FA462018QA075_-_Combo_RFQ_-_FFS_ITM.pdf

FA462018QA075

COMBINED SYNOPSIS/ SOLICITATION

FOAM FIRE SUPPRESSION

TESTING, INSPECTION, & MAINTENANCE

FAIRCHILD AFB, WA

17 August 2018

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subparts 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation FA462018QA075, Foam Fire Suppression Inspection, Testing, and Maintenance for the 92 Civil Engineering Squadron (CES) is hereby issued as a Request for Quote (RFQ).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-99.

This solicitation has been set aside 100% for Small Business under the NAICS Code of 561621, with a small business size standard of $20,500,000. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov . Lack of SAM registration will make an offeror ineligible for award. The Unit Small Business Specialist is Mr. Michael Gilbert, at 509-247-4880; link to USAF Small Business, http://www.airforcesmallbiz.af.mil; link to SBA, http://sba.gov.

The government request quotes for line itemes listed on Attachment 2 Pricing Worksheet.

Supplies/ Services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 - 4005 Destination Government Destination Government

Delivery Information

CLIN PERIOD OF PERFORMANCE SHIP TO ADDRESS DODAAC

0001 -

01 October 2018 - 30 September 2019

92 CIVIL ENGINEERING

SQUADRON

100 W. ENT ST.

BLDG 2451 BAY A

FAIRCHILD AFB, WA 9901

F1X301

1001 -

01 October 2019 - 30 September 2020

92 CIVIL ENGINEERING

SQUADRON

100 W. ENT ST.

http://www.sam.gov/ http://www.airforcesmallbiz.af.mil/ http://sba.gov/

2001 -

01 October 2020 - 30 September 2021

92 CIVIL ENGINEERING

SQUADRON

100 W. ENT ST.

3001 -

01 October 2021 - 30 September 2022

92 CIVIL ENGINEERING

SQUADRON

100 W. ENT ST.

4001 -

01 October 2022 - 30 September 2023

92 CIVIL ENGINEERING

SQUADRON

100 W. ENT ST.

Provisions 52.212-1, Instructions to Offerors – Commercial and 52.212-2, Evaluation -- Commercial Items, apply to this acquisition along with the listed addenda’s to the provisions.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. For offerors with a current registration in the System for Award Management (SAM) complete paragraph (b) of the provision and submit with the response to the RFQ.

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vmfara.htm

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vmfara.htm http://farsite.hill.af.mil/vmfara.htm http://farsite.hill.af.mil/vmfara.htm

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-1 Alt I Small Business Program Representations (Sept 2015)

Alternate I

OCT 2014

52.219-14 Limitations On Subcontracting JAN 2017 52.223-10 Waste Reduction Program MAY 2011 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.247-34 F.O.B. Destination NOV 1991 52.252-6 Authorized Deviations in Clauses APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Related to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management FEB 2014 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.215-7008 Only One Offer OCT 2013 252.223-7006 Prohibition on Storage,Ttreatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7021 Trade Agreements--Basic DEC 2017 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7023 Continuation of Essential Contractor Services OCT 2010

252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010 252.243-7001 Pricing of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017) --

ADDENDUM

Quotes shall include the following:

1. Pricing: Offerors shall complete the Pricing Worksheet (Attachment 2) for items: 0001, 0002, 0003, 0004, 0005, 0006, 1001, 1002, 1003, 1004, 1005, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 3005, 4001, 4002, 4003, 4004, and 4005.

- Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement on the Pricing Worksheet (Attachment 2). The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

- Discount terms offered. (If applicable)

- Contractor’s name, address, and CAGE code.

2. Completed Reps & Certs: For offerors with current registration in the System for Award Management (SAM) complete paragraph (b) of the provision and submit with response to the RFQ.

