Attachment3TransmittalLetter.pdf

RFP FA8533-12-R-31169

ATTACHMENT 3

TRANSMITTAL LETTER

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

(To be Completed by Offeror and included with Questionnaire)

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: (Offeror’s/Joint Venture Partners’ Point of Contact)

FROM: (Offeror’s Address and Point of Contact)

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are presently responding to the Department of the Air Force, Robins Air Force Base, Request for Proposal (RFP) FA8533-12-R-31169 for the procurement of the Staircase Truck (Standard and C-5 Models) program. This RFP is being conducted as Tradeoff Source Selection and specifically requires that we, as an offerors, do the following:

The offeror shall send out -- and track the completion of -- the Present/Past Performance Questionnaire to each of the offeror’s, and joint venture partners’ Points of Contact. The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors, teaming contractors, and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than (Offeror to fill-in RFP closing date). Each of the offeror’s points of contact may submit its completed Present/Past Performance Questionnaire either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information, preferably with the email being sent encrypted, and must include “Source Selection Information-See 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If your computer system cannot support encryption technology, we (the offeror) accept the risk of you sending unencrypted electronic mail if you choose to utilize unencrypted email as a channel of communication. Email to:

Elizabeth.Midkiff@robins.af.mil or Desura.Gates@robins.af.mil.

If mailing, mail directly to:

Support Equipment & Vehicles Division AFLCMC/WNKB, Major Programs Contracting Office

Attn: Elizabeth Midkiff or Desura Gates 235 Byron Street, Suite 19A

Robins AFB, GA 31098-1813

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

If faxing, the fax number is (478) 222-1854. The POCs must call Elizabeth Midkiff, Contracting Officer, or Desura Gates, Contracting Officer, at (478) 222-1907 and

(478) 222-1877 respectively before faxing the completed questionnaire(s).

2. We have identified subject contract(s) as relevant to this acquisition and you as our point of contact. As such, please take a few moments of your time to complete the attached questionnaire and send it directly back to Robins Air Force Base as indicated above. The information contained in the completed Present/Past Performance Questionnaire is considered sensitive and confidential and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, please direct such to Mrs. Desura Gates. Thank you for your timely assistance.

Sincerely, Attachments: (Offeror’s Point of Contact) Present/Past Performance Questionnaire Client Authorization Letter (if applicable)