ARES III SOW 04NOV09.doc

ADVANCED RESEARCH AND

ENGINEERING SERVICES III (ARES III)

PERFORMANCE-BASED

WORK STATEMENT

DRAFT

4 November 2009 Edwards AFB CA Table of Contents

5SECTION 1 - DESCRIPTION OF SERVICES/GENERAL INFORMATION

51.1 INTRODUCTION

51.2 OBJECTIVE

51.2.1 Provided Support

51.3 PLACE OF PERFORMANCE

71.4 REQUIREMENTS

71.4.1 LIQUID PROPULSION TECHNOLOGY

91.4.2 SOLID PROPULSION TECHNOLOGY

101.4.3 EMERGING AND PERVASIVE TECHNOLOGY

111.4.4 SPACECRAFT PROPULSION TECHNOLOGY

121.4.5 SYSTEMS INTEGRATION AND ANALYSIS

131.4.6. A&AS ACQUISITION MANAGEMENT SUPPORT

141.4.7 Contractor Acquired Property

141.4.8 Transition Period

141.6 CONTRACT MANAGEMENT

151.6.1 Performance Management

161.6.2 Program Management:

171.7 SECURITY

171.7.1 Identification Badges

171.7.2 Foreign Disclosure

181.7.3 Outprocessing Procedures

191.8 SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

191.8.1 Safety and Health

191.8.2 Written Safety Programs

201.8.3 Contractor Safety Oversight

211.8.4 Mishaps and Investigations

211.8.5 Personnel Protection Equipment

211.8.6 Safety Training

221.8.7 Safety and Health Discrepancy Tracking

221.8.8 Emergency Response / Support

231.9 ENVIRONMENTAL COMPLIANCE

231.9.1 Contractor Hazardous Materials, Spills and Clean-Up

231.9.2 Permits and Responsibilities

241.9.3 Environmental Impact Analysis Process (EIAP)

241.9.4 Environmental Baseline Surveys (EBS)

261.9.5 Installation Restoration Program (IRP)

261.9.6 Hazardous Materials & Solid Waste, Pollution Prevention and Recycling Programs

261.9.7 Pollution Prevention and Recycling Programs

271.10 FORMS AND PUBLICATIONS

271.10.1 Conflicting References

271.10.2 Changes in References

271.11 HOURS OF OPERATION

281.12 LOGISTICS

281.12.1 Test Measurement and Diagnostic Equipment (TMDE)

281.12.2 Electrostatic Discharge (ESD)

281.12.3 Preventative Maintenance Inspection (PMI)

281.12.4 Foreign Object Debris (FOD) Control

281.12.5 Tool Control Program

291.13 MILITARY CONTINGENCY, DISASTER PREPAREDNESS, EXERCISES, AND OTHER CONTINGENCIES

291.14 PERFORMANCE OF SERVICES DURING CRISIS

302 SECTION II - SERVICES SUMMARY

302.1 SERVICES SUMMARY

323 SECTION III - GOVERNMENT-FURNISHED PROPERTY AND SERVICES

323.1 GOVERNMENT-FURNISHED FACILITIES

323.2 GOVERNMENT-FURNISHED PROPERTY

323.2.1 Other Property

323.3 GOVERNMENT-FURNISHED SERVICES

323.3.1 Security Police

323.3.2 Emergency Medical Service

333.3.3 Utilities

333.3.4 Fire Emergencies

333.3.5 Telephone

333.3.6 Custodial Services

333.3.7 Refuse Collection

333.3.8 Real Property Maintenance

333.3.9 Pest Control

343.3.10 Postal

354 SECTION IV- APPENDICES

36Appendix A - Government Furnished Property/Facilities/Equipment

37Appendix B - Compliance Documents

38Appendix C – Contract Data Requirements List

39Appendix D – Estimated Contract Man-Year Equivalents (CMEs)

SECTION 1 - DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

This Performance-based Statement of Work (PWS) describes the operational support required by the Air Force Research Laboratory (AFRL) to perform research and development of rocket propulsion, space systems and their components. The AFRL Propulsion Directorate at Edwards AFB CA is part of the Air Force Materiel Command and conducts research at the Edwards Research Site (ERS). Due to the dynamic nature of research and development, the workload under the contract will have peaks and valleys; the contractor shall have sufficient flexibility and depth to accommodate AFRL/RZS requirements in a timely and efficient manner.

1.2 OBJECTIVE

The AFRL Propulsion Directorate West, hereinafter referred to as AFRL, Edwards AFB, CA, is involved in advanced propulsion technology development supporting tactical, boost, and space propulsion. The objective of this Performance-Based Work Statement (PWS) is to provide the AFRL with primarily on site, high quality, efficient and effective, performance-based advanced research and engineering services (ARES) in the areas of research and development, to include analytical, numerical, systems and affordability/failure analysis, experimental testing, data acquisition and reduction, testing, hardware design and development, software development, and technical advice. The specific services required are described in the sections that follow.