3. Amendments: Offerors must acknowledge all amendments to this solicitation (If Amendments are issued)

4. Past Performance Information:

Past Performance Surveys: The government will evaluate the quality and extent of quoter’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the quoter and other sources such as other Federal government offices, state and municipal offices, and commercial sources, to assess performance. Provide a list of no more than three (3) references, for the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include maintenance service on high-expansion foam fire systems similar to the requirements of the SOW. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the current acquisition. However, subcontractor, and predecessor company information will not be considered as highly as past performance information for the principal quoter. The Government will use a past performance questionnaire (Attachment 5) to evaluate contractor references.

Past performance questionnaires: Are to be completed by the references provided by the quoter. (Please note:

The contractor is responsible for ensuring all questionnaire responses are received by the Government via email or Fax before the quotation due date and time required by this solicitation). If none are received then Past Performance will be rated as Neutral for that reference. Furnish the following information for each contract referenced:

1. Company/Division name

2. Product/Service

3. Contracting Agency/Customer

4. Contract Number

5. Contract Dollar Value

6. Period of Performance

7. Verified, up-to-date name, address, FAX, and telephone number of the contracting officer

8. Comments regarding compliance with contract terms and conditions. The Government may use information submitted by the quoter and other sources such as other Federal Government offices, state and municipal offices, and commercial sources, to assess performance. If no Past Performance is available the quoter may not be evaluated favorably or unfavorably on past performance: the quoter will receive a neutral rating.

5. Contingency Plan:

Offerors shall submit a written contingency plan as outlined in DFARS 252.237-7023 and 252.237-7024. The contingency plan will not be used as a basis for award; however, failure to submit a contingency plan with an offeror’s proposal may result in a contractor being removed from consideration for award.

Contingency plans will be reviewed for completeness and compliance with DFARS 252.237-7024.

Quotes Submissions: Quotes are due no later than, 05 September 2018, at 2:00 PM (Pacific Time). Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time.

Quotes will be emailed to:

Jackson.woods@us.af.mil and zachery.ray.2@us.af.mil

Or may be mailed to:

92d Contracting Squadron c/o: SSgt Jackson Woods and Zachery Ray 110 W. Ent St., Suite 200 Fairchild AFB, WA 99011

For questions regarding this RFQ please contact:

Jackson Woods at 509-247-5767 or Mr. Zachery Ray 509-247-2608

Upon award and satisfactory performance, payment will be through Wide Area Workflow.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) - ADDENDUM

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

PRICE

PAST PERFORMANCE

(b) This is a competitive RFQ solicited under FAR Part 13.5, in which competing quoter’s price and past performance will be evaluated where past performance is approximately equal to price. The evaluation process shall proceed as follows:

1. Price - Initially, the quotations will be ranked according to their total evaluated price (TEP) as identified in the pricing worksheet, Line Items 0001 through 4004. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The quoter’s Price quotation will be evaluated, using one or more of the procedures and techniques defined in FAR 13.106-2 and FAR 13.106-3, in order to determine price reasonableness.

For a price to be reasonable, it must represent a price that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through competitive quotations as described in

FAR 13.106-3.

mailto:Jackson.woods@us.af.mil mailto:zachery.ray.2@us.af.mil

2. Past Performance - Next, the past performance of the lowest priced quoter will be evaluated. If the past performance evaluation of the lowest prices quoter results in a past performance rating of “Satisfactory Confidence,” the past performance evaluations of the other quoters will be suspended and the lowest priced quoter will be determined to be the “apparent best value.” If a “Satisfactory Confidence” rating is not achieved, then the next lowest quoter will be evaluated. The process will continue until an offer is rated at the Satisfactory Confidence level or all reasonably priced quotations are evaluated.

Past performance questionnaires are to be completed by the references provided by the quoter. (Please note:

The contractor is responsible for ensuring all questionnaire responses are received by the government via email or Fax before the quotation due date.) The government will not evaluate late past performance questionnaires.

- Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation.

