FA8650-20-R-4120 Amendment 3_12 Nov 19.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

See Block #2

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

12 NOV 2019

4. REQUISITION/PURCHASE REQ.NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY AFRL/RQKE CODE FA8650 7. ADMINISTERED BY (If other than Item 6) CODE

USAF/AFMC

AFRL WRIGHT RESEARCH SITE

2130 EIGHTH STREET, BUILDING 45

WRIGHT-PATTERSON AFB OH 45433-7541

JESSICA L. BRIGGS 937-255-7724

jessica.briggs@us.af.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

FA8650-20-R-4120

X

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X )

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: ( ) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. ITEM

10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor X is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

FY20 711 HPW Mission Support Service - Amendment 3

PCO EMAIL: jessica.briggs@us.af.mil

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print).

16A. NAME AND TITLE OF SIGNER (Type or print)

JESSICA L. BRIGGS

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

BY________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV.10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA ConWrite Version 7.2.2.0 FAR (48 CFR) 53.243 Created 12 Nov 2019 5:09 PM

LIST OF ATTACHMENTS

FA8650-20-R-4120 0003 PAGE 2 OF 7

SECTION A - CONTRACT FORM

1. Amendment 3 is being issued to capture the following changes to Solicitation FA8650-20-R-4120 dated 12 November 2019.

2. The following is a summary of the changes in Amendment 3:

a. Clause H.1 TASK ORDERING PROCESS (AUG 2019)

b. Section L

i. Paragraph 1.1 (a) and (b) - Submittal date is now 1400 EST, 26 November 2019

ii. Paragraph 3.1.2 (b) 2

iii. Paragraph 3.2.1a

c. Section M

i. Paragraph 3.3.1a

SECTION H - SPECIAL CONTRACT REQUIREMENTS

1. CLAUSE H.1 TASK ORDERING PROCESS (AUG 2019) is modified as follows:

Note: a JV that receives a basic contract award but does not possess an FCL at the JV level, will be unable to propose on any Fair Opportunity Task Orders until they obtain an FCL at least at the SECRET level.

Services will be procured via the award of Task Orders (TOs) issued against the basic contract.

The Government intends to order services throughout the period of this contract. Special procedures apply to the TOs. These procedures are provided below.

1 TASK ORDER PROCEDURES

1.1 Government Requirement

When the Government has a requirement, the Contracting Officer (CO) will notify the Contractor(s) of:

(1) the work to be performed; (2) the performance period and (3) any other information considered to be of assistance to the Contractor in preparing a proposal.

Notification will be made in the form of a Fair Opportunity Proposal Request (FOPR), as further described below. The FOPR may be transmitted by any means, typically e-mail also, the standard method of transmission. The FOPR will not obligate the Government to issue a TO, nor will it authorize the Contractor to perform any work pursuant to such requests for proposal prior to the Contractor’s receipt of a fully executed contract document.

1.2 Task Order Competition

TO proposals will be evaluated by the Government using the process described below:

Past Performance: For the initial TOs during the first 12 consecutive months, all contractors are considered “neutral” under the TO competition process. After 12 months, Contractors failing to meet contract requirements or services summary requirements may have a negative impact to past

FA8650-20-R-4120 0003 PAGE 3 OF 7

performance. Failure to receive an award or propose after the first 24 months of the ordering period will also result in negative impact to the contractor’s past performance.

Technical: The CO may ask for a technical proposal to ascertain the contractor’s understanding and capability of performing the PWS.

Price: The CO will ask for a final price. Price will be evaluated in accordance with FAR 15.404.

Best Value: The Government will award to the offeror, who has the best value, based on acceptable past performance, technical acceptability, and price. The Government may tradeoff past performance and price; or experience, qualifications and price. Education may substitute for experience and vice versa when appropriate.

Fair Opportunity Proposal Request (FOPR): The CO will issue a written FOPR and will forward it to the contract awardee for consideration.

The FOPR will include (at a minimum):

- Date of order

- Description of services - Type of CLIN(s) to be used

- Government Furnished Property (if applicable)

- Any other pertinent data including historical labor data detailing what labor categories were used previously to meet PWS requirements

-How the Government will evaluate proposals, i.e description of evaluation criteria as it relates to best value

Proposal Submission. Contractors are highly encouraged to submit a competitive proposal for every requirement solicited. If a Contractor does not provide a proposal in response to a FOPR, a notification statement is due to the CO not later than the proposal due date to ensure the proposal request was received. Lack of participation in TO competitions will be considered in the Government’s evaluation of the contractor’s performance.

Any questions pertaining to the FOPR shall be submitted to the CO in writing, via email, within two (2) calendar days of FOPR issuance. In the event issues pertaining to a FOPR cannot be resolved to the satisfaction of the CO, the CO reserves the right to withdraw or cancel the proposed TO without award. In such event, the contractors will be notified, via email, of the CO's decision and this decision shall be final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act".

