Atch_1 _MACC_SOW_-_14_Aug_13.pdf

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STATEMENT OF WORK

FOR

BASEWIDE MULTIPLE AWARD CONSTRUCTION CONTRACT

MACC

PROJECT NUMBER: ZHTV 121001

14 August 2013

88th ABW CIVIL ENGINEER DIRECTORATE

5151 WRIGHT AVENUE

WRIGHT-PATTERSON AFB, OH

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SECTIONS AND DESCRIPTION

1. Definitions

2. Description of Work

3. Performance Capabilities

4. Commencement, Prosecution, Completion, and Payment of Work

5. Contractor Operations

6. Progress of Work

7. Material Submittals/Shop Drawings

8. Timeline

9. Operation and Maintenance Manuals

10. Design Quality Control Plan (DQC Plan)

11.Construction Quality Control

12.Site Office

13.Subcontracting Support Capability

14.Energy Management System (EMS)

15.Government Furnished Equipment/Materials

16.Protection of Contractor’s Equipment and Government Property

17.Scheduling Work

18.Testing of Materials

19.Work in Occupied Areas

20.Coordinating With Government Activities

21.Noise Control

22.Construction Site Maintenance

23.Contractor Parking

24.Transportation of Construction Equipment

25.Base Fire Regulations

26.Security Requirements

27.Airfield Requirements

28.Work in Special Security Areas

29.Accident Prevention Plan

30.Activity Hazard Analysis

31.Safety and Health

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32.Explosive Operated Hand Tools

33. Contractor’s Use of Electromagnetic Emission Devices

34. Recording and Preserving Historical and Archeological Finds

35. Paving and Roadwork

36. Use of Tobacco

37.Inappropriate Worker Behavior

38. Completion of Contract

39. Excavation Permits and Digging

40. Partnering

41.Burn Permits

42.Pre-Final and Final Inspections

43.Warranty

44.Transfer of Real Property

45.Sustainable Design and Development

Appendix A: WPAFB BFS & Appendices

Appendix B: AF Form 3065 Contract Progress Report

Appendix C: WPAFB Specs

Appendix D: Tobacco Use Policy

Appendix E: 2008-EM-385-1-1 Safety and Health Manual

Appendix F: Activity Hazard Analysis

Appendix G: AF Form 3000 Material Submittal

Appendix H: 1354 Transfer and Acceptance DoD Real Property

Appendix I: AF Sustainable Design and Development Guide

Appendix J: AF 3064 Construction Progress Schedule

Appendix K: AF Form 103 Dig Permit

1. DEFINITIONS

1.1 35% Design: The general direction and details of the design shall be firmly established and clearly indicated at this design level. When submitted with a proposal in response to an RFP, documents which show the essential components of the proposed design and convey that the contractor fully understands the RFP requirements and that his / her proposed price includes all required elements of work to complete the project. Whether provided prior to or after award of the Task Order (TO), the documents will include the following minimum information, as applicable to the project:

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1.1.1 The design analysis shall include a list of all required permits (including EPA), test and survey results (including asbestos, lead, PCBs, etc.), site analysis, complete design calculations, product and equipment data, status of code deficiencies and any other information required to fully describe the architectural, mechanical, electrical, structural, and other supporting systems.

1.1.2 Include fully developed schedules, and tables, completed code analysis, and any other information required to clearly illustrate and describe the design. All drawings are to be 22" x 34" drawings including the following:

1.1.2.1 The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Unified Facilities Code (UFC) references pertaining to the specific project shall be listed including a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc.

1.1.2.2 All required controlling dimensions. Site plan showing proposed location of work including benchmarks, access from main roads, and surface or sub-surface drainage concepts.

1.1.2.3 Floor plans with dimensions and functional arrangement of all areas;

including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given to items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

1.1.2.4 Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

1.1.2.5 Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

1.1.2.6 Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

1.1.2.7 For heating, air conditioning, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed.

Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated. Information relative to the “R” value of the structural shell shall be included.

1.1.2.8 For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, 14-AUG-2013 5 including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements, to include the brand name of equipment specifically required by the RFP.