1.2.1 Provided Support

The contractor shall provide all personnel with the skills, knowledge and abilities appropriate for completing the tasks identified in this PWS. The contractor shall also provide the equipment, tools, materials, supervision and other items necessary to provide the support services described in this PWS, with the exception of those items listed in Appendix A as Government Furnished Property.

1.3 PLACE OF PERFORMANCE

The contractor shall perform work primarily at the Air Force Research Laboratory (AFRL), Edwards Research Site (ERS), Edwards AFB, CA. Travel to other sites may be required at the direction and expense of AFRL. Work at locations other than AFRL will be accomplished on a temporary duty basis. For additional information see section 1.5.1.

1.4 REQUIREMENTS

The tasks associated with these requirements demand specialized knowledge of all aspects of rocket propulsion testing and will range from small bench scale liquid engine components & tactical motors to launch booster class engines & strategic rocket motors, as well as all intermediate devices including combined cycle designs, spacecraft propulsion and space & missile propulsion system component testing. The tasks require a holistic working knowledge of the systems to ensure successful design, buildup and test of integrated advanced propulsion systems and cutting edge facilities. The contractor shall design, build, modify, activate and operate propellant systems for toxic, storable, cryogenic, high pressure, Class 1 explosive, oxidizer, and hydrocarbon propellant system assets. In addition, the contractor shall handle, transport and store these propellants.

1.4.1 LIQUID PROPULSION TECHNOLOGY

Activities are related to the advancement of the state-of-the-art and the increase of the knowledge and understanding of liquid rocket propulsion systems and components for pump-fed, pressure-fed, and RBCC (Rocket Based Combined Cycle) engines using both cryogenic and storable propellants. The AFRL has ongoing and planned programs for development of technology for liquid rocket engines and propulsion systems. These include contracted and in-house activities ranging from fundamental technology research and concept definition through full-scale development. Fundamental technology research includes: characterization of injector sprays and supercritical vaporization in order to improve injector design methodology; development of long life combustion chamber concepts; characterization of materials and design concepts for advanced combustors; development of concepts, components and materials for turbomachinery; and definition of engine and component concepts for advanced propellants. Support will also include developing combustion models and computer codes to analyze engine power cycles, nozzle concepts, and combustor heat transfer. Advanced metallic and non-metallic materials shall be utilized to significantly improve component capabilities such as application of high strength composites and plastics for weight reduction and diamond films for life improvement. It is essential that the contractor provide timely independent research and development services (e.g., design and analytical capability, as well as evaluation of technical progress and status) to assure validity of results.

1.4.1.1 The contractor shall use, modify, and develop analytical codes to be verified and validated according to Government requirements, in order to conduct engine cycle analyses and tradeoffs to determine system capabilities and component requirements. Tasks shall include on-design, off-design, and transient assessments for pump-fed, pressure-fed, and RBCC rocket engine systems.

1.4.1.2 The contractor shall review and analyze experimental injector designs to predict their combustion efficiency, stability, and interaction with the combustion device. The contractor shall review and analyze test data and recommend changes to improve performance and/or stability to meet system requirements. The contractor shall use, modify, and/or develop analytical models to enhance prediction and understanding of combustion performance and stability. The contractor shall provide research and development services to enhance better understanding of injection and combustion phenomena, including design of test apparatus and experiments, as well as the correlation and scale effects of supporting data.

1.4.1.3 The contractor shall review and analyze proposed combustion devices and nozzle designs to determine their capability of meeting engine operating conditions and life requirements. The contractor shall consider physical processes in the analyses such as thermodynamics, heat transfer and gas dynamics. Thrust chamber and nozzle concept development and testing shall be supported.

1.4.1.4 The contractor shall review and analyze proposed turbomachinery designs to determine their capability of meeting engine and propulsion system goals. The contractor shall consider mechanical design and physical processes such as hydrodynamic and gasdynamic performance, rotor dynamics, damping, bearing loads, and component lifetimes. The contractor shall support development and testing of turbomachinery.

1.4.1.5 The contractor shall review and analyze liquid rocket engine control and condition monitoring systems to assess capability of failure detection and prediction, the ability to generate maintenance and failure prevention data, and the ability to perform timely and safe engine shutdowns. The contractor shall assess the maturity and availability of sensors and control effectors and will develop alternate approaches. The contractor shall develop and test engine control and condition monitoring systems.

1.4.1.6 The contractor shall review and analyze proposed materials applications for liquid rocket components, including conventional as well as advanced metallics and non-metallics. The contractor shall review available materials databases for adequacy for design purposes and develop changes to overcome data deficiencies. The contractor shall review proposed fabrication approaches for maturity and applicability to the proposed designs. The contractor shall develop changes for additional process development, characterization, or alternate fabrication approaches. The contractor shall also assess producibility for potential applications where applicable. The contractor shall perform compatibility evaluations of fuels with materials.

