01040 - Site Requirements.doc

01040 -SITE REQUIREMENTS

UHHZ 100240W, Paint IDIQ

PART 1 - GENERAL

1.01 SPECIAL REQUIREMENTS:

A. Controlled Areas (General):

1. This project may include work in one or more Controlled Area(s). The Contracting Officer will assist in getting proper notation on personnel badges for applicable areas.

2. Use no radios, pagers, or walkie-talkies in these areas.

3. Allow 15 minutes wait at arrival for escorts.

4. The contractor is responsible for all controlled/restricted area badges issued for this project. Fifty dollars ($50.00) per badge will be deducted from the final contract payment for badges lost or not returned, regardless of the reason for said loss/nonreturn. If a receipt is desired for badges turned in during the contract period, the contractor must furnish it for coordination.

B. Airfield Zone Waivers:

1. Construction Waiver: UFC 3-260-01, Atch 2, Para. A2.2.6.4.7, requires a temporary waiver be obtained for construction on the airfield. This applies to any construction, construction equipment storage, or hauling of materials or waste products that will take place within the boundaries of the Airfield Zone as shown on the Location map of Drawings. The Base Project Manager has advised the Base Community Planner to accomplish the necessary internal documents to obtain the temporary construction waiver for that area, and they are in process. Do not start any work in the Airfield Zone until the Technical Representative of the Contracting Officer (TRCO = CE Inspector) has provided a copy of the approved waiver to the Contractor.

2. Omitted.

C. Airfield Zone Site Requirements:

1. The Airfield Zone is shown on the Location map of Drawings. It is also referred to as the Flightline.

2. Schedule: Furnish a schedule to the Contracting Officer on the anticipated work schedule for each area in the contract.

3. Storage Site Request: Request in advance and obtain approval from Airfield Operations Management for any storage sites for all equipment and materials used on the contract.

4. Haul Route Request: Request in advance and obtain approval from Airfield Operations Management for all haul routes or other travel requirements on the Flightline.

5. Prior to driving on the Flightline, the contractor shall ensure that all personnel required to operate vehicles on the Flightline are trained and certified. The contractor is responsible for scheduling the training through 78 OSS/OSAB, 926-2114, with adequate lead-time so as not to interfere with the contract schedule. Upon completion of the training, an AF Form 483 (Certificate of Competency) will be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flightline driving. This certification must be in the possession of the vehicle operator when driving on the Flightline.

6. Forms to Return: Upon completion of the contract, turn in the AF Forms 483 to the Contracting Officer so that final payment will not be delayed.

7. Prior to the start of work each day, coordinate with the Chief of Airfield Operations Management. The contractor will advise Airfield Operations Management of the current work schedule, location and duration of work, and the type of equipment at the site for the day. The contractor shall also coordinate with Airfield Operations Management before leaving the site for the day.

8. Contractor employees requiring vehicle access to the controlled area of the Flightline shall display their company's name on both the right and left sides of the vehicle. Lettering shall be at least one and one half inches high and may be either permanently or magnetically affixed to the vehicle. The Government will deny entry to contractor vehicles not displaying the company name.

9. Provide an escort for all material suppliers or vendors transporting equipment or material to/from the Flightline job site. The certified escort can be a passenger or operate a lead vehicle no further than three vehicle lengths in front of the escorted vehicle. Ensure that all subcontractors comply with all Flightline requirements.

10. In addition to the validated AF Form 483, vehicle operators shall have valid state driver's licenses in their possession when driving on the Flightline. Vehicle operators shall adhere to Flightline driving procedures contained in RAFB Instruction 13-206, Control and Operation of Vehicle on Robins AFB Flightline and Industrial Area.

11. The contractor is responsible for ensuring that all contractor personnel, subcontractors, and suppliers meet all Flightline requirements. The Government may, at its discretion, remove any contractor, subcontractor, or supplier employee from and prohibit access to the Flightline for the duration of this contract for violations of Flightline procedures.

12. Employ a minimum of one person for each area where construction activity is underway whose full time job is to monitor radio traffic from the base control tower to ensure that no Flightline violations occur.

13. Under no circumstances shall contractor employees enter any Flightline building or area not covered by the contract or authorized for access to the contract area.

14. Omitted.

15. Provide continuous cleanup at the work site. All areas shall be kept so clean as to prevent the spread of materials that may be tracked into other aircraft areas or which may be windblown in such a way as to cause a hazard to aircraft traffic. Materials will not be allowed to accumulate in such a manner as to create an eyesore. Clean all haul routes as required to maintain aircraft safety and site order.

D. MFH (Military Family Housing) projects: Submit a courtesy slip for approval. Notify occupant with courtesy slip at least three (3) workdays but no more than five (5) workdays before starting work. Include in the courtesy slip the telephone number and name of the Technical Representative to call for schedule problems.

E. AMC/Joint STARS Area:

1. Submit a letter with the following information through Contracting Officer to 78 SFS/SFOS (62118) 7 days prior to proposed entry by personnel:

a. Name, Social Security Number, place and date of birth, and citizenship of each person to enter area. PRIVACY ACT STATEMENT: Section 6311 of Title 5 to the U.S. Code authorizes collection of this information. The primary use of this information is to identify persons present in area. Furnishing the above information is voluntary, but failure to do so may result in disapproval of admission request.

b. Type of vehicle to enter area with license number.

2. Also request permission to enter any special restricted areas (such as the Mass Parking Apron or Alert Area) one day in advance each time entry is needed. Repeat visits may be arranged if a firm schedule is established.