1.1.3 Provide separate lists of all Government-furnished equipment to be installed by the contractor and equipment furnished and installed by the Government, if applicable. The contractor will not proceed to the next design stage until the Contracting Officer issues a Notice to Proceed to the subsequent design milestone.

The contractor should expect to attend design review meetings at WPAFB for each required design milestone. The contractor is responsible for documenting and distributing the minutes of the design review meetings.

1.1.4 Draft specification, including complete final specification index for the project.

1.1.5 Preliminary Comprehensive Interior Design (CID) Binder, with applicable finish color and materials, Furniture, Fixture, and, Equipment (FF&E) and any other applicable information.

1.1.6 Submittal items shall be required in both electronic and hard copy format as noted herein, further identified in the individual task statement and in strict accordance with Appendix A of the Base Facility Standard. (Appendix A)

1.1.7 The contractor shall forward copies of submittal items, as described above and indicated in the individual task description, to the Design Manager (DM). The contractor shall also forward an AF Form 3000 (Appendix G) to the Contracting Officer (CO) for each design submittal. Once the AF Form 3000 is approved, the Contractor may proceed to the next design stage.

1.1.8 Required number of copies for each submittal item shall be identified in each individual task description.

1.2 65% Design - The general direction and details of the design shall be fully developed and clearly indicated at this design level. The 65% design submittal shall include, at a minimum, the following information:

1.2.1 The 65% design analysis shall be a revised and updated version of the 35% design analysis.

1.2.2 Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30% progress in all disciplines which may include site plans, floor plans, elevations, wall sections, details, and all other elements as identified in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated

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or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included.

1.2.3 Submittal items shall be required in both electronic and hard copy format as noted herein, further identified in the individual task statement and in strict accordance with Appendix A of the Base Facility Standard. (Appendix A)

1.2.4 The contractor shall forward copies of submittal items, as described above and indicated in the individual task description, to the Design Manager (DM). The contractor shall also forward an AF Form 3000 to the Contracting Officer (CO) for each design submittal. Once the AF Form 3000 is approved, the Contractor may proceed to the next design stage.

1.2.5 Required number of copies for each submittal item shall be identified in each individual task description.

1.3 95% Design - Documents building upon the 65% design submittal. This will include, for review, final and complete drawings, and specifications. All project requirements identified in the most current RFP revision, site visit minutes, solicitation amendments, modifications, or documented review comments must be incorporated.

The contractor will not proceed to the next design stage until the Contracting Officer issues a Notice to Proceed to the 100% design. The intent of this submittal is to provide the government a final check and shall not be used as a quality control check for the Architect-Engineer. The pre-final submittal shall include, at a minimum, the following information:

1.3.1 Final design analysis.

1.3.2 22" x 34" contract drawings including all floor plans, sections, details, elevations, completed schedules and tables, and general notes as required.

1.3.3 Final specifications.

1.3.4 A draft of DD Form 1354.

1.3.5 Completed permits, including Environmental Protection Agency (EPA), if applicable.

1.3.6 CID Binder (only if changed from 35% or 65% submission), if applicable.

1.3.7 Submittal items shall be required in both electronic and hard copy format as noted herein, further identified in the individual task statement and in strict accordance with Appendix A of the Base Facility Standard. (Appendix A)

1.3.8 The contractor shall forward copies of submittal items, as described above and indicated in the individual task description, to the Design Manager (DM). The contractor shall also forward an AF Form 3000. Once the AF Form 3000 is approved, the Contractor may proceed to the next design stage.

1.3.9 Required number of copies for each submittal item shall be identified in each individual task description.

1.4 100% Design - Documents building upon the prior 95% design submittal which includes the required professional certifications and final contractor accomplished corrections based on the Government's review of the prior design documents. The design at this level shall be a totally complete, checked and corrected set of construction documents, sealed and signed by a principal of the firm registered in

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architecture and/or engineering as appropriate. The final submittal shall include, at a minimum, the following information:

1.4.1 Final original drawings (22” x 34”).

1.4.2 Final original specifications.

1.4.3 A completed final draft form of DD Form 1354 (Appendix H).

1.4.4 Final CID Binder and exterior elevations (only if changed from the 95%)

1.4.5 Submittal items shall be required in both electronic and hard copy format as noted herein, further identified in the individual task statement and in strict accordance with Appendix A of the Base Facility Standard. (Appendix A)

1.4.6 The contractor shall forward copies of submittal items, as described above and indicated in the individual task description, to the Design Manager (DM). The contractor shall also forward an AF Form 3000 (Appendix G) to the Contracting Officer (CO) for each design submittal.