1.4.1.7 The contractor shall conduct reliability and failure analyses for system and component designs to assure meeting test or system goals. The contractor shall pursue innovative approaches to design methodologies and reliability predictions to minimize tests required.

1.4.1.8 The contractor shall review and analyze existing and new technologies associated with tankage, feed systems and advanced materials applicable to storable, cryogenic, and high pressure systems. The contractor shall support concept development and testing of tankage and feed systems.

1.4.1.9 Liquid propulsion system Components. The contractor shall conduct comparisons of the components with state-of-the-art (SOTA) components. The contractor shall determine the performance requirements and interface issues of these designs.

1.4.2 SOLID PROPULSION TECHNOLOGY

Activities are related to the advancement of the state-of-the-art and the increase of the knowledge and understanding of ongoing and planned contract and in-house research efforts for the development of technologies for solid and hybrid rocket motors. New and innovative materials, diagnostics, design processes, and fabrication methods for propulsion elements shall be evaluated, applied, and contrasted to heritage technologies and associated systems.

1.4.2.1 The contractor shall review and analyze the performance, cost, reliability, hazards, failure, and technology transition impacts of advanced solid and hybrid rocket motor technologies and associated systems. The contractor shall monitor and assess domestic and foreign solid and hybrid rocket technology development and implementation.

1.4.2.2 The contractor shall develop advanced solid and hybrid rocket motor technologies and associated systems. This process shall include, but is not limited to, development, modification, and use of the following suite of resources: analytical codes, design techniques, energetic and inert materials, manufacturing techniques, prognostic and diagnostic tools, test methods, and post-test analysis methods.

1.4.2.3 The contractor shall implement advanced solid and hybrid rocket motor technologies to design, analyze, and fabricate solid and hybrid rocket motors. The contractor shall perform off-site testing, support on-site testing, and perform post test analysis.

1.4.3 EMERGING AND PERVASIVE TECHNOLOGY

Activities are related to the advancement of the state-of-the-art and the increase of the knowledge and understanding of applied sciences and technologies of boost, post boost, satellite, and kinetic energy weapons systems such as electric propulsion, solar propulsion, High Energy Density Materials (HEDM) and performance concepts including avionics and sensors and other emerging technologies. The contractor shall perform independent analysis, design, evaluation, and planning, at levels from exploratory research to full-scale development. This effort will include analysis of innovative high performance systems, with integration trades with other subsystems and covers the development of new propellants, both solid and liquid.

1.4.3.1 The contractor shall review, analyze and evaluate advanced propulsion concepts, support concept development and testing of thruster, systems, HEDM, other advanced propellant concepts of next generation propellant systems, solar rocket elements, support integration and testing of space flight hardware.

1.4.3.2 The contractor shall assist in the formulation of propellant ingredients to improve solid, liquid, gel, and hybrid propellants for rocket propulsion.

1.4.3.3 The contractor shall evaluate the hazards of propellants and propellant ingredients, and the processing of propellants. The contractor shall develop new propellant test equipment and procedures.

1.4.3.4 The contractor shall evaluate the structural and aging properties of propellants. The contractor shall perform off-site testing, support on-site testing, and perform post test analysis.

1.4.4 SPACECRAFT PROPULSION TECHNOLOGY

Activities are related to the advancement of the state-of-the-art and the increase of the knowledge and understanding of spacecraft applications such as: satellite, post boost vehicle and Kinetic Energy Weapon (KEW) divert and axial propulsion programs, multi-pulse ground-based upper stage booster programs, satellite and Kinetic Kill Vehicle (KKV) hardware integration/demonstration, attitude control, orbital transfer, and repositioning efforts. Effort includes integration program support, and progress monitoring of tests where axial, divert sensor and avionics technologies are tested in proof of concept demonstrations. Effort also includes technical validation and analysis of both contract and in-house generated booster, post-boost, satellite and KKV designs. The contractor shall perform off-site testing, support on-site testing, and perform post test analysis.

1.4.4.1 The contractor shall develop computerized analytical capabilities for studies of satellite and KEW boosters, multi-pulse boosters, axial and divert propulsion systems, satellites and KKV’S.

1.4.4.2 The contractor shall accomplish both component and integrated system design of selected KICVs and boosters to isolate minimum weight design concepts, critical components/subsystems, and advanced materials, to enable development of these vehicles and their propulsion systems.

1.4.4.3 The contractor shall support the AFRL in mission analyses associated with applications of current and planned axial and divert propulsion programs including: satellite, multi-pulse booster, post boost, and KKV technologies.

1.4.4.4 The contractor shall conduct design, analysis, and testing of kinetic energy weapon system components. The contractor shall conduct comparisons of the components with state-of-the-art components. The contractor shall determine the performance requirements and interface issues of these designs.

1.4.4.5 The contractor shall conduct thermal analysis and combustion modeling defined as the identification of the immediate compounds in an exothermic reaction to include their amounts, reaction rates, temperatures and order of reactions.

