Attachment_1_-_SABER_Statement_Of_Work_(SOW).pdf

FA4897-16-R-0005

ATTACHMENT 1

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF BASE ENGINEER

REQUIREMENTS

(SABER)

MOUNTAIN HOME AFB, IDAHO

23 February 2016

TABLE OF CONTENTS

Section 1 - Summary of Work

1.1 Purpose

1.2 Scope of Services

1.3 Key Management Staff

1.4 Technical Support Staff

1.5 Contractor Use of Premises

1.6 Government Furnished Services

1.7 Quality Control Plan

1.8 Computerized Pricing Guide

Section 2 - Project Coordination

2.1 Initial Project Coordination

2.2 Base Government Activities

Coordination

2.3 Work On/Near Airfield

2.4 Munitions Storage Area

2.5 Construction Schedules/Progress

Reports

2.6 Work Clearance Request

2.7 Hours of Work

Section 3 - Task Order Proposal and Design

Submittal

3.1 Ordering Procedures

3.2 Task Order Proposal and Design

Submittal

Section 4 - Site Safety and Occupational

Health Requirements

4.1 Safety

4.2 Fire Prevention

4.3 Severe Weather

4.4 Barriers and Enclosures

4.5 Temporary Site Controls

Section 5 - Equipment and Material

5.1 Equipment

5.2 Material

5.3 Salvage Material and Equipment

Section 6 - Task Order Closeout

6.1 Inspection Request

6.2 Final Inspection

6.3 Project Closeout

Section 7 - Special Instructions

7.1 Task Order Pricing Procedures and

Order of Precedence

7.2 SABER Project Design/Estimating

Section 8 - General Security Requirements

8.1 Scope

8.2 General Requirements

8.3 Employee Listing

8.4 Security

8.5 Base Entry

Appendix 1 (A1) - Geospatial Information

System Deliverables

Appendix 2 (A2) - Environmental

Specifications/Procedures

A2 Attachment 1 - MHAFB Contractors

Hazardous Materials Reporting Form

A2 Attachment 2 - MHAFB Contractor

Hazardous Materials Monthly Usage

Reporting Form

A2 Attachment 3 - Asbestos Contingency Plan

A2 Attachment 4 - Asbestos Emergency

Response Report

A2 Attachment 5 - Environmental Pre-

Construction Checklist

A2 Attachment 6 - Contractor Site Specific

Contingency Plan

A2 Attachment 7 - Environmental Hazardous

Material Release Report

SECTION 1

SUMMARY OF WORK

1.1 PURPOSE: The purpose of this contract is to provide Simplified Acquisition of Base

Engineering Requirements (SABER)in support of Mountain Home Air Force Base (MHAFB), ID.

1.2 SCOPE OF SERVICES: The contractor will furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of maintenance, repair, alteration, and/or new construction work on various facilities to include infrastructure. During the contract period, the government will award construction projects by individual task orders (TO) on an as-needed basis. The contractor will maintain an office on MHAFB in order to receive work requests and other related requirements to accomplish each TO. The office will be staffed during normal duty hours during project development, execution, and closeout. The work will include tasks in various trades, such as carpentry, pavement repair, roofing, asbestos abatement/removal, demolition, concrete masonry, welding, etc. Construction projects under this contract generally range from $2,000 to $750,000.

The work will be performed at MHAFB, off-base Small Arms Range, Grasmere, Saylor Creek, Juniper Butte, associated Emitter Sites, Rattle Snake Radar Site, and other off-base facilities.

1.3 KEY MANAGEMENT STAFF

1.3.1 The contractor shall employ a sufficient number of qualified personnel to adequately oversee all work under this contract. When work is being performed, the assigned superintendent or an appointed alternate shall be available at any work site within

30 minutes of notification. All key management staff must be fluent in English.

1.3.2 Project Manager (PM): The contractor shall designate, in writing, a PM dedicated to this contract with decision-making, obligation, negotiation, and signature authority pursuant to this contract. The PM must carry a mobile phone with a local number for immediate response to contract requirements. The PM will notify the CO and 366 CES PM of any projected absence over two (2) days and designate a qualified replacement in writing.

1.3.3 Quality Control Manager (QCM): The contractor shall designate, in writing a QCM dedicated to this contract to provide quality control and safety management. The QCM shall perform daily site visits to each active project site to ensure full compliance with all safety requirements and to verify that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall prepare daily field notes recording activities at each project site, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Quality Control (QC) and Safety Management must be carried out by someone other than the PM or Site Superintendent. QC notes will be furnished during each weekly meeting, and full project QC reports at project completion.

1.3.4 Superintendent: The contractor shall designate, in writing prior to execution of each TO, a superintendent responsible for the proper coordination and timeliness of the work and for the proper workmanship of all trades. The ability of the superintendent, based on his/her knowledge and experience, is essential to the proper execution of the work, as is his/her ability to communicate and direct the efforts of those performing the work.

