Q A_20_Dec_13.pdf

SOLICITATION No. FA4890-13-R-0117

FORWARD OPERATING LOCATION – BASE OPERATING SUPPORT (FOL-BOS)

20 December 2013

No Question Reference

(i.e. PWS or RFP

Paragraph)

COMMENT/QUESTION RESPONSE

1 Entire PWS The word “all” appears over 250 times in the PWS, over 240 outside the service summary.

a. Is “all” to be interpreted as a zero defect (perfection) standard?

b. If the answer to (a) is yes, shouldn’t these critical services be identified in the service summary?

c. If the answer to (a) is no, what is the Acceptable Quality Level for each of these requirements?

The word “all” is used frequently throughout the PWS as a descriptor when referencing quantity whether it is relating to the fleet of vehicles or number of meetings. The contractor’s ISO compliant QMS should be centered around meeting contract requirements and typically ANSI/ASQ

Z1.4/Z1.9 is used to determine compliance if there is a failure whether that failure is a minor or major nonconformance.

2 PWS Section A

2.10.1.

PWS Section A 2.10.1. "The Government will provide this data at transition and update this data at contract start."

The government provided information (as of Contract Start Date) is the basis for the data management system (PWS 2.10.)

a. If the contractor finds errors, problems, data corruption, inaccurate data, etc. with the government provided data how are the costs for correcting the errors/problems to be charged?

Existing contract data will be provided in Microsoft format (PWS Section

A, para 2.10.5) during transition. We do not foresee errors with existing data; however, Section D para 1.6 shall apply if problems exist with the

Government provided data.

3 PWS 2.11.11.1. PWS 2.11.11.1. States: “Alleviate emergency conditions within 24 hours of incident unless a waiver has been obtained from the

FOL/CC.”

Please describe or provide the waiver process.

The details of the waiver process are to be determined in the contractor’s

MCP to meet this performance standard. Typically, any waivers are coordinated through the COR team on site before being presented to the commander for consideration.

4 PWS Section A

2.22.3.

Section A 2.22.3. “Containers used for Communication Security

(COMSEC) shall adhere to 12 AF COMSEC policy.”

a. Do all containers currently in use meet 12th AF COMSEC policy?

Yes, all containers currently in use meet 12th AF COMSEC policy.

5 PWS Section A

2.23.6.

Which PWS duties require access to the .mil network? Appendix M, Certifications, lists the Governments' minimum requirements for positions needing a NAC-I. However, it is a contractors' technical approach that may require additional personnel needing CAC to access .mil systems thus increasing a NAC-I requirement.

6 PWS Section A 2.25. Is the contractor required to provide an environmental baseline study

(EBS) for the sites?

a. If the answer is no, are there any existing EBS and will it be made available?

b. Are there any environmental or health hazards at either site? If so, There is no government requirement for the incoming contractor to perform an environmental survey as part of transition. However, a

Contractor may accomplish a survey during transition at their own expense. In the existing EBS, last updated in 2008, there were no environmental hazards noted.

(i.e. PWS or RFP please identify.

7 PWS Section A

2.25.1.1.

Spill Notification. “Notify the FOL/CC and CO of all pollution incidents IAW CDRL A005.”

a. Are all spills reportable regardless of size or is the OEGDB reportable limit (110 gallons) acceptable?

See Appendix B Spill report: “The contractor will report any spills or releases of hazardous substances listed in 40 Code of Federal Regulations

302 that meet any of the conditions in Chapter 18 of the Overseas

Environmental Baseline Guidance Document, DODI 4715.5-5. In addition, the contractor will report any contained releases that require the use of spill kits which would trigger a resupply action.”

8 PWS Section A

3.1.1.1.

Section A 3.1.1.1.” Monitor and verify the state of the airfield environment using applicable policies in the Unified Facilities Criteria

(UFC) 3-260-01 and AFI 13-204, Vols 1, 2 and 3, other applicable

UFCs and Advisory Circulars, and host nation requirements.”

a. Are the current waiver documents and supporting survey documents to be provided?

b. If the answer to a. is no, is the contractor required to conduct an airfield survey of the commercial airport and/or FOL parking apron to determine the need for waivers?

a. Yes, all documents are in place.

b. N/A

9 PWS Section A

3.1.1.6.3.