F. Electronic Warfare Complex (Bldg 226, 227, 229, and 230): Arrange for daily escorts with using agency.

G. Avionics Complex: The following apply for Bldgs 640, 645, and others inside the fence:

1. Submit a letter to Contracting Officer (for 78 SFS/SFOS and 402 EMXG/CXEAS) at least five (5) working days before admittance with the following information:

a. Name, Social Security Number, place and date of birth, and citizenship of each person to enter area. PRIVACY ACT STATEMENT: Section 6311 of Title 5 to the U.S. Code authorizes collection of this information. The primary use of this information is to identify persons present in area. Furnishing the above information is voluntary, but failure to do so may result in disapproval of entry request and default of the contract.

b. Make, model, and license number of vehicles to enter the area.

c. Submit proposed changes to the list of approved people/vehicles by same procedures.

2. Request entrance permission from 402 EMXG/CXEAS (926-4080) at least one day in advance each time access is needed. Arrange repeat visits if a firm schedule is established.

3. Vehicles used for the delivery of equipment, supplies, or tools which cannot be carried in by hand will be admitted if they have the company logo prominently displayed and the vehicle is properly registered with the 402 EMXG/CXEAS Security Manager.

1.02 UTILITY OUTAGES: Not applicable.

1.03 SUBMITTALS:

A. General: Provide the following submittals in accordance with instructions found in Section 01300, Submittals and Contractor Furnished Items.

B. Material Submittals: None required under this section.

C. Other Submittals: Provide the following submittals as required by the contract or as directed by the Contracting Officer.

Inspector

Para #

Description

Date Required

Checklist 1.01.B.1 Airfield Construction Waiver

(Inspector provides before start of work)

1.01.C.2 Airfield Schedule

Before work

1.01.C.3 Airfield Storage Request

1.01.C.4 Airfield Haul Route Request

1.01.C.6 Return AF Forms 483

Before final payment

1.01.D

MFH Courtesy Slip

3 days prior to visit

1.01.E

AMC/Joint STARS Information 7 days prior to visit

1.01.G.1 Avionics Complex Information 5 days prior to visit

3.02.A

Govt Property Damage Notice Within 3 days of event

3.08

Storage and Trailer Request

14 days after NTP

1.04 SAFEGUARDING COMMUNICATION FACILITIES: Not applicable

PART 2 - PRODUCTS - OMITTED

PART 3 - EXECUTION

3.01 DIGGING/EXCAVATION REQUIREMENTS: Not applicable

3.02 REPAIR OF WORK AND MATERIAL: Carefully lay out cutting, channeling, chasing, or drilling of finish or structure or other surfaces for the installation of equipment or material to avoid damaging Government property or adjacent materials not involved in the project. If Contractor personnel or equipment inadvertently damage such items, then follow the procedures below. Failure to follow the notification procedures below shall be considered a serious violation of the contract.

A. Notify the Contracting Officer by telephone immediately and confirm within 3 days with a typed letter if damage to Government property occurs. The Government reserves the right to require the Contractor to work overtime and purchase material for repair before the end of the workday at no additional cost to the Government.

B. Repair damage to building or equipment to match existing as directed by the Contracting Officer with skilled workmen of the trades involved at no additional cost to the Government.

C. Repair Fire Resistant Assemblies that have been violated before the end of the day. In the event the work is incomplete, provide fire-rated gypsum board to cover holes 2-inch and greater in any dimension.

D. Reconnect Disconnected Equipment before the end of the day and insure that it is operating.

E. Existing Equipment and Material to remain or to be relocated is the property of the Government. However, the Contractor is responsible for items to remain.

F. Labels on equipment plates with information shall be properly protected before any operation that could damage or cover the label.

3.03 IDENTIFYING UNDERGROUND LINES AND STRUCTURES: Not applicable

3.04 BUILDING NUMBER: Not applicable

3.05 SITE PHOTOGRAPHS: Not applicable

3.06 SITE MAINTENANCE, CLEAN UP, AND RESTORATION

A. Maintain the work site in a neat, orderly, and safe manner.

B. Remove scrap, waste, and excess materials promptly. Provide signs, barricades, and lights as required to protect base personnel.

C. Do not allow trash and debris to accumulate and become unsightly. Sweep up and collect in contractor-maintained disposal containers daily. Dispose of collected debris weekly as a minimum.

D. Store materials on site in a neat and orderly manner.

E. Restore the project site to its final condition as required by the contract as soon as possible.

3.07 LIFTS, BOOM-TRUCKS, ETC.: Any tall equipment, such as a scissor lifts or boom-truck, must be lowered when not in use, especially at the end of each work day. If used at night, then operate the appropriate lighting at the peak element.

3.08 STORAGE AND OFFICE AREA: Submit a request for approval if the Contractor desires a storage area or storage/office trailer(s) on Base. If approved, the Contractor will be allowed limited land area to put an office and/or storage trailer and storage area, but only for this contract. The location will be as identified by the Technical Representative within the Base perimeter.

A. Trailers: All contractor trailers must be identified with a professionally lettered and neat sign giving the name and phone number of both the trailer rental company and the contractor. Trailers must be in good repair and give a presentable appearance. Trailers used as Field Offices shall be anchored with rods and cable or by steel straps to ground anchors. The anchor system shall be designed to withstand high winds and must meet applicable state or local standards for anchoring mobile homes.

B. Items stored for the project on Base are the responsibility of the Contractor. Replace all such items acquired for this contract that are stolen, vandalized, damaged, or otherwise unusable - at no additional cost to the Government. The Contractor may install a temporary fence in the manner and of the type that is acceptable to the Contracting Officer.

C. This site shall be kept clean and orderly, or the Contracting Officer may require the Contractor to evacuate the site before the end of the contract.

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01040 - 1 of 6 01040 - Site Requirements.doc >> 15-NOV-2004