor must identify its risk management techniques in the PMP, monitor risks, and implement those mitigations and management techniques according to the PMP. The Contractor must present risk status and risk mitigation plans during the Engineering Design Reviews, Program Overview Meetings (POM), and document risk status in meeting minutes.

CDRL A004 Meeting Minutes

2.1.5 Meetings, Conferences, and Reviews

The Contractor must conduct meetings, conferences, and reviews in accordance with (IAW) the SOW described in the Task/ Delivery Order(s). The Contractor must prepare and submit agendas

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and meeting minutes with a list of action items. When meetings or conferences are held at the Contractor’s site, the Contractor must provide facilities and office equipment (e.g., access to telephone and fax), internet access, and access to subcontractor personnel when requested by the FAA. The Contractor must provide appropriate presentation materials, mockups, and technical data. Copies of presentation materials must be prepared for all meeting participants.

If meetings cannot be held at the Contractor’s physical location, the Contractor must conduct the meetings using approved FAA communications platforms, such as Zoom, Microsoft Teams, etc.

CDRL A003 Meeting Agenda CDRL A004 Meeting Minutes CDRL A005 Briefing Material

2.1.6 Post-Award Conference (PAC)

A PAC must be held at the Contractor’s facility (and agreed to by the FAA) not later than one month after the Contract and Task Order awards. The agenda must be developed jointly between the Contractor and the FAA and must contain, at a minimum, Contract requirements, management, technical topics, logistic and training planning, and deliverable schedules to include a preliminary CWBS; system safety program; and an IMPS.

CDRL A003 Meeting Agenda CDRL A004 Meeting Minutes CDRL A005 Briefing Material

2.1.7 Program Overview Meetings (POM)

POMs will be held quarterly or until the Contracting Officer (CO) deems regularly scheduled meetings are no longer necessary. POMs must be held at either the Contractor’s facility or the Government’s facility or via teleconference/online.

During POMs, the Contractor must present detailed Task Order cost, schedule, technical, and risk status; discuss and update outstanding action items; review potential and actual technical and programmatic problem areas and proposed solutions; describe performance relative to milestones outlined in the IMPS and provide a forum for highlighting activity planned for the next period.

CDRL A003 Meeting Agenda CDRL A004 Meeting Minutes CDRL A005 Briefing Material

2.1.8 Technical Interchange Meetings (TIMs)

The FAA or the Contractor may request TIMs between the Contractor and the Technical Officer’s Representative (TOR) or their designated representatives. Meetings may be held at either Contractor or Government facilities or may be conducted by telephone or other electronic means, if appropriate. The TIM’s purpose is to discuss specific technical activities, including action items, studies, test plans, test results, design issues, technical decisions, and implementation concerns to ensure continual visibility into technological progress. There will be

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

no limit on Contractor-requested or telephonic TIMs. The Contractor must provide presentation materials, mockups, technical data, and any necessary documentation to conduct TIMs. Copies of all presentation materials and documentation required for the TIM must be sent to the Government one week before the meeting.

CDRL A003 Meeting Agenda CDRL A004 Meeting Minutes CDRL A005 Briefing Material

2.1.9 Engineering Change Proposals

IAW the FAA-approved Configuration Management Plan, the Contractor must manage all configuration changes to the DVT systems. The Contractor must notify the FAA before implementing a change or variance affecting the delivered item’s approved Functional, Allocated, or Product Baselines. The Contractor must submit Engineering Change Proposals (ECPs) IAW the IDIQ Contract Section C.3.5, Configuration Management Program, and CDRL CM003 for approval before implementation of any change. The Contractor must submit Specification Change Notices IAW the IDIQ Contract Section C.3.5 and CDRL CM005 for approval before the implementation of any change. Proposed changes to any baseline must include assessing impact and identifying changes to the safety artifacts.

Costs for proposal preparation for any ECPs requested by the FAA will be paid under this Task Order. The actual costs for the engineering change will be paid for under the appropriate task order.

3 DELIVERABLES AND DELIVERY SCHEDULE

The following is a table of deliverables. The Contractor must format all deliverables and prepare using Microsoft Office Suite. All deliverables must be delivered electronically under a transmittal letter to the Contracting Officer Representative (COR)/Task Order Representative/(TOR) and/or the CO, as described below.

Note: Contractor format for reports and plans are acceptable when not otherwise specified in a CDRL or Data Item Description; however, all reports and plans should maintain a consistent format and be preapproved by the COR/TOR and/or CO. The Delivery Schedule detailed below is in calendar days.

Table 1 Deliverable Schedule

TASK

REFERENCE DELIVERABLES DELIVERY SCHEDULE

FAA

APPROVER

2.1.0 CDRL A001 Program Management

Plan (PMP)

45 days after Contract Award

Updated annually and as required

COR/TOR,

CO

2.1.3 CDRL A002 Monthly Contractor’s Progress, Status and Management Report

15th of each month COR/TOR, CO

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

2.1.5, 2.1.6, 2.1.7, 2.1.8 CDRL A003 Meeting Agenda 5 days prior to the meeting(s) COR/TOR

2.1.4, 2.1.5, 2.1.6, 2.1.7, 2.1.8, 8.0

CDRL A004 Meeting Minutes 5 days after the meeting COR/TOR

2.1.5, 2.1.6, 2.1.7, 2.1.8 CDRL A005 Briefing Materials 5 days before the meeting, when applicable COR/TOR

4 REFERENCES/APPLICABLE DOCUMENTS

Refer to Section C (SOW) and Section J (Attachments) under the IDIQ Contract.