Section A 3.1.1.6.3. “Provide accurate runway and FOL ramp weight bearing restrictions”

a. What are the current runway and FOL ramp weight bearing restrictions?

b. If waivers have been granted, please provide

c. Have the restrictions changed at any time under the current contract and if so what were the changes?

d. Are the services of a professional/certified engineer required to determine weight bearing restrictions and if so are the associated costs

CR or FP?

a. A03B1 - 66/R/B/W/T

A03B2 - 51/R/C/W/T

A03B3 - 67/R/B/W/T

b. No waivers have been granted

c. Restrictions have not changed during the contract

d. All of the pavement evaluations to this point have been conducted by AFCESA, now AFCEC. 12 AF would coord to have any future evaluations done.

10 PWS Section A

4.1.2.2.

Section A 4.1.2.2. “Vehicles shall comply with U.S. safety standards.”

a. Do all the current vehicles comply with U.S. safety standards? If not, please identify vehicles that are not compliant with U.S. safety standards.

b. If the answer to (a) is no, are the vehicles that do not comply to be upgraded or is there a waiver (or waiver process) in place?

c. If the answer to (b) is yes, are the costs for upgrade cost

a. Yes. According to Air Force regulation and/or manufacture’s standards or industry.

b. N/A

c. Upgrade costs are

d. No. General Purpose Vehicles have been supported with both local purchases and U.S. purchased vehicles. Special Purpose Vehicles have been acquired mainly from the U.S.

(i.e. PWS or RFP reimbursable?

c. Are all new vehicle purchases to be from the U.S.?

11 PWS Section A

4.1.2.3.

Section A 4.1.2.3. U-Drive-It Vehicles. “Provide U-Drive-It vehicles to government personnel assigned/TDY to the FOLs to support specified requirements IAW AFI 24-301.”

a. How many vehicles and what types are provided for U-drive it purposes?

b. Are U-drive it vehicles authorized to be used by the contractor to support PWS mission requirements?

a. Refer to Appendix XX and Tab XX

No, contractor is to furnish all vehicles to perform PWS requirements

12 PWS Section A

4.1.5.5

Stock Levels. “Establish stock management policies and maintain stock levels that are consistent with order and shipping time, as well as demand, consumption, and repair data. Stock management policies shall provide safety stock quantities to meet variations in supply and demand. ACC AMIC/PLG will approve any stock level quantity changes prior to implementing any change.”

a. Are the existing stock levels at contract start approved by

AMIC/PLG and meet this requirement? If not, please identify the shortage(s).

b. If not, how will costs for restocking to requirements be charged?

a. No.

b. These are Shop Stocks. Contractor determines requirements and stocks as appropriate.

13 PWS Section A

4.1.7.1.i. and

Appendix A

Prime Mission Equipment

Please provide a list of all existing prime mission equipment.

Listed is provided in Appendix K.

14 PWS Section A

4.2.1.4.

Section A 4.2.1.4.” Annually remove rubber buildup on the Hato

Airport Runway from the west end, “11 Approach”, for approximately

2,200 linear feet from the displaced threshold.”

a. Is there an MOU/hold harmless agreement with the Hato commercial airport to allow the contractor to perform this service? If so, please provide.

b. The existing Curacao runway pavement is in poor condition. Is the contractor responsible for repairing/replacing existing deteriorated runway pavement that is loosened by the rubber removal?

c. If the answer to b. is yes, are the costs associated with pavement

a. There is no MOU or hold harmless agreement for this or other work on the airfield. Instead, the U.S. Government works in concert with Hato

Airport Authority and is given an opportunity to review the FOL plan of action for this task which is detailed in the PWS.

b. Parts of the runway are in poor condition but the runway threshold was resurfaced in Summer 2013. The contractor is responsible for repairing/replacing pavement damaged by the rubber removal.

c. c. Costs for repair of damaged pavement are part of the FFP but can be avoided with proper care and professional servicing of the surface. In the last three years of rubber removal, it has been accomplished to standard with no pavement damage.

(i.e. PWS or RFP repair/replacement reimbursable or fixed price?

15 PWS Section A

4.2.1.4.1.

Section A 4.2.1.4.1. “Perform maintenance on airfield navigation and lighting systems, airfield markings, and the associated support infrastructure IAW FAA Advisory Circular 150/5340-26B, Maintenance of Airport Visual Aid Facilities.”

a. Are the existing airfield navigation and lighting systems, airfield markings, and associated support structure used by both the CAP and the FOL-BOS?

If not, please detail which are associated with the FOL-BOS.

a. Yes. However keep in mind that the contractor only maintains those systems listed in Appendix J. For example, the distance-to-go markers are maintained by the FOL-BOS contractor.

b. NA

16 PWS Section A

4.2.1.5.