1.4.7 Required number of copies for each submittal item shall be identified in each individual task description. Once the AF Form 3000 is approved, the Contractor may proceed to the next design stage.

1.5 Following completion of each design level, a review of the submittal will be performed by the DM, the using agency, and other organizations as required. The DM will forward consolidated comments to the contractor, with a copy to the CO. The contractor shall be responsible to provide a written response to each comment indicating in detail the proposed action, compliance, or rebuttal within one week of receipt of the comments. The response to each comment shall include a detailed explanation of the contractor's position; a simple "will comply" statement is not sufficient!

The DM reserves the right to request a design review conference(s) in order to discuss and resolve comments as appropriate. The contractor shall submit meeting minutes after every design review (to include the pre-design meeting) to the DM and the CO.

1.6 The contractor shall include all comments and responses to comments, including minutes of any subsequent discussions indicating open action items and/or final resolution in the design analysis of the next submittal.

1.7 General Information and Project Requirements (GIPR) - A document prepared by the government and issued to the contractor, as part of the RFP or IFB, which contains the overall requirements and considerations of the proposed project. Also, information such as budget limitations, type of solicitation, and design certifications and drawings required to be prepared by the contractor (for design-build RFP’s only) may be included.

1.8 Statement of Work (SOW) - A document prepared by the government and issued to the contractor, as part of the RFP or IFB, which defines the specific technical requirements for the project.

1.9 Request for Proposal (RFP) - A package of documents issued to the contractor requesting a proposal for construction and, when applicable, design documents, for a project based on the GIPR and SOW. Following submittal of the proposal and at the government’s discretion, discussions may be held with the contractors to clarify elements of the proposal.

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1.10 Professional Certification - The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Ohio or as otherwise indicated in the RFP.

1.11 Conventional Design-Build - The process by which the same contractor provides both the design and construction services for a project, typically completing the entire design before construction activity begins.

1.12 Fast Track Design-Build - The process by which the same contractor provides both the design and construction services for a project, starting construction at a mutually agreed point prior to completion of the design and construction drawings.

1.13 Government Furnished Equipment (GFE) / Government Furnished Material (GFM)

- Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

1.14 Color Board - A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

1.15 Design Costs - Those costs identified by the contractor, on the RFP which represent the portion of the overall project cost attributed to preparation of the 100% design and construction documents. Design costs may not exceed 6% of the construction cost.

1.16 Investigative Costs – Those costs identified by the contractor, on the RFP, which represent the portion of the overall project cost attributed to all investigative services necessary to prepare the 100% design and construction documents

1.17 Investigative Services – For exterior work / new facilities, the investigative services typically include, but are not limited to, performing a survey of the project site including topography, cross sections, drainage survey, and bench level circuit. In addition, it may include verification and documentation of the location and size of all existing utilities and pertinent surface features for inclusion in the 100% design documents. For exterior and interior work, the investigative services should also include verification of all existing conditions affecting the design and execution of the work as described in the RFP.

1.18 Designer of Record (DOR) - The individual accountable for specific portions of the design documents. Where professional certification is required for the design, the DOR would be the individual providing certification for that portion of the design. Where professional certification is not required, the DOR would typically be the individual who provided the design or specifications for a particular aspect of the project (ie:

architectural, civil, structural, mechanical, or electrical).

2. DESCRIPTION OF WORK

2.1. Contract Scope: The MACC will be utilized to procure design and construction efforts at Wright-Patterson AFB, OH.

2.2. The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and designs to accomplish multiple concurrent projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base

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encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders (TOs) placed against the MACC. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, etc. Prompt response and execution of all task orders is required.

2.3. The prime contractor level is limited to US owned/operated contractors/companies only, foreign contractors are prohibited to participate at this particular level.