1.4 TECHNICAL SUPPORT STAFF

1.4.1 The contractor shall provide adequate technical staff for the following functions:

project planning/design, estimating, drafting/GIS and clerical work. Skill level, experience, qualifications, and background for the personnel in these positions shall be as required to provide the government a complete, accurate, and quality project.

1.4.2 Estimator: The contractor will designate in writing, prior to execution of any task order, an estimator, skilled in R.S. Means Costworks, responsible for the preparation of the cost portion of each task order proposal. This will be performed through review of the

SOW, site visits, drawings and specifications. The ability of the estimator, based on his/her knowledge and experience, is essential to the proper proposal development. The

Estimator position is not required to be a stand-alone postion.

1.5 CONTRACTOR USE OF PREMISES

1.5.1 Contractor On-Base Office: The contractor will maintain an office, staffed during normal duty hours during task order development, execution, and closeout, on MHAFB solely for the purpose of conducting operations for MHAFB. Cost will be included in the contractor’s coefficient. The office will maintain the ability to communicate via internet, telephone, and fax.

1.5.1.1 The modular/mobile structure shall be provided by the contractor and the contractor shall be responsible for connection to utilities. Space for the modular/mobile structure will be provided by the government. Electricity, water, sewer and phone service are available. All utility hook ups shall be coordinated through the contracting officer and paid for by the Contractor.

1.5.1.2 The modular/mobile structure provided by the contractor shall be anchored in accordance with state regulations, skirted, and maintained in good repair.

1.5.3.10 Contractor Identification Signs: The contractor may erect a sign at the contractor’s furnished office. The sign(s) shall be in compliance with base requirements and color scheme and approved by the CO before being erected.

1.5.2 Contractor Storage Location:

1.5.2.1 The government may provide an outdoor area to stage materials, store equipment and tools, and maintain miscellaneous items. This area shall be secured by the contractor and any losses to the contained equipment/materials shall be the sole responsibility of the contractor.

1.5.2.2 The contractor area must maintain a neat and orderly appearance as determined by the CO.

1.5.2.3 Post a notice of who to contact in case of emergency on all storage trailers and buildings.

1.5.2.4 Cover stored material and protect against physical and climatic damage/loss typical of local weather patterns.

1.5.2.5 Do not leave equipment or materials on elevated locations without prior approval from the CO.

1.5.2.6 Storing construction debris in outside storage areas or holding there for resale is not permitted.

1.5.3 General Operation Requirements:

1.5.3.1 The contractor shall limit use of the premises to construction activities in areas indicated; allow for government occupancy and access.

1.5.3.2 The contractor shall confine operations to areas within contract limits indicated. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

1.5.3.3 The contractor shall keep driveways and entrances serving the premises clear and available to the government at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

1.5.3.4 The contractor shall sweep job site, and haul routes daily (or more frequently as required to by the CO to mitigate possible Foreign Object Damage

(FOD) to aircraft engines) to remove all spillage, mud, and soil tracked from work site or dumpsite. Cover all loads subject to spillage such as earth fill, rubble, trash, materials taken to off base land fill, etc., during hauling to prevent spillage. Sweep spills immediately. Haul routes must be coordinated through the CO to minimize impact to the base.

1.5.3.5 The contractor shall coordinate work with the CO to mitigate interference with government operations.

1.5.3.6 Utility installations for crossing streets, sidewalks, curbs, or gutters: All utility crossings of streets, sidewalks, curbs, or gutters shall be by trenchless boring unless otherwise specified. When pavement road cuts are permitted, only half of the road will be closed at any time. The road closures shall be coordinated in advance and the road re-opened as soon as possible to traffic. Final asphalt patching shall be complete within seven (7) calendar days of utility installation, weather permitting.

1.6 GOVERNMENT FURNISHED SERVICES.

1.6.1 Utility Service: The government will furnish electricity, water and sewage, where available, at no cost to the contractor. All utility hook ups will be coordinated through the

CO and paid for by the contractor. The contractor is responsible for telephone and internet service. All efforts by the contractor shall be made to conserve energy such as turning off lights when spaces are unoccupied and minimizing HVAC use.

1.6.2 The government will furnish the contractor water from a fire hydrant or water fill stand as coordinated through the CO. The contractor will operate hydrants with an appropriate hydrant wrench and use backflow protection.

1.6.3 Emergency Medical Treatment: The MHAFB medical treatment facility (MTF)is available to the contractor for emergency services. The MTF will triage as necessary.

Follow-on care, after the initial emergency care, will not be provided.

1.6.4 Refuse Collection: The government will provide refuse collection services from dumpsters located at or near the contractor’s office area. The contractor is responsible for disposing of construction debris and contractor-generated refuse at construction sites safely and properly in accordance with Appendix 2. No construction debris shall be placed in the government owned dumpsters.

1.7 QUALITY CONTROL PLAN

1.7.1 The contractor shall develop and maintain a quality control plan (QCP) to ensure required services are performed in accordance with commonly accepted industry standards and this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Any subsequent changes to the plan shall be coordinated with the CO 30 days prior to its implementation.

