Attachment4

RFP FA8533-12-R-31169

ATTACHMENT 4

CLIENT AUTHORIZATION LETTER

(To be Completed by Offeror) NOTE TO OFFERORS: This procurement may be similar to some of the commercial supplies/services contracts or efforts in which your company has experience. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter shall be sent to your points of contact (POCs) for those efforts that you identify to the Government in your performance volume. Should you propose to use joint venture partners, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the questionnaires to your own POCs and to those of your joint venture partners and include a copy in your performance volume.

FOR OFFICIAL USE ONLY

Dear (Client):

We are currently responding to the Department of the Air Force, Robins Air Force Base, Request for Proposal (RFP) FA8533-12-R-31169 for the procurement of a contract for Staircase Trucks (Standard and C-5 Models).

As you know an offeror’s past performance has become an element of increased emphasis in the Air Force’s acquisitions. The Air Force is requesting that clients of companies who submit proposals in response to their RFP for the Staircase Trucks (Standard and C-5 Models) be contacted, and that their participation in the validation process be requested. Therefore, we respectfully request and hereby authorize you to complete the attached questionnaire relative to work we have performed for your organization, and submit it either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information, preferably with the email being sent encrypted, and must include “Source Selection Information-See 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If your computer system cannot support encryption technology, we (the offeror) accept the risk of you sending unencrypted electronic mail if you choose to utilize unencrypted email as a channel of communication. Email to: Elizabeth.Midkiff@robins.af.mil or Brandi.Moody@robins.af.mil.

If mailing, the outside of the envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

Mail directly to:

Support Equipment & Vehicles Division

AFLCMC/WNKB, Major Programs Contracting Office Attn: Elizabeth Midkiff or Brandi Moody 235 Byron Street, Suite 19A Bldg 300WW South End

Bay D, Door 27A

Robins AFB GA 31098-1813

Reference: FA8533-12-R-31169 If faxing, the fax number is (478) 222-1854. The POCs must call Elizabeth Midkiff, Contracting Officer, or Brandi Moody, Contracting Officer, at (478) 222-1907, and (478) 222-1908 respectively before faxing the completed questionnaire(s).

We have identified Mr. /Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: (Name, Phone Number, Fax Number for the Offeror’s Point of Contact)

Sincerely, (Offeror’s Point of Contact)