Att._1_-_PWS.pdf

PREFORMANCE WORK STATEMENT

FOR PREVENTATIVE / CORRECTIVE MAINTENANCE ON

HIGH-EXPANSION FOAM SYSTEMS,

ASSOCIATED ALARM PANELS,

AND

FIRE PUMPS

AT

FAIRCHILD AFB

July 2018

PERFORMANCE WORK STATEMENT FOR

HIGH-EXPANSION FOAM FIRE SYSTEMS AND ASSOCIATED

ALARM PANELS ON FAIRCHILD AFB

1. Description of Services: The contractor shall furnish all labor, supervision, tools, equipment, transportation, material and incidentals necessary to service Fairchild AFB, (FAFB) fire protection systems listed in Appendix A to include the electric pumps and alarm panels and ancillary devices listed in Appendices B in order to meet the requirements of this Performance Work Statement (PWS) and the Services Summary (SS). Quantities in Appendix A and B are estimates. Fire Protection Systems are defined as: Any approved devices, equipment and systems or combinations of systems used to detect a fire, activate an alarm, extinguish or control a fire, control or manage smoke and products of a fire or any combination thereof. The contractor shall perform services including but not limited to monthly, annual, 2-year, and 5-year preventative maintenance, full flow testing, maintenance and repairs, foam replacement, retesting, certification of systems, clean-up and proper disposal of expended fire foam, and testing alarms and pumps for proper function with foam system. The testing, inspection, repairs and re-testing and certification of systems shall conform to the most current National Fire Protection Association (NFPA) fire codes, Unified Facilities Criteria (UFC), and all Federal, State, County, and Local regulations. The contractor shall also provide training on the Foam Fire Systems in accordance with Paragraph 4.12. Training.

1.1. System Maintenance

1.1.1. Scheduling. Contractor shall submit a maintenance schedule encompassing all fire protection systems to the Contracting Officer’s Representative (COR) within ten (10) working days after award of the contract. The schedule should reflect the maintenance schedule recommendations per NFPA and UFC requirements in Appendix C and Appendices F of this PWS.

1.1.2. One-time Schedule Changes. One time (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require Contracting Officer’s (CO) approval, at no additional cost to the government.

1.1.3. Coordination. The Contractor shall coordinate with the COR who shall, in turn, coordinate with the Facility Manager of each building at least five (5) working days before performing scheduled work. This is to ensure there are no aircraft in the hangars at the time of maintenance and inspections. Before and after working on the foam fire system, the contractor shall contact the Base Fire Department at (509) 247-5215 and inform them they are working on the system or finished working on the system.

1.1.4. Clean-up. Work sites shall be left in a clean, orderly condition. Upon completion of specified work, all materials and other property belonging to the contractor shall be removed and the work site shall be returned to its original condition or as specified by the Contracting Officer (CO).

1.1.5. Security. Contractor shall be responsible for maintaining and securing the work location.

1.1.6. Damage. The contractor shall survey the area where work is to be performed and notify the COR in writing of any damage noted prior to beginning performance in that location. Damage caused by the contractor shall be repaired at the contractor’s expense.

1.1.7. Interim & Repair Service Calls. Provide 24 hour repair service by ensuring a means of answering calls for repair (including overtime calls) emanating as a result of breakdown or failure of any equipment. Repair service will be provided not later than 4 business hours after notification. Contractor’s normal working hours are 0700-1600, Monday through Friday.

1.1.8. Replacement Parts. The contractor shall be responsible for parts costs up to, but not exceeding $250.00. Installation of parts below $250.00 must be OEM and do not require prior approval from the COR. Before installation of any parts over $250.00, the COR must approve any anticipated repair. Parts costs exceeding $2,500.00 must be approved by the CO. The contractor must provide a detailed list of parts required including but not limited to part numbers and costs. Approved parts must be listed separately and invoiced for under the reimbursable parts CLIN. The contractor will need to provide the receipt with the invoice.