2.4. The Government will provide only basic design information for each RFP. The Contractors shall complete the design and provide construction and complete as-built drawings. Contractors will be expected to accomplish a wide variety of individual construction projects, including design/build delivery methods (ranging from 35% to full 100% design), renovations, and additions/upgrades, along with specific work in hazardous material survey, abatement, heating, ventilation, air conditioning, electrical, mechanical and other trades. In-house design capability or ready access to design capability is a must for projects under the MACC. The Contractors shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. Description of the work will be identified in each identified task order. The contractors shall be required to manage and execute various fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

2.5. Proposal Preparation – A Request for Proposal (RFP) issued under this contract will be issued in accordance with the terms and conditions of the contract and will include, but is not limited to, the General Information and Project Requirements (GIPR) and a Statement of Work (SOW) defining the project requirements. The project may ultimately require the contractor to produce a full design, partial design, or no design depending on the project complexity and / or level of design already available and provided to the contractor in the RFP. Following are the three types of execution process examples anticipated under this contract as depicted in the attached flow chart.

Example 1: Projects which are already 100% designed. An RFP containing the 100% design documents will be issued. A proposal must be submitted in the prescribed format. Award will be made to the low, responsive contractor.

Example 2: Projects which are not already 100% designed and do require design effort by the contractor. An RFP for a new project with no, or partial design already accomplished by the Government may include requirements to provide a 35% design as part of the contractor’s proposal. In lieu of the 35% design, the RFP may only require the offerors to submit certification that their proposals include all work described in the GIPR, SOW, and bid schedule and attach a proposed submittal schedule and index of proposed specifications sections. If awarded a Task Order (TO) for the project, the successful contractor will, as necessary, complete the design to the 100% level. This

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Is the project 100% designed?

YES

(EXAMPLE 1)

Issue to contractors as RFP.

Proposal format & construction requirements identified in plans, specs, GIPR, & SOW.

Evaluate responses based on criteria in RFP.

Task Order is awarded.

NTP for construction is issued.

NO

Is design effort / cost warranted?

YES

(EXAMPLE 2)

Issue to contractors as RFP. Proposal, design, & construction requirements identified in GIPR & SOW.

Contractors provide proposals based on requirements in the RFP.

Gov’t evaluates proposals based on criteria in RFP.

Task Order is awarded.

NO

(EXAMPLE 3)

Issue to contractors as RFP. Proposal & construction requirements identified in

GIPR & SOW.

Contractors provide proposals based on the requirements in the RFP.

Gov’t evaluates proposals based on criteria in the RFP.

Task Order is awarded.

will include participating in design reviews, conducted at Wright Patterson AFB, at each design milestone (35%, 65%, etc.) required by the RFP. The contractor is responsible for recording and distributing the minutes of design review meetings. In addition to the above, the RFP may also include, but is not limited to, the following, as applicable, based on the level of design required:

(1) Government prepared sketches, and any available as-builts, specifications, or design information.

(2) Design calculations requirements.

(3) Construction drawings requirements including professional certifications.

(4) Direction regarding fast-track vs. design-build.

(5) Timeframes for preparing the proposal, completing design work, and completing construction.

(6) Contractor prepared specification sections and version required (minimums)

(7) Submittal requirements (minimums)

(8) Government Furnished Materials (GFM) or Government Furnished Equipment

(GFE)

Example 3: Projects which are not already 100% designed and do not require design effort by the contractor. An RFP will be issued indicating that no design effort by the contractor will be required. The information provided in the RFP will be adequate to define the details of the desired work. It is anticipated that this process will be utilized for non-complex or repetitive work types of projects where design cost and effort is not warranted. However, material / equipment submittals as well as as-built drawings may be required as indicated in the RFP. Although design documents will not be developed, the work performed must conform to the BFS, SOW, and all MACC contract requirements, and Specifications section 010150.

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2.6. Proposal Evaluation Criteria – The items to be submitted for the initial/seed task, as well as how those items shall be evaluated, will be specified in the RFP for the basic contract, RFPs shall be issued for subsequent tasks. These individual RFPs shall also specify what items are to be submitted and how those items will be evaluated. RFP’s will indicate the minimum requirements which must be met in order for a proposal to be considered technically acceptable. Any proposal which does not address all requirements set forth in the RFP will be determined to be technically unacceptable.

