FSS_DRFP_Questions_5Dec14.pdf

Questions and Answers to draft Request for Proposal Solicitation No. FA9101‐14‐R‐0200, Facility Support Services (FSS)

5 December 2014

QUESTION RESPONSE

Reference: Q&A Question: Are the Government’s responses to Questions from contractors to be incorporated into the solicitation? If the solicitation documents are not to be changed, then are the Q&A considered part of the solicitation?

Government's responses to questions from contractors are not incorporated into the solicitation.

However, a question from industry may require the Government to make a change to the solicitation.

Reference: Workload Data Question: The solicitation lacks workload data, and while the Q&A provide some, it is still very incomplete. Will the Government provide functional area workload data to aid in development of the staffing estimate? In particular, functional areas almost completely lacking in workload data are Support, Freight, and Vehicle O&M

Functional area workload data has been given throughout the Performance Work Statement (PWS).

Workload data provided in the PWS was largely driven by questions received after the release of the draft request for proposal (dRFP) and after the recent release of the revised logistics sections of the

PWS.

Reference: Collective Bargaining Agreements Question: We have carefully studied the three CBAs provided in the Technical Library but they do not seem to include Grounds Maintenance, Janitorial, and Operation Center Controllers. Are these jobs covered in one of the other 8 CBAs from the TOS contract? If so, can the Government provide a copy of those CBAs? If not, are these SCA positions and can the Government provide a Wage Determination for SCA positions?

Grounds maintenance personnel are currently covered under the "Air Engineering Metal Trades Council (AEMTC)" CBA. Grounds personnel are categorized as Light Equipment Operators (tractor and mowing operators), Laborers (trimming, pruning, etc.), and Truck Drivers (refuse truck and truck driver support). These positions are not classified as grounds maintenance workers, since they are used in other Test Operations and Sustainment (TOS) capacities such as moving crews, industrial cleaning and pump operations, supporting heavy repair / excavation operations, street sweeping, and road maintenance. Custodial is covered under the "Premiere and Air Engineering Metal Trades Council" CBA. Operation Center Controllers are not covered under a CBA.

5 December 2014

QUESTION RESPONSE

Reference: CBA Agreement between Future Research Corporation and Air Engineering Metal Trades Council and Affiliated Unions, Section 6, Retirement Savings Plan, which states:

“The Company shall make available to all eligible wage employees a Retirement Savings Plan as described in the FRC document, which incorporates the “Future Research Corporation 401K Plan” with the effective date of January 1, 1998 and amended August 9, 2002 to allow for employee contributions to a 401K plan. The Company shall make contributions in accordance with Section B1.5 of the Plan in behalf of each participant during the life of this contract. The 401(k) employee contribution maximum may be the maximum percent (%) allowable by ERISA. Prior to any change in this Plan, representatives of the Company will meet with representatives of the Union to discuss such changes to ensure that the mutual best interest of the Company and the Union are protected.”

Question: Will the Government please provide Section B1.5 of the Plan to determine the company contribution %?

The Government does not participate in negotiations or communications between Offerors and the unions of the represented workforce. The best available point of contact for the required information is the AEMTC President, Mr. Jimmy Dale Nance, at 931‐454‐5490. More information regarding the unions represented at AEDC, collective bargaining agreements, and points of contact are located on the Test Operations and Support Competition Library.

http://www.arnold.af.mil/toslibrary/collectivebargainingagreements(cbas).asp

5 December 2014

QUESTION RESPONSE

Reference: CBA Agreement between Premiere Building Maintenance Corporation and Air Engineering Metal Trades Council and Affiliated Unions, Section 8. Retirement Savings Plan, states:

“The Company shall make available to all eligible wage employees a Retirement Savings Plan as described in the ATA document which incorporates the “Sverdrup Technology, Inc., Wage Employees Retirement Savings Plan” with the effective date of March 1, 1979. The Company shall make contributions in accordance with Section 4.02 of the Plan in behalf of each participant during the life of this contract. The 401(k) employee contribution maximum may be the maximum percent (%) allowable by ERISA. Prior to any change in this Plan, representatives of the Company will meet with representatives of the Union to discuss such changes to ensure that the mutual best interest of the Company and the Union are protected.

Question: Will the Government please provide Section 4.02 of the Plan to determine the company contribution %?