1.1.9. Documentation. After every inspection or maintenance and repair, the contractor shall provide a signed report of the services performed on all Foam Fire Systems to the COR. The report shall contain the Foam Fire Systems and building locations, date of service, maintenance actions accomplished, parts/materials utilized, and the person who completed the task. The contractor shall also tag each riser and pump with a standard form indicating when the last or next inspection is due. Information should include, month, year, type of test completed/due and initials of technician. The contractor shall also provide the COR with all recurring records concerning the status of the system in accordance with applicable NFPA Regulations and Unified Facilities Criteria no later than 5 duty days after completion.

1.2. Contractor Provided Equipment and Supplies

1.2.1. Equipment, Machines, and Tools. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site.

1.2.2. Vehicles. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. If driving on the airfield, all drivers shall be airfield driver certified by 92

OSS.

2. Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally-acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance Threshold Remedy Inspections completed per NFPA and UFC regulations and manufacturer’s recommendations

1.

No more than 0 valid Customer Complaints monthly.

Re-inspect within 1 business day of notification.

Submit reports 1.1.9. No more than 1 defect per month

Submit within 24 hours of notification

Training 4.13. No more than 1 missed training

Schedule within 1 week of notification

Scheduling/coordination 1.1.1. No more than 2 complaints per month

Reschedule within 24 hours of notification

Clean-up/appearance 1.1.4. No more than 2 complaints per month

Fix issue within 4 hours of notification

Repairs, Interim & Emergency

1.1.7.

1.1.8.

No more than 2 complaints per month

Reschedule/Repair issue within 4 hours of notification

2.1. Quality Control. The contractor shall develop and maintain a Quality Control program to ensure maintenance services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. As a minimum, the contractor shall develop Quality Control procedures addressing the areas identified in paragraph 2, Services Summary. The government reserves the right to review Contractor QC Plan and reports.

2.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Customer Complaint for issuance to the contractor. The contractor shall respond to the Customer Complaint in accordance with instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. CO and COR (Quality Assurance Personnel). The CO will appoint a primary and alternate COR that will be responsible for surveillance for this contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

2.4. Performance Assessment

2.4.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s incorporated maintenance schedule (PWS paragraph 1.1.1). Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. The maintenance schedule or modified version thereof, shall be used for COR scheduled inspections and results documentation.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service within 24 hours after notification.

Exceeding the performance threshold for any of these performance objectives in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives, in any combination for any two, or more consecutive or non-consecutive months during a fiscal year may constitute justification to hold an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4, Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4.2. Customer Complaints. The COR will receive and investigate customer complaints. The COR shall be responsible for initially validating customer complaints.

The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the contractor. Validated customer complaints shall be re-performed within 4 or 24 business hours of notification depending on the complaint.

2.5. Periodic Progress Meetings. The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor shall meet when required to discuss the contractor’s performance. Both positive and negative performance trends will be discussed. The following issues could potentially be discussed:

- Improvement Opportunities;

- Modifications required of the contract

- Unsatisfactory inspections and valid customer complaints;

The written minutes of these meetings will be signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor may provide written notification to the CO identifying areas of non-concurrence for resolution. Those comments will be attached to the formal minutes.

3. Government Furnished Property and Services

3.1. Government-Furnished supplies and equipment: The government will provide water and electricity at no cost to the contractor. Public restrooms in the vicinity of the work site may be used by the contractor’s personnel. The government will provide police and fire protection. In the event of a medical emergency, ambulance service for transporting an injured employee to a local hospital is available at contractor’s expense.

3.1.1. The contractor shall be responsible for installation, maintenance, repair, and removal of temporary connections or lines necessary to the performance of this contract, and for returning all utilities connections to original conditions.

3.1.2. No utility service shall be interrupted unless authorized by the CO. Request for permission to shutdown services shall be submitted in writing to the COR fourteen (14) calendar days prior to date of proposed interruption. The request shall give relevant information, i.e., date, time, duration, etc.