1.7.2 The plan shall include: A description of the inspection system to cover all services listed in the SOW. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Additionally, control procedures for any

Government-provided keys or lock combinations shall be included.

1.7.3 A description of the methods and checklists to be used for identifying and preventing defects in the quality of service performed. The records of inspections and follow-up corrective actions taken shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.8 COMPUTERIZED PRICING GUIDE

1.8.1 The Contractor shall provide to the government three (3) hard copies of the RS

Means Cost Data Guides and a licensed network copy of R.S. Means Costworks containing: Facilities Construction Cost Data, capable of supporting four concurrent users.

Provide the latest edition to the Contracting Officer no later than 30 days after contract award and no later than 15 January of each calendar year.

SECTION 2

PROJECT COORDINATION

2.1 INITIAL PROJECT COORDINATION.

2.1.1 General. The contractor shall participate in weekly progress meetings with the CO or a designated representative, 366 CES PM and any other relevant government personnel.

Attendance at these meetings may include the contractor’s corporate management representative(s) at the CO’s discretion. The contractor shall coordinate all work schedules, through the CO, with the 366 CES PM prior to the start of work and agree on the following:

2.1.1.1 A sequence of procedures

2.1.1.2 A means of access to premises and buildings

2.1.1.3 Space for storage of materials and equipment

2.1.1.4 Delivery of materials and use of approaches

2.1.1.5 Use of corridors, stairways, elevators, and similar means of access

2.1.1.6 Communications

2.1.1.7 The locations of partitions and barriers

2.1.1.8 Eating spaces and rest rooms for contractor’s employees

2.1.1.9 Any other incidentals to the project

2.1.2 MHAFB Dig Line Process Mountain Home Air Force Base is part of Dig Line, Inc, which is a one call center used throughout Idaho to let member utilities know that they need to mark utility lines before any digging begins. Utilities have 2 business days to mark their locations unless it is an emergency request. The Dig Line number is available 24 hours a day, 7 days a week at 1-800-342-1585.

2.1.2.1 Requests can also be made on the Dig Line website located at www.digline.com. Once Dig Line is notified, they will in-tum notify the affected utilities in the area. Once notified of excavation activities on base through Dig Line, MHAFB implements their own internal Dig Line procedures.

MHAFB is responsible for marking certain phone and fiber optic lines, high temperature water pipes, water lines, wastewater lines, storm water lines, gas lines, fuel lines, and electrical lines. In addition to these lines, local gas, power, telephone, and cable TV companies are responsible for marking known utilities.

Once all the MHAFB utilities sign-off on the Dig Line, a Base Excavation

Permit is issued. The Base excavation permit includes a map of the work area http://www.digline.com/ showing all know active and abandoned utilities. No excavation on base can be started without this permit being issued. An example permit is included as reference to show what the Base Excavation Permit looks like.

2.2 BASE GOVERNMENT ACTIVITIES COORDINATION

2.2.1 Any contractor-installed temporary construction intended to prevent interruption of normal work activity or loss of utility services must be coordinated, through the CO with

366 CES PM

2.2.2 Any infringement on the normal working conditions (i.e. closing a hallway) must be coordinated through the CO at least 24 hours in advance. Contractor will be advised of special requirements (i.e. noise/odor limitation) before work begins.

2.2.3 Coordinate interruptions to the using agencies’ work activities in buildings and/or areas in advance with the 366 CES PM.

2.2.4 Work requiring utility outages (electrical, water, gas, comm., etc.) which impact normal activities in the building shall be coordinated through the 366 CES PM.

2.2.5 All work in secure areas shall be under escort by government personnel. The contractor must comply with current established procedures at time of performance.

2.2.6 Use of equipment such as cranes exceeding the height of surrounding facilities requires advance coordination with the 366 CES PM.

2.2.7 Perform the work under this contract with a minimum of outage time for all utilities and road closures. Schedule any work that requires road or utility outages (electrical, water, gas, communication, etc.), which impact normal activities in the building, construction area, or other affected areas at a time other than regular work periods of the organization occupying the facility. Submit requests for approved utility outages or road closures at least fourteen (14) calendar days prior to commencing work. Once work begins on an approved outage, work must continue without interruption until the contractor restores utility services to the affected line(s) and/or facility.

2.2.7.1 Damage to Utilities: In the event of a contractor-caused utility failure/disruption, the contractor will first make the area safe, then immediately contact the 366 CES Service Call Desk (828-2001) and Contracting Officer.

2.3 WORKING ON/NEAR AIRFIELD

2.3.1 Airfield: The contractor is responsible for all coordination necessary for any and all flight line/controlled/restricted area construction access. Contact Base Operations (208-

828-2222) for construction restrictions involving the flight line, taxiway, and runway areas and comply with established procedures in place at the time of performance. Special care may be required to control foreign objects and dust near the airfield.