Section A 4.2.1.5. “Maintain U.S.-owned meters”

a. How many meters are U.S. owned and what type (water, electric, natural gas, etc.)?

Do the meters require periodic calibration?

a. Meters were pointed out during the bidders’ visit. The operations area and the fire department complex each have one water and electric meter.

b. They do not require calibration.

17 PWS Section A

4.2.1.6.

Section A 4.2.1.6. “Operate systems under load IAW manufacturer’s specifications at least monthly.”

a. Is the existing facility load considered meeting the manufacturer’s requirements for a load tests?

b. If the answer to (a) is no, will operating under load IAW manufacturer’s specifications be waived? And, if not, is the procurement of load bank(s) cost reimbursable?

c. Are the costs for overhauling automatic transfer switches fixed price or cost reimbursable?

b.

a. Yes, the existing facility load meets the requirement.

b. NA

c. See PWS Para. 4.2.2.1.1. If the total cost of the M&R work is above

$5K, then the ATS overhaul is a 332 project which is paid for by the government. If the work is under $5k, the labor is part of the FFP and all parts/materials are CR.

18 PWS Section A

4.2.1.13.3.

Plumbing Systems requires plumbing systems be maintained in accordance with the Uniform Plumbing Code (UPC). The UPC and its references require U.S. licensed plumbers perform and/or supervise plumbing system maintenance.

b. Is this your intention or are local national plumbers working

IAW the UPC acceptable?

This is a performance contract where the contractor’s workmanship must be IAW the listed codes. There is no requirement in Appendix M to have a U.S. licensed plumber. However a contractor’s technical approach must have the expertise to accomplish all infrastructure tasks.

19 PWS Section A 4.2.3. With regard to laundering Fire Department proximity/bunker gear:

Are there facilities at the Fire Station for cleaning this gear?

There is no facility on site for cleaning the proximity/bunker gear.

(i.e. PWS or RFP

20 PWS Section A

4.2.3.1.10.

Section A 4.2.3.1.10. refers to UFC 3-600-01 Design: Fire Protection

Engineering for Facilities.

a. Appendix A of UFC 3-600-01 lists International Building Code

(IBC) as a reference. Chapter 35 of the IBC lists over 1,000 referenced standards are these standards also applicable?

b. The UFC requires a certified fire protection engineer to perform design and design reviews. Are the costs associated with fire protection engineer services fixed price or cost reimbursable?

c. Is a fire protection engineer required to attend pre-construction and project acceptance inspections?

a. Yes.

b. The UFC requires a qualified fire protection engineer for "major projects" per Para. 1-5 of this reference. Most projects in the program are minor in scope and any costs associated with a qualified fire protection engineer would be cost reimbursable.

c. For major projects on a case-by-case basis.

21 PWS Section A

4.2.3.1.10

CE Operations Section A 4.2.1.:

a. Is the U.S.-owned infrastructure for the FOL complex and outlying areas (Fire Department complex, TACAN, etc.) identified? If so, where are the documents that provide the identification?

b. Where does the U.S.-owned portion of the water distribution, storm water system, sanitary sewer, pavements, fencing and electrical distribution system start and end?

c. Are the start and end points physically marked for clarity?

a. Yes. In the as-built drawings.

b. See as-built drawings.

c. Yes. Also this was covered in detail during the bidders’ visit.

22 PWS Section A

4.2.3.2.2.5.

Section A 4.2.3.2.2.5. “Provide population evacuation, containment, decontamination, and support on-site clean up”

What equipment and material are currently on site to support evacuation, containment, and decontamination?

See Appendix K for all equipment and material available.

23 PWS Section A

4.2.3.2.2.8.

Section A 4.2.3.2.2.8. “Provide standby fire vehicle support IAW AFI

32-2001 and AFTO 00-25-172 and other appropriate directives.”

Please identify the “other appropriate directives for this requirement?

Other directives include the mutual support agreement with the Hato

Airport found in Appendix E of the PWS. Other directives also include cases where mission requirements or other actions on the FOL drive a risk to the operation that the fire chief recommends a risk mitigation action of having a fire fighting team standing by. This stand-by fire vehicle support is part of the operations staffing found in PWS Para. 4.2.3.3.

24 PWS Section A

4.2.3.4.1.

Section A 4.2.3.4.1. “Establish and manage a proficiency training program for all fire department personnel IAW AFI 32-2001, ACC supplements, and local requirements.”

The ACC Supplement is ACC Supplement to AFI 32-2001 which is referenced in PWS Appendix C. Local requirements are those training requirements necessary to operate on the FOL such as flight line drivers' training, local security training, and other typical periodic training.