4.0. General Information

4.1. Hours of Operation. Normal working hours are 0700-1600 Monday through Friday, excluding Federal Holidays.

4.2. Federal Holidays.

If a holiday falls on a scheduled service day, the contractor shall schedule services for the first business day after the holiday observance.

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veterans Day 4th Thursday in November Thanksgiving Day December 25 Christmas

4.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DODI 1100.22 (Policy and

Procedures for Determining Workforce Mix), and any applicable AF implementation (unless otherwise directed by an authorized Government representative), services under this PWS have been determined by the Functional Commander/Functional Director as being mission essential during a crisis.

4.5. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. All documentation needed for base passes shall be submitted at the Pre- Performance Conference. Due to the nature of the work only US nationals or verified Green Card holders are eligible to enter FAFB.

4.6. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the CO.

4.7. Environmentally Preferable Purchasing. In order to comply with federally mandated environmental preference programs and Department of Defense (DOD) “Green Procurement Program” (GPP) policy, Fairchild AFB requires the use of environmentally preferable products and services. These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, products which are non-ozone depleting or are non-toxic or less toxic alternatives and environmentally preferable products. These program elements are described on the Fed Center website at https://www.fedcenter.gov/programs/buygreen/.

The Green Procurement Compilation website (http://sftool.gov/greenprocurement) provides a comprehensive green purchasing resource and identifies all product types covered by mandatory federal environmental programs.

4.7.1. Products and Materials. If it is determined that if a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycled) content. Bio-based products shall meet the requirements of the biobased product listing from the United States Department of Agriculture (USDA) (http://www.biopreferred.gov/). The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. Before implementing any change that results from amendments to these listed publications that will result in a change to the contract price, the contractor shall submit to the Contracting Officer a price proposal within 30 calendar days following receipt of the change. An equitable adjustment (increase or decrease) shall be negotiated.

4.8. Disposition of Materials. The title to all scrap, salvage, waste and excess material generated as a direct result of this contract is vested to the contractor unless specifically exempted. The contractor shall dispose of scrap, salvage, waste and excess material off base in accordance with applicable Federal, State, and local laws and regulations.

4.9. Notification of Environmental Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the COR. The contractor shall be liable for the spill and/or release of such substances.

4.10. Environmental and Hazardous Material Handling. The contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or Regulations (Reference AFI 91-301 and OSHA requirements) to include AF and OSHA requirements.

4.11. Hazardous Material (HAZMAT) Management

4.11.1. Definition: Hazardous Material: In accordance with AFI 32-7086, Hazardous Materials Management, a hazardous material includes all items covered under EPCRA tracking requirements, the OSHA HAZCOM standard, and all Class I and II ODSs.

Hazardous material includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200 40 CFR Part 302, Table 302.4 40 CFR Part 355 with Appendices

40 CFR 372.65

The Contractor shall use non-hazardous materials whenever possible.

4.11.2. HAZMAT Storage: The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

4.11.2.1. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material.

4.11.2.2. Hazardous material shall be stored within a fenced, locked secure area not accessible to the base populace after hours.

4.11.2.3. All containers of hazardous material shall be clearly and properly labeled;

closed when not in use; and stored in an upright, secure position.

4.11.2.4. No hazardous material shall be left on-site at the end of a project. Any touch-up/repair material to be provided to the user shall have prior item specific approval from the base hazardous material management program.

4.11.3. HAZMAT Authorization: The Contractor shall submit to 92 CES/CEIE for approval via the Contracting Officer, at least ten (10) days prior to beginning work or bringing hazardous materials onto the installation, a Contractor Hazardous Material Worksheet (found at the end of this section) and corresponding manufacturer’s Safety Data Sheet (SDS) for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and SDS shall be completed for each and every HAZMAT to be used by the General Contractor and all subcontractors. If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and SDS for approval prior to bringing the HAZMAT onto the base.