The Government does not participate in negotiations or communications between Offerors and the unions of the represented workforce. The best available point of contact for the required information is the AEMTC President, Mr. Jimmy Dale Nance, at 931‐454‐5490. More information regarding the unions represented at AEDC, collective bargaining agreements, and points of contact are located on the Test Operations and Support Competition Library.

http://www.arnold.af.mil/toslibrary/collectivebargainingagreements(cbas).asp

Reference: CBA Agreement between Aerospace Testing Alliance and Air Engineering Metal Trades Council and Affiliated Unions, Section 6, Retirement Savings Plan, states:

The Company shall make available to all eligible wage employees a Retirement Savings Plan as described in the ATA document which incorporates the “Sverdrup Technology, Inc., Wage Employees Retirement Savings Plan” with the effective date of March 1, 1979. The Company shall make contributions in accordance with Section 4.02 of the Plan in behalf of each participant during the life of this contract. The 401(k) employee contribution maximum may be the maximum percent (%) allowable by ERISA. A 401K Roth plan similar to the Company’s salary plan is an option available to Bargaining Unit Employees.

Question: Will the Government please provide Section 4.02 of the Plan to determine the company contribution %?

The Government does not participate in negotiations or communications between Offerors and the unions of the represented workforce. The best available point of contact for the required information is the AEMTC President, Mr. Jimmy Dale Nance, at 931‐454‐5490. More information regarding the unions represented at AEDC, collective bargaining agreements, and points of contact are located on

5 December 2014

QUESTION RESPONSE

Reference: CBA Agreement between Future Research Corporation and Air Engineering Metal Trades Council and Affiliated Unions, ARTICLE XVI GROUP INSURANCE, states:

“Section 1. Group Insurance. Provided by FRC. See Plan.” and “Section 2. Wage Employee Premium Reduction. In addition to the monetary consideration outlined in the Work Assignment Guidelines, Article XIV Section 4 of this agreement, the Company and the employees’ portion of the medical insurance premium cost will be as indicated in the following table for the term of this agreement. Prior to and during any change in insurance carrier or increase in premium rates FRC Human Resource56Department will make notification to Union Steward by letter as soon as administratively possible. Any refunds received during the period that this agreement is in effect will be divided in ratio of payment of thirty percent (30%) to the employee and seventy percent (70%) to the Company.

TABLE 1: Company and employee contribution percentages Contract Year Company Employee 2010‐2011 70% 30% 2011‐2012 70% 30% 2012‐2013 70% 30% Question: Will the Government provide the negotiated rate for medical i i U i i ?

The Government does not participate in negotiations or communications between Offerors and the unions of the represented workforce. The best available point of contact for the required information is the AEMTC President, Mr. Jimmy Dale Nance, at 931‐454‐5490. More information regarding the unions represented at AEDC, collective bargaining agreements, and points of contact are located on

5 December 2014

QUESTION RESPONSE

Reference: CBA Agreement between Premiere Building Maintenance Corporation and Air Engineering Metal Trades Council and Affiliated Unions, Section 5, Group Insurance, states:

Effective 11:00 p.m., 30 September 2007, the Company will continue the existing group insurance plan through 31 December 2007. No later than 1 January 2008, the Company will make available towage employees covered by this agreement a voluntary group insurance plan consisting of major medical, accident and sickness benefits. The company will pay seventy percent (70%) of the premium cost and the employee will pay thirty percent (30%) of the premium cost. Employees will initially have the opportunity to choose one of three BCBS of Tennessee PPO Plans. The benefit level will be based on In‐Network or Out‐of‐Network provider for all three plans with a coinsurance payment of 80% and 60%respectively after deductible. Employees have prescription drugs co‐pay options (Retail Pharmacy) of $10‐$20‐$35and prescription drugs co‐pay options (Mail Order Pharmacy) of $30‐$60‐$105. Annual deductibles and Out of‐Pocket Max are as follows:

Deductibles Out‐of‐Pocket Max Plan 1‐$500 individual/$1,000 family Plan 2‐ $1,000 individual/$2,000 family Plan 3‐$1,500 individual/$3,000 family$2,000 individual/$4,000 family$5,000 individual/$10,000 family$5,000 individual/$10,000 family Each plan will offer benefits for Routine Preventive Care, Maternity, Lab & X‐Ray, Emergency Care and Vision. The Company will pay 100% of the premium for dental insurance as described by Delta Dental Plan of Tennessee. In addition to a major medical health plan, the Company will offer to employees the option of purchasing a 30‐daygroup long‐term disability insurance plan and a supplemental insurance plan at the expense of the employee. Prior to and during any change in insurance carrier or increase in premium rates, representatives from the Union Insurance Committee and the Company will meet to discuss such changes to ensure that the mutual best interest of the Company and Union is protected.