2.3.1.1 Delays to access can be expected due to the military mission and exercises.

2.4 MUNITIONS STORAGE AREA (MSA)

2.4.1 The contractor shall be required to comply with established procedures in place at the time of performance.

2.4.2 Delays to access can be expected due to the military mission and exercises.

2.5 CONSTRUCTION SCHEDULES AND PROGRESS REPORTS

2.6.1 Construction Schedule: Submit a construction schedule for all projects exceeding

60 days within five (5) days of issuance of Notice to Proceed (NTP) to the CO.

Construction schedules may be submitted on an AF IMT Form 3064, Contract Progress

Schedule. (http://www.e-publishing.af.mil/) Work elements listed on the AF IMT Form

3064 shall be listed in Construction Specification Institute (CSI) Master Format. When a project consists of multiple facilities, and/or is divided into phased construction within a single TO, these instances shall be considered as TO phases. Provide a separate AF IMT

Form 3064 for each phase and its apportioned project percentage. In addition, the contractor shall include cumulative AF IMT Form 3064 summarizing all phases of the

TO, to equal 100%.

2.5.2 Progress Report: Submittal of Weekly Progress to the CO may utilize AF IMT

Form 3065, Contract Progress Report. This report shall include a calculation of the percentage of each element of work completion, and the cumulative percentage of the work completed to date and shall match the approved AF IMT Form 3064 for the applicable TO. Additionally, this information is used for computing progress payments, and for monitoring the progress against the stated progress on the contractor’s schedule.

2.5.3 The contract progress schedule will be set up to include a combination of work elements with a separate line item for “Unit Acceptance”. Unit Acceptance will be given a range of 10 percent. Unit acceptance will include clean up, all deliverables, and correction of all punch-list items.

2.6. Work Clearance Request, (AF Form 103): Fourteen (14) calendar days prior to excavation, the contractor shall pre-mark the area of excavation and conduct Dig-Line procedures.

A complete work description, address and/or facility number, the contract TO number and project number shall be given to Dig-Line. Also contact 366 CES Customer Service to initiate an AF

Form 103. If area is not clearly marked, the request will be denied and requestor will be required to resubmit a new request after marking the area of work.

2.7 Hours of Work: Work may be performed from 6:00 AM to 5:30 PM, Monday through

Friday. However, access to certain work sites may be restricted to other times. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment normally will not be allowed during other than the normal work hours specified above. Work during other than normal hours must be coordinated in advance with the 366 CES http://www.e-publishing.af.mil/

PM. These hours may be varied by the contractor when approved by the CO to meet weather conditions and operational requirements.

2.7.1 The Government recognizes the following legal holidays established by federal statute:

(1) New Year's Day, 1 January

(2) Martin Luther King Day, third Monday in January

(3) President’s Day, third Monday in February

(4) Memorial Day, last Monday in May

(5) Independence Day, 4 July

(6) Labor Day, first Monday in September

(7) Columbus Day, second Monday in October

(8) Veteran's Day, 11 November

(9) Thanksgiving Day, fourth Thursday in November

(10) Christmas Day, 25 December

2.7.2 The Contractor may be required to temporarily stop work for operational requirements, special events, installation exercises, or while Distinguished Visitor (DV) familiarization visits/tours are conducted. Official late reporting and snow calls may affect the contractor’s work periods. The Contractor shall make allowances for these events and resulting lost time will not be reimbursable. Notification to the Contractor shall be provided by the CO.

SECTION 3

TASK ORDER PROPOSAL AND DESIGN SUBMITTAL

3.1 ORDERING PROCEDURES

3.1.1 Task Order Response Requirements

3.1.1.1 As the need arises for performance under the terms of this contract, the CO will notify the contractor of an existing performance requirement and provide the contractor a Request for Proposal (RFP) with a Statement of Work (SOW) describing the work to be performed.

3.1.1.2 The contractor shall respond to the government’s request for a site visit within two (2) calendar days. The purpose of site visits is to establish a clear understanding between the contractor and government as to what work will be required in the TO. At a minimum the site visits will include the CO or designated representative, 366 CES PM, contractor, and a representative of the using agency.

On-site changes may be made to the SOW or drawings at this time if the contractor or the government identifies additional changes to the requirement(s). Proposals prepared for each TO will be handled on an individual basis and will be returned to the CO within 10 calendar days.

3.1.1.3 Quick Response Requirements: If the requirement is determined to be a quick response requirement by the CO, the response time will be mutually agreed upon on a case-by-case basis between the CO and the contractor.

3.1.2 Separate Requirement for Project Design/Estimating:

3.1.2.1 The government may issue a TO for 35% project design, without obligating the government to the construction of the project. The government’s intent for this is to obtain a design and cost estimate for projects that are being considered for SABER construction. It is not the government’s intent to have the contractor provide design and cost estimating services for projects with no serious intent to construct the project under the SABER contract. Project design fees will be as stated in the bid schedule, for the appropriate magnitude. The project magnitude will be stated in each government request for project design and cost estimate. The contractor shall immediately notify the CO if the project estimate will differ from the government’s determination of magnitude. The proposal shall remain valid for a period of one year unless otherwise approved by the CO in writing.