The contractor’s TO proposal shall be submitted to the CO within 30 calendar days of the FOPR date of order, unless a longer period is granted by the ordering CO. If the 30th calendar day falls on a Saturday, Sunday, or a Government holiday, the contractor’s TO proposal shall be due on the first work day following the 30th calendar day. TO pricing shall be based on the Period of Performance (POP) including any Options. TO proposals shall be valid for 90 calendar days after the required submission date. The following information and any additional information (as requested) in the FOPR shall be provided in the proposal:

1. Labor category(ies), skill levels and number of hours (CME Equivalences) number(s) of personnel.

The number of hours to be worked by each labor category with rationale.

2. Rationale why each labor category, skill level and number of personnel is necessary to perform the PWS to include knowledge and expertise required. The Contractor shall provide a sanitized resume for each candidate demonstrating that the candidate meets the PWS requirements. The Contractor shall verify all licensures, certifications and qualifications detailed in the PWS. In specific circumstances, FA8650-20-R-4120 0003 PAGE 4 OF 7 indicated in the individual FOPRs, education may be waived by the CO if the individual has applicable experience.

3. Proposals shall meet the minimum requirements specified in the PWS.

4. An overall plan for the Contractor’s management approach and proposed technical solution, especially for unique requirements.

5. Identification of any unique Government furnished property/materials/data required for performance if not already identified in the FOPR.

6. The place of performance shall be specified and applicable onsite or offsite rates shall be used for pricing. IAW FAR 7.108, TOs using telecommuting shall specify offsite rates and shall demonstrate how requirements to access Government information/computer systems will be met at the expense of the contractor. All travel shall be IAW the Joint Travel Regulations.

7. TO specific teaming arrangement, if applicable.

8. TO specific Organizational Conflict of Interest mitigation plan, if applicable.

9. Letters of Intent signed by both the potential employee and the company, if applicable.

Task Order Award. Upon receipt of proposals, the CO and the requiring activity will evaluate the proposals according to the evaluation criteria noted in above, and issue a TO to the Offeror whose offer provides the best value to the Government, all evaluation factors considered. Upon award, a TO will be transmitted to the contractor on a DD Form 1155. The proposed personnel shall physically begin performance no later than 15 business days after TO award unless a later date is specified in the TO.

Performance earlier than 15 business days may occur if an earlier date is mutually agreed upon between the CO and the contractor.

1.3 Task Order Performance.

When the Contractor experiences any delays in performing the requirements of the PWS, the Contractor shall notify the CO and the COR with in five business days of known issue. The CO will evaluate the situation to determine if an extension of the dates is appropriate. If an extension is not approved, the Government may terminate the TO for default or seek other remedies as appropriate. After termination, the TO will awarded to the Contractor who provided the next valid, best value offer to the Government without re-competition if within 90 days of original award or the requirement may be re-competed. Non-performing contractors will receive a negative past performance report which may impact the contractor’s ability to compete for future TOs on this contract and other Government contracts.

2.Contract Management.

2.1 Recruit: In response to a FOPR, or during contractor performance, when replacing and substituting personnel, the Contractor shall recruit qualified resources from outside of the Government to fulfill the duties, qualifications, and requirements in the PWS. The Contractor shall find, conduct competency-based screening against Government minimum requirements, obtain initial background checks, and submit qualifying documentation, as part of the recruiting requirement. Failure to screen applicants prior to proposing them as a candidate, will result in a negative past performance reporting, which may impact the contractor’s ability to compete for future TOs on this contract and other Government contracts.

2.2 Place: In response to a TO award or during contractor performance, when replacing or substituting, the Contractor shall place qualified personnel to provide requested services. The Contractor shall: verify qualifications against subsequent Government minimum requirements; submit complete and accurate credentials packages on all credentialed personnel; establish appointments with the Unit Security Managers on the first duty day; ensure complete the necessary security investigation package; and

FA8650-20-R-4120 0003 PAGE 5 OF 7

ensure personnel for initial and replacement fills remain in place or are replaced within 10 business days.

Failure to place qualified personnel will result in negative past performance reporting, which may impact the contractor’s ability to compete for future TOs on this contract and other Government contracts.

2.3 Manage: During contract performance, the Contractor shall manage the workforce by maintaining fill and retention rates, maintaining continual qualifications without Government involvement within the timeframes specified in the Services Summary, and managing replacements and substitutions requirements that ensure no vacancy exceeds 10 consecutive business days. Failure to manage contractor employees in accordance with established company Human Resource Handbook or published procedures will result in negative past performance reporting, which may impact the contractor’s ability to secure future TOs on this contract and other Government contracts. The Contractor shall not use Government employees to record arrival or departure times, report absenteeism, sign payroll timesheets or complete corporate appraisal reports. The Contractor shall have an internal management process in place to confirm hours worked and conduct performance assessments.