- The assessment process will result in an overall performance confidence assessment rating of Satisfactory Confidence, Neutral Confidence, Limited Confidence or No Confidence, as defined below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal quoter. Quoters with no relevant past or present performance history or the quoter’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Neutral Confidence”, meaning the rating is treated neither favorably nor unfavorably. Past performance relevancy will be defined as contracts for High-expansion foam fire system maintenance service similar to the requirements of the PWS. Past performance relevancy will be scored as follows:

Adjectival Rating - Relevancy Description Relevant Past Performance is similar in scope and complexity to the requirement of this

RFQ.

Not Relevant Past Performance is not similar in scope and complexity to the requirement of this RFQ.

- Confidence levels are defined as follows:

Adjectival Rating

Description

Satisfactory Confidence

Based on the quoter’s recent/relevant performance record, the government has a reasonable expectation that the quoter will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The quoter may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the quoter’s recent/relevant performance record, the Government has a low expectation that the quoter will successfully perform the required effort.

No Confidence Based on the quoter’s recent/relevant performance record, the government has no expectation that the quoter will be able to successfully perform the required effort.

3. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

4. If the lowest priced offer is evaluated to have a “Satisfactory Confidence” performance assessment, and is determined to be responsible, that offer represents the apparent best value for the government, and the evaluation process stops at this point. IAW FAR Part 19, all offerors notified of the apparent best value decision shall have 5 business days to protest the size status of the apparent best value offeror prior to formal contract award. After the 5 business day period has passed and there are no size standard protests, award will be made to the apparent best value offeror.

5. In the event that the government does not make an award pursuant to paragraph 4 above, the government will evaluate the next lowest priced offer and the process will continue (in order of price) until a quoter is judged to have a “Satisfactory Confidence” performance confidence assessment rating or until all quoters are evaluated. If the procedures in this paragraph take effect, the government reserves the right to award a contract to other than the lowest priced quoter if the quoter’s performance confidence assessment is rated “Neutral Confidence” or higher. The Contracting Officer shall then make an integrated best value award decision at that point to determine the apparent best value offeror.

6. Quoters are cautioned to submit sufficient information and in the format specified in the quotation preparation instructions to permit a meaningful assessment of past performance. Quoters may be asked to clarify certain aspects of their quotation or respond to adverse past performance information which the quoter has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than neutral rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. The Contracting Officer reserves the right to award a contract without offering the opportunity for quotation revision.

(End of provision)

5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996)

(a) A pre-bid/pre-proposal conference will be conducted at The 92nd Contracting Squadron large conference room on 23 Aug 18 at 10:00 am Pacific Time for the purpose of answering questions regarding this solicitation.

(b) Submit the names of all attendees (not to exceed 3 contractors from each company) to jackson.woods@us.af.mil prior to 1:00 pm Pacific time 22 Aug 18. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than Close of business day 22 Aug 18. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV

2017) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ . [Offeror to identify the applicable paragraphs at

(c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] mailto:jackson.woods@us.af.mil https://www.sam.gov/portal https://www.acquisition.gov/

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

X 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

Employee Clasification Monetary Wage – Fringe Benifits 0804-10 “Fire Protection Engineer” $27.12 +/- 36.25%

(xii) X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xviii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xix) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (COMBO)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4620 Admin DoDAAC FA4620 Inspect By DoDAAC ____ Ship To Code F1X301 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) F1X301 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g.

timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

zachery.ray.2@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

zachery.ray.2@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (APRIL 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs.

Susan Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256- 6668, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003)

(a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that use one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s):

Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance N/A

(d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 - CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOVEMBER 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) In accordance with Department of Defense (DoD) policy guidance on Physical Access Control to all military bases, all individuals entering DoD installations must have a valid purpose to enter, have their identity proofed (providing acceptable documentation of proof of identity) and validated through the process of vetting (evaluation of an applicant’s character and conduct for approval or denial of access) through law enforcement data bases to be issued or be in possession of a Fairchild AFB access credential.

DoD ID card holders and those designated on local access credentials may vouch for and escort daily deliveries to/from the job site. Up to three (3) on-site contract superintendents may be designated, in writing by the contracting officer for the purpose of vouching daily delivery personnel, during normal business/operating hours only, or as approved by the contracting officer for individual contract performance.

