BATMAn_Pre-Proposal_Conference_-_Final.pdf

Integrity Service Excellence

Air Force Research Laboratory

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23 Feb 2017

Katherine M. Dorn Contract Specialist

AFRL/RVKDT

Pre-Proposal Conference Business and Technology

Management Administration (BATMAn)

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UNCLASSIFIED

Overview

• Contracting Team

• Acquisition Description

• Disclaimer

• Instructions to Offerors

• Evaluation

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Overview (cont.)

• What an Offeror Needs to do and How an Offeror Can be Selected for Award

• Volume Contents

• CLIN Structure

• Proposal Due Date

• TS/SCI

• Pending RFP Amendments

• Questions

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Contracting Team

• Contracting Officer: Ms. Paulette S.L. Windley

– Phone: (505) 846-0150

– Email: paulette.windley@us.af.mil

• Contract Specialist: Ms. Katherine M. Dorn

– Phone: (505) 846-7616

– Email: katherine.dorn@us.af.mil

• Section Chief: Mr. Christopher L. Keyes

– Phone: (505) 846-2240

– Email: christopher.keyes.2@us.af.mil mailto:paulette.windley@us.af.mil mailto:katherine.dorn@us.af.mil mailto:christopher.keyes.2@us.af.mil

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Acquisition Description

• General business, administrative and financial support services

• Supports Philips Research Site (PRS), AFRL/RV and RD, including geographically separated units/locations with an AFRL/RV and AFRL/RD mission

• Single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with 5 year ordering period

– 1 Dec 2017 through 30 Nov 2022

• Firm-Fixed-Priced Task Orders

– 12 task orders anticipated at time of award

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Disclaimer

• THE FOLLOWING IS A BRIEF OVERVIEW OF THE

PROPOSAL REQUIREMENTS

• OFFERORS ARE CAUTIONED TO CAREFULLY READ

THE REQUIREMENTS OF THE SOLICITATION/RFP AND

COMPLY ACCORDINGLY

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Instructions to Offerors

• FAR 52.212-1 and addendum (Attachment 8 to RFP)

• Submit proposals no later than 10 Apr 2017 at 1:00pm MDT and hold prices firm for 120 days

– Mailing Address: 3550 Aberdeen Ave. SE, Kirtland

AFB, NM 87117

• Volumes

– Technical (25 page limitation)

– Contract Documentation (No page limitation)

– Price (No page limitation)

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Evaluation

• FAR 52.212-2 and addendum (Attachment 9 to RFP)

• Lowest Price Technically Acceptable (LPTA) approach

– Factor 1: Price

– Factor 2: Technical

• Sub-factor 1: Quality Control Plan

• Sub-factor 2: Technical Capability

– Factor 3: Past Performance

• Technical and past performance, when combined, are approximately equal to price

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Evaluation (cont.)

• Steps in arriving at LPTA decision

– Step 1: Price evaluation. The Government will rank offers from lowest to highest price

– Step 2: Technical evaluation. At the contract level, technical evaluation on an acceptable or unacceptable basis starting with the lowest priced offeror

– Step 3: Past Performance. The Government will evaluate the lowest priced technically acceptable proposal from Step 2 for past performance on acceptable/unacceptable basis.

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Evaluation (cont.)

• If the lowest priced acceptable offeror from Step 2 does not have acceptable past performance, then Steps 2 and 3 will continue (in order by price) until an offeror is both technically acceptable and has acceptable past performance

• Evaluations will end and award will be made on the basis of the lowest priced proposal meeting the acceptability standards for non-cost factors (factors 2 & 3)

• It is possible that not all offerors will be evaluated for technical acceptability or past performance

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What an Offeror Needs to do & How an Offeror Can be Selected for Award

• Comply with information required by the Solicitation/RFP in the format requested

• Be the lowest priced, technically acceptable offeror with acceptable past performance

• Refer to FAR 52.212-1 and 52.212.-2 and Addendums for the required information and format for the proposal

• 3 Volumes required

– Volume 1: Technical

– Volume 2: Contract Documentation

– Volume 3: Price

• Failure to furnish a complete proposal may result in elimination from consideration

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Volume I – Technical

• Glossary

• Sub-Factor One: Quality Control Plan

– Demonstrates understanding and approach for umbrella PWS sections 3.1.2.1.1 through 3.1.2.1.4

• Sub-Factor Two: Technical Capability

– Addresses the offeror’s security program and personnel to include TS/SCI eligibility at the task order level

– Phase-in transition plan

– PM requirements (Resumes are not requested or required)

• Offeror must receive an acceptable rating in all sub-factors to have an overall acceptable technical rating

• 25 page limit

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Volume II – Contract Documentation

• Company information

• Standard Form 1449

• Representations and Certifications

• Required Acknowledgements

• Organizational Conflict of Interest (OCI) Identification

• Past Performance Project Sheets (PPPS) (Attachment 11)

• No page limitation

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Volume III – Price

• Tab 1: Table of Contents, Glossary, and Definitions

• Tab 2: Price and Supporting Information

• Tab 3: Task Order Pricing Spreadsheets

– All pricing spreadsheets must be completed for all 12 task orders for the five-year performance periods

• No page limitation

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Volume III – Price (cont.)

• Commercial Services Task Order Rate Schedule Template (Attachment 24)

• Commercial Services Task Order Pricing Template (Attachment 25)

• Commercial Services Task Order Non-Exempt Labor Rate Disclosure Template (Attachment 26)

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CLIN Structure

• CLIN structure (Basic Contract) CLIN 0001: Labor (RDT&E funds) CLIN 0002: Labor (O&M funds) CLIN 0003: Travel CLIN 0004: Data & Reports

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Proposal Due Date

• Proposals due 10 Apr 2017 by 1:00PM MDT

• No facsimile or Electronic Offers will be accepted

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Pending RFP Amendments

• Revision to DD 254

– Changes to blocks 10 and 11

• TS/SCI clarification

– FAR 52.212-1 addendum section 5.2.2.2 revised to

“eligible means TS with an adjudicated tier 5 or single scope investigation”

– Revision to Introduction/Background paragraph of combined synopsis/solicitation

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TS/SCI

• TS/SCI requirement may be subcontracted. Provide JPAS required information

• Does the prime contractor need to have TS/SCI?

– Not if they propose a subcontractor with TS/SCI to perform the required TS/SCI effort

• Do I need to have TS/SCI clearance at time of proposal submission? Or at time of award?

– An offeror needs to have TS with adjudicated tier 5 or single scope investigation in order to be eligible for TS/SCI facility clearance

• Will the Government sponsor a firm for TS/SCI clearance? And facility clearance?

– Yes, the Government will sponsor the awarded offeror

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Questions

• Submit questions to katherine.dorn@us.af.mil NLT 3 Mar 2017. Answers will be posted to FedBizOpps (www.fbo.gov) mailto:katherine.dorn@us.af.mil