2.4 Resolve performance issues: During contract performance, the Contractor shall resolve all performance issues identified by the Government. Failure to address performance issues will result in negative past performance reporting, which may impact the contractor’s ability to secure future TOs on this contract and other Government contracts.

2.5 Conduct: The CO may request the removal of any personnel when his/her conduct, in the opinion of the CO, interferes with proper order or professionalism at the installation where services are performed.

The Contractor shall comply with such requests. Failure to do so may be cause for action under the Termination clause in Section I, Contract Clauses.

2.6 Potential Threat. The Contractor shall not employ individuals who are potential threats to the health, safety, security, general wellbeing, or operational mission of the Department of Defense (DoD) and its population. This shall include individuals who are a potential threat because of felony convictions. The Government has wide latitude to disapprove or revoke security credentials due to disclosed or undisclosed derogatory information found during the NACI. Failure to properly vet potential candidates may impact the contractor’s ability to secure future TOs on this contract and other Government contracts.

Employing individuals whom are potential threats, may be cause for action under the Termination clause in Section I, Contract Clauses.

2.7 Personal Services. Some TOs will require personal services as described in Defense Federal Acquisition Regulation Supplement (DFARS) 237.104 and shall be subject to day-to-day supervision and control by Government Quality Assurance Personnel (QAP). Supervision and control is the process by which the contracted personnel receives technical guidance, direction, and approval with regard to tasks within the requirements of the contract. The Contractor shall provide all tools, labor, equipment and materials required to place the personnel, in accordance with the terms and conditions of this contract and all related TOs.

2.8 Licensure. All non-credentialed personnel who require a license to practice shall have and maintain an active, valid unrestricted, current medical license (with no limitations, stipulations or pending adverse actions) in a U.S. jurisdiction. All licenses and/or certifications must be unencumbered and remain in effect during contract employment.

3. Contract Data:

The Contractor shall maintain sufficient automated data processing equipment (ADPE) to support all TOs.

In some instances, equipment will be provided by the functional area, as noted/listed in the Government Furnished Property section of the TO PWS.

The Contractor shall submit data in a format compatible with, standard office software tools. Exceptions, if any, will be identified in individual PWS.

FA8650-20-R-4120 0003 PAGE 6 OF 7

The Government shall retain unlimited rights to all data and deliverables developed at Government expense, under and for the TOs of this contract. If data is developed or gathered but not delivered to the Government as part of a TO, the Contractor shall still maintain the information in a master file, in the appropriate electronic format. The Contractor shall grant the Government unlimited or Government purpose rights to this master file information. The master file shall be organized by TO, maintained in a format consistent with regulatory and statutory rules and properly safeguarded to protect classified or sensitive information. Upon completion of any TO, the Contractor shall deliver the contents of the master file to the Government.

SECTION J - LIST OF DOCUMENTS, EXHIBITS & ATTACHMENTS is modified as set forth below:

1. Attachment 3 - Section L, dated 06 November 2019. This revision replaces any previous versions in its entirety.

2. Attachment 4 - Section M, dated 06 November 2019. This revision replaces any previous versions in its entirety.

SCHEDULE OF CHANGES

FA8650-20-R-4120 0003

DOCUMENT PGS DATE TITLE

ATTACHMENT 3 11 06 NOV 2019 SECTION L

ATTACHMENT 4 6 06 NOV 2019 SECTION M

Section L Attachment 3

Instructions to Offerors

06 Nov 2019

1.0 Section L Instructions to Offerors (ITO)

(a) General Guidance: This is a Highest Technically Rated Offeror source selection. The government will verify/validate all points identified by Offerors on the Self-Scoring worksheet. There are no underlying “strengths” or

“weaknesses” to be evaluated, nor are there any “Trade-Offs.”

(b) Only one (1) proposal may be submitted by each qualified offeror in response to this requirement. For this solicitation, each Offeror may only be a member of one approved Joint

Venture (JV). Additionally, if an Offeror proposes as a member of an approved JV, that Offeror may NOT also propose as a prime. An Offeror proposing in violation of these instructions will be removed from the competition and, therefore, ineligible for an award.

(c) All proposals submitted in response to this solicitation shall be in compliance with these instructions.

(d) The proposal shall be clear, specific, coherent, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Offeror’s proposal will be evaluated against the Technical criteria defined in Section M, Evaluation Criteria. All the requirements specified in the solicitation are mandatory. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror’s proposal meets the experience. The Offeror shall assume that the

Government has no prior knowledge of the Offeror’s facilities and experience, and therefore will base its evaluation on the information presented in the Offeror's proposal. By the proposal submission, the Offeror is representing that it will perform all the requirements specified in the solicitation. It is not necessary or desirable for the proposal to state as such.