The Government does not participate in negotiations or communications between Offerors and the unions of the represented workforce. The best available point of contact for the required information is the AEMTC President, Mr. Jimmy Dale Nance, at 931‐454‐5490. More information regarding the unions represented at AEDC, collective bargaining agreements, and points of contact are located on

5 December 2014

QUESTION RESPONSE

Reference: Appendix A – Grounds Maintenance PWS and Appendix B ‐ INTEGRATED SOLID WASTE MANAGEMENT, PWS Section 3.3 and Section 3.0 Respectively, state:

“Once the use of current GFE equipment has been exhausted, replacement equipment will be purchased and owned by the Contractor. See Appendix F (and C Respectively) for equipment list.”

Question: Will the Government consider adding a new T&M CLIN to specifically cover the purchase of new vehicles, equipment, dumpsters, tools, etc. for Ground Maintenance and Refuse Collection? We believe it is in the Government’s best interest to understand exactly what each bidder is putting in the offer for how much of this equipment is expected to be exhausted and no longer serviceable. Since each bidder may interpret “no longer serviceable” dramatically differently, some bidders may include $0 and others may include hundreds of thousands. We believe this cost is very similar to Major Vehicle repairs and should be covered using a T&M CLIN to level the competitive playing field.

The Government is providing vehicles, equipment, dumpsters, tools, etc. for Grounds Maintenance and Refuse Collections (see Atch 6, Government Furnished Property, and Atch 7, USAF Owned / Registered Vehicles). "If any or all of the Government property is lost or becomes no longer usable, the Contractor shall be responsible for replacement of the property at Contractor expense if that property is required to meet the Government's requirements. The Contractor shall have title to all replacement property and shall continue to be responsible for contract performance" (see Section H107, Government Property).

Reference: Section B – T&M and LABOR CLINS (i.e. Base Yr CLIN 0006, 0022, 0023, and 0024) and Section M 2.2.1 Price Evaluation, states:

“An offeror’s proposed prices will be determined by multiplying the quantities identified in Section B by the proposed unit price for each Contract Line Item Number (CLIN) or SubCLIN to confirm the extended amount for each.”

Question: We assume the Total Evaluated Price will only be the addition of the Fixed Price CLINS and not include the T&M and Labor CLINS. Is this a correct assumption?

No, the cost contract line item numbers (CLINs) will be included in the Total Evaluated Price. Section L of the final RFP provides instructions for completing the worksheets.

5 December 2014

QUESTION RESPONSE

Reference: PWS Section 3.6.10, Vehicle Wash Station, states:

“The Contractor shall operate, manage and repair the vehicle wash station. The vehicle wash station/equipment is located in AEDC Arnold AFB real property building 1400. The Contractor shall perform repairs, preventive maintenance, corrosion control, and lubrication on the equipment. “ Question: We assume that major repairs required to the Wash Station will be covered under the T&M CLIN 0022 Major Repairs or the responsibility of the Base Civil Engineering Contractor. Is this a correct assumption?

Major repairs to the vehicle wash station will be the responsibility of the Test Operations and Sustainment (TOS) contractor.

Reference: PWS Section 3.10.3.4 School Bus Question: Can the Government provide any workload data for this task?

School bus workload data is provided in the final RFP, Attachment 1, Performance Work Statement 3.10

Reference: PWS Section 3.10.3.6, Scheduled and Unscheduled Movement of Passengers Question: Can the Government provide any workload data for this task?

Workload data regarding the movement of passengers is provided in the final RFP, Attachment 1, Performance Work Statement, 3.10.3.1, p. 105.

5 December 2014

QUESTION RESPONSE

Reference: Past Performance Volume versus PPI Tool Submission and Section L‐3.3.3.3. and Attachment L1 PPI Tool Section 15 Section L‐3.3.3.3 ‐ Offerors shall submit information on up to five recent contracts deemed relevant in demonstrating the ability to perform the full range of capabilities IAW FSS PWS requirements and explain how / why the referenced contracts are relevant (including joint venture partners). Also provide Past Performance Information on up to two recent contracts for each of your major subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. To be recent, the effort must be ongoing or must have been performed during the past three years from the date of issuance of this solicitation. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M, provisions M‐2.4.1 and M‐2.4.2.

