Industry_Questions_and_Answers_14_Aug_13.pdf

# Question Answer

Does the Air Force anticipate any significant changes to the scope of this contract during the period of performance? No.

2 Why is 50% of the contract LN labor? This is not a contract requirement.

3 Do employees get right of first refusal?

No. The Government urges all offerors to understand Curacao Labor Laws to ensure compliance.

4 Can the incumbent bid on the follow on? Yes, if the approved acquisition strategy is Full and Open Competition.

5 Can I get a listing of contractors that are interested?

A list of interested parties is available for public viewing on FBO. Also, the listing of attendees from the Industry Day will also be posted.

6 Are there certifications or licenses required for CE?

Appendix M contains the minimum certification requirements for the positions identified.

7 How long has the incumbent has the contract? 2007

8 Does we set aside specific functional areas for Small Businesses?

Not typically, we normally set aside a percent of total contract dollars for SB's if the approved acquisition strategy is Full and Open Competition.

9 How will surge be handled? On a case by case basis and negotiated mod.

10 Will government transportation be available for freight?

No, there is no rotational government flights. Utilization of deployment aircraft can be used, but must be coordinated prior to shipment.

11 By what standard is English fluency measured? Is there a commercial equivalent test out there?

No English fluency standard is established. It is incumbent for offerors to ensure they can read, write, and speak English for the position they are to fill. For example, a maintenance worker must be able to read and comprehend Technical Orders while performing a maintenance task.

12 It is our expectation to use CMOS?

The CMOS portion can be used to provide ITV to assets using the Inbound module and Outbound module. What the contractor cannot do is use to provide through

CMOS electronic data interchange information with carriers to ship assets and use

TAC codes or fund cites as they cannot obligate government funds. We will find a way for the contractor to use CMOS and provide ITV and management of AF assets until CMOS can be fully implemented.

13 Is the government anticipating adding additional FOL's during the life of this new contract? None that we are aware of at this time.

WRT ops tempo, surges, disasters, national events are they the same as those already referenced?

Yes. The PWS scope statement establishes the maximum number of aircraft on the ground and population requiring BOS support.

15 What is the definition of operations storage in para 2.11.2?

After the equipment is tested and operationally serviceable, the asset may be set aside for used later.

For PWS para 2.25.1.2, can the contract apply chemicals liberally as needed or is there a requirement to reduce annually?

The contractor is required to follow the guidance in DoDI 4150.07, DoD Pest

Management Program, (Appendix C) when planning and executing pest management activities. The overarching guidance is to use the minimum amount of chemicals to achieve the desired results consistent with regulatory guidance.

17 What are the requirements for background checks?

This is too vague. There are many types of background check to list. Is there a specific requirement that is of concern?

18 Are we going to be able to get Foreign Nationals CACs? Yes, LN would be put in DEERS.

19 Will there be a limit/ceiling for those Foreign Nationals to have a CAC? It would be job specific and if they require a .mil or a higher NAC

Will the clearances for those current Foreign Nationals that work for the incumbent transfer over to next contract/awardee or will they need a new background check? If they are hired for the next contract, their clearance will transfer over.

21 When would offerors get the list of the % of the people that would stay on?

Employees do not get right of first refusal, therefore a list of the percentage of people that would stay on the contract will not be provided. The Government urges all offerors to understand Curacao Labor Laws to ensure compliance.

22 Are there plans to expand the FOL? No

23 Are there plans to expand Aruba? No

24 What would the offeror Price include for Aruba? The management of Aruba, but the services/parts will be under the CR CLIN

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Industry Questions and Answers

14 August 2013

In regards to GFE, we do not understand what the contractor is expected to provide. What is

CFE/GFE? App J&K have stock listed items that detail what is GFE and CFE.

26 What vehicles are GFE and when they will go to CFE? The App K will state if it is GFE and what the lifecycle is.

27 Is there an on-site Corrosion Control facility on the installation? No, limited capability exists for minor corrosion control activities

Admin Services - Is this support only for the FOL/CC and assigned detachment staff - in the past what was the number of personnel required?

Yes. The PWS scope statement establishes the maximum number of aircraft on the ground and population requiring BOS support.

29 CAC - Will the contractor have direct access to the CVS/SPOT System?

After the equipment is tested and operationally serviceable, the asset may be set aside for used later.

Investigation - As stated in the PWS contract employees are subject to drug testing following a

Class A, B, C mishap. Is there a local labor law which prohibits the drug testing of those employees under its umbrella?

No. The Government urges all offerors to understand Curacao Labor Laws to ensure compliance.