(e) Elaborate brochures or documentation, binding, detailed art work, or other embellishments shall not be submitted with the Offeror’s proposal.

(f) The completion and submission of all proposal volumes constitutes the Offeror's acceptance of the terms and conditions in this Request For Proposal (RFP) including all attachments hereto.

Proposals will be considered late, in accordance with (IAW) Federal Acquisition Regulation

(FAR) 15.208, if the hard copy and electronic copy of the proposals are not received by the date and time specified in this ITO.

(g) IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain the original copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(h) Upon notification that its proposal was not selected for award, the unsuccessful offeror may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or FAR 15.506, as applicable.

06 Nov 2019

(i) For the purposes of this Solicitation, “Federal Government” applies specifically to the United

States Federal Government.

(j) For the purposes of this Solicitation, “OCONUS” excludes Hawaii, Alaska and the U.S.

Territories.

1.1 Proposal Submission

(a) Submission of Hard Copy Proposal Volumes

One hard copy of the proposal shall be submitted to the Procuring Contracting Officer (PCO) at the below address to arrive no later than 1400 EST, 26 November 2019.

AFMC AFRL/PZLE

Ms. Jessica Briggs

1755 Eleventh St.

Building 570, RM 204

Wright-Patterson AFB OH 45433

(b) Submission of Electronic Proposal Volumes

One copy of the proposal shall be submitted electronically on a DVD-R to the above address no later than 26 November 2019 1400 Eastern Standard Time (EST). The content, format and page size of electronic copies must be identical to the hard copies. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Office suite of programs dated no higher than 2016.

In the event there are any discrepancies between the hard copy and the electronic copy of the proposal, the hard copy will take precedence and will be used for evaluation.

(c) Proposal Validity

The Offeror shall make a clear statement in each proposal volume that the proposal is valid for a period of not less than 180 days from receipt. This period may be extended upon agreement from the Offeror.

(d) Signature

The Offeror shall submit a letter stating that the offeror concurs with all Terms & Conditions within the IDIQ contract

1.2 General Information

(a) Point of Contact

Ms. Jessica Briggs, PCO, is the sole point of contact for this acquisition. Written requests for clarification may be sent via e-mail to the PCO at jessica.briggs@us.af.mil.

06 Nov 2019

(b) Joint Venture Agreements

If the Offeror is proposing as a Joint Ventures (JVs), including Mentor Protégé JVs, the JV agreement must be approved by the SBA before award.

(c) Electronic Reference Documents

Official RFP documentation, including RFP amendments, and other related information will be available via Federal Business Opportunities (FedBizOpps) at https://www.fbo.gov/. Potential

Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Please note that after 08 November 2019, fbo.gov will be transitioning beta.SAM.gov. Please see FBO.gov for further details.

(d) Communications

Exchanges of source selection information between Government and Offerors will be controlled by the PCO, therefore all questions or concerns shall be submitted to the PCO IAW ITO Section

1.2(a) Point of Contact. Email will be used to transmit source selection information to Offerors only. Offerors’ emails shall include “Source Selection Information – See FAR 2.101 & 3.104 in the subject line.

1.3 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.

The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 1 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES PAGE

LIMIT

I 2.0 Contract

Documentation

1 Original Hard

Copy and 1

Electronic Copy

No Page

Limit

II 3.0 Technical Experience 1 Original Hard

Copy and 1

Electronic Copy

No Page

Limit

(a) Page Limitations

There are no page limitations. The Government will only evaluate the submitted documentation until scoring is validated.

(b) Reserved.

https://www.fbo.gov/ file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc%23T2101 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b3104

06 Nov 2019

(c) Binding and Labeling

Volumes I and II shall be submitted in separate binders. Both binders shall include proposals bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be included in each volume identifying the volume number, title, solicitation identification, and the Offeror's name. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal

Information and Source Selection Information.

(d) Contract References

All information submitted as substantiating evidence must be ongoing or completed within the last five years as of the date of this RFP release.

When proposing as a prime/subcontractor teaming arrangement, the prime must substantiate at least 51% of the total evaluated points, subcontractors cannot substantiate more than 49% of the total evaluated points. When proposing as a JVA, the SB protégé is required to substantiate at least 40% of the total evaluated points.

Supporting documentation submitted shall specifically identify the requirement being claimed in the Self-Scoring Worksheet. A PWS for a multiple award Indefinite Delivery

Indefinite Quantity (IDIQ) shall not be considered as supporting documentation.

2.0 Volume I - Contract Documentation

2.1 General Information

Each offeror shall submit a contract documentation volume with its proposal.