4.11.4. HAZMAT Usage: On a monthly basis, the Contractor shall submit to 92 CES/CEIE via the Contracting Officer the quantities of each hazardous material actually used on the base during the previous month, utilizing the Contractor Hazardous Material Worksheet. Quantities must be submitted within 7 business days of the end of month.

4.11.5. Requirements. For each HAZMAT item, the contractor will identify the process for which it will be used, and disposal method for empty containers and any resulting hazardous or nonhazardous waste. The Contractor shall report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly disposed of as solid or hazardous waste. Special reporting may be required at the Contractor’s expense. The Contractor is responsible of disposal of their hazardous materials.

4.11.6. Cost or Fines. Any costs or fines levied against the installation due to the contractor’s failure to comply with applicable Federal, State, or local laws shall be borne by the contractor.

4.11.7. Hazardous Waste. Government policy is to reduce the disposal of hazardous waste in keeping with Federal pollution prevention goals. Hazardous waste includes, but is not limited to material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosively, or ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Part 261 CCR Title 22, Division 4.5 RCRA Subtitle D of 40 CFR Parts 240-247 and 255-258 DOD Directive 4165.60

AFI 32-7042

WAC 173-303, Dangerous Waste Regulations

4.11.7.1. Hazardous Waste: The Contractor shall be responsible for the proper characterization, management, and storage of any hazardous waste accumulated or generated at the job site. Hazardous waste must be shipped off base within 90 days of being generated. No hazardous waste or universal waste shall remain at the jobsite after project completion. If final disposal/shipping arrangements are still pending, contractor shall contact 92 CES/CEIE via the Contracting Officer for Assistance.

4.11.7.2. Hazardous Waste Disposal: The Contractor shall be responsible for the proper disposal of hazardous waste accumulated or generated at the job site. Disposal actions shall be accomplished in compliance with the "Hazardous Waste Manifest System" for shipping and disposal. The Contractor shall insure that transportation and disposal are in compliance with the established criteria. Proper disposal shall include the preparation of a hazardous waste manifest and LDR form as required for disposal of the waste at a RCRA approved facility. The EPA Identification # for Fairchild AFB will be used on the hazardous waste manifest. All manifests will be signed by an authorized person in 92 CES/CEIE prior to hazardous waste being removed from a project site. Manifests shall be coordinated through 92 CES/CEIE via the Contracting Officer at least 3-days prior to scheduled shipment to provide the government, at their discretion, an opportunity to inspect the packaging and labeling in addition to ensuring an authorized government representative will be available to sign the manifest on day of shipment.

4.11.8. Spill Prevention and Response. The Contractor shall ensure all employees are knowledgeable of spill prevention and response procedures.

4.11.8.1. Spill Prevention: The Contractor will develop a site specific Spill Prevention and Response Plan to be approved by Fairchild AFB prior to NTP. Contractors shall take proactive, aggressive measures to ensure no spill or release reaches the environment (soil, grass, storm water, etc.). Contractors shall use appropriately maintained drip pans under any equipment suspected of small drips/leaks. No equipment with significant leaking of fluids shall be used or stored on a project site. If such leaking is discovered, the equipment shall be immediately removed from the base by the contractor. Contractors shall have adequate spill absorbent material readily available on the project site to clean-up a minimum of 5-gallons and greater as deemed necessary based upon the quantity of materials being stored.

4.11.8.2. Spill Response: If a spill does occur, the Contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone. Make sure you inform them you are calling from Fairchild AFB so they can forward your call. If calling directly to the Fire Department, dial (509) 247- 5215. The Contractor shall also notify 92 CES/CEIE at (509) 247-8053 and Fairchild Remedial Project Manager at (509) 247-8148. 92CES/CEIE (Environmental Element) will accomplish appropriate notifications to regulatory agencies. The spill shall also be reported in writing by the Contractor to 92 CES/CEI within 48 hours.