1.4.4.6 The contractor shall perform generic spacecraft propulsion systems research and development. The contractor shall conduct action item tracking and closure, reduction of specific technical challenges from top level performance objectives and further requirement derivation based upon developing specific technical challenges.

1.4.4.7 The contractor shall conduct investigations into approaches to meet requirements and solutions to technical challenges in staging and separation event software algorithm development, launch vehicle integration.

1.4.5 SYSTEMS INTEGRATION AND ANALYSIS

Activities are related to the advancement of the state-of-the-art and the increase of the knowledge and understanding of systems integration and analysis.

1.4.5.1 The following effort includes, but is not limited to integration and investigation of advanced performance concepts and subsystems such as avionics, sensors, and propulsion for ballistic missiles, space transportation systems, military aerospace vehicles, air/ground launched missiles, spacecraft and satellite systems. It includes the use, modification, development, and/or acquisition of analysis tools needed to analyze these performance concepts. Offensive and defensive weapons as well as launch vehicles and orbital maneuvering and transfer systems will require low-cost, and reliable propulsion systems.

1.4.5.2 The contractor shall establish and refine performance requirements and figures of merit for propulsion system applications which shall be used to make valid comparisons among different performance systems.

1.4.5.3 The contractor shall survey candidate propulsion systems and augment a database of salient characteristics for each system. The contractor shall maintain the database for ease of use in future analyses.

1.4.5.4 The contractor shall survey existing analysis tools to determine it they can be cost effectively used to analyze candidate performance systems based on appropriate figures of merit. If such tools do not exist, the contractor shall recommend acquisition of off-the-shelf tools, modification of existing tools, or creation of new analysis tools to permit such analysis. The recommendation shall include software and hardware specifications for the proposed modifications or new tools. The contractor shall modify, develop or acquire these tools when required.

1.4.5.5 The contractor shall perform investigations of competing propulsion systems, including assessments of propulsion system performance, integration into a total vehicle, reliability, performance system cost, total vehicle cost, and life cycle costs. The contractor shall coordinate and integrate analyses with related AFRL propulsion technology development activities.

1.4.5.6 The following efforts include the technology required to predict both exhaust plume radiation signature and exhaust plume effects upon performance and communications for spacecraft and missiles for the portion of the electromagnetic spectrum of interest.

1.4.5.7 The contractor shall perform sensitivity analysis using industry standard computer codes including but not limited to Composite High Altitude Radiation Model (CHARM), Standardized Plume Flowfield (SPF), Standardized InfraRed Radiation Model (SIRRM), High Altitude Laser Transmission (HALT), Contamination (CONTAM), Solid Performance Program (SPP), Two Dimensional Kinetics (TDK)' Generalized Implicit Flow Solver (GIFS), Target Radiance Imaging with Chemical Kinetics (TRICK), and Viscous Performance Evaluation Routine (VIPER). The contractor shall use, modify, and/or develop additional phenomenology analysis codes as required.

1.4.5.8 The contractor shall conduct literature reviews, plan and perform experiments and analyze ground and flight experiment results.

1.4.6 Contractor Acquired Property

The contractor shall use government supply sources (base supply, depot, GSA, etc.) whenever possible to satisfy requirement.

1.4.6.1 The contractor shall obtain the Contracting Officer’s approval prior to a single purchase of any item or group of items or services which is more than $100,000. The contractor shall submit appropriate requisitioning documents as directed by the Contracting Officer.

1.4.6.1.1 The contractor shall not accomplish purchases for which the Government intends to maintain property accountability unless the contractor services are for development of a system which shall be delivered to the Government upon completion of the development. The contractor shall not purchase items of services used by Government personnel in performance of their duties.

1.4.6.2 Joint-Use Government Property: The contractor may utilize the specific government property identified in the individual Program Plans on an unscheduled, non-interference basis. The authorization to use the identified property will remain in force until the work identified in the program plan is complete and closed. The contractor shall establish separate control procedures for the non-transferred property, as part of their written property control system required by FAR 45.502. Liability for such property periodically used shall be the same as set forth in the Government Property clauses of the contract (FAR 52.245-1 and FAR 52.245-2).

1.4.7 Transition Period

The first 30 calendar days after the award of the contract shall be a transition period. The successful offeror will use this transition period to establish their offices and organization.

1.4.7.1 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

1.5 CONTRACT MANAGEMENT

The contractor shall designate and locate on-site at ERS a full-time corporate official whose responsibility is to make and implement all decisions regarding the performance of this contract. This official or their alternate shall have independent authority for all contract matters and provide for: Performance management, Business management, Process management and Program management. The dedicated contract manager or alternate shall be on site and available during normal duty hours. Contractor employees shall provide support at multiple locations throughout ERS and shall be exclusively under the supervision and control of the contractor’s management.

1.5.1 Performance Management

1.5.1.1 Quality Assurance (QA): The contractor shall establish, implement, and maintain a quality control process (QCP) in accordance with industry standards and be fully responsible for the management and supervision of contractor employees and employees’ work product.

