Exhibit_A_-_General_Instr_6_Apr_15.pdf

CONTRACT DATA REQUIREMENTS LIST

(CDRL)

GENERAL INSTRUCTIONS

FOR THE

KDAM ATARS CONTRACT

DATED: 6 April 2015

CONTRACT NUMBER: FA8621-15-R-6328

PREPARED BY:

AFLCMC/WNSPC, AGILE COMBAT SUPPORT DIRECTORATE, SIMULATOR DIVISION

WRIGHT-PATTERSON AIR FORCE BASE, OHIO 45433-7249

TABLE OF CONTENTS

PARAGRAPH TITLE

1 APPLICABLE DOCUMENTS

2 REFERENCE DOCUMENTS

3 DATA DELIVERIES

3.1 Delivery Dates

3.2 Tailored Data Items

3.3 Approval of Data

3.4 Re-submittal of Data

3.5 Final Submittal of Data

3.6 DD Form 250 Requirements

3.7 Classified Data

4.0 ELECTRONIC MEDIA STATEMENT

4.1 Data Delivery

4.2 Media Statement

4.3 Financial Information

5.0 LETTERS OF TRANSMITTAL

6.0 MODIFICATION OF DATA REQUIREMENTS

7.0 COMMON ABBREVIATIONS

8.0 MARKING DOCUMENTATION

8.1 Distribution Marking System

8.2 Marking Technical Data

8.3 Distribution Statements

8.4 Controlling Office

8.5 Export Controlled Warning Statement

8.6 Destruction Notice

9.0 ADDRESS LIST

10.0 OTHER GUIDANCE

10.1 One-Time Data Item Description (DID)

1.0 APPLICABLE DOCUMENTS

Data Item Descriptions (DIDs)/DD Form 1664s, are identified in Block 4 of the individual Contract Data Requirements List (CDRL)/DD Form 1423. All DIDs s are available to the contractor at the following website:

https://assist.daps.dla.mil/quicksearch/

2. 0 REFERENCE DOCUMENTS

DoD 5220.22-M National Industrial Security Program Operating Manual DoD 5200.1-R Information Security Program Regulation DoD 5230.24 Distribution Statements on Technical Documents DoD 5230.25 Unclassified Technical Data Disclosure

DoD-I 5010.12-M DoD Technical Data Management Program MIL-STD-1840C Automated Interchange of Technical Information AFI 61-204 Disseminating Scientific and Technical Information

3.0 DATA DELIVERIES

The CDRL establishes the data to be delivered by the contractor. The CDRL also identifies the submittal, inspection, approval, acceptance, and distribution requirements of all the CDRL data items contained herein.

3.1 Delivery Dates

In the event a CDRL delivery date falls on a Saturday or Sunday, the delivery will be made by Friday to be counted as an on-time delivery. Unless otherwise specified in Block 16 of the CDRL, all references to “days” will refer to working days.

3.2 Tailored Data Items

Tailoring instructions are as described in Block 16 of each affected CDRL. If the data preparation instructions contained in Block 16 of the CDRL are different than the instructions contained in Block 10 of the DID, the CDRL shall govern.

3.3 Approval of Data

a. An "A" designator in Block 8 of the CDRL indicates the Government will formally reply to each data submittal with an approval, approval with comments, or disapproval. The Government will respond by issuing a Contracting Officer (CO) letter to the contractor within 45 calendar days, unless otherwise specified on the CDRL, Block 16. This does not apply to Engineering Change Proposals (ECPs) and Contract Change Proposals (CCPs).

b. For those CDRLs with an "N/A" in Block 8, Government approval of the content is not required; however compliance with data item format and content requirements as specified in Block 10 of the DID, and as tailored in Block 16 of the CDRL, is mandatory. However, the government will not provide a formal response back to the contractor. The Government has the right to disapprove any data submittal(s) not in compliance with contract requirements.

