12_Section_L_Instructions_to_Offerors.docx

ATTACHMENT 12

SPACE AND MISSILE SYSTEMS CENTER/ENTERPRISE CORE LAUNCH (SMC/ECL)

SYSTEMS ENGINEERING & INTEGRATION-2 (SE&I-2)

INSTRUCTIONS TO OFFERORS, SECTION L

FA8811-20-R-0003

10 October 2019

Department of the Air Force Space and Missile Systems Center Enterprise Core Launch Los Angeles AFB, California 90245-2808

Revision History

Table of Contents

Program Objectives

The principle objective of this acquisition is to acquire Systems Engineering and Integration (SE&I) support for the Space and Missile Systems Center Enterprise Core Launch (SMC/ECL). The resulting contract will provide support across SMC/ECL as well as to the 30th and 45th Operations Groups, located at Vandenberg Air Force Base (VAFB) and the Cape Canaveral Air Force Station (CCAFS), respectively. These services provide critical support necessary to ensure successful on-time launches in a new era of National Security Space Launch (NSSL). These services will also provide support in new critical Launch Enterprise areas. The Government’s will make a single award, consisting of a one-year based period, and nine one-year option periods with an option to extend up to six months for a total potential period of performance of ten years and six months. The period of performance begin date is subject to change subsequent to release of this draft Request for Proposal (RFP) and at release of the final RFP.

General Instructions

The Offeror’s proposal shall include all data and information requested and must be submitted in accordance with these instructions. In developing the proposal, the Offeror shall ensure that its proposed offer complies with all the requirements contained in the RFP, to include the PWS, CDRLs and all contract attachments. Noncompliance with the instructions provided in this RFP may result in a determination that the proposal is nonresponsive and unawardable. Proposals shall be unclassified and no classified information will be accepted in response to this solicitation.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather, provide convincing rationale to address how the Offeror intends to meet the requirements. Elaborate brochures, corporate background and promotional/marketing-type information, detailed artwork, or other embellishments are unnecessary and are not desired. All claimed technical, management, performance, and schedule capabilities to meet Government requirements shall be realistic and are subject to verification by the Government. For the purpose of this solicitation, the Offeror shall assume that the Government has no prior knowledge of its facilities, capabilities, and experience. The Government will not assume the Offeror will do anything that is not expressly stated in its proposal.

The proposal acceptance period is specified in Section A of the Model Contract/Solicitation. The proposal shall be valid for a period no less than 365 days from the required submission date. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy all extra copies of unsuccessful proposals.

Under DPAS (15 CFR 700) this service contract is rated DO.

2.1 General Information

2.1.1 Point of Contact

The Procuring Contracting Officer (PCO), Captain Ashley M. Cunningham, is the sole point of contact for this acquisition. The Offeror shall address any questions or concerns to the PCO at ashley.cunningham.4@us.af.mil or 310-653-3537 courtesy copying the Contract Specialist, Joshua VanSkike, at joshua.vanskike@us.af.mil. Written questions or concerns regarding this solicitation may be sent to the PCO at the address for Launch Enterprise contracting office (SMC/ESLK) located on the front page of the model contract/solicitation.

2.1.2 Debriefings

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to only one debriefing. In addition, the PCO will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an Offeror believes that the requirements in this RFP contain an error or omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error.

2.1.4 Electronic Reference Documents

Referenced documents for this solicitation are available at http://www.fedbizopps.gov or the bidder’s library. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Communication

Exchanges of source selection information between the Government and Offerors will be controlled by the PCO. Source selection information may be transmitted in person or via email, certified mail, delivery service, or facsimile.

2.1.6 Notification to Offerors

In accordance with FAR 52.232-18, funds are not presently available for this effort. No award will be made under this solicitation until funds are available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

2.1.7 Discussions

The Government intends to conduct discussions with some, none, or all Offerors prior to establishing a competitive range. Throughout these discussions, the Government reserves the right to request proposal updates to incorporate any information presented during discussions. The Government reserves the right to video and audio record all communications with Offerors during the source selection.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The Offeror’s Final Proposal Revision shall capture any information provided in responses to Evaluation Notices (ENs) that impact the Offeror’s proposal. The Government reserves the right to incorporate a “strength” process or feature into the awarded contract.

2.1.8 Use of Non-Government Administrative Support

Offerors are advised that data submitted to the Government in response to this solicitation may be released to individuals who work for the following company as non-Government administrative support.