1.5.1.2 QA Overview: The contractor shall provide a systematic, functionally independent QCP that is planned, developed, and implemented to assure quality performance for all requirements of this effort.

1.5.1.3 QA Function: The contractor shall provide a QCP which detects, prevents, and reports all non-conformances (actual and potential defects, system inconsistencies, and trends which could result in unsatisfactory test results, test component failures, or inefficient test services). The contractor shall document all non-conformances and corrective actions to address the non-conformances. The contractor shall categorize non-conformances as either major or minor.

1.5.1.4 Quality Control Plan (QCP): Within thirty days of contract award, the contractor shall submit a quality control plan (QCP), to the Contracting Officer for review and comment. The QCP shall identify the procedures that the contractor will implement to ensure the successful completion of tasks to be identified in the performance work statements (PWS) of program plans to be issued hereunder. The CO shall provide any pertinent comments and/or questions within 10 days of receipt of the contractor’s QCP. Within thirty days of receipt of the CO’s comments, the contractor shall provide a finalized QCP to the CO. The contractor shall implement and modify, as necessary, the procedures specified within the QCP to ensure the provision of services that will produce the desired outcomes and result in performance of work within the required standards. At a minimum, the Contractor’s QCP should address:

1.5.1.4.1 Procedures to be implemented to ensure successful completion of tasks identified within the PWS.

1.5.1.4.2 Procedures to be implemented to ensure that deliverables, meeting contractual requirements, are provided in a timely manner.

1.5.1.4.4 Procedures to be implemented to ensure that the contractor’s work force, level of effort and labor mix, is effectively managed to ensure that tasks are completed in an efficient and effective manner.

1.5.1.4.5 Procedures to be implemented to ensure the tracking of labor hours expended in the correction or replacement of work that has not met contract requirements.

1.5.2 Program Management:

The contractor shall plan, organize, coordinate, direct, and control the effort required to meet the PWS objective. The contractor shall track cost, schedule, management, and technical aspects of the work performed under this contract at the level required and identified. This information shall be made available to the AF as requested.

1.5.2.1 Monthly Reviews: The Government will schedule monthly Program Management Reviews (PMRs) to be held at AFRL and the contractor will conduct the reviews and provide a briefing that addresses the performance of the contractor for the past month, the plans for the next month and issues that would improve the ability of the team to improve performance. The briefing should cover the total contract and does not eliminate the need for individual program plan reviews where specified. Performance, quality, schedules, resources, cost data, timeliness and improvements will be discussed. The contractor shall review problem areas, recommend corrective action, and include status on efforts to resolve problems. The purpose of this process is to ensure that a channel of communications is available to both parties to optimize contract outputs. Presentation materials shall be made available to the Air Force (AF) as requested.

1.5.2.2 Periodic Reviews: The contractor shall support periodic reviews at the AFRL to provide status of the progress in accomplishing the requirements. Presentation materials shall be made available to the AF as requested.

1.5.2.3 Technical Interchange Meetings: The contractor shall participate in technical interchange meetings, as required.

1.5.2.6 Contractor Employees: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and in AFRL and Edwards AFB Regulations concerning conduct of employees referenced herein.

1.5.2.6.1 The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.6 SECURITY

The contractor shall establish, implement, and maintain a security program in accordance with the Contract Security Classification Specification, DD Form 254 (Attachment 4 of the contract). The nature of the contract requires contractor personnel to possess a high degree of security awareness.

The Contract Security Classification Specification (DD-254) will be at the Top Secret (TS) Level. The contractor shall not divulge any information about Government files or any sensitive information to anyone not authorized access to such information. The contractor shall be required to sign a Non-Disclosure Agreement. The contractor shall maintain a database of personnel with active security clearances and initiate periodic background updates as required. The contractor shall establish, implement, and maintain a security program in accordance with the Contract Security Classification Specification, DD Form 254. The nature of the contract requires contractor personnel to possess a high degree of security awareness.

1.6.1 Identification Badges

All contractor personnel shall be required to wear company picture identification badges to distinguish themselves from Air Force (organic) employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, the contractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely within Government employees. Electronic mail signature blocks shall identify their company affiliation. Where practicable, the contractor personnel occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

1.6.2 Foreign Disclosure

The contractor must comply with United States laws and regulations concerning export of defense articles, defense services, and technical data, including the International Traffic in Arms Regulation (ITAR), 22 CFR 120-130. The contractor shall notify the contracting officer prior to engaging in direct discussions with foreign nationals or engaging in other actions which would constitute an export as described in the ITAR.

1.6.3 Outprocessing Procedures

Government-issued badges, identification cards, passes, vehicle registration media, and admittance controls are U.S. Government property and as such are to be accounted for, protected and returned to the Government at the end of the contract period of performance or at any other time as required by the Government Program Manager (GPM) When a contractor employee leaves the company, or ceases working on this contract, the employee shall clear all computer systems to which they have access, turn in all keys or other admittance hardware, and perform "outprocessing" procedures with the GPM. This responsibility extends to any subcontractors.