3.4 Re-submittal of Data

If re-submittal of a CDRL is required, it shall be resubmitted within 30 calendar days after CO notification, unless otherwise specified. Should the contractor disagree with the re-submittal requirements, they shall submit their comments to the CO within 30 calendar days of notification. Each page of a re-submittal shall have changes indicated by a vertical line down the outer right margin designating those areas that have been revised. The document revision shall be indicated on the title page of the data item, each page, and a summary of document changes section contained within the document.

https://assist.daps.dla.mil/quicksearch/

3.5 Final Submittal of Data

a. For the final delivery of each data item in the contract/delivery order, the contractor shall clearly state in the Letter of Transmittal (LoT), as defined in paragraph 5.0, it is the last submittal being made, and that all contractual requirements concerning that data item have been fulfilled.

b. When the final delivery on a CDRL has been made, Block 16 the CDRL shall be modified to state this.

The revised CDRLs will be incorporated into the contract via a modification.

3.6 DD Form 250 Requirements

Block 7 of the CDRL directs the method of submittal - individual DD Form 250s are required only if indicated in Block 7. All other submittals shall be via a letter of transmittal.

3.7 Classified Data

Classified data shall be submitted in accordance with the requirements established by the DD Form 254. The contractor shall contact the CO for the mailing addresses for classified data.

4.0 ELECTRONIC MEDIA STATEMENT

4.1 Data Delivery

The contractor shall submit all data deliverables in accordance with the specific submittal instructions indicated in Block 16 of each CDRL. The versions of the software used shall remain compatible with current program office software. Any submittals by other means shall require program office approval prior to delivery of data.

Data to be submitted by electronic data transmission (EDT) shall be identified in “Block 14.b Repro” of the

CDRL.

4.2 Media Statement

Drawings shall be provided in a version of AutoCAD compatible with the KDAM ATARS sites, but not less than AutoCAD Release 12. Excepted drawing formats shall be DXF, DWG, or IGES formats, unless other format is approved by the Procurement Contracting Officer (PCO). SGML format shall be a guideline for delivery of data. Document format shall be in Microsoft Office Suite Products, unless another format is approved by the PCO. Illustrations for documents shall be in an accepted Raster format, CGM, Visio, or other approved format by the PCO using MIL-STD-1840C or a later version. In the event the KDAM ATARS contractor elects to upgrade their electronic media suite, AFLCMC/WNSPC must provide approval to assure compatibility between all KDAM ATARS Sites. For UNIX-based data still in Interleaf, electronic media shall be delivered in hard copy for review and on Compact Disk Read Only Memory (CD ROM) for final delivery to the KDAM ATARS Document Control System (DCS). For PC-based data, electronic media shall be either e-mail or CD ROM. Deliveries to AFLCMC/WNSPC for review shall be in order of precedence: uploaded to government accessible KDAM ATARS DCS, e-mail (compressed or uncompressed) or CD ROM as appropriate to support format. Product Drawings and Acceptance Test Procedure with multi attachments may be submitted electronically via LM SharePoint as Zip Files. Any existing drawing or document modified by the contractor shall be delivered as a complete document according to DD Form 1423, block 14 requirements (see note below). Approved Physical Configuration Audit (PCA) final deliveries shall be made available through approved KDAM ATARS DCS, e-mail, or CD ROM to AFLCMC/WNSPC.

In the event requirements specified in this media statement conflict with a delivery of a documentation package, resolution of such conflicts shall be handled on a case-by-case basis and approved by the PCO.

NOTE: The requirement to deliver a complete document or drawing package, once the contractor has made modifications, shall be understood to exclude commercial-off-the-shelf (COTS) and vendor supplied documents if already delivered.

Electronic Delivery includes delivery/availability of data files via Government-approved website, web page, server or via attachment of electronic files, as mutually agreed to between the Government and the contractor.

Electronic data delivery and access is subject to Government protection/security requirements.

The contractor shall inform the program office if any of their data deliverables cannot comply with the required electronic formats. In such cases the contractor shall recommend, for program office approval, an alternative delivery format(s).

5.0 LETTERS OF TRANSMITTAL (LOT)

a. All data deliveries shall include a LOT. The LOT may be in the form of a letter or e-mail from the designated contractor representative. As a minimum, the LOT shall contain:

Contractor’s POC Contractor’s address Date Contract number and program name Letter control number Document control number Document revision level Document date CDRL sequence number Data Title/Subtitle List of Distribution addressees as identified in Block 14 of the CDRL

Any additional information which may aid in the processing of the submittal.

b. If a paper copy of the LOT is prepared, a complete list of addressees shall be placed at the end of the LOT, annotating the recipients (as identified on the DD Forms 1423, Block 14) including the transmittal-letter-only recipients.

6. MODIFICATION TO DATA REQUIREMENTS.

During the performance of this contract, the CO may unilaterally increase or decrease the number of addressees and/or number of copies the technical office required; or may make other administrative or clarification changes to the CDRL.

a. The amendment shall be at no change in contract price provided the increase for an individual line item of data is not greater than 150% nor a decrease of less than 50% in the total number of copies initially specified in the CDRL. In the event of an increase greater than 150% or of a decrease greater than 50%, the parties will negotiate any equitable adjustment in accordance with the procedures of the “Changes” clause.

b. The CO may unilaterally make other administrative and/or clarification changes to the CDRLs. The contract price will constitute full satisfaction of any entitlement of equitable adjustment under the “Changes” clause provided the Contractor agrees to accept such change at no change in contract price. Unilateral action shall be by the issuance of a CO's letter, which will reference this paragraph as its authority. The Contractor shall notify the CO of the estimated cost if the changes impact the contract price.

7.0 COMMON ABBREVIATIONS

Block 7: SS Source (ACO) Source (ACO) DD Destination (PCO) Destination (PCO) LT Letter of Transmittal

Block 8: A Approval N/A Approval Not Required

16 See Block 16 for further instructions

Blocks 10, 12 & 13: ANNLY Annually ASGEN As Generated

ASREQ As Required BLK 16 See Block 16 for further instructions MTHLY Monthly ONE/P One time preliminary draft ONE/R Once with Revisions OTIME One Time QRTLY Quarterly R/ASR Revisions as Required

8.0 MARKING TECHNICAL DOCUMENTATION

8.1 Distribution Marking System:

a. In accordance with Section 1.30 of Title 10, “United States Code” a DoD distribution marking system for technical data has been established by DoD Directive 5230.24, “Distribution Statements on Technical Documents,” 18 March 1987. The intent of the system is to stem the flow of military-related technical data to our adversaries, without inhibiting technological growth or blocking the exchange of technical data that is vital to progress and innovation. The contractor shall mark all distribution statements and export-control statements, supplemental to any security markings, on all technical data to denote the extent of its availability for secondary distribution, release, and disclosure without need for additional approvals and authorizations from the controlling DoD office.

b. Distribution statements have been annotated in Block 9 of each CDRL and defined in the following paragraph 8.2. If the contractor feels that a different statement is required, he must notify the contracting officer with the recommended statement. The Government will review the request and determine which statement is the most appropriate and provide the contractor with an acceptance of the change or reason for not accepting the contractor’s request for change.

8.2. Marking Technical Data

a. The contractor shall mark all requested technical information, regardless of its medium, with a distribution statement. This includes technical reports, blueprints, drawings, technical orders, technical manuals, plans, instructions, computer software, viewgraphs, film, technical papers, photographs, etc. If the document contains export-controlled technical data, it also must be marked with an export control warning statement. Distribution statements can be applied to technical data that contain or reveal proprietary information used.

b. Technical data categorized as cryptographic/communications security, communications/electronic intelligence, and similar categories as may be designated by the Director, National Security Agency, whose distribution is limited through alternate methods, are exempt from these marking provisions.

c. Certain types of technical data preclude placing the entire notice on the document. To accommodate this problem, each distribution statement contains an authorized abbreviation form. Abbreviated distribution statements are to be used only when space precludes placing the entire notice on the document. The use and wording of these statements are described in the following paragraphs.

8.3. Distribution Statements

One of the following statements, IAW Block 9 of the CDRL, regarding distribution must appear on the cover and title page of each document submitted, including the first sheet of each drawing.

The abbreviated form is: “Statement B, US Government, AFLCMC/WNSPC, WPAFB, OH.”

The abbreviated form is: “Statement D, DoD & Contractors, AFLCMC/WNSPC, WPAFB, OH.”

8.4 Controlling Office

The following address will be used on all documentation for the “controlling office” for this program:

AFLCMC/WNSPC, BLDG 32

2300 D STREET,

WPAFB, OH 45433-7249

8.5 Export-Controlled Warning Statement

Besides a distribution statement, the marking system also requires the use of a warning notice on all documents that contain export-controlled technical data. That notice may be used in conjunction with any of the six limited distribution statements (“B”, “C”, “D”, “E”, “F” and “X”.) Statement “A”, which denotes public release, cannot be used in conjunction with the export-control warning notice.

8.6 Destruction Notice

All unclassified technical data marked with distribution statements “B”, “C”, “D”, “E”, “F” or “X” shall be handled and destroyed as “For Official Use Only” (FOUO) documents, in accordance with 5200.1-R. Classified data shall be handled in accordance with the procedures in 5220.22-M “National Industrial Security Program Operating Manual”.

DISTRIBUTION STATEMENT B

DISTRIBUTION AUTHORIZED TO US GOVERNMENT AGENCIES ONLY: CRITICAL

TECHNOLOGY; 5 JULY 2007. OTHER REQUESTS FOR THIS DOCUMENT SHALL BE REFERRED

TO AFLCMC/WNSPC.

DISTRIBUTION STATEMENT D

"DISTRIBUTION AUTHORIZED TO THE DEPARTMENT OF DEFENSE (DOD) AND DOD

CONTRACTORS ONLY; CRITICAL TECHNOLOGY; 5 JULY 2007. OTHER REQUESTS MUST BE

REFERRED TO THE

AFLCMC/WNSPC.”

"WARNING - THIS DOCUMENT CONTAINS TECHNICAL DATA WHOSE

EXPORT IS RESTRICTED BY THE ARMS EXPORT CONTROL ACT

(TITLE 22, U.S.C., SEC 2751 ET SEQ.) OR THE EXPORT

ADMINISTRATION ACT OF 1979, AS AMENDED, TITLE 50, U.S.C.. APP.

2401, ET SEQ. VIOLATIONS OF THESE EXPORT LAWS ARE SUBJECT

TO SEVERE CRIMINAL PENALTIES. DISSEMINATE IN ACCORDANCE

WITH THE PROVISIONS OF AFI 61-204.

9.0 ADDRESS LIST

ADDRESSEE MAILING ADDRESS EMAIL ADDRESS

ADDRESS #1 AFLCMC/WNSPC & WNSEB ian.williams.15@us.af.mil

ATTN: IAN WILLIAMS

DSN: 785-3489 COMM: (937) 255-3489

2300 D. STREET

WPAFB, OH 45433-7249

ADDRESS #2 AETC/A3ZS harold.fluhrer@us.af.mil

ATTN: HARRY FLUHRER

DSN: 487-9665 COMM: (210) 652-9665

1 F STREET, SUITE 2

RANDOLPH AFB, TX 78150-4325

ADDRESS #3 DCMA DAYTON-ACAD chad.salyer@dcma.mil ATTN: Chad Salyer

DSN: 986-3025 COMM: (937) 656-3025

BLDG 30 AREA C

1725 VAN PATTON DR.

WPAFB, OH 45433-5302

ADDRESS #4 347 OSS/OSO carrie.worth@us.af.mil

ATTN: CARRIE WORTH

DSN: 460-3974 COMM:

6230 WAGNER STRET, BLD 592

MOODY AFB, GA 31699

ADDRESS #5 ACC/A3JT

ATTN: ROBERT KING robert.king.43@us.af.mil

205 DODD BLVD, STE 101

LANGLEY AFB, VA 23665

mailto:ian.williams.15@us.af.mil https://cs.eis.afmc.af.mil/sites/ASCSim3/ATARS/ATARS%20III/40.%20CDRL%20Package%20Info/harold.fluhrer@us.af.mil mailto:david.schlatter@dcma.mil mailto:carrie.worth@us.af.mil mailto:robert.king.43@us.af.mil

DISTRIBUTION STATEMENT B