Attachment L1 PPI ‐ Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Question: As we understand it, the PPI tool does not allow graphics such as photos, tables, diagrams, Award Certificates, etc. to be inserted in the Program Details Section of the response. Does the Government want our written response for Section L‐3.3.3.3 in the hard copy proposal to be simply the PPI tool print out with no graphics or can we elaborate our PPI write up in the hard copy proposal with the addition of graphics?

You are correct that graphics are not compatible with the PPI tool. When producing the Past Performance Part of the hard copy proposal (and its electronic copies in PDF format via CDROM delivery), it is acceptable to include graphics as described; however, please include these in a separate tab in order to not interfere with the organization of the PPI tool information. Please be advised that the final RFP has a character limit for the PPI tool past performance information.

DPWS 21 August 2014, Page 48, 3.2.6 and 3.2.7;

Contract 2014‐15 IGUA‐ATA, Page 67 ‐ The DRFP identifies the requirement for Armory operation by the contractor as well as a requirement for the BDOC operation. The IGUA‐ATA Contract indicates within the Wage Schedule that the positions of Security System Admin / Armorer (SSA/A) are possibly a combined responsibility position. Since the awardee will be required to honor the CBA for the first year of the contract, will the Government clarify whether or not these two roles are covered by the same position description (are they the same person(s))?

Yes, the two roles of Security System Admin / Armorer are covered by the same position description, and they are the same person.

5 December 2014

QUESTION RESPONSE

DPWS 21 August 2014, Page 50, 3.2.9.2.4; and “FSS_DRFP_Questions.xlsx” file document of Government answers date 10/03/2014, Page 30 of 39 ‐ In Q&A the Government stated they will provide a fully trained and certified Single Purpose Explosive Detection Dog (EDD) as GFE upon contract start and that the contractor will incur all future costs associated with replacement of the EDD should a serious medical condition render the canine non‐effective and incapable of performing EDD duties.

To assist bidders with effective and efficient planning and estimating, will the Government disclose the age of the EDD, the dates of training and certification, health history, and any service performance to date?

The canine "Bo" is a 22‐month‐old Belgian Malinois. He was trained and certified as a Single Purpose Explosive Detection Dog (EDD) at Vohne Liche Kennels in Denver, Indiana, on September 18, 2014. Bo recently sustained a strain (not a tear or rupture) of the cranial cruciate ligament (CCL) in his left rear leg. He has responded and rebounded well after being confined to a transport kennel (light duty) for approximately 14 days and administered anti‐inflammatory medication. Bo's services performed to date include:

25 Sep 14 ‐ 17 Nov 14: Searched 253 commercial vehicles, 58 privately owned vehicles (POVS).

2 Oct 14: Detection search of unattended package in building #745.

10 Oct 14: Training with the Highway Patrol in Nashville.

21 Oct 14: Interior improvised explosive device (IED) sweep in preparation for AFMC/CC visit of the UTSI Auditorium and Cafeteria.

17 Oct 14 ‐ 7 Nov 14: Light duty for CCL strain.

DPWS 21 August 2014, Page 53, 3.2.9.2.7 ‐ Will the Government provide weapons and equipment requirements for the SF entry and exit control personnel posted at the Main Gate, MFH Gate, and Gate 2?

Entry controllers are armed with their primary duty weapon (9mm) and non‐lethal weapon (ASP or Oleoresin Capsicum [OC] Pepper Spray). Standard duty equipment consists of belt, holster, handcuffs, whistle, and portable radio. Cold and wet weather gear as needed.

DPWS 21 August 2014, Page 53, 3.2.9.3 ‐ Please confirm SF vehicles are fueled on the installation and at contractor expense.

According to Section H Clause H119, Vehicle and Equipment Fuel, fuel costs for Government‐furnished vehicles and equipment dedicated for use on AEDC Arnold AFB TN will be borne by the Government.

This clause applies to Contractor‐furnished vehicles or equipment dedicated for use on AEDC Arnold

AFB TN.