1.7 SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

The contractor shall establish, implement, and maintain a safety, health, and environmental protection program. In accordance with Department of Defense direction, the Air Force, Air Force Material Command, Air Force Research Laboratory and the ERS will pursue the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP). The contractor will be required to uphold the same standards and perform the same safety functions as their government counterparts. This will ensure the safety of both the government and contractor workforce. The contractor is encouraged to pursue the VPP program.

1.7.1 Safety and Health

The contractor shall comply with all current Federal, State, County, and local laws with respect to safety, health, and environmental protection laws. Along with following the State CALOSHA Regulations, the Contractor and their subcontractors shall also comply with all Air Force Instructions (AFIs), Air Force Manuals (AFMs) and Air Force Occupational Safety and Health (AFOSHs) standards including but not limited to AFRL/PR OI 91-202, Environmental, Safety, and Occupational Health (ESOH) Programs and AFMAN 91-201, Explosive Safety Standards. The AFRL Det 7 Safety Office will review all procedures and will perform periodic site visits to assess the level of USAF safety and environmental compliance as it pertains to protecting Air Force interests.

1.7.2 Written Safety Programs

The contractor will have an approved written State Environmental Health and Safety Program (eHASP), covering all safety elements: confined space, lockout tagout, fall protection, etc to cover all work that the contractor will be performing on AFRL. Some tasks will require the contractor to have specific safety program plans in place with qualified and/or certified personnel (per CALOSHA) to perform this type of work. The safety and training program will be in accordance with CALOSHA. Along with the eHASP, the contractor will have a written mishap prevention program, hazard reporting program and written safety training program. The contractor is responsible for ensuring their personnel are trained for the tasks to be performed, in accordance with CALOSHA requirements.

1.7.2.1 AFRL Det 7/SE may enter into areas (scheduled or non-scheduled visit) where the contractor works to conduct inspections for protection of DoD personnel, and equipment.

1.7.2.2 If the contractor has safety personnel contracted to Det 7/SE, these personnel will not fill in temporarily or take part in conducting their company’s safety inspections. Additionally this person(s) will not be considered a part of the contractor’s safety team as outlined in this section, 1.8.3.

1.7.3 Mishaps and Investigations

The contractor will notify AFRL Site Operations Control Center (SOCC) immediately after dialing 911 for any injury or property damage occurrence on the AFRL.

1.7.3.1 The AFRL Safety Office may conduct a safety investigation pursuant to AFI 91 -204, Safety Investigations and Reports, into any mishaps resulting in loss, damage or destruction of government equipment and property, including potential of such action. If requested by the Safety Investigator, the contractor agrees to provide technical support to assess the cause. All documents on file with the technical advisor will be surrendered back to the USAF Safety Investigator.

1.7.3.2 All USAF safety reports contain privileged information. Release of any portion of the safety report will be in accordance with AFI 91 -204 and must be used solely for the purpose of mishap prevention. The Contractor might not have access rights to view the final report and is not allowed to have a copy. This does relieve the Contractor from conducting separate internal safety investigations and recording/reporting to OSHA/CALOSH.

1.7.3.3 If a mishap occurrence involves both the Contractor and the DoD, AFI 91-204 will be followed. If and when the Contractor conducts a safety investigation on AFRL they must notify the USAF AFRL safety office. The Contractor will not interview any military person or DoD civilian without a USAF Safety representative or government representative present. The Contractor will provide the AFRL Det 7/SE Safety Office a copy of the report with corrective actions taken. If requested by the safety office, the contractor will conduct safety investigations on their mishaps, equipment damage and near misses for lessons learned and mishap prevention per AFI 91-204.

1.7.4 Personnel Protection Equipment

All work must be performed in accordance with all CALOSH requirements.

1.7.5 Safety Training

The contractor shall maintain current safety, health, and environmental training and certification required by AF, Federal and State regulations necessary to perform the tasks prescribed by the contract. All training fees will be paid in accordance with the contractor’s disclosure statement.

1.7.5.1 The Contractor shall provide its own safety, health and environmental related training to all its personnel and sub-Contractors including VPP and explosive training. The Contractor will maintain records of certification and qualification level training and all contractor personnel shall have current certification while performing under this contract. AFRL will identify any other Air Force operational, safety or environmental training required for Contractor personnel and provide as necessary. Any training given by AFRL or DOD is awareness training only and does not relieve the contractor from the required training by State or Federal regulations.

1.7.5.2 The Contractor shall have a written safety training program, with qualified and certified trainers to train their personnel. The Contractor is responsible to train their personnel. The training will be in accordance with CALOSH requirements. Since the Contractor will be working around and with electrical wiring and electronic equipment they are responsible to have a Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) program to train their personnel either internally or externally and maintain that certification throughout the contract. All environmental safety and health training is not a direct reimbursement cost back to the Contractor, as this is a state requirement.