The government reserves the right to enter into discussions with responsive contractors.

2.7. Working hours. On site working hours for the contractor will be Monday through Friday between the hours of 7:30 a.m. and 5:00 p.m. unless otherwise noted. No on site work shall be performed on Saturdays, Sundays, and Federal holidays unless otherwise stated or shown. If the contractor wishes to work during periods other than above, permission must be requested from the contracting officer at least 48 hours in advance of his desire to work during these periods. Additional requirements and exceptions on working hours may be stipulated in the RFP or as specified in the WPAFB master specifications and Base Facility Standards.

3. PERFORMANCE CAPABILITIES

3.1. Contractor shall provide a Contract Manager (CM) and staff for executing TO’s awarded under this contract. The contract management staff shall have project design, quality control, construction and financial management capability. The CM is considered a key position. The CM shall have a minimum of a bachelor’s degree in civil or structural engineering, or a bachelor’s degree in architecture. The CM will be responsible for the overall performance of this contract. He/she shall have a minimum of 5 years experience in that capacity and shall have the authority to negotiate task orders and modifications thereto and obligate the company to TOs. The CM shall have the authority to hire / fire subcontractors and must be experienced in subcontract management. The CM must be available via local phone service throughout the duration of all ongoing TO’s and his / her phone number shall be provided to the government immediately following award of any TO.

3.2. Design Quality Control Manager (DQCM) (applies to Design/Build Construction only): The DQCM is considered a key position. The DQCM will be responsible of being cognizant and assuring that all design documents on a TO’s specific project have been coordinated. This individual shall be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect and can be one of the Designers of Record. The Contractor shall notify in writing the name of the individual and the name of an alternate person assigned to that position.

2.5

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3.3. Contractor’s Quality Control Manager (CQCM) is considered a key position. The CQCM shall be a graduate engineer, graduate architect or a graduate of construction management with a minimum of 3 years construction experience. The CQCM shall be responsible for overall management of Contractor’s Quality Control (CQC) and have the authority to act in all CQC matters for the Contractor. Provides quality control management for all active TOs and executes the QC plan. The CQCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The CQCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits, and pre-final/final inspections. The CQCM shall have completed and passed the course entitled “Construction Quality Management for Contractors” within the last 5 years. A copy of the certification shall be provided with the CQC Plan.

The CQCM shall be someone other than the CM or Project Superintendent. An alternate shall be identified in the CQC Plan to serve in the event of the CQCM absence. The requirements for the alternate shall be the same as for the designated CQC System Manager.

3.4. Site Safety and Health Officer (SSHO) shall be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience.

3.4.1. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Safety inspection logs shall be attached to the Contractors' daily quality control report.

3.4.2. Conduct mishap investigations and complete required reports. Maintain the Occupational Safety and Health Administration (OSHA) Form 300 for prime and sub-contractors.

3.4.3. Maintain applicable safety reference material on the job site.

3.4.4. Attend the pre-construction conference, pre-work safety conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

3.4.5. Implement and enforce accepted Accident Prevention Plans (APPs) and Activity Hazard Analyses (AHA).

3.4.6. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. A list of unresolved safety and health deficiencies shall be posted on the safety bulletin board.

3.4.7. Ensure sub-contractor compliance with safety and health requirements.

3.4.8. Provide safety indoctrination to all construction site visitors.

3.4.9. Ensure the Contractor's accepted Accident Prevention Plan is carried out.

3.4.10. Ensure that all Contractor/subcontractor employees have all Hazardous Toxic Radioactive Waste (HTRW), asbestos, and lead paint training, and their personnel protection equipment meets applicable OSHA/EPA requirements.

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3.4.11. Conduct daily walkthrough of the site ensuring work is being accomplished safely and occupational health is not compromised.

3.4.12. Attend and participate in all preparatory and initial quality control phase meetings.

3.4.13. Conduct weekly safety meetings for all workers.

3.4.14. Conduct monthly supervisory safety meetings.

3.4.15. Provide accident reports.

3.4.16. Produce a Daily Safety Report of activities performed and attach this report to the Contractor's Quality Control Report.