DPWS 21 August 2014, Page 53, 3.2.10.1; and AAFB IDP 31‐101 September 2014 Working Draft file document, Section 1.1.5.14 ‐ The DPWS section 3.2.10.1 states that “The Contractor shall be responsible for the Integrated Defense Plan, Integrated Defense Risk Management Process and Resource Protection Program.”

The AAFB IDP section 1.1.5.14 identifies a Resource Protection Program (RPP) Manager, but is unclear if this role is a function of the DFC or part of the Contractor responsibility.

Will the Government please provide more specific role and function requirements and any minimum position(s) staffing that is the responsibility of the contractor?

The Resource Protection Program (RPP) Manager is a staff position performed by the FSS contractor.

The PWS identifies staff positions assigned to the Protective Services Section performed by the FSS contractor.

5 December 2014

QUESTION RESPONSE

DPWS 21 August 2014, Page 53, 3.2.10.3 ‐ The DPWS section

3.2.10.4 states that “The Contractor shall assist Government in conducting SF inspections, exercises, and testing to ensure compliance with instructions.”

To assist bidders with effective and efficient planning and estimating, will the Government provide any further clarification in the form of either historical data, estimated quantities, or a planning basis value of work efforts/products to use relative to the contractor’s role in the inspections, exercises, and testing tasks expected by the Government?

With regard to final PWS 3.2.11.4, the Government estimates the following workload:

a. Inspections: (1) When necessary, standardization and evaluation (Stan/Eval) may elicit unit Subject Matter Experts (SMEs) to assist in conducting the performance portion of Duty Performance Evaluations (DPEs) for specialized positions (for example, military working dog [MWD] handler and alarm monitors). Stan/Eval will organize an inspection team composed of Stan/Eval personnel and unit SMEs (as needed) when performing inspections of functional areas or work centers. Approximately 5 hours per quarter. (2) Contractor staff personnel will be required to manage their programs and input answers / findings into a checklist within the Management Internal Control Toolset (MICT) program no less than annually. Forty hours annually for each program manager / checklist owner.

b. Training Exercises: Protective Services Home Station Training Program Elements. Continuation Training and Individual / Collective Skills Training are on‐going training tailored to the individual job and its overall execution.

Protective Services personnel can execute individual / collective skills training in a variety of ways, including training as teams during flight‐level exercises.

(Five hours a quarter [except during in‐service which may increase to 10 hours for the quarter]).

c. Testing: Assistance may be needed for individuals to perform aggressor / perpetrator duties during Duty Position Evaluation scenarios. All efforts will be made to utilize trainees which are already conducting in service training. Also, the Base Defense Operations Center (BDOC) may be required to dispatch and conduct command and control during standardization and evaluation exercises. Five hours a quarter (except during in‐service which may increase to 10 hours for the quarter).

DPWS 21 August 2014, Page 54, 3.2.11; and and “FSS_DRFP_Questions.xlsx” file document of Government answers date 10/03/2014, Page 33 of 39. ‐ Does the 15 minutes each for gear‐up and gear‐down time apply also to the armed VCC staff?

Yes, the 15 minutes each for gear‐up and gear‐down requirement applies to the armed Visitor Control Center (VCC) staff.

L‐3.3.3.2. PPI Submission ‐ Offerors must use the past performance information tool, which they shall download from the FSS RFP posting to Federal Business Opportunities (FBO) at “https:www.fbo.gov.” FBO provides “Attachment_L‐1,_PPI_Tool_Attachment_for_Section_L,“ which states, “Locate the ‘ppi tool’ link [ppi.tool.accdb] from the ‘All Files’ column on the solicitation’s Notice Details tab.” When will this tool be available for download?

The ppi tool was posted on Federal Business Opportunities (FBO) before the final RFP was released.

5 December 2014

QUESTION RESPONSE

Exhibit C, Collective Bargaining Agreement ‐ How many SF employees covered by the IGUA collective bargaining agreement are not covered under the frozen Defined Benefit Pension Plan?

How many SF employees who are not covered by the collective bargaining agreement, such as the VCC employees, are not covered by the Defined Benefit Pension Plan

As of 30 June 2014, 50 percent of the CBA and 40 percent of the non‐CBA Protective Services employees are not covered by the defined benefit pension plan (DBPP).

Security Forces Manpower document posted in the FSS library ‐ What positions are considered ‘staff’? and what are the quantities of these positions required on the new contract RFP?

Can you clarify which of these positions, and quantities, are covered by the CBA since the awardee will be required to pay CBA wages and benefits for a minimum of the 1st year?