(i.e. PWS or RFP

a. Please identify the relevant ACC supplements and local requirements.

25 PWS Section A

4.2.4.1.

“Manage and maintain response equipment, to include, but not limited to Independent Medical Technician (IDMT) equipment requirements.

Maintain equipment according to manufacturer’s recommendations and TOs”.

The medical equipment on site was manufactured in the U.S. and requires specialized technicians to maintain. Much of it requires manufacturer certified service technicians.

a. Can the equipment be shipped to the manufacturers for maintenance and repair and how are the costs to be charged? If not, how is the equipment currently maintained?

b. If the equipment must be shipped off site for maintenance, will the contractor be required to purchase duplicate equipment to ensure on site redundancy

c. And if so, will the costs be CR?

a. The government supports this equipment with an annual site visit to check the status of all IDMT equipment. If repair/calibration cannot be done on the island, it will be shipped CR to the appropriate support location in the USA. The contractor's role is to facilitate this shipping and accountability process.

b. No.

c. N/A

26 PWS Section A

4.3.1.4

Section A 4.3.1.4. “Tasks include, but are not limited to: modifying utilities and facilities to fit replacement appliances; and connecting, hauling, cleaning, and placing appliances in final positions.”

a. This appears to require the contractor to modify government leased permanent party quarters, is this correct?

b. What appliance(s) is the contractor required to haul and place in

Unaccompanied Permanent Party Personnel (PPP) Quarters?

c. How far are the PPP quarters from the backup appliance storage area?

d. Are government furnished vehicles provided to support this requirement?

a. No, this only applies to the leased quarters in PWS 4.3.1.2.

b. N/A

c. N/A

d. No.

27 PWS Section A

4.4.9.2.3.3.

“Technical Assistance. Provide technical assistance to outside agencies to facilitate service, when requested.”

a. Can you provide details on what technical assistance entails?

b. Will requests for technical assistance come from the Contracting

Officer?

c. Is there an estimated maximum duration for technical assistance and estimated frequency for technical assistance requests?

a. Outside agencies are DISA, 83 rd

NOSC, and 26 NOSC etc. There are circuits that need additional assistance, i.e. troubleshooting, because

Curacao has the end circuits.

b. No, technical assistance will not come from the Contracting Officer

c. Workload data can be found in Appendix G Para 1.3 PMI Workload

(i.e. PWS or RFP

28 PWS Section A

4.4.14. and Appendix

C

Section A 4.4.14. “Coordinate with the FAA and prepare the TACAN system for periodic flight inspections IAW AFMAN 11-225_IP, Section 201.” Sections 201 and 202 in AFMAN 11-225 IP have been replaced by Chapter 11.

Appendix C lists the entire AFMAN 11-225 IP (504 pages) as a mandatory publication.

a. Can you confirm which portions of AFMAN 11-225 IP

Chapter 11 apply?

We assume AFMAN 11-225 IP to only apply as it relates to the

TACAN flight inspections. Is this assumption correct?

The PWS Section cited, A 4.4.14. is not in the RFP PWS. A 4.4.14. is for

Security, Access Control and Alarm Systems.

29 PWS Section B

Services Summary

Service Summary item 8 states "Maintain and staff a qualified and motivated work force"

a. The performance requirement is no vacancies in key positions. Suggest modification that “so long as 10 days prior written notice provided to government or unless waived by the government.”

b. Is there a standard for the granting of waivers and will it be made available? If so, please define.

c. If the answer to b. is no, how are the risks associated with this requirement to be determined?

Key position vacancies increase risks impacting performance, schedule and costs. The contractor is expected to sustain key positions to mitigate risk to the program. If a position is gapped, the Government expects to be notified via letter to the CO with a mitigation plan and date the position is to be filled. The Government will review the mitigation plan and provide a waiver pending acceptable risk mitigation is assessment. If the mitigation plan does not adequately address how the work will be accomplished, a waiver may not be approved.

30 PWS Section C 1.3.1. Section C 1.3.1. Government facilities have been inspected for compliance with OSHA. No hazards have been identified.

b. Can we obtain a copy of the documents associated with the inspections?

The documentation was prepared by the incumbent and will be available at the start of transition.

31 PWS Section C 1.3.1. Section C 1.3.1. “The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the contractor.”

If, through no fault of the contractor, a hazard is discovered and work-around procedures are required are any costs associated with the work-around cost reimbursable?

PWS Section D para 1.6, Existing Conditions provides instructions for these type of situations.