2.2 Volume Organization

Volume I shall contain the information in tabbed sections IAW the following general outline as applicable:

(1) Signed letter confirming the Offeror agrees to all terms and conditions in the IDIQ contract

(2) Assumptions and Exceptions

(3) Representations and Certifications (from SAM.GOV) & completed Section K

Representations, Certifications and Other Statements

(4) Mentor Protégé Agreements (MPAs)

(5) SBA Joint Venture Approval Notice If Applicable, but required by time of award (per

SBA)Approved Joint Venture Agreement (JVAs)

(6) Equal Employment Opportunity Compliance (EEOC) Documentation

2.2.1 Assumptions and Exceptions

file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc%23b522151 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b31044

06 Nov 2019

Offerors shall provide a list of assumptions and/or exceptions made in developing the response to this RFP. Please be advised that any assumptions made or exceptions taken may render an offeror’s proposal non-compliant with the RFP and therefore, will not receive award.

2.2.2 Representations and Certifications

IAW FAR 52.204-07—System for Award Management and 52.204-08—Annual

Representations and Certifications, offeror shall submit completed representations, certifications, acknowledgments and statements and comply with the System for Award

Management (SAM). Any provisions listed in Section K, Representations and Certifications, of the solicitation which require information to be “filled-in” or submitted as a separate document must be included in the Contracts Volume I. Each separate document shall be labeled and tabbed within the volume.

2.2.3 Joint Venture Agreements (JVAs)

(JVs) interested in proposing on this acquisition were required to submit a JVA approval by the

SBA before award. The JVA shall submit verification with the appropriate signatures of those individuals authorized to bind the company, and for newly established JVs, all SAM information. All SAM information will be verified and validated upon the receipt of proposals and at award. All Mentor Protégé and Joint Ventures shall submit the approval letter signed by the Small Business Administration (SBA) approving the agreement. Any Mentor Protégé or

JVAs found to be inconsistent with the exception of the required signatures and SAM information for those newly established JVs, will be rejected and the Offeror will be deemed ineligible for award.

2.2.4. Equal Opportunity

(a) IAW FAR 22.802(b), no contract or modification involving new acquisition shall be entered into, and no subcontract shall be approved by a contracting officer, with a person who has been found ineligible by the Deputy Assistant Secretary for reasons of noncompliance with the requirements of E.O. 11246.

(b) Furthermore, Offerors shall provide the following documentation (if available): A Notice of

Compliance from the Office of Federal Contract Compliance Programs (OFCCP) and be listed in OFCCP’s National Pre-award Registry via the Internet at https://ofccp.dol-esa.gov/preaward/pa_reg.html; and the OFCCP registry is updated daily and only retains data for 24 months thus Offerors shall ensure registry compliance remains valid through contract award.

(c) If an Offeror does not have an active Notice of Compliance at the time of proposal submission, the Contracting Officer is required to submit a pre-award request to OFCCP. A

Notice of Compliance from the OFCCP office must be received by the Contracting Officer prior to contract award.

https://ofccp.dol-esa.gov/preaward/pa_reg.html https://ofccp.dol-esa.gov/preaward/pa_reg.html

06 Nov 2019

3.0 Volume II – Technical Experience

3.1 General

Each Offeror shall submit a Technical Experience volume (Volume II) with its proposal.

Proposals that omit any information from the proposal submission requirements may result in a determination that the Offeror is unresponsive. Omission of information from solicitation requirements will result in the Offeror’s proposal being ineligible for award.

All technical experience claims will be verified by the Government via a review of the substantiating documentation. Offerors shall assume that the Government has no prior knowledge of their operation and will rely on documentation provided as part of the Offeror’s proposal.

3.1.1 Volume Organization

Volume II shall contain the information in tabbed sections IAW the following general outline:

(1) Table of Contents

(2) Self-Scoring Worksheet

(3) Supporting Documentation

3.1.2 Self-Scoring Worksheet

(a) Offerors shall complete and submit a single Self-Scoring Worksheet located in Section J, Attachment 5 of this solicitation. The worksheet shall be submitted in Excel 2016 format. The

Government will not accept any worksheets that have been password protected or “locked.”

Worksheets submitted in any other format than Excel 2016 format shall be considered to be non-compliant with the instructions of the solicitation and therefore, the worksheet will not be evaluated.

(b) Complete the Self-Scoring Worksheet using the following instructions:

1. Enter the Offeror’s name in Row 6 of the Self-Scoring Worksheet.

2. The Offeror shall check the box in Column D for ID 1 if the offeror currently possesses an active Facility Clearance Level (FCL). If the offeror does not possess an FCL, they may not fill out the rest of the self-scoring sheet and will not be considered for award

(see exception paragraph 3.2.1 below).