The 10 positions identified as "Staff" are the Chief, Staff Secretary, Deputy Chief, Resource Protection Program (RPP) / Crime Prevention Manager, SFMIS Administrator, Plans and Programs Manager, K9 Handler, Visitor Center personnel, etc. Only full‐time shift personnel are covered by the CBA.

Can the ATA Safety Performance Plan be made available to them after contract award, if they should win? The ATA Safety Performance Plan was not made available because it contains ATA management philosophy and was deemed competition sensitive. XXX stated the plan would help them in determining cost (lower if the plan is provided) and "help level the playing field" if it was known to be presented to them after contract award.

Although the safety performance plan will no longer be competition sensitive post‐award of the FSS contract, it will still contain the incumbent's management philosophy. Therefore, the plan is not releasable.

Draft PWS page 60 sec/para: 3.4, Fire and Emergency Services Program ‐ Section 3.4 of the draft PWS does not address the purchase and maintenance of facility and vehicle fire extinguishers. Is it the intent of the draft PWS that using organizations be responsible for the purchase and maintenance of fire extinguishers in facilities and vehicles?

The purchase and maintenance of facility fire extinguishers is the responsibility of the TOS contractor.

5 December 2014

QUESTION RESPONSE

Draft PWS page 62 sec/para: 3.4.1.3.1, ‐ Section 3.4.1.3.1.

requires 2 Paramedics per shift. Is it the intent of the draft PWS to require 2 Paramedics be “assigned” to each shift, or is the intent to have 2 Paramedics actually “on‐duty” at all times?

The final PWS 3.4.1.3.1 has been revised regarding this requirement as follows:

"This emergency response capability will be provided on a 24 hours a day, 7 days a week basis.

Contractor capability includes ambulance transport to area hospitals. Arnold AFB requires 1 paramedic per shift, using a manpower factor of 2 for planning purposes. Paramedics may be cross‐ manned as long as all mission requirements are met. "

Draft PWS page 63 sec/para: 3.4.3.1, Regulatory Fire Prevention Publication ‐ Section 3.4.3.1 of the Draft PWS requires the Fire Department to develop and maintain a fire prevention regulation (FPR) for local requirements. Will all contractor organizations be required to abide by the provisions of the FPR? If so, what states this requirement?

Yes, a clause is included in all AEDC operating contracts which require the contractors to comply with local regulations and operating instructions.

Draft PWS page 65 sec/para: 3.5.1.1, AEDC Spill Prevention Controls ‐ It is not possible for the FSS contractor to predict the number or magnitude of spill responses that will be required.

Can the Government provide an estimate of the number or magnitude for estimating purposes?

Historical spill data has been provided in the FSS solicitation on the FBO website (explicit access required).

Draft PWS page 65 sec/para: 3.5.1.1, AEDC Spill Prevention Controls ‐ Assuming the FSS Contractor responds to a spill by the TOS contractor, does the FSS contractor incur all the costs associated with response, containment, cleanup and disposal?

The FSS contractor will be responsible for the appropriate response dictated by the level of the individual spill. The Spill Prevention Controls and Countermeasures (SPCC) Plan, Appendix I, Figure I‐ 1, Spill Response Flow Chart, (available in the FSS solicitation on the FBO website [explicit access required]) shows the decision tree for spill responses. For example, FSS response to Level I spills would be to document the spill, local cleanup required / implemented, and analysis of the spill severity and root causes / corrective actions. Level II or III spills would require more intensive and active involvement as dictated by the spill conditions and any threat to mission continuity.

Over the last five years, AEDC has experienced 14 Level II spills and no Level III spills. Spill charts containing information on the history of spills at AEDC are available in the FSS solicitation on FBO website as well (explicit access required).

Draft PWS page 67 sec/para: 3.5.1.2.2, Spill Response Management ‐ Is the FSS contractor expected to conduct spill response as a result of an accident on Wattendorf highway, I‐ 24, etc?

The FSS Fire Department is required to be the first responder to accidents on all of Arnold AFB Property (including Wattendorf Highway). If spill response is required, the FSS contractor (environmental) will provide cleanup and waste management / disposal services.

5 December 2014

QUESTION RESPONSE

Draft PWS page 83 sec/para: 3.7.23, Training ‐ Section 3.7.23 of the Draft PWS requires the contractor to provide training for and assign personnel to support the base Radiation Safety Officer and Laser Safety Officer with program management.