Ops Support - Runway Rubber Inspection - Does the GOV or CAP have in their inventory a carbide tooth removal grinder machine (truck mounted) or a high volume water blasting system for this or would the contractor have to sub-contract this task? No GFE to support this requirement, typically has been subcontracted

Ops Support - AGE Services - Providing a clean rinse washing service - does the GOV or the

CAP have a rinse stand with water re-utilization/re-circulation (contained) system or will this be a total loss (storm drain) service? No, vacuum sweepers only

Mission Support - Aircraft Refueling Services - Are the refueling vehicles (system) configured to inject FSII into the fuel as it is delivered to the aircraft? Yes

34 Mission Support - What percentage of Jet A-1 with FSII is dispensed annually? 35%

35 Mission Support - Cryogenics Services - are both LIN and LOX delivery vehicles assigned?

Wheeled LOX tanks assigned to Fuels / 50gal LOX carts & self-generating LIN carts assigned to AGE --- Yes

36 Mission Support - Fuel Samplings - Is there an operational fuels laboratory available on site? Yes

Mission Support - Fuel Contamination - Is there a set disposal track for contaminated fuel? Yes

Vehicle Operations - Renting or Leasing - The PWS would suggest that renting or leasing of vehicles applies to SP (Security Police only. Is this correct?

Draft PWS para 4.1.2.9 Renting or Leasing identifies rent or lease SP vehicles….

SP refers to special purpose, not Security Police.

Contractor Logistics Support Requirements - Property Disposal Procedures - where is the DLAS located for property disposal?

Dispositions are requested through AMIC PLGX once ktr submits SF 1428 and confirms that no additional AF agencies require the asset. Once determination has been made by PLG, gov will forward disposition instructions. To verify closest

DLAD, reference DLA web-site.

CE - FOD - Are all the runway sweepers equipped with FOD bars or magnetic pick up debris collection system? No, vacuum sweepers only

38 What is the relationship between CR and FFP on the current contract? CR makes up less than 20% of the current contract.

39 Will the MOAs for Aruba transfer to new contractor?

MOAs are between the incumbent and hotel and will not transfer to the new contract.

40 What is the accounting system requirement, approved or compliant?

The accounting system must be at least compliant at contract start and for a certain amount of time, but will be required to be an approved accounting system.

41 What is the DBA rate? Does the Government have a negotiated rate? The offerors shall propose their own DBA rate that is compliant with DBA Clause.

42 In the move from GFE to CFE, will you be looking for innovations for fleet requirements? CFE will need to be redevelop, we aren’t looking for innovation

43 How long will the contract be? One Year Base Period w/ 5 One Year Options

LN requirements - are there unique benefit requirements? If so its vital to have dates of hire, so that transition can happen in time.

The Government urges all offerors to understand Curacao Labor Laws to ensure compliance.

45 Do not understand No Fee approach?

Offerors would price their profit in the FFP CLINS, CR CLINs would have their indirect rates applied.

PWS Para 2.2.1 - If PMO is outside of the AMIC area, will travel be reimbursed for meetings with AMIC personnel? Is the 24 hour requirement for in-person meetings or will telephone responses suffice? Yes, but no PMO.

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Industry Questions and Answers

PWS page 4 lists Appendix F Incentive Plan, but no such appendix has been issued with the draft RFP. What cost or performance incentives will be provided to the contractor?

The Government has not determined if an incentive/award fee arrangement will be used on this contract. We received industry feedback and staffing whether to have an incentive arrangement or not.

PWS para 2.5 Meetings - indicates travel reimbursed. Does this include recurring meetings under 2.5.1 as well? The CLIN Descriptions will include PWS references and paragraphs numbers.

PWS para 2.6 Operations Tempo Increases - Will increases in Operations Tempo personnel be negotiated separately on a cost reimbursable basis? Yes

PWS para 2.11.11 Work Priorities - Will material for corrective and preventive maintenance be cost reimbursable including material handling fee? What is the threshold for purchases without

CO approval?

We will cross walk the CLINS to PWS, CR will have indirect rates. The threshold for purchases without CO approval is the micro purchase threshold.

PWS para 2.12.2 Ancillary Report - What actions are required of the contractor for in/out-processing DoD Personnel? Will established FOL/CC procedures be provided to potential bidders? Yes, we’ll give the procedures to the bidders on JOC in-out processing of personnel

52 PWS para 2.19 Protocol - How many VIP visits must a contractor support per year? CoC, get back to them, can we provide historical

PWS para 2.23.6 Common Access Cards - Will the contractor be given system access to produce CACs? This paragraph states "…The Contractor will issue all cards…" Yes and KTR will issue CACs -- Use RAPIDS onsite (GFE)

54 PWS para 3.1.1.2.2 Will active duty personnel participate in FOD sweeps/walks?

Contractor would be solely responsible - there are sweepers and TDY personnel will assist

PWS para 3.1.2 BASH Services - Are there limitations on the types of devices authorized for

BASH services and will contractors be provided a copy of the BASH Plan 91-202 to assist in proposal development? BASH – should be in Appendix C

PWS para 4.1.1 Fuels Management - Is jet fuel supplied by the local airport and does the contractor process accounts payments on a cost reimbursable basis or is all fuel paid by DLA-

E? Do they have their own FSE?

