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SIMPLIFIED ACQUISITION OF BASE
ENGINEERING REQUIREMENTS (SABER) Solicitation: FA4861-11-R-A300
SPECIFICATIONS
Revision #12 23 June-2011 for
SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS
(SABER)
NELLIS AIR FORCE BASE, NEVADA
OFFICE OF THE BASE CIVIL ENGINEER
SIMPLIFIED ACQUISITION OF BASE
ENGINEERING REQUIREMENTS (SABER) Solicitation: FA4861-11-R-A300
SIMPLIFIED ACQUISITION OF BASE Contract FA4861-06-R-A001
ENGINEERING REQUIREMENTS (SABER)
ATTACHMENT #1
NELLIS SABER
INDEX
COVER SHEET
INDEX
| 4 |
| PROJECT ESTIMATING/DESIGN ORDERING PROCEDURE – SABER |
| 8-17 |
| a. |
| Intent of Design/Estimating |
| f. |
| Site Visit/Scope Validation Meetings |
| g. |
| Prior to Design Proposal |
| j. |
| Format of the Proposal |
| k. |
| Design Submittal Requirements |
| m. |
| Government Acceptance and Payment |
| 5 |
| CONSTRUCTION ORDER – SABER |
| 17 |
| a. |
| Contractor-Provided Design |
| b. |
| Government-Provided Design |
| b. |
| Non-Standard Work Hour Approvals |
| 9 |
| SUBMITTALS AND SUBSTITUTIONS |
| 18-22 |
| a. |
| AF Form 66, Schedule of Material Submittals |
| b. |
| AF Form 3000, Material Approval Submittal |
| c. |
| Coordination of Submittals |
| e. |
| Unacceptable Substitutions |
| g. |
| Certification of Compliance |
| j. |
| Manufacturer’s Recommendations |
| k. |
| Manufacturer’s Warranty |
| m. |
| Transmittal of Submittals |
| n. |
| Grouping of Submittals |
| p. |
| Contracting Officer’s Review |
| q. |
| Scale and Measurements |
| 10 |
| ENVIRONMENTAL PROTECTION |
| 22-25 |
| a. |
| Solid, liquid, and gaseous contaminants |
| c. |
| Covered Chutes/Receptacles |
| e. |
| Material Safety Data Sheets (MSDS) |
| l. |
| Preservation of Historical, Archeological, and Cultural Resources |
| m. |
| Protection of Flora and Fauna |
| n. |
| Protection of Water Resources |
| o. |
| Recycling Requirements |
| 11 |
| EXISTING FACILITIES/JOB SITE VERIFICATION |
| 25-26 |
| b. |
| AF Form 103, Work Clearance Permit |
| 12 |
| GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS |
| 26 |
| a. |
| Government Furnished Materials |
| b. |
| Contractor Transporting |
| c. |
| Risk and Responsibility |
| 13 |
| CONTRACTOR-FURNISHED EQUIPMENT/SUPPLIES |
| 26-30 |
| a. |
| Cost Estimating Software Requirements |
| d. |
| Cost Estimate Organization |
| e. |
| Prepriced Unit Price Book |
| f. |
| Non-Prepriced Unit Price Guides |
| 14 |
| GENERAL REQUIREMENTS |
| 30-33 |
| b. |
| Coordinating and Scheduling |
| 15 |
| UTILITIES SERVICES |
| 33-34 |
| c. |
| Temporary Utility Connections |
| d. |
| Trash Containment Security and Removal |
| 16 |
| EMERGENCY MEDICAL TREATMENT |
| 34 |
| 17 |
| CODES AND SPECIFICATIONS |
| 34 |
| a. |
| Conformance with Regulations/Directives |
| f. |
| Increased Security Postures |
| h. |
| Secure Compartmentalized Information Facility (SCIF) Renovations |
| 19 |
| BASE REGULATIONS |
| 35-36 |
| c. |
| Firearms/Illegal Drugs |
| 21 |
| SAFETY AND ACCIDENT PREVENTION: |
| 36-37 |
| d. |
| Nellis AFB Security Police |
| f. |
| Explosive Operated Hand tools |
| g. |
| Electromagnetic Emission Devices |
| h. |
| Use of Radioactive Devices |
| 22 |
| FIRE PREVENTION AND PROTECTION |
| 37-38 |
| a. |
| Nellis AFB Fire Regulations |
| 24 |
| FACILITIES DAMAGES |
| 38-39 |
| a. |
| Contractor Responsibilities |
| b. |
| Quality Control Program |
| c. |
| Quality Control Records |
| d. |
| Notice of Non-Conforming Work |
| a. |
| Marking Excavation Areas |
| 29 |
| UTILITY SERVICE INTERRUPTIONS |
| 41 |
| 30 |
| DRAWING STANDARDS, EXPECTATIONS, AND FORMAT |
| 41-44 |
| e. |
| Delivery Media and Format |
| h. |
| Government Furnished Materials |
| 31 |
| AIRFIELD RESTRICTIONS |
| 44-45 |
| 32 |
| AFFIRMATIVE PROCUREMENT |
| 45-46 |
| b. |
| Material Submittals and Guidelines |
| 33 |
| PROTECTION AND CLEANUP |
| 46-47 |
| a. |
| Pre-Final Inspection Notification |
| b. |
| Final Inspection Notification |
| 35 |
| PROJECT COMPLETION AND CLOSE-OUT |
| 47-50 |
| c. |
| Final Certified Payrolls |
| d. |
| Final Material Submittals |
| g. |
| Operation & Maintenance Manuals |
GREEN PROCUREMENT
SIMPLIFIED ACQUISITION OF BASE
ENGINEERING REQUIREMENTS (SABER) Solicitation: FA4861-11-R-A300
1. LOCATION: Nellis Air Force Base (NAFB) is located approximately nine (9) miles north of downtown Las Vegas on Highway US-93 (Las Vegas Blvd). NAFB consists of three main areas: the Main Base, Area II, and Area III.