El Segundo, CA 90245

Individuals with the above support contractor have signed non-disclosure agreement with the Government, which strictly prohibits the release or disclosure of information outside the Source Selection team. Proposal submission constitutes written consent for the Government to release data submitted in response to this solicitation to the above-named organizations.

2.1.9 Alternative Proposals

Alternative proposals will not be considered. Alternative proposals are those that do not meet the terms and conditions of the RFP, including attachments.

2.1.10 Cost and Pricing Data

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition does not exist, Offerors may be required to submit information to the extent necessary for the contracting officer to make determination of a fair and reasonable price.

2.2 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits.. The Volumes identified in Table 1 shall be separately bound in three ring, loose-leaf binders. Page separation tabs for each sub-factor shall be provided. The Offeror shall provide two hard copies of the proposal and two electronic copies on CDs.

Failure to provide information to the locations as specified will result in a delay in the evaluation and the Offeror may be deemed nonresponsive and eliminated from the competition.

Table 1 Proposal Organization

Attachment 1 Organization Chart

N/A

Subfactor 1.1- Launch Expertise

18 total

Element 1 - Risk Identification and Mitigation for Launch Systems

Element 2 - Launch Enterprise Process/Products for Launch Systems Engineering and Integration

Element 3 - Government and Launch Service Provider Interaction/Integration

Element 4 - Quality & Risk Assessment

Subfactor 1.2- Staffing Proposal

10 + Completed Attachment L-3

Past Performance Information Completed by Offerors

5 pages per contract

Subcontractor/Teaming Partner Consent Letter

Unlimited

Client Authorization Letter

Unlimited

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be shredded. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: Cover pages, Tables of Contents, Glossaries, and Acronym List

Page limitations may be placed on responses to Evaluation Notices (EN). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

2.2.3 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Cross referencing within a proposal volume is permitted where its use conserves space without impairing clarity.

2.2.4 Binding and Labeling

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

The Offeror shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.2.5 Indexing

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections in all volumes.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be 12 point, Times New Roman font. Margins shall be 1 inch on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses of ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, Excel data files, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, count as a single page, and are counted as part of the total page count. Foldout pages (11 x 17) are to be used to display information more clearly than would otherwise be possible on an 8.5 x 11 inch page. Foldout pages (11x17) may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. Text in tables, charts, graphs and figures shall be no smaller than 8 point font Arial or Times New Roman. These limitations shall also apply to all electronic copy proposals.

2.3 Electronic Offers

The content and page size of hard copies must be identical to the electronic copies. For electronic copies, indicate on each DVD the volume number and title. The Offeror shall use separate files to permit rapid location of all portions, including exhibits, supplements, and attachments, if any. All volumes must each be stored on a separate virus-free DVD. If files are compressed, the necessary decompression program must be included. For each submission, all DVDs shall be placed in plastic sleeves in one separate binder. The electronic copies of the proposal shall be submitted in a format that can be read and edited (for each applicable submission) by Microsoft Office 2013, Microsoft Internet Explorer 11.0, Microsoft Project 2010, and/or Adobe Acrobat Complete or PDF compatible formats on DVD. The Offeror shall not submit any documents in PDF format that are copied as “images.” When creating PDF files, the Offeror shall create them to enable textual search and copy functions. All data files and electronic media delivered to the Government must be reviewed to ensure that they are virus-free. In the event paper copy and electronic copy content conflict, electronic copy will take precedence over hardcopies.

2.4 Distribution

Original Proposals that contain the original signed model contract shall be marked as “Original”. Proposals shall be delivered to:

El Segundo, California 90245

Volume I Executive Summary and Cross-Reference Matrix

3.1 Executive Summary

The Offeror shall submit an executive summary containing a clear and concise overview of the complete physical structure of the proposal and highlights of any key or unique features, excluding cost/price. The Offeror shall provide a statement that the proposed solution complies with all requirements of this solicitation. The salient features should address the Section M evaluation factors. Any summary material presented in this volume will not be evaluated and shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Offeror shall also provide a proposal master table of contents and a Cross-Reference Matrix, which are not included in the page limit (see paragraph 2.2 and Table 1). The Offeror shall provide the name, title, address, and phone number of the person whom the PCO should contact in the event the Offeror is selected for award.