3.4.17. Minutes shall be provided of weekly and monthly safety meetings with the Daily Safety Report.

3.4.18. Other duties as identified per Specification Section 01 45 04.10 06.

3.4.19. Failure to perform the above duties shall result in dismissal of the SSHO, and/or CQCM, and/or Project Superintendent and a project work stoppage. The project work stoppage will remain in effect pending approval of a suitable replacement.

3.5. Contractor’s Project Superintendent (PS): Provides on-site supervision. Submit detailed bi-weekly progress reports (AF Form 3065, Appendix B) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. The PS cannot be the CQCM and subcontractors may not perform duties of the PS.

3.6. Contractor’s Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. The EM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal Asbestos Regulations. This individual may perform these duties in conjunction with other duties.

3.7. The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the WPAFB MACC contract.

3.7.1. Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO

3.7.2. Cost Estimating/Negotiating -- Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s Automated Estimating System (AES), within the time constraints specified.

3.8. Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.9. The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

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3.10. All subcontractor firms shall be licensed in the State of Ohio in their specialty where required. They shall have a minimum of two (2) years experience in related projects of similar size and scope.

3.11. Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO at Building 30001 promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at Building 30001 within 24 hours when there are no active TOs. The CO must be able to contact the CM by phone at all times. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. Contractor should be able to remobilize within 24 hours.

3.12. The Contractor shall identify a CQCM, an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQCM shall be required based upon task order award amount as follows:

3.13. Task order Value $10,000 to $500,000

3.13.1. The CQCM, the SSHO, and the Superintendent can be the same person.

The CQCM may or may not be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 3 years construction experience on construction similar to this Task order Scope, and may have other CQC duties, if qualified.

3.14. Task order Value $500,001 to $1,000,000

3.14.1. The CQCM and the SSHO can be the same person, but shall not be the Superintendent. The CQCM may have other CQC duties, if qualified.

3.15. Task order Value $1,000,001 to $3,000,000

3.15.1. The CQCM shall not be the SSHO or the Superintendent. The SSHO may have other CQC duties, if qualified.

3.16. Task order Value $3,000,001 to $5,000,000

3.16.1. The CQCM shall not be the SSHO or the Superintendent. The SSHO may not have other CQC duties.

4. COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

4.1. The contractor shall commence work and complete the projects in accordance with the time frames established in the Task Order (TO) and Notice to Proceed (NTP). Once the CO has issued a NTP for an individual TO, the CM shall submit a progress schedule and material submittals for approval, and commence work. The NTP will not be issued until the construction drawings have been approved by the Contract Officer (CO).

4.2. Submittals, Contract Progress Schedules (CPS): Submittals and Contract Progress Schedules shall be provided in accordance with the terms and conditions of the contract.

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4.3. Inspection by the Government: The assigned Base Civil Engineering representative will monitor the Contractor’s progress on each active TO, and identify any non-compliance items while performing technical surveillance of workmanship. The inspector must have access to the jobsite at all times. The construction documents must be on the jobsite and available for review.

4.4. Progress Reports: The CM shall coordinate with the inspector at Building 30011 each Friday morning to review the amount of progress for each TO, and discuss any weather days requested for that week. This review will ensure accurate progress is reported on the bi-weekly progress report (AF Form 3065, Appendix B). Disputes will be referred to the Contracting Officer for resolution. The CM and the inspector shall submit their independent AF Form 3065s to the Contracting Officer. The completion percentage reported by the inspector shall be the basis for payment.

4.5. Meetings: The CM shall attend a weekly or bi-weekly progress meeting (to be determined for each project), to discuss each active TO. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonconcurrence in writing to the contractor within 4 calendar days of receipt of the minutes.

4.6. Payment: Final payment for each TO will be withheld until all discrepancies are corrected and close-out documents are approved by the Contracting Officer.

5. CONTRACTOR OPERATIONS

5.1. DRAWINGS

5.1.1. The Government agrees to provide the Contractor with one copy of the relevant record drawings, electronic or hardcopy, if available, with the RFP. Prior to starting each TO proposal, the CM shall schedule an appointment with the COR to review the Government record drawings at Building 30011. The CM shall sign a receipt listing the specific drawing sheets requested and received. The Government does not guarantee the accuracy or adequacy of the existing as-built drawings. It is the Contractor’s responsibility to field-verify all as-built drawings during preliminary site visits, planning of the project, and prior to issuance of each TO. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor.