Jet fuel is supplied from the airport via a DLA-E (capitalized) kt and is accounted for

IAW DLA Policy. Ground fuel is currently provided by the ktr on a CR basis. All

FSE is onsite

PWS para 4.1.1.3 Cryogenics Services - What kind of storage system is being used? Liquid

Oxygen produced locally? Liquid Oxygen plant on site? Is it GFE? Is there a certification for a

LOX position?

660 gallon wheeled tanks. LOX currently bought locally on a CR basis (not produced on island). No LOX plant. There is No certification requirement for the

"LOX" position. Ktr should propose a workforce with appropriate exp.

PWS para 4.1.2.3 U-Drive-It Vehicles - How many U-Drive it vehicles must be provided by the contractor? We are going back to develop a baseline

PWS para 4.1.4 Supply Support - What are the CONUS warehouse requirements to process materials? None

PWS para 4.2.1 Civil Engineer Operations - Will there be a maximum repair limit? See para

4.2.2.1.1 setting $5,000 limit for fixed price Maintenance and Repair. Per paragraph 4.2.2.1.1, "Total project cost will not exceed $500k per action."

PWS para 4.2.1.6 Generators - are any generators used for prime power or do they operate in standby only? Are overhaul materials cost reimbursable?

Generators are used for emergency standby only. Power is provided by commercial means. Materials needed for PM/CM of the generators is CR.

PWS para 4.2.2.1.3 332 Project Process - Do you anticipate taking the 612th out of the 332 process to expedite approval? No

PWS para 4.3.1.2.1 Occupancy Control (TDY/Deployed Personnel) - It states we must find adequate quarters for overages but does contractor also pay for this and is the overflow cost on a CR basis? We will clarify lodging CLIN.

PWS para 4.3.1.2.2 Curacao TDY Quarters - Provide 150 rooms IAW App H vs. 4.3.1.3.3 -

Government leased Quarters Maintenance. Are TDY quarters contractor provided or

Government provided? Gov’t leases housing for permanent people, 150 rooms would be provided by KTR

PWS para 4.3.1.3.4 Interim Quarters - Provide temporary quarters for unaccompanied permanent party inbound and out-bound military personnel - is this on a CR basis? Interim quarters try to put them in the 150 rooms

66 PWS para Television/Radio Services - Is content CR or FFP? CR

67 PWS para 4.4.5 Spares - Would material handling fee be applied to spares purchases? Indirect rates would be applied

PWS para 4.4.12 Video Telecom System - What type of VTC system is currently in use and will the contractor be given access to hold VTCs with personnel in the PMO?

Yes there is one for JWACS and SIPR, contractor would not be able to use. DMS how would you get your employees to access the DMS, you would need to provide your own system. Upgraded last year

PWS para 4.4.13.4 Ground Radio Comm Spt - O&M for TADIL radios different from TADIL under MASS? Appendix I - SATCOM for TADIL – Small satellite with uplink modem back.

70 Is loading and unloading cargo a requirement of the ktr?

No, bluesuiters take care of themselves. Transient A/C also load their own cargo.

Ktr is required to ready it though. Reference PWS para 4.1.9 Traffic Mgmt. Also, there is a JI qualification for the transportation lead.

71 Does Aruba have a caretaker/skeleton crew? No, just facilitate use of local vendors and hotels

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72 Para 1.2 scope…is it 120 days vs. FY? Need to clarify. Also include that we'll peak out at 9 A/C.

73 What about transient alert? Are there historicals available on this?

See PWS para 3 for parking, marshalling and chalking requirements. Historicals may be confidential info.

74 Is there a helo requirement? No

75 Does Curacao have its own labor laws? Yes

76 Is a fleet truck included in the GFE? Not sure what they are asking but truck is government provided

77 Provide clarity on systems

2 separate transportation systems/for CE you can use your own, but have to use

ACES for Fire Fighter Certs

78 Is there a CBA or Union on the current contract? No

79 How long is the current contract? 7 years

80 What is the current contract type and new type?

FP w CR line items with Award Fee/New contract is FFP w/CR line items, fee to be determined

81 Is there a requirement for a PMO? No and there's no CLIN for Program Management

82 Where do we build travel into the proposal? The CLIN Descriptions will include PWS references and paragraphs numbers.

83 Is the ktr responsible for repair or shipping only of TMDE? Shipping only and it's CR. Equipment is also CR if it is GFP.