2. DESCRIPTION OF WORK: This is a Simplified Acquisition of Base Engineering Requirements (SABER) indefinite-delivery, indefinite-quantity (IDIQ) contract for design and construction efforts at Nellis Air Force Base (NAFB). Construction projects will be awarded by individual task orders on an as needed basis. Projects will be in support of real property maintenance, repair, alteration, and new construction. All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items, and incidentals necessary for the successful completion of issued task orders. The “best methods” available for project quality and cost efficiency are to be utilized. The work to be performed by the Contractor consists of, but is not limited to, a broad range of maintenance, repair, and minor construction work in support of Base Civil Engineer activities on real property at NAFB.
| 3. | PHASE-IN PERIOD: The Contractor shall be allowed an initial 30 calendar day “start-up” period following contract award. Limited performance may be required during that period. After an initial 21 calendar day mobilization period, the Contractor shall have the capability to accept the volume of Government work in accordance with the schedule below. Thereafter, the Contractor shall have all equipment and personnel in place and available to fully execute all requirements of this contract. The Contractor may be notified of potential projects within the phase-in period and, if capable of performing, may begin work earlier than shown in the table below. |
| CALENDAR DAYS AFTER CONTRACT AWARD |
| REQUIRED CAPABILITY |
(Cumulative Value of Work Negotiated/Awarded)
| Award + 21 days: |
| $375,000 |
| Award + 30 days: |
| $750,000 (Fully Capable) |
| 4. | PROJECT ESTIMATING/DESIGN ORDERING PROCEDURE - SABER | | | |
| a. | Intent of Design/Estimating: Contract line item numbers (CLINs) 0002, 0003, 0004, 1002, 1003, 1004, 2002, 2003, 2004, 3002, 3003, 3004, 4002, 4003, and 4004 allow the Government to issue the Contractor a task order for all work incidental to developing a design and/or project estimate, without obligating the Government to issue the Contractor an order to actually construct the work described. The Government’s intent for the CLINs identified above is to obtain a design and/or exact price for projects that may or may not have been designed or where the requirements may not have been fully defined but are being considered for SABER construction. It is not the Government’s intent to have the Contractor provide an estimating service for projects that have no initial, serious SABER construction consideration. The Contractor agrees that the Government is not obligated to issue the Contractor a task order for the construction work described in the completed project estimate. | | |
| b. | Notice of Requirement: As the need exists for design and/or estimating performance under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement by issuing a task order for the work. | | |
| | (1) | When ordering design and cost estimating services, such notification will include a project number, project title, statement of objectives, general scope of work, magnitude of cost, not to exceed construction cost, and any special instructions or conditions that may exist with respect to the work. The Contractor shall be responsible for preparing a detailed proposal by identifying tasks required, conducting an asbestos/LBP survey as necessary, preparing drawings, developing performance times, and furnishing the finalized design to the Contracting Officer for approval. Proposals shall be submitted in accordance with the same design standards utilized for the demonstration project. The applicable design/estimating CLIN fee shall cover the costs for this effort. After validation and acceptance by the Government, the Contractor shall prepare a detailed cost estimate in the specified format by listing quantities of individual work elements needed, and specifying non-priced tasks, and submit to the Contracting Officer for negotiation. | |
| | (2) | When ordering only cost estimating services, the Government notification will include a project number, project title, SOO, drawings (if applicable), magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor shall be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times, and furnishing the finalized cost estimate as a formal proposal to the Contracting Officer for negotiation. | |
| | (3) | When ordering Asbestos Containing Material (ACM), Lead Base Paint (LBP) and/or Polychorinated Biophenyl (PCB)-(for transformers and high voltage electrical systems projects) testing, all work and contractor operations shall comply with the requirements imposed by all applicable Federal, State, local and NAFB laws, regulations, codes and permits (including NAFB Management Plan12) concerning environmental protection. All test reports and findings shall be submitted to the contracting officer upon completion of tests. | |
| c. | Magnitude of Project: | | |
| | (1) | The Contractor shall accomplish the design and/or estimating services required so as to permit award of a SABER task order for the construction of the specified work at a price that does not exceed the estimated magnitude of the project. The Contractor shall promptly advise the Contracting Officer if it finds that the project being designed will or is likely to exceed the specified magnitude. The Contracting Officer will review the Contractor’s estimate. The Government may: | |
| | | (a) | authorize a change in scope or materials as required to reduce the estimated construction cost; |
| | | (b) | scrap the project and terminate the order. |
| | (2) An adjustment on the design and/or cost estimate shall be made if the final cost estimate is in excess of +/- 15% of the ordered project magnitude. | | |
NOTE: The contractor has the right to waive the additional design fee cost if the additional fees and document submittals are not deemed advantageous to the contractor.