The Contractor’s construction drawings must show existing conditions in the project area. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed.

5.1.2. Unless otherwise identified in the RFP, the design documents developed by the contractor shall comply with the following minimum requirements:

5.1.3. Drawings shall be required in both electronic (dwg and pdf files) and hard copy formats. All drawings shall be digital and submitted to the government in Auto CADD (.dwg) design file format in conformance with the Base Facility Standard, Appendix A (Appendix A). Digital files will be submitted on a CD ROM.

Hard copy drawings shall be computer plotted, ANSI Standard Size D (22"x34") and additional sized drawings as required by the RFP. All drawings, both hard copy and electronic, shall include the standard government title block and border.

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The title block shall contain project information including but not limited to Project #, TO#, Project Name, and date. Throughout the design process, each submittal shall be clearly identified as to the level of completion (ie: 35% etc.). The “revisions” blocks on the plan sheets shall not be utilized to document changes to the drawings until after the 100% design is completed and accepted by the government. Additional project information and drawing handling may be required and specified in each RFP. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings;

on a subsequent sheet all code references pertaining to the specific project shall be listed including a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8" high. Drawings shall be accurate and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations and general notes, to enable proper and satisfactory construction of the entire project. Final drawings shall be sealed and signed by a principal of the firm, registered in engineering and/or architecture as appropriate.

5.1.4.. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the RFP. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and building code analysis. The following is a list of drawings which might typically be required under this contract:

(a) Cover Sheet with Title and Approval Block (showing haul route)

(b) Existing Site Plan

(c) Final Site Plan

(d) Grading / Landscaping Plans

(e) Underground Utility Plan and Profiles

(f) Demolition Plan

(g) Floor Plans / Furniture Layouts

(h) Elevations

(i) Finish Schedule

(j) Wall and Roof Sections

(k) Window and Door Schedules

(l) Ceiling Plan

(m) Details

(n) Mechanical Plan and Schedules

(o) Plumbing and HVAC Riser Diagrams

(p) HVAC Controls Diagrams

(q) Electrical Site Plan

(r) Power Plan and Panel Schedule

(s) Electrical Plan and Lighting Plan with Schedule and details

(t) Fire Protection Plan

(u) Communications Plan

(v) Hazardous Materials Abatement Plan

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5.2.SPECIFICATIONS

5.2.1. For projects not previously designed, unless otherwise noted in the RFP, the applicable technical specifications to be utilized by the contractor shall be Wright-Patt Masterspecs (Appendix C). In addition to the technical specifications, the current version of the WPAFB Base Facility Standard and Appendices as well as the Unified Facilities Guide Specifications (UFGS) are to be utilized as applicable in the preparation of project designs; and any applicable manufacturer or industry specifications associated with material, supplies, or systems utilized in the project design. When available, contractors shall be required to use the WPAFB master specifications. If a discrepancy exists between the references, the contractor shall bring this to the attention of the Contracting Officer and shall utilize the most stringent requirement(s) in the preparation of the project design. In special circumstances, alternative specifications formats may be required based on specialized materials or construction techniques being utilized. The specifications shall be complete and clear, shall amplify all information shown on the drawings, include detailed requirements for materials and equipment, and any required layouts, details and/or schedules; any drawings or sketches which are part of the specification shall include a graphic scale. Wright- Patterson Master specifications require minimal editing. The Contractor may be required to edit specs to reflect the specific product(s) being proposed. Adequate information must be provided to the Government, as part of the design review package, to allow a thorough review of the specified product or material. Once approved as part of the design submittal review process and incorporated into the project specifications, there will be no further requirement to submit information, related to that item, for approval unless subsequent product information is developed such as shop drawings for equipment installation. The specifications shall be prepared in accordance with Section 2.4 of the Base Facility Standard. The hard copy specifications shall be printed on bond paper, size 8-1/2" x 11", leaving a one-inch margin right and left, and a 1-1/2" margin top and bottom. Provide bound copies in the quantity specified in the RFP. The electronic format specifications shall be submitted in a single pdf file, one set of printed specs shall be submitted with each set of drawings unless the RFP indicates otherwise.