1.7.6 Safety and Health Discrepancy Tracking

The Contractor must inspect their facilities for safety and health compliance within 30 days after award and every month after that. The results of this inspection should be documented and shared with affected ERS branches and the Det 7/SE office. The Contractor must provide a list of safety discrepancies, with references and corrective actions, to the Contracting Officer on a monthly basis. It will be the responsibility of the Contractor eHASP manager to brief their workers on any potential hazards and to explain the operational mitigation plan used to avoid the hazard. It will be the joint responsibility of the eHASP Manager, Contracting Officer (CO) and Contracting Officer’s Technical Representative (COTR) to track and close action items as necessary. If a discrepancy is found to be USAF initiated, it will be the USAF’s responsibility to fix the discrepancy through the CO and COTR. If the discrepancy is contractor initiated, it will be the responsibility of the contractor to correct and notify the AFRL Safety officer via the local AFRL Safety policy. The contractor must inspect at least 25 percent of their work sites when their personnel are working hazardous operations after hours. This includes construction, confined space, high work, welding/hot work, electrical, test, explosive operations, environmental and Lock-Out/Tag-Out. The contractor shall provide the COTR and Det 7/SE documentation of this inspection along with any findings and the corrective actions being taken to fix the finding. This report should not be exclusive of USAF facilities or personnel issues, but should also include those for the contractor.

1.7.7 Emergency Response / Support

AFRL will provide trained fire, medical and hazardous material incident personnel to support the contractor as needed during working hours (Paragraph 1.10). The contractor will coordinate off-hours activity with the AFRL Safety Office and the AFRL SOCC on a daily basis, with reasonable advance notice (at least 24-hours). The contractor will provide trained, qualified personnel to support critical test, exercise and/or emergency operations that will require them to standby to support upon request from the responsible USAF Representative; some systems that require standby support are: The AFRL Weather System, AFRL Aural Alert System, Critical Computer Systems and/or necessary IT equipment identified by the AFRL Site Commander.

1.8 ENVIRONMENTAL COMPLIANCE

The Contractor is responsible for compliance with all requirements by Air Force policies of which the Contractor has been given notice, and for compliance with Contractor policies and procedures that are in compliance with Federal, State, regional and local requirements. The Contractor shall be responsible for the environmental oversight and compliance of its personnel, operations and its sub-Contractors. AFRL may audit the Contractor as needed, both on a scheduled and/or non-scheduled basis and is the final authority for site environmental compliance. All contacts with regulatory agencies shall be coordinated with AFRL prior to any communication by the Contractor with the said regulators. AFRL will act as liaison with regulators, provide advice on correcting discrepancies, and make a reasonable effort to accommodate the Contractor's needs when implementing environmental programs. The Contractor is responsible to achieve all environmental requirements imposed upon its activities by applicable law.

1.8.1 Contractor Hazardous Materials, Spills and Clean-Up

The contractor must have the capability to contain and clean any accidental leaks or spills of hazardous materials under their control by providing trained personnel that can contain and cleanup any hazardous material leaks or spills. Appropriate spill control and containment supplies will be located in each complex where hazardous materials are stored (joint use is authorized). Hazardous wastes from these activities will be manifested to an off-site treatment facility. The contractor shall report all hazardous material spills or leaks to the AFRL SOCC as required by AFRL/PR 01 91-202. AFFTC or AFRL will provide trained personnel to assist the contractor in the event of hazardous material releases beyond its capability to control. The contractor will reimburse the AFFTC or AFRL for all such spill response actions.

1.9.2 Permits and Responsibilities

The contractor will coordinate requirements, provide technical information and assist AFRL in the permitting process as necessary. Permits for contractor activities may be required under laws including but not limited to, The Clean Air Act (CAA); Clean Water Act (CWA); Safe Drinking Water Act (SDWA); Resource Conservation and Recovery Act (RCRA); Comprehensive Environmental Response, Compensation and Liability Act (CERCLA); The National Environmental Policy Act (NEPA); The National Historic Preservation Act (NHPA); Endangered Species Act; and other applicable Federal, State, regional and local equivalents. The Contractor retains the right to develop, submit and implement a hazardous materials business plan, and risk management plan as required. These activities will be coordinated through AFRL. AFRL shall be responsible for coordinating, obtaining, modifying, supporting and sustaining all Federal, State, and local environmental operating permits, necessary by this agreement. All permits will be in the name of AFRL or the Air Force. AFRL and the Air Force will act expeditiously on all contractor requests to obtain or modify any permits.