3. In Column D for ID 2 - 5, the Offeror shall check the box if points are being claimed for that technical experience. The worksheet will auto populate the Offeror’s score and running total at the bottom of the worksheet. Offerors shall follow the technical experience instructions in par. 3.2 below in order to meet the corresponding technical experience criteria in Section M.

4. In Column H , the Offeror shall mark “P” indicating the substantiation submitted for the

06 Nov 2019 corresponding ID is work performed as the Prime Contractor, the Offeror shall mark “S” indicating the substantiation submitted for the corresponding ID is work performed as the Sub-Contractor, and the Offeror shall mark “PS” indicating that the substantiation submitted for the corresponding ID contains both work performed as the Prime

Contractor as well as work performed as the Sub-Contractor.

5. In Column I, the Offeror shall list all substantiation documentation submitted. The

Offeror shall use commas to separate the listing of multiple supporting documentation.

6. The Offeror shall not alter columns A, B, C, and E. Column G will auto-populate points and Column J is for Government use only.

(c) Offerors shall ensure the page numbers match for each technical element identified in

Column I of the Self-Scoring Worksheet. If technical experience claimed on the Self-Scoring

Worksheet cannot be verified due to missing/conflicting substantiating documentation, the

Government verification will result in no points for that element.

3.1.3 Supporting Documentation

The Offeror shall provide verifiable supporting documentation for each item claimed on the

Self-Scoring Worksheet. Supporting documentation must demonstrate the specific experience being provided and claimed on the Self-Scoring Worksheet. Supporting documentation can be applied to more than one row on the Self-Scoring Worksheet. Supporting documentation can include any of the following: contract award document, Statement of Work, Performance Work

Statement, invoice, CDRLs, or redacted payroll rosters or CPARS. A Multiple Award (MA)

IDIQ contract or MA IDIQ PWS is not an acceptable form of substantiation. A sole award IDIQ

PWS is an acceptable form of substantiation. The burden of proof rests with the Offeror to provide substantiating documentation that is sufficient to validate the self-score. The

Government reserves the right to review any information related to the supporting documentation for validation only.

3.2. Technical Element Criteria

1. Government Facility Clearance:

1a: Government Secret Facility Clearance (FCL)

The Offeror shall submit a Facility Clearance report based on prime offeror or JV cage code verifying that an active FCL exists. If the Offeror does not currently possess an active

Government Secret Facility Clearance and is unable to claim “pass” on the Self-Scoring worksheet, the Offeror will not be considered for award and the rest of the Self-Scoring worksheet will not be considered for validation. If the offeror is a JV and does not have an

FCL, all members of the JV must hold an FCL at least at the SECRET level and shall submit an

FCL clearance report for all JV members as part of their proposal to receive a “pass” on the

Self-Scoring worksheet. Note: a JV that receives a basic contract award but does not possess an

FCL at the JV level, will be unable to propose on any Fair Opportunity Task Orders until they obtain an FCL at least at the SECRET level.

06 Nov 2019

2. Local Representation:

2a: Local Company Management Representation

The Offeror shall submit the name and address of local company management representation as well as a print-out from MapQuest, or similar application, showing the driving distance between the local company management office and the address Building 840, 2510 Fifth Street WPAFB, OH 45433.

3. Multiple Locations:

3a, 3b, 3c: Recruited and placed qualified personnel at more than one geographical location

The Offeror shall substantiate its experience recruiting and placing personnel at more than one geographical location. If the Offeror is claiming experience, the offeror shall choose only one of the 3 options based on the highest number of personnel that can be substantiated to meet this technical experience. “Geographical location” is defined as different states, different countries, or cities of the same state which are more than 3 hours driving distance apart.

3d, 3e, 3f: Managed qualified personnel at more than one geographical location

The Offeror shall substantiate its experience managing personnel at more than one geographical location. If the Offeror is claiming experience, the offeror shall choose only one of the 3 options based on the highest number of personnel that can be substantiated to meet this technical experience. “Geographical location” is defined as different states, different countries, or cities of the same state which are more than 3 hours driving distance apart.

3g: Recruited and placed qualified personnel to work Outside the Continental United States

(OCONUS)

The Offeror shall substantiate its experience recruiting and placing personnel to work

OCONUS.

4. Recruiting and placing of Qualified Personnel:

4a: Recruited and placed qualified personnel for the Federal government:

The Offeror shall substantiate its experience recruiting and placing personnel for the Federal

Government in the following areas:

4a(1): Flight Medicine Physician(s) specialized in Human Research

4a(2): Flight Medicine Physician(s) specialized in Education

4a(3): Flight Medicine Physician(s) specialized in Patient Care

4a(4): Specialty Physician(s) specialized in Human Research - Examples of specialty physicians include Neurologists, Cardiologists, Psychiatrists, and Ophthalmologists.