Micro magnitude $50,000 or less

Low magnitude $50,001-$150,000

Medium magnitude $150,001-$500,000

High magnitude $500,001 or more

3.1.2.2 The government is not obligated to issue the contractor a TO for the construction of the project described in a completed design/estimate.

3.1.2.3 Upon the government acceptance of contractor’s design and cost estimate, the contractor may invoice for the design. If, within one (1) year after acceptance of, and payment for design, the government elects to have the contractor construct the project, the total project price will be adjusted downward for any amount that the government has already paid for under the design. However, if the government elects to have the contractor construct the project after more than one (1) year has lapsed the proposal prices may be negotiated.

3.1.3. End of Year Projects (EOY): In addition to administration of on-going projects, the contractor shall have sufficient resources and capacity to deliver multiple proposals, within a compressed time period, for RFPs issued at the EOY.

3.1.4 Project Award After completion of negotiations, and prior to issuance of an Order

For Supplies or Services, (DD Form 1155) the contractor shall provide a corrected copy of the proposal reflecting any changes made at negotiations. Changes to the revised proposal will reflect all changes made during negotiations, and will be used as the contractor’s final proposal.

3.1.5 Notice to Proceed (NTP): A NTP shall be issued for each awarded TO. The performance period will begin upon receipt of the NTP. In rare instances, on those projects deemed emergencies, the government may issue an oral NTP prior to the issuance of the written TO. In that case, the NTP will be the date the contractor receives verbal confirmation from the CO. NTPs will not be issued prior to receipt of bond documents

(when required).

3.2 TASK ORDER PROPOSAL AND DESIGN SUBMITTAL: Every proposal must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement have been done in an effort to minimize any delays during the construction process. Examples of documentation that might reasonably be expected include the following: sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work, etc.

3.2.1 Technical Approach: Each TO proposal must include a written description of the design. Organize the technical approach in a logical format and include a detailed description of each of the major tasks in the TO.

3.2.2 Shop Drawings: Drawings submitted by the contractor, subcontractor, and any lower tier subcontractor(s), must show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e. form fit, and attachment details) of materials or equipment. For the purpose of this requirement, the term drawings includes actual shop drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by the contractor to explain in detail specific portions of the work required by the contract.

3.2.3 Material Approval Submittal Form (AF Form 3000): Within 10 calendar days after commencement of work or as otherwise established by the Contracting Officer, all material and articles requiring approval, as contemplated by the Materials and

Workmanship Clause, shall be submitted by the Contractor using AF Form 3000. (See attached Schedule of Material Submittals, if applicable.)

3.2.4 Specifications: Designs will comply with requirements listed and as identified in the specific requirements of each project issued by separate task order.

• International Code Council {ICC) model codes, as adopted by the UFC will be used as the basis for all designs and construction.

• United Facilities Criteria (UFC)

• Air Force Engineering Technical Letters (AFETL)

• Air Force Instructions (AFI)

• Mountain Home AFB Facility Architectural Interior and Exterior Color Scheme

• Installation Development and Design (ID2) MHAFB

• Manufacturer’s Specifications

3.2.4.1 To substantiate appropriate equipment or material selection/sizing and component assembly, the Contractor shall, at a minimum, supply the following calculations:

• Mechanical: HVAC load analysis and unit sizing, pipe sizing, and duct sizing.

• Electrical: Electrical system capacity, conductor, conduit, protective devices, and other equipment sizing.

• Structural: Structural system and foundation sizing.

• Pavements/Site Work: Area run-off quantities, drainage capacities, and grading slopes.

• Fire Protection: Fire protection design analysis addressing at the minimum, the fire protection provisions outlined in paragraph 1-5 of the Unified Facilities

Criteria (UFC) 3-600-01, Design: Fire Protection Engineering for Facilities.

3.2.5 Existing Facilities/Job Site Verification: Record drawings showing existing facilities and underground utilities are available to the contractor. The contractor shall review record drawings to verify all dimensions and actual field conditions when developing individual task order proposals. Defects in proposals due to a failure to verify the dimensions and locations will be at the contractor’s expense.

3.2.5.1 The contractor shall identify and locate all valve or utility shut-off locations for use in the event of accidental damage prior to the start of work. Hand dig within two (2) feet of any utility. The contractor shall note any utilities discovered during excavations that are missing or incorrect on the contract drawings and on the as-built drawings.

SECTION 4

SITE SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

4.1 SAFETY.

4.1.1 The contractor shall comply with OSHA standards applicable for any work performed.

4.1.1.1 Control access to sites under contractor control and ensure that any individual on site exercises appropriate safety procedures including wear of personal protective equipment.

4.1.2 The contractor assumes full responsibility and liability for compliance with the applicable rules and regulations for the health and safety of personnel during the execution of work, and shall hold the government harmless for any action on the contractor’s part or that of its employees or subcontractors, which results in illness, injury, or death.

4.1.3 Immediately report to the CO any mishap resulting in personal injury or property damage and fully cooperate in any associated investigation.

4.2 FIRE PREVENTION

4.2.1 Comply with all applicable National Fire Prevention Association standards associated with contract performance as well as published MHAFB procedures.