1.8.3 Environmental Impact Analysis Process (EIAP)

The project manager must have an approved AF Form 813 prior to project construction or test operations for all projects and operations falling within one or more of the following categories: (a) Any new construction or modification of existing structures or buildings, (b) Work producing emissions or effluents, (c) Work involving the use of hazardous materials, (d) Work that may produce hazardous wastes, (e) Any action having the potential to disturb the natural environment through increased noise, water discharge, explosion, fire, toxic release, digging, grading, off-roading, etc. 32 CFR 989, Environmental Impact Analysis Process, provides a process for making decisions based on an understanding of the possible environmental implications (both positive and negative) of the proposed action. The regulation specifically details the procedures for submitting an AF Form 813, Request for Environmental Impact Analysis. The contractor is responsible for completing all items on the AF Form 813. If a requirement is outside the scope of this contract, the government must be notified and will take action to complete the requirement. However, the contractor may not proceed with work until the form is completed in its entirety.

1.8.4 Environmental Baseline Surveys (EBS)

For the purpose of determining and documenting potential/actual environmental impacts of contractor operations on the AFRL, the contractor will perform a pre and post-action Environmental Baseline Survey (EBS) of their work areas/sites. The scope of the EBS will be based on proposed activities and the types and locations of hazardous materials to be used. The AFRL will provide the contractor with previous EBS information/results associated with their operations/tasks. Collection of samples of soils, ground water and/or below ground vapors may involve digging/coring. The Contractor shall coordinate with the appropriate AFRL technical disciplines when performing any intrusive site examinations such as core sampling, Installation Restoration Program Coordination, Natural Resource Coordination and the like. The Contractor will provide EBS results to the government when performed.

1.8.5 Installation Restoration Program (IRP)

AFRL will identify and coordinate activities with the contractor. The contractor shall provide reasonable access to IRP sites and areas of concern under their physical control and accommodate all reasonable and necessary equipment, materials, and supplies within these IRP sites during the required period of remediation. The contractor shall allow the AFRL to continue with Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) remediation efforts. AFRL agrees to coordinate IRP activities with the contractor to minimize impact on contractor activities for any IRP that may be required.

1.8.6 Hazardous Materials & Solid Waste, Pollution Prevention and Recycling Programs

Any prevention policies and procedures the contractor intends to use for hazardous waste, hazardous materials, air quality, water quality and pollution prevention must be in compliance with Federal, State and local requirements, to include EAFBI 32-119, Hazardous Material Management Process and AFRL/PR OI 91-202. All hazardous material requisitions shall be coordinated with and delivered to the AFRL Hazardous Materials Pharmacy, which is responsible for issuing the item to the contractor for use. Item usage must be reported every 30 days. The contractor must receive AFRL guidance and approval before utilizing existing, or establishing new hazardous material storage locations. The AFRL will be responsible for the removal and disposal of all normal hazardous and non-hazardous waste generated by the contractor.

1.8.6.1 The contractor shall maintain copies of Material Safety Data Sheets (MSDS) for each hazardous material brought on-site and will provide copies of MSDS for new items they bring to the AFRL Pharmacy. Use of ozone depleting chemicals (ODCs) is prohibited.

1.8.6.2 The contractor shall maintain an up-to-date inventory of all hazardous materials and chemicals stored or used at the AFRL and shall provide copies of the inventory quarterly or upon request.

1.8.7 Pollution Prevention and Recycling Programs

The contractor shall participate in the Edwards Air Force Base Hazardous Waste Management Plan, Solid and Hazardous Waste Compliance, and Unit Environmental Coordinator (UEC) program as defined in the AFI 32-7042. The contractor shall make all efforts to use source reduction to reduce hazardous wastes and will participate in the AFRL recycling (paper, oils, rags, cardboard, etc.) program and utilize existing or establish new recycling areas.

1.9 FORMS AND PUBLICATIONS

All tasks set forth in the PWS are the responsibility of the contractor except where wording of the PWS explicitly makes the performance a government responsibility. It is recognized that in conjunction with many tasks set forth within this PWS reference Department of Defense, Air Force, Air Force Materiel Command, Air Force Research Laboratory and other directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance. It is also recognized that because such referenced documents have been written with a view toward performance by government personnel, they may contain language which indicates performance is to be by government personnel. Whenever such directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance are referenced, the contractor is to use such references as if such references had been written toward performance by contractor personnel.

1.9.1 Conflicting References

Should there be a conflict between the PWS and references set forth therein, the PWS shall have precedence. Should there be a conflict between or among two or more such references, those coded as mandatory by the PWS shall have precedence over those coded advisory; between or among those similarly coded, those issued by a higher authority shall control over those issued by a lower authority; and between or among those issued at the same level of authority, those with a later date of issue shall control over those with earlier dates of issue.

1.9.2 Changes in References

Further, the contractor shall perform according to all such referenced directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance as they may be from time to time revised, supplemented or amended. Any increase or decrease in cost of performance occasioned by such revisions, supplements, or amendments shall form the basis for an equitable adjustment, subject to negotiation according to the provisions of this contract. Prior to implementing any such revision, supplement, or amendment that will result in a change in the contract price, the contractor shall obtain written approval from the CO.