(3) The project magnitude ranges shall be defined as follows:
| High = |
| Between $ 100,001 and |
$ 750,000
| d. | Performance Time: upon receipt of the notice of requirement, the Contractor shall respond within the maximum time parameters described below: |
| TASK DESCRIPTION | |
| LOW | |
| HIGH | |
| Visit the work site after design award with the Contracting Officer and SABER project manager and/or designated representatives as early as: |
| 7 CD |
| 14 CD |
| Submit Contractor Provided Design/ Cost Estimate after first site visit within: |
| 7 CD |
| 21 CD |
| Provide subsequent revisions of the cost estimate within: |
| 7 CD |
| 14 CD |
| e. | Design/Estimating Fee: The Contractor shall include in their initial SABER proposal Design and Estimate Fees: | |
| (1) | For Projects that are LOW = $100,000 or less |
· One (1) Fee for the design and estimating for a project that does not require lead/asbestos testing.
· One (1) Fee for the design and estimating for a project that does require lead/asbestos testing.
· One (1) Fee for estimating a designed project.
(2) For Projects that are HIGH = Between $100,001 and $750,000
· One (1) Fee for the design and estimating for a project that does not require lead/asbestos testing
· One (1) Fee for the design and estimating for a project that does require lead/asbestos testing.
· One (1) Fee for estimating a designed project.
AND
| | (3) | One (1) Fee for Polychorinated Biophenyl (PCB) Testing only. | |
| NOTE: | The intent of the Design/Estimating Fee’s is for the contractor to have various design/estimating fees based upon the scope of project depending on the requirement of lead/asbestos and PCB testing. | | | |
| f. | Site Visit/Scope Validation Meetings: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary to refine the Government’s requirements. As a minimum, the following will be discussed: | | |
| | (1) | Site investigation requirements | |
| | (2) | Methods and alternatives for accomplishing work | |
| | (3) | Definition and refinement of requirements | |
| | (4) | Detailed Statement of Objectives | |
| | (5) | Availability of Government As-Built Drawings [see paragraph 30 (d)] | |
| g. | Prior to Design Proposal: The Contractor shall not begin any design until the scope of work is fully defined and a thorough review of all government as-builts is accomplished. It is the sole responsibility of the Contractor to request in writing to the Contracting Officer specific drawings or technical documents to review. All available as-builts will be provided to the Contractor. The Contractor shall field verify all provided as-builts as well as existing field conditions prior to accomplishing any design work. The Contractor has five (5) calendar days to notify the government of any additional information needed for the submission of cost revisions. | | |
| h. | Environmental Survey: The Contractor shall accomplish an exhaustive asbestos/LBP survey, as necessary based on project scope, through a certified environmental consultant. The Contractor shall accomplish all work in compliance with all applicable Federal, State, and local regulations. All environmental survey tests shall be included in the Contractor’s design fee based on each individual task order. No additional compensation shall be paid to the Contractor for asbestos or lead based paint testing; this will be covered under the appropriate design/estimating CLIN. Invoicing for payment of testing will NOT be approved until results are provided to the Contracting Office and Civil Engineering. | | |
| i. | Cost Proposal: Upon completion of the refined scope of the individual requirement, including the finalized drawings and Statement of Work, whether Contractor or Government generated, the Contractor shall prepare a detailed proposal by identifying tasks, preparing drawings, refining quantities of both prepriced and non-prepriced items (NPI), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer. | | |
| | (1) | Prepriced Items: The SABER Unit Price Book (UPB) shall serve as the basis for establishing the unit price value of the prepriced work to be performed. The Contractor’s proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied. In construction of their proposal, the contract will use the MEANS bare cost total unit prices, plus the Las Vegas city cost index multiplied by the contractor’s coefficient to establish the value of work to be performed. | |
| | | (a) | The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the contractor’s coefficients: |
| (i) | Subdivision 01-11 – Summary of Work, excluded in its entirety. | | | |
| (ii) | Subdivision 01-21 – Allowances, excluded in its entirety. | | | |
| (iii) | Subdivision 01-31 – Project Management and Coordination, excluded in its entirety. | | | |
| (iv) | Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety. | | | |
| (v) | Subdivision 01-41 – Regulatory Requirements, excluded in its entirety. | | | |
| (vi) | Subdivision 01-52 – Construction Facilities, excluded in its entirety. | | | |
| (vii) | Subdivision 01-54-39 – Construction Equipment, excluded in its entirety. | | | |
No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.