3.3 Vol. I Attachment 1 – Organization Chart

The Executive Summary shall also include an Organization chart of the proposed team showing all key personnel (Offeror, major subcontractors, joint venture partners, and teaming arrangements) and a list of participating divisions and locations.

Volume II – Technical

4.1 General Instructions

4.1.1 Volume Organization

The technical volume shall be organized according to the following outline:

(1) Table of contents (excluded from page limit)

(2) List of tables and drawings (excluded from page limit)

(3) Glossary/Acronym List (excluded from page limit)

(4) Proposal Cross-Reference Matrix (excluded from page limit)

(5) Factor 1: Technical Technical Subfactor 1.1 – Staffing Approach Technical Subfactor 1.2 – Launch Expertise

4.1.2 Technical Subfactor 1.1 – Staffing Approach

The Offeror shall propose a staffing plan to include a staffing matrix developed using Attachment L-2 of this ITO. Additionally, a 10 page staffing plan that shows (1) how it will fill the staffing requirements during Transition-In and execution, (2) with explanations on how the proposed staffing education, experience, and qualifications are advantageous to the Government, and (3) offeror’s plan to reduce attrition during the performance on this contract. Attached to this ITO (for your reference) are Government’s estimated staffing requirement (Attachment L-3 of this ITO) and description of the Government provided labor categories (Attachment L-1 of this ITO). The experience, qualifications, and certifications provided in the Government Labor Category Descriptions (Attachment L-1) are the minimum experience, qualifications, and certifications that are needed successfully fulfill corresponding PWS requirements as described in labor category descriptions.

The Government will attach the proposed staffing matrix and plan to the contract as Attachment 8, Staffing Plan. The successful offeror shall be obligated to provide the positions that were in the proposed staffing matrix, and meet all the qualifications, experience, and certifications (or equivalency) that the contractor proposed in the contractor proposed staffing matrix. Instructions to contractor proposed staffing matrix, and staffing plan are provided below.

Contractor proposed staffing matrix

The Offeror shall use the staffing template (Attachment L-2) to this Instruction to Offerors to develop the proposed staffing matrix. The instructions below are for the staffing matrix:

1. General instructions –

a. Use only staffing template to develop the staffing matrix (Attachment L-1), the Government reserves the right to not evaluate the staffing matrix submitted in other formats.

b. Do not use names of specific individuals, use the education, certification, and experience that the offeror intends to provide to fulfill the PWS requirements.

c. All FTE/CME calculations are based on a 2080 hour work year as defined in AFI 38-201

2. Column B – identify the PWS sections that position is intended to fulfill requirements.

3. Column C – Use Government provided labor category description (Attachment L-1) that most closely relates to the qualifications, experience, and certifications of the position.

4. Column D – In less than 200 words provide details of the education and certifications that the contractor is proposing to fulfill the PWS requirements. Be specific enough for Government to relate the contents of this column to successful performance on the PWS requirements this positions is intended to fulfil. For education, provide specific area in which the degree is in. For education and certifications be specific enough to be able to convince the Government its applicability to the area of PWS requirements.

5. Column E - In less than 200 words provide details of the experience and expertise that the contractor is proposing to fulfill the PWS requirements. Make sure to provide overall experience in the area of expertise, DoD specific experience in areas related to PWS performance, and experience in relevant areas listed in section 5.4.1 of this ITO. Be specific enough to convince the Government that the experience listed in this column is relevant to successful performance on PWS requirements.

6. If the position is identified as key personnel (Column F) or a minimum requirement (Column G) in the Government estimate, then the offeror shall propose those positions to meet minimum qualifications, experience, certifications, and number of positions as specified in the Government estimate.

7. If the position is not identified as key personnel or minimum requirement the contractor has trade space to propose the optimal solution and provide a description on how the offeror’s staffing is to the advantage of the government in the below described Staffing Plan.

Staffing plan

The offeror shall provide details of their staffing approach, why the offeror is proposing it as optimal solution, and its advantages to the Government. The staffing plan shall also address the proposed staffing during the transition period (in contractor proposed staffing matrix) in sufficient detail to include a transition plan that minimized risk to the PWS performance on day 31 after ATP. The offeror shall also include its plans to provide staffing stability, its current retention rate of employees, and strategic plans and internal organizational initiatives that will encourage employee retention and result in staffing stability.