4.2.2 Restore automatic fire sprinkler and detection systems upon completion of work.

When protected facilities are unoccupied and detection/suppression systems are out of service, post a fire guard unless other arrangements have been made.

4.3 SEVERE WEATHER: Be prepared at all times for severe weather and take action to protect people, materials, facilities, and equipment affected by contract activities.

4.4 BARRIERS AND ENCLOSURES: The contractor may be required to erect and remove temporary barricades or fencing to safeguard the construction site and protect individuals adjacent to the area of work as identified in the TO. Any devices interfering with pedestrian or vehicle traffic shall be coordinated with the CO and 366 CES PM.

4.4.1 Site Plan: Prepare and submit to the CO a site plan indicating the proposed location and dimensions of any area to be fenced and used by the contractor, the number of trailers to be used, avenues of ingress and egress to the fenced area, location of hazardous waste accumulation point, storm drains, and details of the fence installation. Any areas that may have to be graveled to prevent the tracking of mud shall also be identified. The contractor shall indicate if the use of a supplemental or other staging area is desired.

4.4.2 Indoor Barricades: Furnish, install, and maintain adequate barricades and warning signs to isolate the construction area from other occupied building areas, and to block direct access to open floor areas, areas with tripping hazards, and/or areas with overhead construction hazards.

4.4.3 Outdoor Barricades: Furnish, install, and maintain adequate barricades, warning signs, and flares to isolate outdoor construction areas. Identify and barricade all open trenches and excavations at the end of each day.

4.4.4 Fences may be required to isolate the construction site.

4.4.5 Temporary traffic control shall be conducted in accordance with the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).

4.5 TEMPORARY SITE CONTROLS

4.6.1 Perform normal housekeeping functions inside and outside facilities as outlined in base regulations and as directed by the CO. Such functions include sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish, and other operations necessary to present a neat appearance at all times. Remove rubbish and waste materials daily and place in approved containers outside the building. Limits of construction will be defined during site visits and the contractor will be responsible for grounds maintenance within the defined area. Mud, dirt, and debris spilled on roads and parking lots shall be cleaned at the end of each day, and flight line surfaces will be cleaned immediately.

4.6.2 Excavations. Backfill all excavations immediately when possible, and always within one (1) week of completion of work unless a longer time period is approved by the

CO.

4.6.2.1 Temporarily repair road cuts to assure a smooth transition until accomplishing final repairs.

5.6.2.2 The contractor shall complete final grading within one (1) week of the completion of work involving disturbance to grounds/back filling. Complete final landscaping within three (3) weeks of the beginning of a planting season to all areas available for such work.

SECTION 5

EQUIPMENT AND MATERIAL

5.1 EQUIPMENT: The contractor shall provide equipment and qualified operators required to complete work as defined in each TO. All equipment shall be maintained in a safe, serviceable condition, and used only for its intended purpose. The CO reserves the right to inspect any on-base equipment and reject such equipment if considered unsafe, in poor operating condition, or inappropriate for work. The contractor shall notify the CO in the event any equipment becomes inoperable on base roads. Every effort should be made to move inoperable equipment to the nearest parking lot before troubleshooting malfunction.

5.2 MATERIAL: The government reserves the right to provide materials to be used on TOs. In such cases, these materials will be documented and excluded from the price of the TO. After TO issueance, the contractor holds sole responsibility for transportation, safegaurding, and disposition of provided material.

5.3 REAL PROPERTY INSTALLED EQUIPMENT (RPIE): The government will not use this contract solely to satisfy equipment requirements (such as dishwashers, ranges, swimming pool accessories, etc.). However, TOs may include incidental requirements for equipment that are reasonable components of a construction project.

5.4 SALVAGE MATERIAL AND EQUIPMENT: Salvage items to be retained by the government will be identified on each TO, as applicable.

5.3.1 Provide equipment and personnel as required for loading, transportation to delivery point, off-loading, and positioning at final location.

5.3.2 Items not identified for demolition or government reuse will become the property of the contractor and removed from government property.

SECTION 6

TASK ORDER CLOSEOUT

6.1 INSPECTION REQUEST

6.1.1 Notification: The contractor may request a pre-final inspection for the purpose of having the government assist in identifying discrepancies or punch list items prior to the final inspection. Any discrepancies identified at the pre-final inspection must be completed before the final inspection.

6.1.2 When the contractor is ready for final inspection, the contractor shall submit the following:

6.1.2.1 As-built drawings, with CAD disk.

6.1.2.2 QC report signed by the QCM listing any discrepancies

6.1.2.3 DD Form 1354, Transfer and Acceptance of DoD Real Property

6.1.2.4 Keys and key schedule

6.1.2.5 O & M manuals

6.1.2.6 Warranties

6.1.3 Final inspections must be requested in writing at least three (3) calendar days prior to the desired date. The contractor shall schedule final inspection in sufficient time to allow for final clean-up and acceptance NLT the specified TO completion date.