5 PERIOD OF PERFORMANCE

Table 2 Period of Performance

PERIOD OF PERFORMANCE YEARS DATE

Base Period 5 years Date of Award through 60 months Option 1 5 years 61–120 months Option 2 5 years 121–180 months Option 3 5 years 181–240 months

The labor rates in Attachment J-1, Labor Rate Tables for Time and Materials/Labor Hours, are fixed for all contract year periods; however, the Contractor may propose new labor rates prior to exercise of an option for refreshment. The Government will review these proposals and determine if the revised rates are reasonable and in the best interest of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into Attachment J-1.

6 CONTRACT TYPE

The Task Order will be Time and Materials.

7 PLACE OF PERFORMANCE

CONTRACTOR OR GOVERNMENT SITE LOCATION

Contractor Site To Be Determined (TBD) at Contract Award

8 TRAVEL REQUIREMENTS

Travel will occur IAW Section G.X, as directed by the Government. The traveler must secure prior authorization from the CO and/or the CO/TOR and any additional labor hours required to meet the mission.

9 OTHER DIRECT COSTS (ODC)

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The Contractor must bill for ODCs as defined in the IDIQ Contract Section G.13, Other Direct Cost Reimbursement.

10 GOVERNMENT FURNISHED PROPERTY (GFP)

The Contractor must administer all GFP as defined IAW the IDIQ Contract SOW (Contract No.

693KA8-2X-D-0000X) Section F.9 Transfer and Accountability of Government Furnished Property and AMS Clause 3.10.3-2 Government Property (April 2019).

Contractors must use only Government-approved Contract Acquired Property or GFP.

Contractors must not use personal electronic devices in conjunction with FAA software and hardware as they can become the property of the Government in the event of a breach.

11 GOVERNMENT FURNISHED INFORMATION (GFI)

The contractor must administer all GFI as defined IAW the IDIQ Contract SOW (Contract No.

693KA8-2X-D-0000X) Section H.7 Protection of Sensitive Technologies Information and Release of Information, and AMS Clause 3.13-15, Confidentiality of Data and Information (November 2016).

12 OTHER INFORMATION/SPECIAL REQUIREMENTS

The Government has not identified any other information or special requirements under this Task Order.

13 KEY PERSONNEL ESTIMATED TASK ORDER LEVEL OF EFFORT/CEILING

Key personnel are those individuals possessing unique experience, qualifications, or knowledge.

As a minimum, the Contractor must provide and designate key personnel as specified in this Task Order. The Contractor must use the format in Section H.9, Key Personnel and Substitution Thereof, of the IDIQ Contract to identify key personnel necessary to successfully complete contractual requirements. Any substitutions must also be made IAW Section H.9 of the IDIQ Contract. The following Key Personnel are identified under this Task Order.

Key Personnel requirements are defined in Attachment J-X - Labor Category Descriptions of the IDIQ Contract.

Below is an estimate of the direct labor requirements for Base Period – Year 1 to Year 5.

This will be completed after award.

Table 3 Direct Labor Requirements

Labor Categories (LCATs)

Key Personnel Level Level of Effort (Hours per Year) Rate Year Cost Total

Program Manager Y N/A $ $

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The Task Order Ceiling is $TBD

14 WORK SCHEDULES AND BUSINESS HOURS

Work schedules are performance driven and determined by the task order requirements. The Task Order Lead will coordinate with the COR/TOR and FAA Manager.

The regular business hours are from 8:30 a.m. to 5:00 p.m. Eastern Time, Monday through Friday. The Contractor may be required to modify their regular work schedule to meet task order requirements.

Work schedule changes will require COR/TOR and FAA Manager approval. The Task Order Lead will submit a request no less than one pay period prior to the subject change for consideration. The Task Order Lead must notify the COR/TOR and FAA Manager via email if a contractor support is deviating from a regular work schedule.

The Contractor will observe holidays per Section H.24 Federal Holidays Observed.

15 INVOICING

Invoicing will be completed IAW the terms and conditions in Section G.10, Invoices, of the IDIQ Contract.

16 FUNDING

This Task Order may be fully funded (on an annual basis) or incrementally funded. The Contractor must only work until the obligated amount of funds is depleted. The Contractor is required to notify the CO within 30 days from when the work will reach a point where the total amount payable by the Government is approximately 85 percent of the total amount allotted to the contract/task order, IAW AMS Clause 3.3.1-39, Funding – Time-and-Materials and Labor- Hour Contracts (July 2018).

Labor Categories (LCATs)

Key Personnel Level Level of Effort (Hours per Year) Rate Year Cost Total

Deputy Program Manager Y N/A $ $ Contract Administrator Y II $ $ Scheduler Y II $ $ Other LCAT(s) proposed by vendor

N $ $

Other LCAT(s) proposed by vendor

N $ $

ODC $NTE

Travel $NTE

TOTAL $

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17 TASK ORDER CLOSEOUT

The Government intends to perform closeout on an individual Task Order basis. The Contractor must complete the necessary internal functions to support this process promptly.

All other terms and conditions of the IDIQ, 693KA8-2X-D-XXXXX are applicable to this Task Order.

18 FAA POINTS OF CONTACT

CO:

Phone:

Email:

Primary COR/TOR:

Phone:

Email:

Alternate COR/TOR:

Phone:

Email:

2.1.9 Engineering Change Proposals