5.2.2. Submittal Register: Specifications that require documentation of submittals, shall be annotated on the submittal register. Normally, three (3) copies of printed matter and one (1) material sample are required. Reference each submittal item on AF Form 3000 (Appendix G) to the specification section and paragraph. Consecutively number each page of the submittal, e.g. “Page 1 of 1”. Use all line number rows on one page before starting another. Number submittals consecutively beginning with “1” for each project.

5.2.3. The top of each specification page shall have the following information indicated in the format noted:

PROJECT TITLE PROJECT NUMBER

5.2.4. The bottom of each specification page shall have the following information indicated in the format noted:

SECTION PAGE NUMBER NUMBER OF THE SECTION

5.2.5. When the last page of a section is encountered, the following shall be noted (centered) after the last paragraph

END OF SECTION

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5.2.6. The use or specification of materials not made in the United States is prohibited.

Only American made products shall be used in this project.

5.3. AS-BUILT DRAWINGS

5.3.1. During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly. The record drawings shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the Contractor shall submit a copy of electronic as-built and one set of drawing files showing the aforementioned data prints to the CO. At all times during construction the red-lined record drawings must be available for review.

5.3.2. As-Built CADD Requirements

5.3.3. All drawing files shall be created using the Computer Aided Design and Drafting (CADD) software.

5.3.3.1. The Contractor will use vector elements to construct all portions of the electronic drawings. Raster elements are only authorized to show pre-construction conditions.

5.3.3.2. The Contractor shall furnish one drawing file for each drawing sheet submitted. Multiple drawing sheets per drawing file will not be accepted.

5.3.3.3. The Contractor shall submit one set of media containing the computer drawing files for each project.

5.3.3.4. In general, the Contractor shall provide all data necessary to display, edit, and plot the files produced for each project.

5.3.3.5. The external label on the media shall indicate the utility used to create the drawing and disk, the save set name, the date of creation, the disk volume number, a description of the disk contents (project name and project number), and the name and phone number/e-mail address of the person who created the disk.

5.3.3.6. Before a CADD file is placed on the electronic digital media, the following procedures shall be performed

5.3.3.7. Remove all extraneous graphics outside the drawing border area.

5.3.3.8. Ensure all layers required to properly plot the respective drawing are activated or deactivated accordingly.

5.3.3.9. Make sure reference files are attached without device or directory specifications (x-refs shall load properly from any electronic storage area).

5.3.3.10. All drawing files must be capable of being saved and opened using AutoCADD.

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5.4. DESIGN AND CONSTRUCTION REQUIREMENTS

5.4.1. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

5.4.2. International Building Code

5.4.3. International Mechanical Code

5.4.4. International Plumbing Code

5.4.5. National Electrical Code

5.4.6. National Fire Code

5.4.7. Uniform Federal Accessibility Standards

5.4.8. Base Facilities Standards Design Guide, shall be the design guide used for submitting project drawings and as-built drawings to the Government.

5.4.9. Unified Facilities Guide Specifications (UFGS). The specifications can be accessed and downloaded online at http://specsintact.ksc.nasa.gov 5.4.10.Unified Facilities Criteria (UFC) as applicable. The entire UFC library can accessed and downloaded online at http://www.wbdg.org/

5.4.11. WPAFB Master Specifications

5.4.12. Industry Standards, i.e. American Society for Testing Materials (ASTM), American National Standards Institute (ANSI)

5.4.13. Air Force Instructions (AFI’s)

5.4.14. Engineering Technical Letters (ETL’s).

5.5.PERSPECTIVE DRAWING

5.5.1. When required by the RFP, the contractor shall provide a professionally prepared black line concept perspective drawing and / or a rendered (color) perspective drawing of the project (may be computer or hand generated, as specified by the RFP).

The perspective(s) shall be delivered at the design stage as identified in the RFP. The perspectives shall be approximately 14” x 28” in size and shall be mounted in a wood or metal frame and covered with glass, complete with a small site plan and supporting data affixed to the perspective.

5.6.DESIGN ANALYSIS

5.6.1. The design analysis shall be submitted in both hard and electronic formats.