6.2 FINAL INSPECTION

6.2.1 The final inspection will be conducted with the CO or appointed representative, Contractor’s QCM and/or Superintendent, and 366 CES PM. If, during the final inspection the CO determines that the site is not ready for final inspection, the inspection will be terminated and rescheduled at a minimum of one (1) calendar day later by the contractor.

6.2.2 The contractor must ensure the job site is thoroughly cleaned prior to the final inspection. Remove any leftover gypsum board, dust, smudges, spackle/glue splatter, or paint spatter from the site after construction. Ensure all tile is wiped down and free of dirt and debris, clean glass, and vacuum carpeting.

6.3 PROJECT CLOSEOUT

6.3.1 The government requires the following information (as applicable) for record and operation purposes. The following must be submitted within ten (10) calendar days following the final inspection.

6.3.1.1 Final Invoice

6.3.1.2 Final Certified Payrolls

6.3.2 As-Built Drawings: Maintain one (1) set of drawings at the work site and record all changes and any hidden or subsurface data discovered during construction. Provide a marked up red-line copy with all changes that transpired during performance of the TO to the CO prior to the final inspection. Submit completed record drawings and survey information in accordance with Appendix 2.

6.3.3 Keys and Keying Schedule. Provide all keys to finished hardware as indicated on the finish hardware schedule or sections of work.

6.3.3.1 Comply with base design standards for compatibility of locksets, latch sets, deadlocks and cores.

6.3.3.2 Cores will be furnished by the contractor and combined and installed by the base locksmith.

6.3.4 O & M Manuals/Data: Furnish two (2) copies of O & M manuals for any installed products containing complete instructions for operation, inspection, testing and maintenance of the system, including part breakdown diagrams. If applicable, the manuals shall also contain complete wiring schematics and diagrams. Provide the CO all paperwork that was shipped with or attached to the product or material including:

6.3.4.1 Installation or maintenance instructions for the product or material

6.3.4.2 Part number listing

6.3.4.3 Care and/or cleaning instructions

6.3.4.4 Removing and replacing information

6.3.4.5 Warranty information

6.3.4.6 Operator manuals

6.4 WARRANTY All work shall include a one-year warranty covering all materials, equipment, and workmanship. This requirement is the primary warranty in addition to any warranties provided by manufacturers and installers.

6.4.1 Provide in writing a single, 24-hour warranty point of contact for all work.

6.4.2 The CO will determine the category of the call. Respond to warranty issues within the following times.

Routine Calls: Respond within three (3) calendar days after notification by the

CO, and not later than one (1) calendar day on the second and subsequent attempts to correct a deficient item. The work must be completed within seven (7) calendar days of receiving materials.

Urgent Calls: Respond within one (1) calendar day of notification and complete corrective action within three (3) calendar days of receiving materials.

Emergency Calls: Respond within two (2) hours of notification and complete corrective action within 24 hours of receiving materials.

SECTION 7

SPECIAL INSTRUCTIONS

7.1 TASK ORDER PRICING PROCEDURES AND ORDER OF PRECEDENCE

7.1.1 This contract will utilize a combined pricing method for task orders consisting of competitive subcontractor/supplier bids and, for non-competitive portions, the Unit Price

Guide (UPG). The order of precedence is listed below:

7.2.1.1 Competitive Subcontractor/Supplier Bids: For task orders containing

Construction Specifications Institute (CSI) divisions projected to exceed $7,500, furnish three competitive subcontractor/supplier bids for each of these major construction disciplines necessary for the successful completion of each project.

Major construction disciplines include, but are not limited to, areas such as mechanical, electrical, concrete, etc. Subcontractor bids will include state sales tax.

The requirement for competitive bids may be waived by the contracting officer on a case-by-case basis. A detailed cost breakdown of the low sub-bid will be incorporated into the Contractor's proposal and copies of all sub bids will be provided with the proposal.

7.2.1.2 Unit Price Guide. In the event the Contractor is unable to obtain competitive subcontractor/supplier bids, or wishes to accomplish any work with its own employees, the Contractor shall utilize the UPG. Line items shall be used with no deviation to pricing other than applicable state sales tax on materials. Proposals will be prepared using the most current annual edition.

7.2.2 R.S. Means Construction Cost Data will constitute the UPG. This pricing guide will be used by the Contractor to develop estimates and proposals for each task order, including modifications, when competitive sub-quotes are not utilized. The current edition of Construction Cost Data for each calendar year will be used with no quarterly updates.

7.2.3 Proposals will be prepared using R.S. Means Costworks software. The proposal will include sub-totals for each major CSI division. Sales tax will be applied to materials.

Line item costs are determined by multiplying the RS Means Bare Costs by the Means

City Cost Index to localize the bare costs. The localized bare costs are then multiplied by the Contractor's coefficient.

7.2.4 Non-Prepriced items: Line items not covered in the pre-priced UPG but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the DO by the Contracting

Officer. These non-prepriced line items will only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPG.

7.2.5 To permit recurrent use, a non-pre-priced line item may be incorporated by supplemental agreement into the non-pre-priced UPG. This may be done at any time during the contract period.