32 PWS Section D During the Industry open session a question was asked about a. No

(i.e. PWS or RFP prospective bidders having FFP costs associated with transition/phase-in while the incumbent will not. The question asked was whether the costs associated with phase-in could be changed to CR to provide a level field to all bidders and the Government response was no.

a. Doesn’t the requirement for bidders to include FFP costs for phase-in while the incumbent does not provide an unfair competitive advantage to the incumbent?

b. if the answer to a. is no, can you explain the basis for this determination?

The Government believes that the incumbent for any acquisition will have costs associated with phase-in.

33 PWS Section D 1.0

Transition 1.1

Section D 1.0. Transition 1.1 indicates “Assume responsibility for all executable functions, identified in this PWS IAW the approved transition/phase-in, phase-out plan. Incumbent personnel shall remain on site and perform all duties during transition.”

a. Will the incumbent’s Phase-out Plan be provided upon contract award to allow the awardee to coordinate and develop an effective

Phase-In Plan IAW D1.3?

b. If the answer to (a) in no, what mechanism will be in-place to ensure the incumbent cooperates with the awardees Phase-In approach?

c. Since the incumbent is required to remain on site and perform all duties during the transition, will there be adequate Computer and

Communications systems, office space, desks, office supplies, and vehicles available to support the incoming contractor’s transition team?

d. If the answer to (c) is yes, what is the maximum size transition team that can be supported?

e. If the answer to (c) is no, it is the government’s intent for the transition team to deploy with its own resources and to operate off the

FOL?

a. No

b. Current contract requirements

c. No

d. N/A

e. Offerors are to propose a Transition Plan and propose any costs associated with Phase-In.

34 PWS Section D

General Information

1.6 Existing

Conditions

Section D General Information 1.6 Existing Conditions—suggest rewriting as follows (see highlights for changes):

“Identify observable substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, facilities, inventory, vehicles, incomplete work, and maintenance conditions by site. Conditions that require structural or equipment deconstruction for inspection, including mechanical and electrical systems, HVAC

The government does not intend to change Section D Para 1.6

b. At this time the government is not aware of substandard conditions or incomplete work

(i.e. PWS or RFP systems, plumbing, interior wiring, subsurface systems or equipment, etc… or that are the result of a failure to maintain IAW manufacturers/industry specifications and no maintenance records can be produced, shall not be required to be identified and any failure of the foregoing shall not be considered new conditions that shall be corrected under the FFP of the contract. The findings shall be documented and provided to the CO NLT 90 days after contract start for approval. Corrective actions shall be reviewed and negotiated separately. Correction of existing conditions, not identified to the CO in the report, shall be considered new conditions and shall be corrected under the FFP of the contract or as directed by the CO."

Is the government aware of any substandard conditions, incomplete work, etc. and will this information be provided to the contractor? If so, please detail the substandard conditions, incomplete work, etc…

35 Appendix B and

Industry Day

During Industry Day we were asked “Are there any limiting factors / constraints within the PWS requirements that drive cost increases or inefficiencies?”

Appendix B lists 28 CDRLs that all require different information/formats, varying content, are due at varying frequencies, must be tracked, updated/created, and submitted on time and 100% accurate per service summary table item 2. The CDRL requirements present a massive administrative burden and a huge risk (service summary). Is there the possibility that the number, frequency, and content of CDRLs could be reduced to only the essential information the government needs?

The CDRLs have been reviewed multiple times by the government to validate only information necessary to perform lifecycle management of the contract/daily contract management has been required. We understand this is a cost driver and have scrutinized this area.

36 Appendix B, CDRL

A003

Appendix B, CDRL A003. Will previously completed Environmental, Safety and Occupational Health Compliance Assessment and

Management Program (ESOHCAMP) documents be provided or is the contractor to assume that this will be the first ESOHCAMP ever conducted?

At transition, the incoming contractor will be provided the existing, approved EPP which meets this requirement.

37 Appendix B, CDRL

A011

CDRL A011 JOC Plan: “maintaining an alternate location.”

Is there an existing alternate location; where is it located, and is it adequate?

The alternate location is the fire department and the only items there for equipment is the IDS.

38 Appendix C, DoD

40715.5-G Overseas

Regarding the OEBGD:

a. Yes.

b. It will be made available at transition.

(i.e. PWS or RFP

Environmental

Baseline Guidance

Document

a. Does the existing infrastructure, except as noted, meet the current requirements of the OEBGD?

b. If the answer to a. is yes, will the previous assessments/surveys that led to the determination be made available to the contractor?

c. If the answer to a. is no, can you provide details as to which infrastructure/systems do not meet the OEBGD and the nature of the shortfall(s)?

d. OEBGD, C3.3.1.6.: Maintain a continuous positive pressure of at least 20 pounds per square inch (psi) in the water distribution system.