| (b) | Waste of excess material quantities are incidental costs which are included within the contractor’s coefficient. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste. |
| (c) | Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the MEANS cost of construction and will not be paid separately. |
| (d) | Removal/Reinstallation Cost Correction: Defined as an item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used (other than items described in the Contractor’s coefficient). If there is no line item for removal and replacement, the Contractor shall locate the closest substitution for the line item in the UPB, then the Contractor shall create an alternate prepriced line item removing the cost for the material; the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and replace that UPB line item. This line item will be prepriced. |
| (e) | Selective demolition line item: Defined as items which are to be demolished and removed without being reinstalled. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor shall locate the line item in the UPB. Then the Contractor shall create an alternate prepriced line item and shall be priced at 50% of MEANS bare installation cost (50% x labor) for the item minus the cost for materials and equipment. |
| (2) | Non Prepriced Items (NPI): Items of work not contained in the SABER UPB but within the scope and general intent may be negotiated by the Contracting Officer or his designated representative and the negotiated price may be added to the price book. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below: | |
| (a) | A minimum of three (3) competitive sub-Contractor quotes on the Sub Contractor’s Letter Head. |
| (b) | If self performed by Contractor, complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, Construction Cost Breakdown (Attachment # 20), or other format approved by the Contracting Officer. Supporting documentation shall be submitted to the Contracting Officer to validate the cost breakout and shall include supplier name and telephone number for each non-prepriced item. NPI’s shall NOT be subject to coefficient and CCI. |
| (3) | Coefficient: All cost estimates proposed will reflect the coefficient factor in effect at the time of submission. | |
| (4) | Sample 4Clicks SABER Cost Estimate is shown on next page. | |
| NOTE 1: | The above Subdivisions/Functions, Descriptions, Unit Prices and Units of Measure come from the UPB. The Subdivisions/Functions were utilized for cross referencing purposes. | | | |
| NOTE 2: | The total of all items shown includes the Las Vegas City index but must be multiplied by the applicable coefficient factor to arrive at the total task order cost. | | | |
| | (5) | Project Price Adjustment: At the beginning of each contract option year, all previously negotiated, unawarded project pricing shall be adjusted by the Contractor based on the current year MEANS’ database, to include current quarterly updates of the City Cost Index (CCI) at the time the price is updated. The adjusted project pricing will be forwarded for each such project to the Contracting Officer not later than the first day of each performance period (option year renewal). That price will be held for the entire renewed option year, and will not be updated for another year. | |
| j. | Format of the Proposal: The Contractor’s design proposal shall be submitted electronically via e-mail in the requested Project Estimating Software format described in Section 13 (in MS Windows 98 or above, with accompanying Word or Excel documents), to include an Adobe (.pdf) version for the Contracting Office and the technical review electronic version from the Project Estimating Software for the Civil Engineer SABER Team. Any associated files or AutoCAD drawings (See Para 30) too large to transmit via email shall be submitted on a CD-ROM. In addition, 3 paper copies and 3CD’s shall be submitted to the Contracting Officer. All shall be in the format of a fully developed SOW including, as a minimum, the following: | | |
| | (1) | Initial Proposal: | |
| | | (i) | A listing of the applicable technical specifications, identifying the method of work or materials to be used when alternatives are given; |
| | | (ii) | A detailed cost estimate segregated by CSI Division (Cost proposal format will match the new CSI 2007 to current division format once MEANS publishes the new format of their electronic database versions in 2010 for use with the Project Estimating Software) |
| | | (iii) | A listing of the required material submittals; |
| | | (iv) | An Asbestos Containing Material (ACM)/Lead Based Paint (LBP) survey report (if applicable). Costs for ACM/LBP testing are assumed to be part of the Contractor’s price for the design/estimating CLINs and will not be paid separately by the government; |
| | | (v) | A proposed performance period (unless one is specifically requested by the government); and |
| | | (vi) | All necessary support documentation, as required, to indicate that adequate engineering and planning to accomplish the requirement has been accomplished, shall also be submitted as a part of the design. Examples of documentation required for submittal that might reasonably be expected would include sketches, drawings, calculations (to include but not limited to any electrical, HVAC, and utility load calculations requiring upgrade), catalog cuts, specifications, verbal description of the work, etc. Costs for documentation are assumed to be in the Contractor’s price for the design/estimating CLINs and will not be paid separately by the Government. All such design submittals must be approved by the Contracting Officer prior to the start of any negotiation. |
| | | (vii) | A detailed design submittal (See para. 4i Design Submittal Requirements) |
| | (2) | Revised Proposal: All of the information identified in the initial proposal to include all changes recommended in design review or fact finding meetings. | |
| k. | Design Submittal Requirements: The Contractor shall complete the design submittal for each task order and deliver the submittals to the Contracting Officer in accordance with the following design schedule as required per scope of the task order: Note all drawings shall depict the project accurately and shall show sufficient detail to convey the intended appearance and work scope of the project. Detail references, notes, and material indications shall be sufficient to thoroughly describe and index the work. All cut sections and details shall also be shown on the drawings. Not all drawings will be required for each task order. | | |
| (1) | Mechanical Plans - to include load calculations, ductwork piping and sizing calculations | |
| | (a) | Details and flow plan systems layout, with tie-in to supporting utilities-Isometric riser diagrams |
| | (b) | Fixture and equipment schedules |
| (2) | Structural Plans – to include calculations and design loads | |
| (3) | Architectural Plans - to include Floor Plan, Interior / Exterior Sections and elevations. Areas shown on the floor plan but not included in the project shall be so designated by shading, outlining or other clean concise means. | |
· Overall key floor plan with room legend
· Foundation plan
· Floor plan
· Roof framing plan
· Interior/exterior elevations
· Interior/exterior details
· Architectural sections and details
· Interior color and finish schedules
· Door and window schedules
· Hardware schedule
· Exterior building elevations
· Architectural features
(4) Electrical Plans– to include all facility load calculations
· Floor plan with fixture location, circuiting, switching, convenience outlets-electrical -service to equipment, and existing power panels
· Panel board schedules
· Electrical details, mountings, tie-in to existing, and supporting utilities
· Single line electrical riser diagrams
· Fire alarm system
· Fixture and equipment schedules
· Symbol list
(5) Plumbing and Fire protection Plan – to include fire resistance ratings for fire walls, interior partitions and fire doors, analysis of fire exit requirements, single line drawing indicating arrangement of automatic sprinkler system, smoke and/or heat detectors, special extinguishing systems and alarm systems (all fire protecion plans are required to be stamped by a fire protection engineer per UFC regulations)
· -Floor plan - system layout, tie-in to supporting utilities
· -Isometric riser diagrams
· -Fire Sprinkler system layout and connections
· -Details
· -Fixtures equipment schedules
(6) Communications Plans
· -Telephone, intercom, communications and paging system
| (7) | Paving/Grading/Drainage Plan |
| (8) | Site work/Landscaping/Irrigation Plan – Utilize scale which shows building site, relation to adjacent structures, existing utilities, additional utilities required, and other major site features. Scales for site plans shall be sufficiently large to clearly delineate building location, topographical, utilities, streets, roads and parking, vegetation and other pertinent data. Show new and existing site amenities. |
· -Building location and orientation
· -Existing topographic conditions plan
· -Grading and drainage plan including subsurface
· -Soils borings plan and logs
· -Airfield runways, taxiways, ramp, streets, roads, walks and parking including subsurface
· -Exterior utilities beyond five feet (5') building line. Details of connection into existing utilities.
| (9) | Haul Route and Contractor's Storage Site |
| (10) | Seismic Design |
| (11) | Cover Sheet / Project Location Maps/ Index of Drawings |
| (12) | Demolition Drawings as required |
| (13) | Design Analysis |
| l. | Government Review: | |
| (1) | Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and accuracy. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all prepriced and non-prepriced items, all non-prepriced costs, and the performance time. |
| (2) | The Government may unilaterally accept the Contractor’s initial estimate, in total or in part, without discussion or negotiation unless the Contractor qualifies the estimate by specific limitations. |
| (3) | Changes: The line item price for CLINs 0002, 0003,0004, 0005, 1002, 1003, 1004, 1005, 2002, 2003, 2004, 2005, 3002, 3003, 3004, 3005, 4002, 4003, 4004, and 4005 includes the cost for Contractor revisions, the cost for incorporating minor changes introduced by the Government, and any subsequent negotiations required by the Government. If, after Government acceptance of the CLINs specified above, the Government requires changes the Contractor considers significant, the Contractor must immediately notify the Contracting Officer in writing of its position and include a price proposal for incorporating the change. If the Contracting Officer determines the change to be other than minor and a redesign is ordered, the order price will be equitably adjusted. |
| m. | Government Acceptance and Payment: | |
| (1) | Upon final acceptance of the design and/or estimating work ordered, the Contractor may immediately invoice for the design fee of the completed design and/or estimate. |
| (2) | Payment will be made after acceptance of invoice and within 30 calendar days after receipt of a proper invoice. |
| 5. | CONSTRUCTION ORDER - SABER | | |
| a. | Contractor-Provided Design: At any time within the contract period after Government acceptance of a Contractor-provided design/estimate, the Government may elect to have the Contractor construct the work as designed. | |
| | (1) | If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient and current area/city cost index. Once the Government accepts a design, the price is good through the remainder of the contract year and will not be updated quarterly. After that time, the cost estimate will be updated in accordance with paragraph (i. (5) Project Price Adjustment) above. |
| | (2) | If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final acceptance, the Government may instruct the Contractor to construct the work described in the completed project. |
| | (3) | If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor shall be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Preprice Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project. |
| b. | Government-Provided Design: At any time within the contract period the Government may provide a Government-provided design for the Contractor to price. After negotiation and acceptance of the proposal, the Government may elect to have the Contractor construct the work as negotiated. | |
| | (1) | If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate and current area/city cost index. Once the government accepts a design, the price is good through the remainder of the contract year and will not be updated quarterly. After that time, the cost estimate will be updated in accordance with paragraph (i. (5) Project Price Adjustment) above. |
| | (2) | If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final negotiation, the Government may instruct the Contractor to construct the work described in the completed project. |
| | (3) | If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor shall be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Preprice Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project. |
6. SEQUENCE OF WORK: Work shall be accomplished in the priority as listed in the individual Task Orders.
7. NOTICE TO PROCEED: At the beginning of a project, the Contracting Officer will initiate a Notice to Proceed (NTP) to allow construction work to begin. The performance period will be identified in each Task Order.
| 8. | WORKING HOURS | | |
| a. | Standard Work Hours: Normally from 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding Federal Holidays and the day after Thanksgiving. | |
| b. | Non-Standard Work Hour Approvals: Requests to work at times other than the specified standard work hours shall be made to the Contracting Officer in writing at least ten calendar days prior to the proposed work. | |
| | (1) | The letter shall state the dates desired to work and the work to be accomplished if approval is granted. |
| | (2) | When additional inspecting forces are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than the normal duty hours/days. |
| | (3) | However, if inspectors are required to perform in excess of their normal duty days/hours solely for the benefit of the contractor, the actual cost of inspection at overtime rates will be charged to the contractor. After overtime rates have been determined the contractor shall be notified of the amount and the contract price shall be reduced appropriately by unilateral modification. The contractor shall also reflect the decreased amount in their next invoice request. |
| | (4) | The Contractor shall be responsible for furnishing and maintaining any artificial lighting required during nighttime operations. Lighting shall be directed as not to interfere with aircraft or tower operations. The lighting equipment shall be capable of being removed from the runway within five minutes of notification. The Government reserves the right to accept or reject night work the following day under natural light conditions after the work is completed. |
| c. | Non-Standard Work: In addition to above, close coordination with the Government must be maintained. Whenever work which will be "hidden" or which has not been scheduled will be accomplished, notice must be given to both the Contracting Officer and the contract inspector as early as possible to ensure inspections are accomplished as required. If proper inspections are not accomplished as a result of such lack of notification, the Contractor bears the risk of removing completed work and re-accomplishing such uninspected work at no cost to the Government. | |
| 9. | SUBMITTALS AND SUBSTITUTIONS | | |
| a. | AF Form 66, Schedule of Material Submittals: During the design phase, the Contractor shall submit as part of their design proposal a Schedule of Material Submittals (Attachment #10), and list each item of equipment and material for which submittals are required by the specifications, and/or contract terms and conditions. Within three (3) business days after receipt of the Notice to Proceed with construction, the Contractor shall identify a "required submission date" for each item identified and submit it with the Progress Schedule, AF Form 3064 (Attachment #11). The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of each task order. Any subsequent revisions to the AF Form 66 are required to be submitted within three (3) business days. | |
| | (1) | The Contractor shall identify a "required submission date" for each item specified on this form. The Contractor shall ensure each specified date provides adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date. |
| | (2) | Whenever materials or drawings are required to be submitted by the Contractor for approval, and the material or drawings submitted are at variance with the specifications or Government drawings, but are approved by the Contracting Officer inadvertently and without consciousness of the variance, then the approval shall not be final unless the Contractor expressly noted on the submittal that "This material or drawing varies from specifications in the following aspects." |
| b. | AF FORM 3000, Material Approval Submittal: Each submittal shall be transmitted under an AF Form 3000 (AF3000), Material Approval Submittal (Attachment #12). | |
| c. | Coordination of Submittals: | |
| | (1) | Prior to each submittal, the Contractor shall carefully review and coordinate all aspects of each item being submitted. |
| | (2) | The Contractor shall verify that each item and the submittal for it conform in all respects with the specified requirements. |
| | (3) | By affixing his/her signature to the AF Form 3000 (AF3000), Material Submittal Approval, the Contractor certifies that this coordination has been performed. |
| | (4) | Unless identified as being a standard submittal, each submittal as indicated on the Schedule of Material Submittals will be a (1) one-time submission or as noted for the “BASIC YEAR”, “FIRST YEAR OPTION”, etc. For a submission to be a standard submittal, the contractor must state on a submittal that it will be used throughout the contract period. |
| | (5) | Neither the submittal nor the Contracting Officer's approval of the submittal shall be construed as relieving the Contractor from furnishing satisfactory material. |
| d. | Substitutions: The Contractor shall set forth in writing the reason for any deviation from the contract requirements and annotate such deviation on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unidentified deviations. Do not substitute materials, equipment, or methods unless such substitution has been specifically approved by the Contracting Officer in writing. Any requests for deviations must be submitted seven (7) business days in writing prior to requested usage. | |
| e. | Unacceptable Substitutions: The Government will not accept substitutes for the following items: XO-9 combination locks, Best inter change core system locks. All locksets will be provided with blank cores and five (5) blank keys per lock. Specific key blank type will be determined based on each task order. If any of the aforementioned items are not available in the UPB, the Contractor shall submit three (3) competitive quotes to the Contracting Officer or his/her designated representative for evaluation. Once a negotiated price for each item is determined, it will be integrated as a modification to the contract. After each option year renewal, there will be an opportunity, if required, for the Contractor to re-price and re-negotiate these or additional line items, to be added to the SABER contract. Once such items are negotiated, they are considered prepriced, will be added to the UPB, and are to be used in the cost estimates, thereby eliminating the need for repetitive NPI’s. | |
| f. | Or Equal: Where the phrase "or equal" occurs in the Contract Documents, do not assume that substitute materials, equipment, or methods will be approved as equal until the item has been specifically approved for this work by the Contracting Officer. All items provided for installation are assumed to be new or re-used per government’s request. Any reconditioned or refurbished items that are to be installed must be approved in writing by the Contracting Officer. | |
| g. | Certification of Compliance: A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the specified quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods, qualification of personnel, or verification of material suitability, in conformance with the contract requirements. This certification shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply; shall be dated after the award of this contract; and shall be signed by an appropriate official authorized to certify on behalf of the Contractor, a subcontractor, a manufacturer, or a supplier. | |
| h. | Samples: Provide samples of both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work in the type and number specified. Such samples shall be identical to the precise article proposed to be provided and incorporated in the project. | |
| i. | Color Selection: | |
| | (1) | Unless the precise color and/or pattern is specifically called out in the Contract Documents, and whenever a choice of color or pattern is available in the specified products, submit a full range of accurate color and pattern charts to the Contracting Officer for selection. Colors and textures will conform to base architectural standards unless otherwise directed. NAFB Design Compatibility Standards 2006 and/or current NAFB Design Compatibility Standards (Attachment #2). |
| | (2) | All items requiring color and/or pattern approval shall be submitted at one time under a single submittal and shall be segregated and integrated in one package. Unless otherwise specified, the Contractor shall submit for approval, three (3) packages showing finishes of all materials visible upon completion of this contract. |
| | (3) | Approval of a color or pattern does not represent approval of the item in its entirety. When required by the AF Form 66, Schedule of Material Submittals, or by the Contracting Officer, separate submittals shall be provided to demonstrate compliance with the contract terms. If an individual item (e.g., carpet) does not meet the specified salient features (e.g., weight), it will be disapproved and cannot be used even if its color or pattern has been previously approved. |
| | (4) | A requirement to “match existing” may require the contractor to provide non-standard manufacturer’s colors or samples, and should be accounted for in the cost proposal. |
| j. | Manufacturer’s Recommendations: Submit all pertinent recommendations, including but not limited to, special notices and material safety data sheets (MSDS), installation instructions, cleaning requirements, maintenance instructions, safety precautions, etc. Where contents of submitted literature from manufacturers includes data not pertinent to the submittal, clearly show which portions of the contents is being submitted for review. | |
| k. | Manufacturer’s Warranty: In addition to all warranties specifically required by this project, the contractor shall submit all warranties normally proffered by manufacturers or suppliers, even if not specifically requested under this contract. See Section 35, “Project Completion and Close-Out" for additional information. | |
| l. | Catalog Data: Catalog cuts shall be clearly marked to indicate the type, model, style, capacity, and all other pertinent data, including calculations, complete descriptions, and other documentation necessary to reflect full compliance with the requirements. | |
| m. | Transmittal of submittals: | |
| | (1) | Each submittal shall be transmitted under an AF Form 3000 (AF3000), "Material Approval Submittal", and shall be prepared in accordance with the Instructions on the reverse of the form. The contractor shall provide all information required for identification and checking for compliance. Units of weights and measures used on all submittals shall be the same used in the contract drawings and specifications. Submittals shall be made in the respective number of copies to the Contracting Officer. Each submittal shall be complete and in sufficient detail to allow a ready determination of compliance with contract requirements. Submittals shall be made in the specified number of copies (four (4) if not identified) to the Contracting Officer. |
| | (2) | The "Submission Number" entered on the AF3000 shall be three (3) digits and consecutively numbered beginning with "001". The previous submission number is not used on new or initial material submittals. |