4a(5): Specialty Physician(s) specialized in Education - Examples of specialty physicians include Neurologists, Cardiologists, Psychiatrists, and Ophthalmologists.

4a(6): Specialty Physician(s) specialized in Patient Care - Examples of specialty physicians include Neurologists, Cardiologists, Psychiatrists, and Ophthalmologists.

4a(7): Scientist(s) - Scientists specializing in physical, biological, and medical science.

4a(8): Psychologist(s) specialized in Human Research

06 Nov 2019

4a(9): Psychologist(s) specialized in Patient Care

4a(10): Information Technology Support Personnel

4a(11): Cyber Security- appropriate cybersecurity certification(s) applicable for assigned cybersecurity workforce position IAW DoD 8570.01-M

4a(12): Toxicologist(s)

4a(13): Certified Laboratory Technician(s)

4a(14): Program Manager(s) - A contracted Program Manager is defined as an individual who assists the government in the cost, schedule, and performance of a program.

4a(15): Curriculum Developer(s)

4a(16): Administrative Assistant(s) specialized in Office Support

4a(17): Administrative Assistant(s) specialized in Program Support

4a(18): Public Health Specialist(s)

4a(19): Engineer(s) - Engineers such as Human Systems Engineers or Biomedical Engineers.

4a(20): SCA Labor Categories

4b: Filled vacancies with qualified employees within 10 business days for the Federal government

The Offeror shall substantiate its experience filling vacancies for the Federal government within the specified timeframe.

4c: Filled positions with qualified personnel within two weeks of contract award for the Federal government

The Offeror shall substantiate its experience filling positions for the Federal government within the specified timeframe.

5. Management:

5a, 5b, 5c: Managed employees during the same period of performance

The Offeror shall substantiate its experience managing employees during the same period of performance for the Federal government. This must be accomplished by one (1) company, either Subcontractor or Prime. If the Offeror is claiming experience, the offeror shall choose only one of the 3 options based on the highest number of personnel that can be substantiated to meet this technical experience.

5d: Managed employees requiring classified clearances

Offeror shall substantiate its experience managing employees requiring classified clearances for the Federal government.

5e: Completed travel arrangements IAW JTR

Offeror shall substantiate its experience completing travel arrangements IAW JTR for the

Federal government.

5f: Provided corrective action plans to fix concerns regarding employee performance and professionalism

06 Nov 2019

The Offeror shall submit both: a redacted concern from a Government office, removing all personal identification information; and a Government-approved redacted corrective action plan from the Offeror, removing all personal identification information. In the event that none of the companies have received any concerns submitted by the Federal government, the Offeror shall submit a memo from a Federal Government Contracting Officer (CO) annotating that there were no performance or professional concerns addressed during the Period of Performance for any contract. The memo shall include the contract number and description of services along with the signature of the CO.”

5g: Managed employee certifications, training, licensure, credential, background checks without assistance from the government

Offeror shall substantiate its experience managing employee certifications, training, licensure, credential, background checks without assistance from the government.

5h: Developed and performed business management strategy for medical service requirements

Offeror shall substantiate its experience in determining number of individuals and schedule of performance to complete workload as defined in the Federal government’s PWS or SOW.

Offeror shall describe its experience in having developed and performed business management strategy for medical service requirements for the Federal government.

5i: Developed and performed business management strategy for research laboratory service requirements

Offeror shall substantiate its experience in determining number of individuals and schedule of performance to complete workload as defined in the Federal government’s PWS or SOW.

strategy for research laboratory service requirements for the Federal government.

5j: Developed and performed business management strategy for IT service requirements performance to complete workload as defined in the Federal government’s PWS or SOW.

strategy for IT service requirements for the Federal government.

5k: Developed and performed business management strategy for biomedical service

Offeror shall substantiate its experience in determining number of individuals and schedule of performance to complete workload as defined in the Federal government’s PWS or SOW.

strategy for biomedical service requirements for the Federal government.

5l: Developed and performed business management strategy for educational service performance to complete workload as defined in the Federal government’s PWS or SOW.

06 Nov 2019 strategy for education service requirements for the Federal government.

5m: Currently possess a company Human Resource Policy Handbook or Website

The Offeror shall submit a Human Resource Policy Handbook signed by the Offeror’s Human

Resource Manager; or the Offeror shall submit a link to the website with a screenshot of the website.

Section M Attachment 4

Evaluation Criteria

06 Nov 2019

1.0 Section M Evaluation Criteria

1.1 SOURCE SELECTION

The evaluation criteria establishes how the Government will make its selection for award, the number of awards contemplated, and how the various considerations and criteria interrelate. The results of the evaluation will be considered by the Government to determine which proposal(s) represents the best value to the Government.