7.3 SABER PROJECT DESIGN/ESTIMATING

8.3.1 The project magnitude (micro, low, medium, high) shall be stated in each government request for design/estimate. The Contractor shall immediately notify the CO if it finds the project being designed will or is likely to exceed the specified magnitude.

Upon receipt of such information, the CO will review the Contractor's proposal. The government may (1) authorize a change in the scope or materials as required to reduce the estimated construction cost, (2) appropriately adjust the magnitude of the project and the price of the order, or (3) terminate the order and the project.

7.3.2 The range of project magnitude shall be defined as follows:

Micro Less than or equal to $50,000

Low $50,001 to $150,000

Medium $150,001 to $500,000

High $500,001 or more

7.3.3 The agreed upon project estimate shall be counted as part of the cumulative value of ongoing work, and will be subject to the maximum dollar value of the contract.

7.3.4 The government may unilaterally accept the Contractor's initial estimate without negotiations. The government may accept any item or group of items from an estimate unless the Contractor qualifies the estimate by specific limitations.

7.3.5 The Contractor shall complete all work incidental to furnishing project designs, to include site visits, scoping meetings, detailed cost estimates, and negotiations. Designs will be accomplished to a 35% level of completion.

7.3.6 The government is not obligated to issue the Contractor a task order for the construction portion of the project described in a completed design/estimate.

SECTION 8

GENERAL SECURITY REQUIREMENTS

8.1 Scope These standards apply to all new construction, demolition, rehabilitation, alteration, modification, repair, and maintenance contracts for existing facilities.

8.2 General Requirements Compliance with Laws: The contractor shall comply, and ensure that all subcontractor(s) comply, with all applicable Federal, State, and Local laws, regulations, ordinances and standards related to safety and security matters at MHAFB.

8.2.1 Traffic Laws The contractor and its employees shall comply with all installation traffic regulations in accordance with AFI 31-218(I) , Motor Vehicle Traffic Supervision.

8.2.2 Weapons, Firearms, and Ammunitions Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned vehicles or privately-owned vehicles while on MHAFB or associated off base sites and facilities.

8.3 Employee Listing The contractor shall maintain a current listing of employees and provide in writing a list of the key personnel within five (5) calendar days after contract award to the CO.

The list shall include employee's name, job title, and telephone number. The list shall be validated and signed by a contractor representative with the authority to bind the contractor, and provided to the CO prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

8.4 Security

8.4.1 Base Entry The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government-owned vehicles.

All contractors who work on base must submit a SFS Form 30 with the name, driver’s license number, social security number, date of birth, and employer of each employee to obtain a base pass. The SFS Form 30 is then submitted to CO for processing. Once approved the CO will return to the prime contractor so that the employee can obtain their appropriate base pass from the 366 Security Forces Squadron (SFS). (NOTE: A complete background check will be conducted on all of the employees submitted. The 366 SFS has the right to refuse entry of any contractor employee to MHAFB, based upon the results of the background check). Contractor passes will not exceed a period of more than six (6) months.

8.4.2 Physical Security The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

8.4.4 Telephone System Security Monitoring All communications with DoD organizations are subject to communications security (COMSEC) review. The DoD has authorized all military components to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, a military organization, they are subject to COMSEC procedures. The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees and any subcontracts dealing with official DoD information.

8.4.5 Closures To prevent outside intrusion, at the end of each day, close up each and every exterior wall and roof opening resulting from work in buildings. Closures shall remain in place when the contractor is not actively working on the site. This requirement may be waived in writing by the CO.

8.5 Key Control The contractor shall establish and implement methods to ensure safeguarding of all keys issued to the contractor. Keys may not be duplicated without authorization. The contractor may only allow access to authorized individuals. Lost keys shall be reported to the CO and any re-keying required in maintaining security may be billed to the contractor. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without any cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from payment due the contractor.

APPENDIX 1 (A1):

GEOSPATIAL INFORMATION SYSTEM (GIS) DELIVERABLES

GIS DELIVERABLES FOR

DESIGN & CONSTRUCTION PLANS

1. General Data Deliverable Requirements The Contractor shall prepare, process, and deliver all site, design and construction, and location-related work as geospatial or geographically-referenced data in an electronic format to the Government according to the following criteria and guidance. For projects involving A-E design requirements, the A-E Contractor shall draft a new master specification section that addresses the requirements for construction Contractors and/or

Sub-Contractors to collect geospatial or geographically-referenced data during and at the completion of construction phase(s).

1.1 Geospatial data deliverable requirements shall apply for all surveyed, mapped, collected, extracted, derived, designed, or proposed natural and built features supporting project requirements herein.

1.2 Final computer-aided design (CADD) data deliverables shall be converted to a GIS format (as required) or delivered as geographically-referenced CADD data. As-Builts and other A-E data shall be delivered electronically in formats IAW Paragraph 4, as determined by the Government. This requirement is in addition to any other data or hardcopy formats the Government may request, such as paper or Mylar media.

1.3 All data deliverables shall be submitted to the Government on a…