| | (3) | When material is resubmitted for any reason, the Contractor shall also identify the Previous Submission Number". |
| | (4) | The "Item No." shall correspond exactly to the "Line Number" specified on the AF66, Schedule of Material Submittals". Contractor shall fully complete the reference to the specifications or drawings and shall fully complete the description block. |
| | (5) | Attached submittal data/information will be clearly identified or tabbed in order to properly evaluate the materials or articles. Each attachment will be numbered to correspond with the "Item Number" shown on the face of the AF3000. |
| | (6) | Requests for non-conforming or substitute materials and equipment shall be submitted singularly on a separate AF3000 and shall all areas of disparity shall be clearly identified on the face of or attachment to the form |
| | (7) | Improper or incomplete material submittals will be returned for re-accomplishment. |
| n. | Grouping of Submittals: Unless otherwise specified, the Contractor shall group submittals by specification section and/or associated items and transmit a single submission to assure that information is available for checking each item when it is received. Partial submittals will be rejected as not complying with the provisions of the Contract and a resubmittal of all items/requirements for that line item number shall be provided. Items that are only partially complete or acceptable shall be disapproved in their entirety for non-compliance and shall be fully resubmitted by the Contractor. | |
| o. | Timing of Submittals: | |
| | (1) | After approval of the Schedule of Material Submittals, submittals shall be provided as scheduled. Any delay to this schedule must be requested by the Contractor in writing, prior to the scheduled submission date, and a new submission date proposed. Such requests may be approved if the proposed new submission date is far enough in advance of scheduled dates for installation to provide time required for reviews, for securing necessary approvals, for possible revisions and resubmittals, and for placing orders and securing delivery. |
| | (2) | In scheduling, allow at least ten (10) calendar days for review by the Contracting Officer following receipt of the submittal. More complex and/or technical submittals may require up to thirty (30) calendar days for review. |
| p. | Contracting Officer’s Review: | |
| | (1) | Review by the Contracting Officer does not relieve the Contractor from responsibility for errors which may exist in the submitted data. |
| | (2) | The approval of submittals by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing, and other information are apparently satisfactory. Approval does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is fully responsible for the dimensions, material, and design necessary to ensure adequate connections, details, and satisfactory construction of all work. |
| | (3) | After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary. Such reconsideration will not necessarily result in a change to the submittal previously approved. |
| | (4) | The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice as required under the Contract Clause entitled "Changes" shall be promptly provided to the Contracting Officer. |
| | (5) | Delays incurred by Contractor non-compliance with these requirements shall be the sole responsibility of the Contractor. No delay damages or time extensions will be allowed for time lost due to late, inaccurate, or incomplete submittals. |
| q. | Scale and Measurements: The Contractor shall make Shop Drawings accurately to a scale sufficiently large to show all pertinent aspects of the item and its method of connection to the work. These drawings shall graphically show the relationship of various components of the work, schematic diagrams of systems, details of fabrication, layouts of particular elements, connections, and other relational aspects of the work. | |
| r. | Submittal Register: Attachment #10 includes an example Schedule of Material Submittals, listing items of equipment and material for which submittals are required by the specifications, drawings, and/or contract terms and conditions. The Schedule of Material Submittals shall be submitted with the Statement of Work listing the full range of submittals, quantity required and “required submission date" for each item specified based on the Notice to Proceed (ie NTP plus X days). The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of the contract. | |
| 10. | ENVIRONMENTAL PROTECTION: All work and Contractor operations shall comply with the requirements imposed by all applicable Federal, State, local, and Nellis Air Force Base (NAFB) laws, regulations, codes, and permits (including NAFB Management Plan 12) concerning environmental protection. (see Section 10 (g) Hazardous Materials, for additional environmental requirements.) | | |
| a. | Solid, liquid, and gaseous Contaminants: The Contractor shall be responsible for the proper disposal of all solid, liquid, and gaseous contaminants including asbestos and lead-based-paint (LBP) in accordance with all applicable federal, state, local and NAFB (Plan 12) regulations, codes, and guidance policies. | |
| b. | Disposal of refuse: The Contractor shall be required to remove all refuse from each respective installation for work performed under each task order. | |
| c. | Covered chutes/receptacles: All chutes receptacles for refuse, and the like, shall be covered or of such design to fully confine the material to prevent the dissemination of dust and debris. | |
| d. | Soil erosion: The Contractor shall provide and install protective barriers to prevent soil erosion on all required excavations. | |
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