2.0 BASIS FOR CONTRACT AWARD

2.1 General. The Government intends to competitively award, multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts, utilizing the process of evaluation and the evaluation criteria described herein. This source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, as supplemented by the Department of

Defense (DoD) Federal Acquisition Regulation Supplement (DFARS), Air Force Federal Acquisition Regulation

Supplement (AFFARS), and the (DoD) Source Selection Procedures, 31 March 2016, and Air Force Mandatory

Procedures (MP) 5315.3, 25 May 2018. These regulations are available electronically at the Air Force FAR Site, https://www.acquisition.gov/

2.1.1 Notwithstanding the above, in accordance with 10 U.S.C. § 2305(a)(3)(C), as amended by Section 825 of the

National Defense Authorization Act (NDAA) for Fiscal Year 2017, the Government will not evaluate cost or price for the IDIQ contract.

2.1.2 Contract award will only be made to the Offerors who are deemed responsible in accordance with the Federal

Acquisition Regulation (FAR) Part 9, as supplemented, whose proposals conform to the solicitation’s requirements (to include all stated terms, conditions, representations, and certifications) and are judged, based on the evaluation factors, to represent the best value to the Government. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

2.1.3 Contract award(s) will be made to the offeror(s) proposing technically acceptable proposals. The evaluation will use a self-scoring system validated by the government. The burden of proof rests with the offeror to provide substantiating data sufficient to validate the self-score.

2.2 Number of Contracts to be Awarded. The Government intends to award a contract to all qualified offerors who meet an Acceptable rating for the Technical Experience Factor and all solicitation requirements.

2.3 Discussions. The Government intends to evaluate proposals and award contracts without discussions. To prepare for that possibility, each initial proposal should contain the offeror’s complete proposal and the best terms.

If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions

(IAW FAR 15.306(d)), offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been determined to be acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may increase the risk that the offeror’s proposal be determined to be unacceptable and thus, ineligible for award.

Exchanges with offerors conducted to resolve minor or clerical errors will not constitute discussions.

2.3.1 If a competitive range is established, discussions will be conducted with those offerors in the competitive https://www.acquisition.gov/

06 Nov 2019 range.

2.4 Teaming. When proposing as a prime/subcontractor teaming arrangement, the Government will evaluate technical experience for prime offerors and subcontractor offerors, the prime offerors must account for at least 51% of the proposed experience (total evaluated points), subcontractors cannot account for more than 49% of the proposed experience ( total evaluated points). If the prime offeror is a joint venture (JV), the Government will evaluate technical experience for that JV’s members, in accordance with 13 C.F.R. §125.8(e). The SB protégé is required to complete at least 40% of the work (13CFR 125.8(c)) therefore shall account for 40% of the proposed experience (total evaluated points).

2.5 Process of Evaluation:

The Government will make an award determination based on the evaluation process identified below. Each offeror must receive a minimum technical experience score of 2765 based on the Government-verified, offeror self-scored worksheet (RFP Attachment 5) described herein to receive a Technical Experience Factor Rating of Acceptable. If an offeror’s proposal receives a Technical Experience Factor Rating of Unacceptable; the proposal is ineligible for award.

3.0 EVALUATION CRITERIA FOR AWARD:

3.1 Technical Experience Factor

The Technical Experience Factor is an evaluation of the offeror’s ability to meet the requirements for

Technical Experience. For the evaluation of technical experience, the Government will analyze the self-scoring worksheet used by each offeror to claim points in the 5 technical identifications (IDs) and associated

IDs. Offerors will receive an overall Technical Experience Rating in accordance with the ratings defined in

Table 1.

TABLE 1: Technical Acceptable/Unacceptable Rating Method

RATING DEFINITION

Acceptable

The offeror obtained a validated score of 2765 points on the self-scoring worksheet.

Unacceptable

The offeror did not obtain a validated score of 2765 points on the self-scoring worksheet.

3.2 Technical Experience Assessment

Offerors will be evaluated on the ability to meet the minimum points required to be determined technically

Acceptable. An offeror’s proposal has met the requirements of the technical element and is considered

Acceptable, when the required minimum score of 2765 is proposed and verified per the Self-Scoring

Worksheet. An offeror’s proposal does not meet the requirements of the solicitation and is considered

06 Nov 2019

Unacceptable when the minimum score of 2765 points is not proposed OR cannot be verified per the Self-

Scoring Worksheet. No additional credit or greater consideration for award is given for receiving greater than the minimum points required to be determined technically acceptable. Partial points will not be given for any technical ID. Some technical IDs on the Self-Scoring Worksheet are broken into subsequent IDs to allow offerors to receive a sub-set of the maximum allowable points.

The…