The current water distribution system regularly drops below 20 psi are there any requirements/duties the contractor must perform in relation to this condition?

c. NA.

d. In specifically for this condition, the contractor is not expected to attempt any task to alleviate this situation.

39 Appendix C Appendix C lists AFJI 31-102/ Army Regulation 190-16

Physical Security as a mandatory publication.

Can you clarify which requirements, if any, of this publication the contractor is responsible for?

All. Mil-hdbk 1013/1A design guidelines for physical security of facilities.

40 Appendix C AFPD 31-1 is listed as a mandatory publication

Can you clarify what the contractor’s responsibilities are regarding the application of this document?

By executing AFI 31-101 to standard, the contractor will be complying with the AFPD.

41 Appendix C, AFI 91-

Appendix C, AFI 91-203 requires several surveys (Lighting surveys, Coefficient of Friction Surveys, Survey of data processing facilities for water hazard, etc.).

a. Are these surveys required on all facilities at all sites?

b. Are the costs for the surveys CR or FP?

c. Are the surveys required on a routine basis? If so, what is the periodicity?

d. If these surveys are required have surveys been previously accomplished and will they be provided?

a. The contractor will comply with the AFI as it identifies what surveys in question are required/applicable on AF Real Property (or identified facilities) as it relates to their design/configuration/operation.

b. FFP.

c. Surveys are done as required by the AFI.

d. They are part of the CDRL library and will be provided at transition.

42 Appendix C, AFI 91-

Appendix C, AFI 91-203 requires an Installation environmental management office:

a. Is the contractor required to provide an environmental management office and perform the services?

b. If the answer to a. is yes, what specific duties are to be performed by the environmental management office?

a. Yes. In order to meet all requirements in PWS 2.25, the contractor must perform the services.

b. See the applicable directives as provided to determine all the duties to be performed.

c. Yes.

(i.e. PWS or RFP

c. Is there on site office space for the environmental staff?

43 Appendix J and K All property, equipment, and assets to be inventoried and/or maintained are identified in Appendix J and Appendix K.

a. Referencing the Q&A dated 13 Sep 13, and Answers for Questions

13 through 23, Appendix J does not contain any as-built information.

Please clarify.

b. Appendix K 1.0.2 states “GOVERNMENT FURNISHED

PROPERTY LISTING. (Includes all Government Furnished Property

(RPIE), CA/CRL, Government Vehicle and Contractor Vehicles. Does not include Supply Point List)”, there doesn’t appear to be any RPIE listed in the attachment. Please clarify.

a. As built information is contained in bidder’s library

b. Appendix K identifies RPIE with “RPIE” in the asset name. These items are also listed by capacity in Appendix J.

44 Appendix J and K &

PWS Section A 2.11.

If assets listed in Appendix J or K are abused or vandalized (i.e. a deployed member fails to check engine oil level and the engine is destroyed, graffiti on walls, etc. Are costs associated with repairing/replacing the asset cost reimbursable?

Cost reimbursement associated with repairing/replacing assets will be determined through the Report of Survey process. If the report determines there is U.S. personnel negligence, it is cost reimbursable. If the report determines there is contractor negligence, the contractor is responsible for costs.

45 Appendix K To properly assess the requirement for maintenance versus inventory we request that the Government Furnished Property list (Appendix K) be broken down to show which assets are in use versus those that are in storage.

Para 4.1.5.2 Peacetime Operating Stocks are not authorized on the item record under any circumstances.

46 Appendix K Is there a listing of all General Purpose Vehicles (GPV) and Special

Purpose Vehicles (SPV) that are to be assigned to the Contractor for use in performing the contract? The information is needed to properly assess the risk and maximize efficiency of our work force.

Are any vehicles to be joint (customers or other agencies) use? If yes, how is joint use determined and for each vehicle what percentage of time will the asset be available for contractor use?

GPV and SPV listings with assigned users are contained in Appendix K.

1.0.2 Government Furnished Property Listing.

47 Appendix K, PWS

4.1.6.5

“All Government provided special and general purpose vehicles will be disposed of IAW FAR 52.245-1 (j) upon the end of assets current

Life Cycle and replaced with contractor acquired/leased equipment as needed in accordance with CDRL A015.”

Due to the long lead time of procuring/leasing vehicles and the substantial market changes that can occur when procuring vehicles.