4.1.3 Technical Subfactor 1.2 – Launch Expertise

Element 1 – Risk Identification and Mitigation for Launch Systems

Address the following scenario: Your company was awarded the SE&I-2 contract, and is performing to the PWS requirements. SMC/ECL recently awarded a launch services contract to a Launch Service Provider (LSP), who has not had an NSSL launch service contract in the past, with a launch vehicle that has never been used for NSSL launches.

The Government tasked your team to identify and evaluate the top risks involved in this transition from a legacy launch vehicle/provider. Provide the top three risks (cost, schedule, and/or technical/flight risks) and respective mitigation strategy recommendations to the Government using the appropriate DoD risk management processes. In your response to the Government scenario, you will provide the following items in sufficient detail to support your conclusions:

1) Assumptions made in identifying the risks;

2) Logic/reasoning involved;

3) Risk matrix with risk levels before and after mitigation;

4) Rationale for the risks to be the top three; and

5) Potential innovations for the Government risk mitigation and analysis process.

Emphasis should be on the implementation of the risk management process and not on the specific solution to the scenario.

The assessment should be detailed enough to convince the Government that you have a comprehensive understanding of risk management processes in support of the NSSL program, and demonstrate ability to identify executable mitigation strategies to reduce impacts of risks to NSSL program.

Element 2 - Launch Enterprise Process/Products for Launch Systems Engineering and Integration

The Offeror shall describe their processes/products and approach to analyze and facilitate Government’s internal launch systems engineering and integration process across the Launch Enterprise to include future architecture planning and Launch Enterprise Mission Assurance execution.

Explain how these processes/products allow the Government to keep pace with a changing Launch Service Provider industry in order to maintain or improve Government’s ability to execute ACAT 1D System Engineering Functions as defined in NSSL System’s Engineering Plan.

Explain how the offeror’s approach may bring potential innovative solutions to facilitate systems engineering and Integration process, and advantages to the Government.

Element 3 - Government and Launch Service Provider Interaction/Integration

Describe in detail your approach to support integration and interaction of processes and data between the Government and Launch Service Providers. Address all applicable processes, systems, data and locations for LSPs.

Explain how the offeror’s approach will:

1) Facilitate Government Mission Assurance

2) Facilitate the LSP’s compliance with all applicable compliance documents (e.g. security, system safety, environmental Engineering requirements), and resolution of disconnects.

3) Identify potential barriers, and plans to overcome those barriers.

Element 4 – Quality Management Systems (QMS) and Risk Management

The Offeror shall describe in detail their approach to analyze, access, utilize, and report on Launch Service Providers’ (LSP) Quality Management Systems (QMS) and risk management systems in support of Mission Assurance (PWS Appendix B).

Address all activities in life cycle comprehensively (as defined in Evaluation Criteria (EC)) starting with the review of the LSP’s compliance documents till day of launch activities including:

1) A schedule that captures the sequence of events (do not provide an Integrated Master Schedule)

2) A resource (personnel) plan, and

3) All activities in a Launch Vehicle (LV) life cycle

Describe your process to recommend actionable Courses of Action (COA) to resolve potential identified non-compliance with analysis of risks and impacts. Support with examples including pedigree review.

VOLUME III- Past Performance

5.1 General

Each Offeror shall submit a past performance volume with its proposal, containing no more than four (4) past performance contracts in accordance with the format contained in Attachments L-4, L-5, L-6, and L-7. This information is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 40% or more of the proposed effort based on the total proposed price. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required above, the Offeror shall submit a consent letter (See Attachment L-6) executed by each subcontractor, teaming partner, and/or joint venture partner who are proposed to perform 40% or more of the proposed effort, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information.

For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (see Attachment L-7), authorizing release to the Government of requested information on the Offeror's performance.

Evaluation of past performance will assess the probability of the Offeror’s proposal meeting the solicitation requirements, including cost and schedule. The Past Performance Evaluation considers each Offeror’s demonstrated recent and relevant record of performance in supplying services that meet the contract’s requirements for FA8811-19-R-0003. In accordance with FAR 15.305(a) (2), the currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. These are combined to establish one (1) performance confidence assessment rating for each Offeror.

Offerors must demonstrate positive control over business units that performed on such submitted contracts. In conducting the Past Performance Evaluation, the Government reserves the right to use both the information provided in the Offeror’s past performance proposal volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, DCMA, and commercial sources.

There are three aspects to the Past Performance Evaluation: recency, relevancy (including context of data), and quality (including general trends in contractor performance and source of information).

5.2 Past Performance Questionnaire Delivery

Offerors shall instruct organizations completing past performance questionnaires on their behalf to submit the questionnaires directly to the PCO at ashley.cunningham.4@us.af.mil or 310-653-3537.

VOLUME IV – Cost/Price

6.1 General Instructions

The Cost/Price Factor volume shall contain the information requested in the paragraphs below. Pricing shall follow the skill mix described in the Offeror’s proposed staffing plan (Section J, Attachment 8). The Offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government’s evaluation. The proposal shall contain sufficient details for the Government’s evaluation of reasonableness, realism, and unbalanced pricing, and for the Government’s calculation of the Most Probable Cost which will become part of the Total Evaluated Price for the best value decision. Compliance with these requirements is mandatory and failure to comply may result in a determination of non-compliance. The burden of proof for credibility of proposed amounts rests with the Offeror. The price evaluation will be an assessment of the data submitted in the Cost/Price Volume; the Government will not be responsible for evaluating Offeror data submitted outside the Cost/Price Volume. If, after receipt of proposals, the PCO determines that there is insufficient data available to complete the cost/price evaluation, the Offeror shall be required to submit additional cost or pricing data. The use of Offeror formats is encouraged provided that all the required information is submitted.

The Government issued this solicitation with the anticipation of adequate price competition; therefore, any cost/price documentation requested shall not be certified cost or pricing data. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the Offeror and its business associates and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4. “Business Associate” is defined as any type of subcontractor, partner, interdivisional entity, teammate, affiliate, joint venture, or other arrangement, other than the offeror itself, which will perform the contract requirements. Furthermore, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

6.1.1 Cost/Price Volume Organization

The Offeror shall provide a consolidated Cost/Price volume, organized as follows:

Table of Contents

Section 1 – Introductory Section

Section 2 – Printed Cost Element Summaries for Cost CLINs

Section 3 – Discussion of Cost Elements for Cost CLINs

Section 4 – Discussion of Business Systems

Section 5 – Cost Attachments

Attachment CP1 to Volume IV: Working Excel Files – LE SE&I Pricing Model

Attachment CP2 to Volume IV: Prime’s Cost/Price Analysis of Sub/IWTA/Team 1 Information

Attachment CP3 to Volume IV: Prime’s Cost/Price Analysis of Sub/IWTA/Team Information

6.1.2 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.1.3 Electronic File Submission

The official copy of the Offeror's Cost/Price Volume shall be submitted in the following electronic formats as applicable: PDF Acrobat 8.0 (with "Select", "Print", and "Copy" enabled to allow for text and graphics transfer), Microsoft (MS) Word 2013, MS Excel 2013, MS Project 2013, and MS PowerPoint 2013. All electronic files shall be delivered on CD or DVD compatible with Microsoft Windows 10.

All files constructed in Microsoft Excel shall use formulas instead of just pasted values to preserve any calculation logic within the file, including summaries and totals. The Offeror shall provide electronic copies of all cost/pricing models that are used for developing its estimate. All Excel files shall have working formulas. Offerors shall use the “group and Outline” feature of MS excel to facilitate the ease of proposal analysis. If the model requires multiple MS Excel spreadsheets, the “link cell” feature shall be used. The cost/price proposal submitted shall be consistent with the Offeror’s approved estimating system and shall duplicate the logic and mathematical formulas reflected in the official copy of its proposal.

6.2 Introductory Section of the Cost/Price Volume

As an introduction, the Offeror shall provide comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain the philosophy, methodology and assumptions used in proposing the dollar amounts. Any apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing anomalies shall be clearly explained. The Government expects that consistency exists between the Technical and Cost/Price volume; any Offeror-intended inconsistency shall be clearly explained and convincingly demonstrate how the promised performance will be achieved at the proposed cost/price. The narrative should explain any changes in the labor mix or Other Direct Costs year to year.

Philosophy in Proposing the Dollar Amounts

XX03

VAFB/ 30th SW (Procurement Funds)

XX06

6.2.1 Time-Phased, Person-Loading Graph

The Offeror shall provide a time-phased, person-loading bar graph – one graph for each base year labor CLIN and their associated option period (6 graphs total). The vertical axis shall be in hours. The horizontal axis shall be in quarters. The bars will be layered – bottom for prime hours and each stack on top will be for each non-prime with at least 20% of the proposed total effort. All subcontractors below 20% of total proposed dollars should be consolidated into one separate bar and labeled “other.”

6.2.2 Offeror Summary Table (Prime Plus Non-Prime Companies greater than 20% of total proposed dollars) The Offeror shall complete Table 6.2.2, below, listing all companies – prime and business associates – who will be involved with the performance and management of the contract.

Table 6.2.2

(Address, Name, & Phone # of ACO)

Amount Percentage of Total Proposal Dollars (Sum of all CLIN Prices)

6.3 Cost/Price Summaries

6.3.1 Offeror’s Total Proposed Price (TPP) Calculation

The Offeror shall complete and submit Table 6.3.1, below, in calculating the Offeror’s proposed TPP. The Offeror shall comply with the following parameters in submitting the proposal amounts.

For CLINs 0100 through 0105 and extended through Option Period 9,

· The contract type shall be Cost-Plus-Fixed Fee.

· The proposed total fixed fee shall not exceed 3% of an estimated cost that excludes the cost of money.

For CLINs 0106, Other Direct Costs (Travel Only), and extended through Option Period 9, the contract type shall be Cost Reimbursable. For evaluation purposes, the Offeror shall use the plug in value of $500,000 in each period.

For the Performance Incentive CLINs 0108 and extended through Option Period 9,

· The contract type shall be Firm-Fixed Price

· No more than 7% of the total estimated cost (excluding cost of money) of all CPFF CLINs in each period (Base Year, Option Year 1, etc.) shall be used to create the objective performance incentive pool (OPIP) outlined in Section J, Attachment 4 of the model contract. Each period will have its own Performance Incentive CLIN. The offeror shall show the math calculation for each incentive period.

· For instance, the calculation for CLIN 0108:

OPIP Base Year Period

· Step 1: Sum CLIN 0100 + CLIN 0101 + CLIN 0102 + CLIN 0103 + CLIN 0104 + CLIN 0105 (estimated costs excluding cost of money)

· Step 2: Multiply TBD% (NTE 7%) by the sum in Step 1

· Total OPIP for CLIN 0108 = $ _____________________

Option to Extend Services CLINs

· CLINs 1100, 1101, 1102, 1103, 1104, 1105 - The contract type shall be Cost-Plus-Fixed Fee.

· CLINs 1100, 1101, 1102, 1103, 1104, 1105 - The proposed total fixed fee shall not exceed 3% of an estimated costs that excludes the cost of money.

· CLIN 1106, Other Direct Costs (Travel Only), the contract type shall be Cost Reimbursable. For evaluation purposes, the Offeror shall use the plug in value of $250,000 in this period.

· CLIN 1108 - No more than 7% of the total estimated cost (excluding cost of money) of all CPFF CLINs in this 6 month period shall be used to create the objective performance incentive pool (OPIP) outlined in Section J, Attachment 4 of the model contract. The contract type shall be Firm-Fixed Price.

Table 6.3.1

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

(Travel Only)

6.4 Cost Elements and Supporting Details for all CPFF CLINS

The Offeror shall provide a Cost Element Summary for each CPFF CLIN. The Cost Element Summary must show at least the following information, as applicable: labor hours and dollars, indirect labor costs (e.g. fringe, overhead, G&A), Subcontractor/Interdivision costs, Other Direct Costs (excluding travel which is captured in its own CR CLINs), Facilities Capital Cost of Money (FCCOM), and profit/fee. The format should be base times rates equals dollars, by Offeror’s accounting year, and consistent with the Offeror’s rate structure. Offeror’s accounting year is the 12-month period in which the company’s rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec). The Offeror shall define the time period for the company’s account year. Provide adequate explanation for each proposed cost element. The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element Summaries, in MS Excel, with working formulas. Printed copies shall be submitted to the Cost/Price Volume. Each CLIN will be on a separate worksheet in the Excel file. Below Tables 6.4.1 and 6.4.2 are samples:

Table 6.4.1

CLIN: XXXX

Prime Hours

Interdivisional Hours

Subcontractor Hours

Total of All Hours

Table 6.4.2

CLIN: XXXX

Year 2020

Prime Labor Hours