(c) Contractor identification badges will be issued for the performance period of the contract only, or for

(1) Year; whichever is the shorter period of time. Badges for contractor personnel where the performance period extends beyond (1) year, or where the contract is extended beyond the original scheduled completion date, shall be reissued. The primary contractor shall identify to the Contracting Officer by letter, the name of no more than three supervisory personnel to act as vouching authorities for daily delivery personnel.

This letter shall include the individual’s full name, position, and a call back number. It shall also identify the project for which the appointment is associated. Daily delivery personnel require an escort to and from the job site. Daily delivery personnel shall be subject to a Law Enforcement database check each time they visit the installation. If delivery personnel will be delivering to the job site on a recurring basis (more than 7 days during the contract period), they may apply for a base contractor badge for the duration of the contract or one (1) year, whichever is shorter. Pre-announcement vouching by authorized individuals can be made by:

• Sending a digitally signed/encrypted e-mail to: 92sfs.s5b.passandregistration@us.af.mil with visitor’s information.

• Calling the visitor information into the Entry Screening Facility (ESF). When the guest arrives, the sponsor will be contacted at a call back number provided by the sponsor to report to the gate to escort the visitor. Visitors sponsored for 1 to 7 days will be issued a Defense Biometric IDentification System (DBIDS) paper pass (with photo) after vetting. The sponsor must report to the gate and escort the visitor the first day only. Visits over 7 days but for not more than 1 year will be issued the DBIDS card. The sponsor must report to the gate and escort the visitor the first day only. The FAFB Contractor/DBIDS application must include duration, days of the week, and hours of the day for visits.

(d) If any vouched individuals are unable to be vetted upon arrival, the designated vouching authority shall be required to escort those individuals to and from the site. Individuals that are not issued DBIDS cards shall be required to be re-vetted each time they require access. Personnel shall provide one or more of the following documents in order to obtain access:

• U.S. passport, not expired

• Permanent Resident card or Alien Registration Receipt card (INS Form I-551)

• Foreign passport with a temporary (I-551) stamp or temporary, (I-551) printed notation on a machine readable Visa. (Entrance requires coordination with the Foreign Disclosure Office)

• Foreign passport with current arrival/departure record (INS Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status allows them to work for the employer.

• Employment authority document that contains a photograph (INS Form I-766). (Entrance requires coordination with the Foreign Disclosure Office)

• Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address.

• In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with an INS Form I-94 or INS Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

• Enhanced Driver’s license or identification card issued by a State or outlying possession of the U.S., or Federal, State, or local government agencies provided it contains a photograph and biographic info such as name, date of birth, gender, height, eye color, and address.

• PIV or Federally-Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal Government

• PIV-I card (Personal identification verification-Interoperable Issued by Non-Federal Government entities)

• DHS “Trusted Traveler Card (Form I-551)

• Border Crossing Card (Form DSP-150)

• U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S. Permanent

Resident Card (Form I-551)

• U.S. Refugee travel document or other travel document or evidence of immigration status issued by

DHS containing a photograph (Entrance requires coordination with the Foreign Disclosure Office)

• U.S. Military or draft record, U.S. Coast Guard or Merchant Mariner or Transportation Workers

Identification Credential card.

(e) Under certain circumstances, 92d Contracting personnel may require an immediate pass application to be processed. These applications will be stamped with “Immediate Processing Requested”. 92 SFS personnel will work these passes as soon as possible depending on current operations. When processing is completed, the form will be forwarded to Pass and Registration where the applicant will appear in person to have the pass issued.

(f) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense and AFI 31-501, Personnel Security Program Management. The government does not allow Privately Owned Vehicles (POVs) in controlled or restricted areas. Taking photographs is prohibited. If photographs are required for clarification or bidding, contact your respective Contracting Officer. Cell phones are prohibited from most controlled and restricted areas.