The Government does not currently have either a radiation officer or a laser safety officer. Does the RFP want FSS to support these Government positions, or provide personnel to fulfill these roles?

The Government has a Radiation Safety Officer (RSO) and a Laser Safety Officer (LSO). The FSS contractor is required to provide support to these positions in accordance with the PWS.

Draft PWS page 2 sec/para: 3.8.1, Base Supply Material Management Program ‐ Please clarify who will operate and identify the location of the Receiving Function. Some confusion may exist as we understand that a receiving function is also required for TOS contract and also in this FSS solicitation.

The FSS contractor will only perform receiving functions for FSS‐procured equipment and supplies.

The TOS contractor will perform receiving requirements for TOS‐procured equipment and supplies.

Even though the Government does not require the FSS and TOS contractors to have their respective receiving personnel located in Warehouse 1, we fully anticipate that they will be co‐located there.

Draft PWS page 2 sec/para: 3.8.1, Base Supply Material Management Program ‐ Please clarify who performs the role of the Inventory Reduction Contractor and its interface with the FSS Contractor.

This requirement for an Inventory Reduction Contractor was removed from the final RFP.

Draft PWS page 3 sec/para: 3.8.2, Legacy Supply System ‐ Is there an anticipation that supply regionalization will occur in year one of the contract or in a defined follow‐on year?

No, the Government does not anticipate supply regionalization. However, as the Air Force supply chain continues to refine, it is possible the Government may be notified of a future regionalization effort.

Draft PWS page 3 sec/para: 3.8.3, SCOG Interface ‐ What is anticipated interface and workload involvement with the 735th SCOG? Will direction from AEDC CO?

Currently, the Government does not foresee or anticipate interface with the 735th Supply Chain Operations Group (SCOG). Action occurs only when a segment in the supply chain shifts, and the asset is coded for central management. In this event, the Contracting Officer's Representative (COR) and Contracting Officer (CO) will be involved to provide guidance as applicable. Coordination for future efforts has now been consolidated and reorganized from the 735th SCOG to the Air Force Sustainment Center.

Draft PWS page 6 sec/para: 3.8.25, Property Inspection for Special Handling ‐ Will the FSS contractor of the TOS contractor receive and receipt for test articles/equipment/supplies, especially at non‐Base Supply locations?

No, the FSS contractor will only perform receiving functions for FSS‐procured equipment and supplies.

The TOS contractor will perform receiving requirements for TOS‐procured equipment and supplies, including test articles.

5 December 2014

QUESTION RESPONSE

Draft PWS Informational Announcement to Industry page 20 sec/para: 3.10.1, Vehicle Operations and Maintenance ‐ Is “239” the correct number of GFE vehicles to be provided to the FSS contractor and/or other contractors?

The PWS in the final RFP states:

3.10.1 The Contractor shall perform vehicle operations and maintenance services for Government‐ registered vehicles and vehicular equipment at AEDC Arnold AFB.

The current vehicle/vehicular equipment fleet is identified in Appendix L.

Draft PWS Informational Announcement to Industry page 20 sec/para: 3.10.2, Contractor Furnished Items ‐ Our understanding is that this requirement is for FSS vehicle fleet and to support Govt fleet and not for other contractors. Please clarify.

Yes, this requirement is specifically referencing FSS obligations.

Draft PWS Informational Announcement to Industry page 31 sec/para: 3.10.8.6, OLVIMS Support ‐ Please clarify who is the Standard Systems Group and expectation for interface with this entity and coordination with COR?

The Standards Systems Group is a technical assistance agency that will provide assistance when technical difficulties are found with the On‐Line Vehicle Interactive Management System (OLVIMS).

The expectation for interface will be required if organic solutions cannot be achieved.

Draft RFPFSS Property List, Government Furnished Property ‐ Some uncertainty exists within industry regarding the requirement to maintain government furnished equipment.

Does the Government intend to OFFER the list of equipment for possible use by the contractor; or will the Government provide the list of equipment and require all bidders to provide their approach to maintaining all of it?

Please see Section H clause H107, Government Property, in the final RFP.

Draft RFP Attachment 6 FSS Property List, Government Furnished Property ‐ What will be the process, and who will be the decision authority, for determining disposition of assets that are believed to be excess by the FSS contractor or beyond their useful life?