Many of the vehicles listed in Appendix K are unique and serve special purposes suggesting the potential for a wide price variance

a. Yes, this represents what the Government uses to meet the mission requirements.

b. No, the CLIN will remain FFP.

c. Offerors are to propose a technical approach for the vehicle fleet that is Technically Acceptable IAW the RFP. If an offeror chooses to extend the life cycle of a vehicle then their approach must clearly explain how the mission will met.

d. See Appendix E. Support Agreements, C2C Agreement, Article VIII

(i.e. PWS or RFP over the life of the contract. Furthermore, the standards for these special purpose vehicles may advance or change considerably over the life of the contract suggesting the potential for a wide pricing variance:

a. There are two tabs to the Appendix K, GFE Listing.xlsx link.

One tab is designated Government, the other CTR. Are all vehicles on both tabs to be considered for replacement with contractor acquired vehicles?

b. Will the Government consider establishing a separate CR

CLIN with a plug number in lieu of contractors attempting to predict vehicle market trends for the life of the contract?

c. Will Government consider modification to the useful life cycle designations in App. K, GFE Listing.xlsx Link if contractor can extend the useful service life?

d. Has the Government considered the potential increase in costs caused by the imposition of local taxes upon the purchases made by the contractor?

e. Will the contractor be required to price (and replace) replacement vehicle costs for any vehicles currently designated as GFE, but which are already past their useful life cycle?

f. Will the Government consider alternate means to replacing vehicles that have reached the end of their designated useful life (e.g., shuttle bus to transit staff to-and-from living quarters to FOL-BOS instead of individual passenger vehicles)?

It is unclear who (contractor or Government) is responsible for disposal of GFE vehicles pursuant to PWS 4.1.6.5. Please clarify and if the responsibility of the contractor, please provide a copy of the disposal process.

e. Yes

f. Offerors are to propose a technical approach for the vehicle fleet that is Technically Acceptable IAW the RFP.

4.1.8. See PWS Section D, paragraph 1.5.3 - Property Disposal

Procedures. Contractor requests disposition instructions and performs disposal action as directed.

48 Gov’t responses to questions 8-9 and 13-

26 (13 Sep 13) regarding PWS

Section A 4.2 and

Appendix G

Government response “See the as-built drawings in Appendix J for this information.”

Appendix J contains no as-built drawings, can you clarify?

a. If as-built drawings are provided is it the government’s intent that offeror’s review over 1,200 detailed AutoCAD files to extract the necessary information?

As-built drawings are in the bidder’s library

a. No. The government provides this documentation so Offerors can perform sufficient due diligence to confirm what was observed during the bidders’ visit and also the listing in Appendix J to confirm the infrastructure to be maintained.

b. NA

c. The Fire Department Complex in total is not covered by as-built drawings so instead the Appendix J lists the real property and the

(i.e. PWS or RFP

b. If the answer to b. is yes, the necessary detailed drawing review will take several months to complete, will this time be provided?

c. How is the information regarding infrastructure that is not shown on the as-built drawings (i.e. the underground utilities, electrical plans, HVAC plans, at the Fire Department Complex, etc.) to be obtained?

information the government has documented on the RPIE.

49 Industry Questions and Answers 14 Aug

13, question # 32.

Industry question number 32. Question: Ops Support - AGE Services -

Providing a clean rinse washing service - does the GOV or the CAP have a rinse stand with water re-utilization/re-circulation (contained) system or will this be a total loss (storm drain) service?

Answer: “No, vacuum sweepers only”

The answer did not address what equipment is available to provide a clean rinse service nor how the rinse water is disposed. Can you clarify?

There is not a rinse stand with water reutilization/recirculation (contained) system. There is not automated wash equipment. Vehicles are hand washed with runoff into the storm water system.

50 Non-RFP related Are the current, non-proprietary incumbent SOPs and policies that the contractor are using contained in the Bidder’s Library or do we have access via an internet accessible SharePoint or similar site?

The current contractors SOP and policies are not in the Bidder’s library, nor are these available to Offerors.

51 Is there an Emergency Medical Services (EMS) component to this contract utilizing Paramedics or EMTB's?

Refer to paragraph 4.2.3 in the PWS

52 PWS 4.2.3.2.2.6.

Exercises, PWS

4.2.3.2.2. Emergency

Response, PWS 4.2.3

Respond to all airfield exercise incidents and provide emergency services under fire department responsibilities to standards identified in AFI 10-2501, MAJCOM, and the FOL Curacao Installation

Emergency Management Plan 10-2

4.2.3.2.2. Emergency Response. Respond to all fires, reports of fire, fire alarms, HAZMAT incidents, and rescue requests. Take charge of emergency situations by securing the scene through command and control functions- this does not address medical emergencies do to either trauma or medical problems.

