IndustryDay_SBEAS_30Nov16.pdf

Headquarters U. S. Air Force

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Small Business Enterprise

Application Solutions

(SBEAS)

Industry Day #1

30 Nov 16

TEXT QUESTIONS TO 334-452-7503

AGENDA

Opening Remarks: Mr. Richard Aldridge, PEO

Introduction of SBEAS Program Manager & Contracting

Officer

Purpose and desired outcomes of this Industry Day

AFLCMC/HI Small Business: Ms. Denise Baylor

Scope of new ID/IQ contract

Discussion: Industry and PMO

Questions

BUSINESS AND ENTERPRISE

SYSTEMS (BES)

PROGRAM EXECUTIVE OFFICER (PEO)

Richard T. Aldridge, SES

SBEAS LEADERSHIP TEAM

Ms. Shaneka Brown, Contracting Officer

Ms. Audra Pfannkuche, Program Manager

Solicitation No: FA8771-17-R-1000

Discuss SBEAS requirements and initial schedule timelines

Incorporate industry comments into the RFP development process

Gain a better understanding of recent industry developments & concerns

Establish rapport between the SBEAS PMO and industry representatives

PURPOSE &

DESIRED OUTCOMES

Industry & Government Communication is

Key to SBEAS Success!

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PRE-DECISIONAL – NOT FOR RELEASE

Headquarters U.S. Air Force

Small Business Office

Director, Ms. Denise Baylor

AGENDA

North American Industry Classification System (NAICS)

Code

System for Award Management (SAM)

Limitation on Subcontracting

Proposal Preparation

NAICS CODE

SBEAS will be a 100% small business set-aside contract

NAICS code 541511 will be utilized for SBEAS

Custom Computer Programming Services

Size Standards in Millions of Dollars, $27.5M

SYSTEM FOR

AWARD MANAGEMENT (SAM)

Offerors must be registered in SAM

Primary source for agencies to learn about prospective vendors

Government-maintained database

Must register in SAM to participate as a seller in federal space

SB should also maintain an updated Dynamic Small

Business Search (DSBS) profile as part of SAM

Website: www.SAM.gov

LIMITATION ON

SUBCONTRACTING

(New Rule)

SBA extended the definition of “Similarly situated entity”

Only to first-tier subcontractor Even if a second (or lower) contractor is similarly situated, work performed by the lower-tier subcontractor will count the same as if subcontracted to a large business

The prime contractor percentage of work is calculated by the amount paid to subcontractor not performance percentage of work

Ensure compliance of your similarly situated first-tier subcontractors Seek approval from prime contractor on subcontracting any work

Permits SB prime contractors to designate a NAICS code specific to the work required by a specific contract

This can be the same NAICS code or a different one as long as they are small business

The time is now to strategize

Do your homework—carefully read and reread the solicitation document to clearly understand what is being asked, including clauses and provision

If you are not sure about something – ask questions!

Respond appropriately

Align your proposal with the government’s needs

Articulate what makes you the best solution provider

PROPOSAL PREPARATION

Preparation is key—you must be prepared…

Carefully review the solicitation, including all applicable schedules, clauses and attachments

Review and understand the regulations (FAR Parts) that govern the specific type of solicitation you plan to respond to

This will be a FAR Part 15 – Contracts by Negotiation

Responding appropriately follows from reading and understanding the government’s request

Answer all questions, provide all information and follow all schedules as requested

Business that does not comply with all requirements, may be determined to be non-responsive

WHAT MAKES YOU THE

BEST SOLUTION

Key is pulling it all together in a proposal package that clearly describes why your company offers the best solution

No magic bullet – it comes down to doing a lot of things right

It’s about:

Understanding the solicitation and responding appropriately

Demonstrating how your firm can best fulfill the government’s need

Offering pricing that is fair and competitive

Making sure your proposal is well-written and error free

Showing evidence of success through past performance

Interweaving an amazing story throughout all parts of the proposal that makes a compelling case for your firm as the best solution

WHAT TO AVOID…

Failure to fully understand the solicitation and government regulations

Incomplete or late submission

Proposal that is not specific and to the point

High on fluff and weak on substance

Failure to understand best value consideration

Unrealistic proposal pricing

Evaluation components are not sufficiently addressed in the proposal

Errors in the submission for

BES Small Business Director

Ms. Denise Baylor

SBEAS SCOPE

Comprehensive suite of IT services and solutions to support Air Force

1. IT systems development &

2. IT systems sustainment in a variety of environments and infrastructures

3. Additional supporting IT services include, but are not limited to,

• Migration

• Integration

• Data and information services

• Training

• Fielding

• Help desk support

• Testing

• Business analysis for Air Force IT programs

DRAFT SCHEDULE

SUMMARY

Task Projected

Completion Date

Early Strategy and Issues Sessions 16 Nov 16

Release RFI 29 Nov 16

Industry Day #1 30 Nov 16

Acquisition Strategy Panel Feb 17

Draft RFP Release ~ Apr 17

Industry Day #2 ~ Apr 17 *

Award 1QFY18

* PMO will provide at least 30-day notice for vendor participation events

DISCUSSION TOPICS

INDUSTRY & PMO

Statement of Objectives (SOO) or Performance Work Statement (PWS)

Period of Performance

Teaming Arrangements

Technical Evaluation Factors

Evaluation Strategies

Potential Risks

Audience Participation is HIGHLY encouraged

PWS: Used on performance based service contracts. The government tells the contractor what needs to be accomplished, but not necessarily how to do it.

SOO: Government-prepared document incorporated into the solicitation that states the overall performance objectives.

PERFORMANCE WORK STATEMENT (PWS)

OR STATEMENT OF OBJECTIVES (SOO)

Industry thoughts for this ID/IQ?

Potential 13-year total PoP--10 years of ordering

Some of the PMO Thoughts:

Base: 5-year

SB recert required at 5-year point and every year after

Options:

Ordering: two – 2-year and one 1-year (total of 5 years)

Performance after ordering ends: one - 3 year (or 2-year, 1-year)

ID/IQ PERIOD OF

PERFORMANCE (POP)

Ordering Period

Performance Period

Award

Award + 5 Base Ends

Award + 10 Ordering Ends

Award + 13 ID/IQ Ends

2,2,1 or

3 or

2,1

TEAMING ARRANGEMENTS

Pros and Cons of Teaming Arrangement Restrictions

What have you experienced that was Good or Bad?

Certifications: items such as CMMI, ISO, ITIL, Cyber Security (Security+, CISSP)

Experience/Skills with:

Languages

Environment / hosting support services

Security, performance, test, quality tools

Databases

Operating Systems

Software Dev Methodologies

Configuring and deploying COTS solutions

Help desk

Data migrations and transformations

Business Analyst expertise—certain AF functional domains

TECHNICAL EVALUATION

FACTORS

Industry thoughts on which are:

Most important

Most prevalent

Hardest to fulfill (more niche)

EVALUATION STRATEGIES

What have you experienced that was Good or Bad?

Pros and Cons of Government Evaluation Strategies

TEXT QUESTIONS TO 334-452-7503 25

POTENTIAL RISKS

Potential Government and Industry Risks

THANK YOU

FOR YOUR PARTICIPATION!

http://www.gunter.af.mil/units/hicdivision-enterpriseservicesdivision/sbeas.asp

Coming Soon! SBEAS Webpage

Solicitation No: FA8771-17-R-1000

Raise your hand and wait for the microphone

OR

Text:

334-452-7503