Atch_19_-_PPI_Tool_Instructions.pdf

Section J, Attachment 19 – Draft Past Performance Information Tool Instructions

FA8621-15-R-6328

6-Apr-15, Page 1 of 8

KDAM ATARS

Past Performance Information for Offerors

Offerors must use the PPI Tool (use latest version from FBO.gov) in order to electronically submit the PPI database with Past Performance Volume in accordance with the RFP. Hard copies of the pages generated from this tool shall be used in the hard copy of the Past Performance Volume subject to the limitations outlined in this solicitation and shall be labeled as Tab 1 of the Past Performance Volume. In addition to the hard copies included in the proposal, submit one electronic copy of the PPI database on a prerecorded (pressed) CD-ROM or CD-R (no CDRWs), and include it with the proposal sent to the CO. If you are unable to download the PPI tool, contact the CO for assistance.

The PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the CO for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g., XYZCompanyFA862113R6252.mdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering Information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable.

The “Security Alert” pop-up screen displays.

https://www.fbo.gov/

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Figure 1: Security Alert Pop-up

Note:

• Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security Warning” banner and therefore will not get a Security Alert pop-up.

• If a “read only” file is opened, in order to populate data in the file, click “Save

As” in the “Read-Only” message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g., XYZCompanyFA861213R6252.accdb).

3. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

4. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

5. Enter the Offeror’s Name and RFP Number and then click the “Next” button.

The application setup continues.

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Figure 4: Continue the Application Setup

6. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

7. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each contributing contracting organization before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). For TSA III, offerors should identify themselves as “prime” performing 100% of the work. The “Business Relationships” screen displays.

Figure 6: Business Relationships

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8. Click the “New” button to create a business relationship for the proposed acquisition.

An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

9. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint

Venture, or Other (Explain). An explanation comment box will display when you select “Other.” This should be “prime” for TSA III unless proposing as a joint venture.

Place of Work: Location where contractor will perform work.

Percentage of Work: Identify percentage of work contributed by specified contracting organization. This should be 100% for TSA III.

Responsibilities: Detail responsibilities of specified contracting organization.

10. Select one of the buttons at the bottom of the screen.

Add – Saves the current business relationship and allows for the addition of a new one.

Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

11. Select the “Close” button on the “Business Relationships” screen after all of the business relationships have been added.

12. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

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Figure 8: Past Performance

13. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

14. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

• Contract Information Tab Contractor: Select from the dropdown the appropriate contractor.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contr Agency/Customer: Enter servicing contracting agency and customer

(office symbols suffice).

DUNS Number: Self-explanatory.

Delivery/Task Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

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Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e., Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

• Period of Performance (PoP) (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

A. Program Details Tab

• Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o *** If applicable: Provide information on problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.***

• Explain how your performance on this contract is relevant to each of the subfactors under the Technical Factor in Section M of the RFP, for aircraft training systems. Aircraft training systems includes aircrew, maintenance, mission/DMO, part task trainers, Live Virtual Constructive (LVC); as well as air traffic control; etc., for Federal agencies and commercial customers. Specifically

6-Apr-15, Page 7 of 8 describe and compare the type of work and scope of effort (including number of sites and trainers). Provide evidence to support such relevance and the ability to perform the requirements as described in the RFP.

B. POC & Key Individuals Tab

• Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program and who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current.

To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

• Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For Government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available. For commercial contracts provide points of contact fulfilling these same roles, if available.

15. Select from the buttons at the bottom of the Past Performance screen:

• Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

• Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

• Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

16. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

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2. Select separately each of the two options, “Business Relationships” or “Past

Performance.” The Business Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume. In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.

Note: Submit an electronic copy (e.g., CD) of the saved PPI database file with your proposal. Enter the filename as the prime contractor + RFP number + file extension (e.g., XYZCompanyFA862115R6328.accdb). Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Proposal Submission: Proposals shall be addressed to the CO and mailed or hand carried to:

AFLCMC/AQH, BLDG 570, Attn.: Jon M. Snyder, 1755 11th St., WPAFB, OH 45433- 7404. The "original" proposal shall be identified.