4.2.3 Does not seem to specify a “level of Care” i.e.: EMTB, Paramedic etc. that is to be provided by the contractor. It says they will”

In the case of medical emergencies is it the responsibility of the contracting company to provide these services or is it provided by base personnel?

The fire department is expected to respond to all emergencies as outlined in PWS. Para. 4.2.3 and provide support within their capabilities.

However, the contractor is not expected to provide extensive medical support and the IDMT and/or civilian medical agencies will be called upon to support as outlined in the FOL Curacao Installation Emergency

Management Plan 10-2.

53 RFP, Section M, Paragraph 3.2.2

The responses to the Q&As and the definition of "relevancy" in

Paragraph 3.2.2 seem to conflict and therefore leave room for a bid protest. Does the Government intend to revise Paragraph 3.2.2 to allow the same flexibility and subjectivity as is stated in the response to the Q&As? Is it acceptable for prime contractors to bid airfield past

The Government does not intend to revise paragraph 3.2.2.

See Q&A dated 5 December 2013, specifically Question #23.

(i.e. PWS or RFP performance from a first tier subcontractor if the prime does not have that past performance in-house?

Specifically, the last sentence of Paragraph 3.2.2 states "Relevancy for this solicitation is defined as providing Base Operations Support to include Logistics and Airfield Support on any Federal Government contract at a CONUS or OCONUS location." It is assumed that each

Past Performance reference must have both logistics AND Airfield

Support to be considered relevant. If a prime offer has logistics past performance references and it's first tier subcontractor has Airfield

Support, would their individual past performances be considered relevant or would both need to have logistics and airfield support on each past performance reference?

54 RFP, Section I -

Contract Clauses, 5352.215-9000

FACILITY

CLEARANCE (MAY

1996)

If a bidding entity is a newly formed joint venture (< 30 days), must both partners in the joint venture hold Top Secret facility clearances at the time of bid submission, or only the majority partner?

The company listed on the DD Form 254 must have a TS facility clearance. If it is a joint venture, refer to legal.

55 RFP, Section I -

Contract Clauses, 5352.215-9000

FACILITY

CLEARANCE (MAY

1996)

RFP and in conjunction with the corresponding DD Form 254, that there is a requirement for the offeror to possess a Top Secret Facility

Clearance. Considering this is a Small Business competition, we believe that this requirement as stated in the RFP is too restrictive and it will preclude many competitive and qualified small businesses from being able to meet this requirement.

Request your reevaluation of this requirement and a change in the RFP language that will allow an awardee to obtain TS Facility clearance after contract award instead of by contract award date as the RFP currently states. This will allow for a fair Small Business competition for this contract.

The contractor must possess or obtain facility clearance at the level of Top

Secret prior to performing contract work. If the contractor does not possess a facility clearance the government (contracting office) will request one.

56 Vehicles In an attempt to develop a cost saving technical approach, MAG politely requests that the government provide maintenance records and historical cost data regarding the Government Furnished Vehicles included in the subject solicitation; especially, vehicles the

Government request replacing by the contractor during the performance period.

Appendix G contains all work orders (maintenance records) for the vehicles.

57 RFP Questions Is the Question cut-off date still 8 January 2014? Yes.

58 DD Form 254 If offers are made using a new JV, is the Government willing to The company listed on the DD Form 254 must have a TS facility

(i.e. PWS or RFP willing to provide a sponsorship letter for the JV upon contract award to process the JV for a FCL. Must all JV partnership entities possess the required TS FCL at time of award?

clearance. If it is a joint venture, refer to legal.

59 RFP, Section I The PWS has requirements for minor construction services and there are CR cost elements. Section I seems to be missing FAR Clause 52-

248 Value Engineering. Was this an oversight?

FAR Clause 52.248-1, Value Engineering, was accidently left out of the

RFP and will be added in Amendment 0001.

60 RFP, Section L, ATTACHMENT 1

PPI CONTRACT

REFERENCE

SHEET

This form provided has Times New Roman 10-point. Is it the intent of the Government for bidders to use this form with its 10-point font, or change the form to Times New Ronan 12-point font per RFP, Section

L, paragraph L-5.4.1?

Follow the RFP Instructions at Section L, Paragraph L-5.4.1.

RFP, Section B

Does CLIN 0008 with a NTE value of $4M include the cost of replacing government-owned vehicles?

No, CLIN 0004.