84 Is there a required ration for US personnel to do escorts? PWS para 2.23.2 requires 4 plus a supervisor

85 Are fuels and locks GFE? (LOX)

Jet fuel is DLA-E (capitalized) and is accounted for IAW DLA Policy. Ground fuel is currently provided by the ktr on a CR basis. LOX currently bought locally on a

CR basis (not produced on island).

86 Is the number of U drive it vehicles defined somewhere? See VAL. We don't have a general number of vehicles per unit in the PWS.

87 Are the Udrives GFE or CFE? Right now government furnished however, they could be CFV in the future

88 Can we post SOFA? Yes, it applies to Aruba only. Working on one with Curacao

89 Are both countries independent now? No, need to follow all country rules for Aruba and Curacao

90 Would the government consider a means of pricing currency fluctuations? No, currency doesn't fluctuate that wildly or frequently.

91 MRE's are only at Curacao? Yes

92 Security?

Only responsible for the IDS and CTV at Curacao. Only fix it in an emergency at

Aruba and it's CR.

93 How and who owns spare parts for equipment?

Buy some in SBSS with government funds and you transport the assets. Some of the things, you buy on the economy with your purchasing system. There's no large warehouse of stock for the ktr to maintain. You'll need to follow thresholds in the

PWS for CO approval as needed.

94 Transportation? Cost reimbursable with indirect rates

95 Shelf stock? You manage it within the shops, we don't inventory this (consumables) .

96 Is this restricted to US firms? Yes

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Industry Questions and Answers

97 Who is the incumbent? Exelis Systems Corporation

98 Is this a new contract? No. This contract is being recompeted.

99 How much support is provided by Local Nationals? Less than 50%

With execution of LPTA source selection, what measures will ACC AMIC take to ensure bids are reasonable? For example, every country is different and may require different components to operate in that country such as licensing fees, partnering with a local company, a certain percentage of local hires. Will AMIC include the country specific requirements in the evaluation criteria in price reasonableness determination?

No, country specific requirements will not be included in the evaluation criteria in price reasonableness determination. Offerors are to be compliant with all local laws.

Are there scope changes from the current contract? If so, what areas are affected?

The scope has remained constant with regard to the number of locations, number of aircraft and population.

Please expand on what the Government is looking for with the Data Management System

(DMS). It appears to be an overarching IT system that pulls in all the underlying IT systems into some sort of dashboard for the AF to oversee all contractor data.

The Data Management System (DMS) has 2 components. The MIS is for program management information, while the CMMS is to record maintenance activities for

GFF and GFE. The PWS para 2.10. - 2.10.6 clearly outlines requirements.

Can you make the workload (appendix) links active on FBO so we can look at the data and provide feedback?

We regret document attachments were remove due to firewalls. Once we were informed, the attachments were immediately posted to FBO.

When does the Government envision making a decision on the procurement size standard

(unrestricted vs. small business set aside)?

The decision will be prior to the release of the DRAFT RFP.

Given the Counter-Narco Terrorism Program Office (CNTPO) vehicle is now under ACC

AMIC & CNTPO is also focused on the counter-narco missions, is the Government considering acquiring FOL-BOS services through CNTPO?

The FOL-BOS contract will continue to be managed by AMIC as stated in PWS paragraph 2.1.1.

To minimize the cost to upgrade the C4I systems during this period of performance, would the

Government consider a FOL-BOS solution where the contractor provides its own equipment to deliver managed service that meets the mission requirements?

C4I equipment will continue to be furnished by the Government.

Is there Contractor Furnished Equipment (CFE)? If so, will you provide a list of equipment and status code?

If there is CFE, it will be annotated as such in Appendix K

What is the current housing situation for the 300-450 person requirement?

The incumbent has secured hotel accommodations to satisfy the existing billeting requirement.

In Appendix M, the Fire Department personnel are not required to have a SECRET clearance other than the Fire Chief and his/her two assistants. How do the firefighters without a SECRET clearance execute their assigned duties within the surveillance planes with classified equipment?

The firefighters positions were reviewed and it was determined that the only positions that needed a SECRET clearance were the positions designated. The other firefighters did not have a “need to know” that warranted an increased level of clearance. In the event of an incident where classified information/equipment was present, the custodians of the information would attempt to secure the information/equipment using their emergency operations plans. If unable to secure, the firefighters would respond to save life and property and then the information owner would determine the extent of any classified information disclosure.

Will there be consideration of ensuring all firefighters have a SECRET clearance in order to execute assigned firefighting responsibilities in and around U.S. surveillance aircraft with classified equipment?

No, see 109 above. Also, please note that in an upcoming change to the PWS, all fire fighters and the FACC personnel will be required to have a NAC A background check as a requirement for employment

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Industry Questions and Answers