01503 - Contract Administration.doc

01503 - CONTRACT ADMINISTRATION

UHHZ 100240W, Paint IDIQ

PART 1 - GENERAL

1.01 GENERAL: In addition to requirements specified elsewhere, also provide the schedule, meeting, and construction records listed below for this contract.

1.02 SUBMITTALS:

A. Material Submittals: Omitted.

B. Other Submittals: Provide the following as required below.

Inspector

Para No.

Description

Date Required

Checkmark

3.01.A

Progress Report

Monthly

3.01.B

Meeting Records

As Noted or Monthly

3.01.C

Log Book

Weekly

3.02

Closeout Report

At/Before Final Inspection

PART 2 - PRODUCTS - OMITTED

PART 3 - EXECUTION

3.01 CONSTRUCTION REPORTS

seq level0 \h \r0 seq level1 \h \r0 seq level2 \h \r0 seq level3 \h \r0 seq level4 \h \r0 seq level5 \h \r0 seq level6 \h \r0 seq level7 \h \r0 A. Progress Reports:

1. Prepare and submit a monthly progress report including all active Delivery Orders (DOs) for the entire contract on a monthly basis. Progress report should include delivery order number, award date, estimated/actual completion date, and comments regarding delays, scope changes, etc.

2. Obtain coordination signature on the monthly progress reports from the Technical Representative of the Contracting Officer (CEG Inspector) before submitting to the Contracting Officer.

B. Meeting Records:

1. Whenever the contractor meets with Government representatives to discuss outstanding issues or details, the contractor shall prepare a written meeting record of major decisions made and of action items, noting person responsible and date due for each item. These will stand as accepted by the Government unless contradicted by Government personnel who attended the meeting.

2. No decisions made constitute a contract change - the Contracting Officer handles these in separate contract modification packages.

3. Meeting records are due by e-mail or fax to all offices represented at the meeting by no later than two workdays after the meeting.

4. The Contracting Officer considers any resolved issues, decisions, or identified action items to the benefit of the Contractor without these written records to have never happened, since they were not documented and accepted by the Government.

5. For additional record purposes, either the Contractor or the Government may elect to audiotape the meeting.

C. Log Books:

1. Keep daily logs of the activities of the prime contractor and subcontractor employees. The logs shall include the following:

a. Date

b. Number of people on the job site and skills for each

c. List of construction equipment on the job site

d. Types of work accomplished and how much

e. Materials delivered to the job site

f. Problems and their impacts that arose with the site, the Inspector, facility users, subcontractors, and the weather.

2. Provide a copy of this daily log (or the original) to the Technical Representative of the Contracting Officer (CEG Inspector) weekly.

3.02 CLOSEOUT REPORT

seq level0 \h \r0 seq level1 \h \r0 seq level2 \h \r0 seq level3 \h \r0 seq level4 \h \r0 seq level5 \h \r0 seq level6 \h \r0 seq level7 \h \r0 seq level1 \h \r0 A. Record: Provide for each DO. Closeout information shall identify each DO, completion date, and include concurrence from CEG technical representative and the requesting activity.

B. Provide at or before Final Inspection.

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01503 - Page 1 of 2 01503 - Contract Administration.doc >> 05-Oct-2004