Please see Section H clause H107, Government Property, in the final RFP. The decision authority for determining disposition of assets will be the AEDC Government Equipment Account Custodian.

Draft RFP Appendix D Special Purpose Vehicles, etc., ‐ Will Appendix D be updated in the Final RFP to articulate the Governments position regarding transfer of vehicles to the FSS Contractor, excess desire, etc.?

Yes, the final RFP articulates the Government's position regarding government furnished vehicles and the transfer thereof.

Am I correct in assuming the responsibility for the repair and maintenance of the fire apparatus and ambulances is going to be the responsibility of the contractor?

Yes, the repair and maintenance of the fire apparatus will be the responsibility of the FSS contractor.

The ambulances will be provided and maintained by the FSS contractor.

5 December 2014

QUESTION RESPONSE

Am I correct in assuming that the contractor will be responsible for the cost of repairing and replacing all equipment operated by the fire department (hose, nozzles, appliances, hydraulic rescue tools, hand tools, SCBA units, portable pumps, turn‐out gear, medical equipment etc.?

Yes, the repair and replacement of fire equipment will be the responsibility of the FSS contractor.

Will the contractor be responsible for replacing fire apparatus and ambulances that due to age and condition do not meet NFPA or State of TN EMS Standards?

Regarding the ambulance, the FSS contractor is responsible for providing fully compliant vehicles to meet the Advanced Life Support (ALS) requirement. Since the current ambulances are not provided by the Government, the issue of replacing them due to age or condition (and not meeting State of TN EMS Standards) does not apply.

Regarding the other fire apparatus, the FSS contractor is not responsible for replacing vehicles, which due to age or condition, do not meet National Fire Protection Association (NFPA) requirements.

However, the FSS contractor is responsible to maintain fire apparatus in operational condition (see Section H Clause H117, Parts and Materials Required for USAF‐Owned Vehicles) and replace fire apparatus that is no longer serviceable (see Section H Clause Clause H107, Government Property) .

The fact that some of the current fire apparatus does not meet current NFPA requirements is, by itself, not a reason to replace the equipment.

Is the contractor responsible for the cost of the drugs used by the Firefighter/Paramedics?

Yes, the FSS contractor is responsible for all supplies used by the firefighter / paramedics.

Reference: Industrial Security Question: We have not been able to locate the over and above CLIN for Industrial Security (test security) in the new CLIN structure. At the time of the one‐on‐one sessions, the Government SME was not sure which CLIN applied. Can the Government provide clarification on the CLIN used for test security?

Industrial Security (test security) does not have a stand‐alone over‐and‐above contract line item number (CLIN). The over‐and‐above Industrial Security support is included in CLIN X023, Test Support Services.

In reference to the OP Center/C2 meeting it was requested that Operations Center references “AEDC Instruction (AEDCI) 10‐1” and “Exception to Policy letter to AFI 10‐207 dated 15 March 2013” be posted in the Arnold FSS proposal library.

AEDC Instruction (AEDCI) 10‐1, Crisis Action Team, will be posted in the Test Operations and Support Competition Library. AEDC Letter, Exception to Policy AFI 10‐207, dated 15 March 2013, has been posted in the competition library.

5 December 2014

QUESTION RESPONSE

In reference to discussion about vehicle GFE becoming CFE not on the VAL list. Is it the responsibility of the FSS contractor to maintain vehicles owned and operated by other base contractors when they are CFE? We understand that the TOS contractor will not have any CFE, but the other FFP contracts will have some.

The FSS contractor WILL NOT be required to maintain vehicles or vehicular equipment owned and operated by other base contractors.

Estimated FTE presented in Section L was presented prior to the Sarbanes‐Oxley (SOX) changes in the receiving portion of the warehouse. This number now seems excessive; will the government update the estimated number in relation to these new requirements?

This estimate is only provided as a reference to allow Offerors to better understand the general scope of this effort from the Government’s perspective. As industry understands the requirements has changed due to SOX, there will be no modification to the FTE estimates, as the final RFP has been released.

What is the full extent of maintenance required on the cranes as the cranes require certification after maintenance?

The FSS contractor shall provide fully maintained and certified mobile cranes for use at AEDC Arnold AFB. The TOS contractor will be the primary user of mobile cranes, and thus, will perform shift, daily, and monthly inspections as part of normal crane operating and rigging procedures.