Coordinate with the area owner to validate usage in these areas. The government will provide escorts to accompany contractor personnel in these areas and escorts will have access to communication devices if needed. Vehicles to be operated on the airfield shall have a company logo painted on or affixed to the vehicle.

(g) These applicable AFI excerpts may be requested through the Contracting Officer.

(h) Use of cell phones or headphones while operating a motor vehicle upon a roadway on base is strictly prohibited, is a primary offense, and a traffic citation will be issued. Totally hands-free cell phone devices are permitted.

(i) Fairchild AFB is a non-smoking facility. Smoking is only allowed in limited, designated areas.

(j) Contractors are reminded that vehicles cannot be left parked at the Front (Main) Gate area. This area is 30 minute parking only. If you have employees who cannot drive on base (lack of insurance, registration, suspended license, etc.) they must park at an off-base location and obtain alternate transportation to the work site.

(k) All commercial vehicles will enter the installation via the Rambo Road gate, Monday through Friday, 0600 through 1700 unless otherwise indicated in the Performance Work Statement (PWS). At all other times they will enter through the main gate. Search teams and/or military narcotic and explosive working dogs will search all commercial vehicles larger than a 15 passenger sized van. All commercial vehicles smaller than a 15 passenger van, may enter the main gate during contract performance hours unless it is towing any type of attachment/equipment. Items in tow shall enter Rambo Road Gate.

(l) Any traffic diversions or road closures will be coordinated with 92 SFS/S3, five days prior to the diversion or closure. All activities of the Contractor and his employees and sub-contractors and their employees while on base shall be conducted in strict accordance with all base regulations, including those of the Fire Marshall as well as applicable security directives.

(m) Foreign Nationals requiring base access are required to provide the following information to the Foreign Disclosure Officer (FDO) for Wing Commander Approval at least 16 days prior to access. 1) Personal data (full name, date of birth, include passport number, visa number, green card number, any type of personal identifying number if applicable, country coming from, and dates of visit); 2) sponsor information (name, rank, squadron, phone numbers (home and office); 3) on-base locations to be visited (home address if sponsor lives on base). Anytime a foreign national from a country is verified to be listed on the National Security Threat List (NSTL), contact the Foreign Disclosure Officer for guidance.

(n) Only United States (US) citizens are authorized to work in certain facilities on the installation. If applicable to the requirement, this information will be provided in the Performance Work Statement (PWS), Specifications, Statement of Work (SOW), or Statement of Objective (SOO).

(o) The Eagle Eyes Program is an Air Force Anti-Terrorism initiative that enlists the eyes and ears of Air Force members, civilians, contractors, and dependents. Contractors are considered key to these program efforts. Using situational awareness and vigilance can help identify and promote the reporting of suspicious activity. Suspicious activity may include: surveillance, elicitation, tests of our security, acquiring supplies associated with adverse intent, suspicious persons out of place, individuals practicing dry runs and unusual deploying of assets. WATCH – REPORT - PROTECT /Antiterrorism Level I training, if mandatory or requested, is available through a qualified on base instructor or may be accessed online at https://atlevel1.dtic.mil/at. AT level I training provides personnel an overview of how to recognize and address potential terrorist actions. Eagle Eyes Hotline: (509) 247-7777.

(p) In the event of an actual or simulated crisis, base access may be limited. During these events, individuals may be required to shelter in place or remain on or off base until the situation (actual or simulated) is cleared. These procedures are required in order to maintain base security and protection of both military and civilian personnel. Any contract delays associated with these events shall be brought to the attention of the applicable Contracting Officer.

(q) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification and vehicle passes issued to employees and subcontractor employees are returned to the issuing office. Individuals that do not return passes will be denied future base access until the pass is returned or an affidavit stating loss/destroyed has been submitted. Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Revised 22 November 2016

ATTACHMENTS:

Attachment 1: Performance Work Statement Attachment 2: Pricing Worksheet Attachment 3: Wage Determination Attachment 4: OPSEC Pamphlet Attachment 5: Past Performance Questionnaire

ATTACHMENTS: