Atch_13_-_Blanket_Base_Support_Agreement.pdf

Section J, Attachment 13 –Draft Base Support Agreement

FA8621-15-R-6328

6-Apr-15, Page 1 of 8

Please note, this is a standard base support agreement document for pruposes of the KDAM ATARS draft RFP. Official Base Support Agreements are being worked for all KDAM ATARS sites and will be provided with the final RFP.

Kirtland AFB, Davis Monthan AFB, Joint Base

Andrews and Moody AFB

Aircrew Training and Rehearsal Support

(KDAM/ATARS)

Base Support Agreement for Kirtland AFB, NM

Davis Monthan AFB, AZ

Joint Base Andrews, MD

Moody AFB, GA

1 April 2015

Prepared by:

Air Force Life Cycle Management Center/ Simulator Division (AFLCMC/WNS) 2300 D Street, Area B, Building 32

WRIGHT-PATTERSON AFB, OH 45433-5302

Section J, Attachment 13 –Draft Base Support Agreement

6-Apr-15, Page 2 of 8

Table of Contents

ATARS BASE SUPPORT AGREEMENT (BSA)

A. Base Support B. Defective Government-Furnished Property (GFP) Reporting C. Base Support Locations D. Government Provided Support

1. Base Orientation Packets

2. Regulations, Publications and Technical Orders Access

3. Mail Service

4. Fire Protection

5. Maintenance of Real Property

6. Communications

7. Base Maintenance

8. Medical Services

9. Safety

10. Security and Law Enforcement

11. Supply/Logistics/Transportation

12. Weather Forecasting

13. MWR/Club Membership and Base Exchange Dining Facilities IAW local proceedures…………...8

Section J, Attachment 13 – Draft Base Support Agreement

X May 15, Page 3 of 8

KDAM/ATARS BASE SUPPORT AGREEMENT (BSA)

This Base Support Agreement (BSA) shall be provided by the Government to the contractor in accordance with the provisions of this agreement. Failure by the contractor to comply with the provisions of this agreement will release the Government, without prejudice, from its obligation to provide base support by the dates required. If warranted and the contractor has complied with the provisions of this agreement, an equitable adjustment will be made if the Government fails to provide base support allowed by law by the dates required.

A. Base Support: Base support includes Government-controlled working space, furniture, material, equipment, services, or other support, which the Government determines, can be made available at, or through, any Air Force installation where this contract will be performed. This BSA is intended to provide the contractor with facilities services, certain military unique supplies and support resulting from being a tenant of the base. Standard administrative and other expendable supplies required to fulfill contractual obligations are the responsibility of the contractor. All Government property in the possession of the contractor, provided through the base support agreement, will be used and managed in accordance with the Government property clause of this contract.

B. Defective Government-Furnished Property (GFP) Reporting: The contractor agrees to immediately report to the cognizant Project Officer (PO) / Contracting Officer Representative (COR) (with a copy to the Administrative Contracting Officer (ACO)), any defective Government-Furnished Property (GFP), or inadequate support stipulated by the contract schedule. Also, submit a recommended plan for obtaining the required support. The Government agrees to determine (within 10 workdays) the validity and extent of the involved requirement and the method by which it will be fulfilled (e.g., purchase, rental, lease, GFP, etc.). Facilities will not be purchased under this agreement. The contractor (or authorized representative) will not purchase or otherwise furnish any base support requirements provided by this agreement, or authorize others to do so without the contracting offices prior written approval regarding price, terms and conditions of the proposed purchase, or approval of other arrangements.

C. Base Support Locations: Base support will be provided at the following installation:

Kirtland AFB, Davis Monthan AFB, Joint Base Andrews, and Moody AFB

D. Government Provided Support: The Government (host base) will provide the following base support to the ATARS contractor for the period of performance under this contract and any ATARS follow on contract:

1. Base Orientation Packets: Base orientation packets to the initial cadre of contractor employees that describe/address base regulations, restrictions, and services that are available to them, procedures as outlined in this plan, and any other concerns the base deems necessary.

2. Regulations, Publications and Technical Orders Access: Access to required regulations, publications and technical orders..

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3. Mail Service: Official mail service to Government agencies will be handled through normal Government mail channels. Host base will provide access to the Base Information Transfer System (BITS) for receipt and delivery of official correspondence.

4. Fire Protection:

a. Through the base fire chief, inform contractor personnel (on an annual basis) of the policies and procedures necessary to assure adequate fire protection consistent with the Air Force Fire Protection Program.

b. Provide all necessary equipment and personnel to meet fire fighting needs.

c. Accomplish periodic fire hazard inspections. The contractor shall be responsible for correcting any identified fire hazards created by their operations within their assigned facilities.

d. Provide and maintain fire extinguishers at the facilities occupied by the contractor in accordance with local procedures (except those systems provided under the acquisition contract). The Air Force will be responsible for recharging the facility fire detection and suppression systems except in cases where it can be determined that contractor employees or their representatives are directly at fault or negligent.

e. Furnish support, as required, for training of contractor and Government personnel in fire prevention, fire alarm activation/reporting and use of portable fire extinguishers.

f. Maintain and inspect all fire protection equipment associated with the KDAM/ATARS facilities.

5. Maintenance of Real Property:

a. Designate a facility manager and an alternate who shall be responsible for initiating and coordinating all facility work requests through the base civil engineer. Responsibilities of facility managers are outlined in AFI 32-1001. In addition to Real Property responsibilities, the facility manager shall be responsible for any temporary buildings provided to the contractor in support of this contract.

b. Maintain buildings (except as noted below) and provide, operate, and maintain utilities including lights and light bulb replacement for all fixtures 10

ft. or higher above the floor, excluding lights associated with training equipment. The facility manager will provide replacement bulbs for all facility lights.

c. Plan for and accomplish requests for special utility hookups, minor structural changes, etc., on a work order basis as prescribed in AFI 32-1032 within work force and budget constraints.

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d. Responsible for grounds maintenance, access roads, and parking areas around all Government-provided facilities. The Government will provide outside trash containers/dumpsters consistent and adequate for the facilities' use.

e. Responsible for monitoring and maintaining all facility heating, air conditioning and ventilation systems.

f. Responsible for maintenance of all Real Property Installed Equipment

(RPIE).

g. Janitorial and Trash Removal Services will be provided.. The contractor shall be responsible for custodial duties for certain other areas such as bay area floors where the training devices and fuselage trainers are located, computer, hydraulic, and utility rooms that contain equipment maintained by the contractor. The Government will provide trash removal of oversized items, i.e.

shipping crates, etc.

6. Communications:

a. Furnish base common-use telephone service for Government and contractor personnel from the base administrative system (Class B services if available).

Contractor use of the Defense Switched Network (DSN) for overseas communications will be in accordance with AFI 33-111. Provide one Class A line at each site and existing lines and phones as is (any additional requirements will be at the expense of the contractor).

b. Permit the installation of commercial telephone lines sufficient to support voice and data transmissions in areas controlled by contractor operations.

c. Advise contractor of procedures (if any) that they must follow to obtain the desired commercial communication services.

d. Provide access and support to Government networking systems, e-mail and web sites when determined to be in the best interest of the Government.

e. Work with ATARS Program Office, the Contractor, and Local personnel to provide services as required to support the KDAM/ATARS mission.

7. Base Maintenance:

a. Provide maintenance and repair services for all contractor assigned material handling equipment (with the exception of support equipment) in accordance with standard Air Force scheduling procedures.

b. On a cost-reimbursable basis, provide in-house services, facilities, and equipment, if available. Effect minor repairs and modifications to metal fixtures, brackets, parts and pieces by cutting, bending, milling, filing, drilling, and welding within the capability of equipment and facilities available. These services will be scheduled in accordance with standard Air Force scheduling

X May 15, Page 6 of 8 procedures the Government shall assume no liability for any damage to KDAM/ATARS equipment resulting from performance of these services. The Government will not be held responsible for delays due to shop scheduling and/or workmanship. If no on-base capability exists for repair and modification of these items, the contractor is responsible for acquiring these services elsewhere.

c. If an on-base capability exists, contractor use of Avionics Shops is authorized on a cost-reimbursable basis for repair of certain military unique parts where obtaining commercial parts or maintenance could be questionable. These services will be scheduled in accordance with standard Air Force scheduling procedures. The unit providing the service shall be liable for any damage to ATARS equipment resulting from performance of these services. The Government will not be held liable for delays due to shop scheduling and/or workmanship. If no on-base capability exists for repair of these items, the contractor is responsible for acquiring these services elsewhere.

d. If an on-base capability exists, contractor use of Precision Measurement Equipment Laboratory (PMEL) is authorized on a cost-reimbursable basis for calibration and repair of KDAM/ATARS support / test equipment. These services will be scheduled in accordance with standard Air Force scheduling procedures. PMEL is liable for any damage to KDAM/ATARS equipment resulting from performance of these services. The Government will not be held liable for delays due to shop scheduling and/or workmanship. If no on-base capability exists for calibration and repair of these items, the contractor is responsible for acquiring these services elsewhere.

8. Medical Services:

a. Brief contractor personnel on local base procedures relating to first aid and emergency medical treatment.

b. If an on-base capability exists, contractor Flight Line Contractor Instructors (CIs) use of flying spectacles issued by the eye clinic is authorized on a cost-reimbursable basis.

9. Safety:

a. Grant access to all applicable safety regulations, including occupational safety and health standards, and Air Force safety directives. The contractor is responsible for compliance with all Local, Base, State and Federal safety regulations and shall designate a safety representative to interface with the Government on all safety issues.

b. Provide safety consultation and inspection service with regard to applicability and/or interpretation of safety directives.

c. In coordination with the Contracting Officer Representative (COR) of the

Contract Administration Office, investigate accidents, which result in

X May 15, Page 7 of 8 personal injury to Air Force civilian/military personnel damage to Government property.

d. Provide traffic safety education in accordance with AFI 91-207 as required or requested.

10. Security and Law Enforcement:

a. Provide security education training to contractors per AFI 31-101.

b. Provide vehicle registration services and personal identification for contractor personnel IAW local procedures.

c. Provide contractors with procedures for reporting accidents, which occur on base.

d. Provide normal law enforcement for Government-provided facilities.

11. Supply/Logistics/Transportation:

a. The Government (through the host base facility manager) shall be responsible for furnishing, distributing, placement and disposal of furniture required for the performance of this contract. The Government (Contracting Office or Contract Administration Office) shall be responsible for furnishing and disposal of all accountable equipment / property (as defined and covered by FAR Part 45 to include "contractor acquired property") required in the performance of this contract.

b. Assist the contractor in the handling and removal of Hazardous Wastes to include disposal utilizing existing base facilities and procedures.

c. Provide Government vehicles as required to support the mission. Contractor operator must be a qualified driver under local base policy.

d. If an on-base capability exists, contractor use of a Base Supply account is authorized on a cost-reimbursable basis for exchange / replacement of Government-Furnished Aircraft Equipment (GFAE). These services will be performed in accordance with standard Air Force supply procedures. The Government shall assume no liability for any damage or loss to KDAM/ATARS equipment resulting from performance of these services.

The Government will not be held liable for delays due to base supply practices. If no on-base capability exists for exchange / replacement of these items, the contractor is responsible for acquiring these services elsewhere.

12. Weather Forecasting: Advise contractor of all weather warnings and meteorological watch advisories for the occurrence/ending of lightning in accordance with local operating procedures.

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13. MWR/Club Membership and Base Exchange Dining Facilities IAW local procedures:

a. Allow contractor personnel use of Morale, Welfare and Recreation (MWR) facilities, equipment, and services as is available to Federal General Schedule employees.

b. Allow contractor personnel the privilege to join the Service clubs if the individual desires to obtain membership.

c. Allow contractor personnel the use of the base restaurants/snack bars as is available to Federal General Schedule Employees.

Performance of this contract is at multiple sites. It is anticipated that all provisions of this document will not be appropriate for all sites. Therefore; the local Government Project Officer (PO) / Contracting Officer Representative (COR) is authorized to supplement this agreement to facilitate the needs of the particular site. It is understood that additional agreements shall not result in any increase in contract price or obligation without written authorization by a Warranted Contracting Officer.

KDAM/ATARS BASE SUPPORT AGREEMENT (BSA)