4.11.8.3. Spill Clean Up: The Contractor shall clean up, containerize and properly dispose of any spills caused by Contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the Base Installation Management Flight (92 CES/CEI). All spills shall be cleaned to the satisfaction of 92 CES/CEI.

4.11.8.4. Spill Report. The Contractor should anticipate that the Government will report any hazardous spills or discharges to Federal, State, and local environmental regulatory agencies, as appropriate, and that the Contractor will be held responsible for cleanup and remedial action according to Federal, State, local and Government specifications. If required by the Government, the Contractor shall sample, in the presence of 92 CES/CEI, the spill site to show adequacy of spill cleanup.

4.11.8.5. Government Spill Clean-up. Spill cleanup using government resources will be charged to the contractor at an amount determined by the CO, based upon actual costs incurred.

4.12. Ozone Depleting Chemicals (ODC). The contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item of supply or part of any service. If no suitable substitute to a Class I ODC exists, the contractor must contact the CO.

4.13. Training. The contractor shall provide semi-annual training to government personnel on the basic operation of the foam fire systems, fire pumps, fire pump controllers and what to do in case of an emergency. Training will not exceed 8 hours per session and the government will not exceed 10 personnel per session. The contractor shall keep records and sign in sheets of each training session until the termination of the contract.

4.14. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.15. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on FAFB.

4.16. Reporting Requirements. Contractor personnel shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.to the Law Enforcement (LE) Desk at (509) 247-5494.

4.17. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.18. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contractor shall provide the CO with telephone number(s) where surveillance results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours, including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The after hour calls will only be made if any emergency arises and is to inform the contractor to respond the next duty day.

4.19. Personnel Appearance. Contractor personnel shall present a neat appearance.

Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, bearing the company name or logo that is visible at all times. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.20. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks at cost to the government. The government may, however, at its option, replace the affected lock or locks or, at its option perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system at the contractor’s expense.

4.21. Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.22. Contractor Qualifications. All work shall be performed by or under the direct supervision of a contractor who shall submit to the CO documentation showing that they possess current and up-to-date fire foam testing certification and manufacturers’ certifications.

4.23. Work Site Access. Work areas will be made available to the contractor to the greatest degree possible. Work shall be arranged by the contractor so that interference with traffic is minimized. Most areas are restricted access areas and the contractor will need an escort into each area. Coordination will need to be made with the COR and Facility Manager five (5) working days prior to scheduled maintenance.

4.24. Safety. The contractor shall comply with all applicable Federal, state and local safety standards. Current Air Force Occupational Safety and Health (AFOSH) standards also apply.

4.25. Workload Variations. The government may add/delete Foam Fire Systems during the contract period at a mutually agreed upon price.

4.26. Work Reservations. The government reserves the right to accomplish any of the work outlined in this specification with its own resources. This reservation is extended to work that is integral to other contracts for the maintenance, repair, renovation, or construction of base facilities and infrastructure.

4.27. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR/CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of receipt of report for each occurrence.

4.28. Non-Personal Services and/or Inherently Governmental Services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

4.29. CONTRACTOR MANPOWER REPORTING (CMR). The contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

5. Fire Prevention.

5.1. General. The contractor shall report any fire, no matter how small, by dialing 911.

Make sure you state you are calling from FAFB so the operator can forward your call.

Fire hoses and extinguishers shall not be moved or used for any purpose other than firefighting. Smoking is strictly prohibited on FAFB except in designated areas. The contractor shall notify the Fire Department of any utility outage that might affect fire suppression or detection systems. Prior to leaving the work site at the end of each day, the contractor shall ensure the area is left in a fire-safe condition. Bulk storage of gasoline and burning of any material is strictly prohibited.

http://www.ecmra.mil/

5.2. Assistance. The Base Fire Department Technical Services Section is available to advise and assist on matters related to fire prevention and fire protection. They can be reached at (509) 247-3222.

5.3. Welding, Cutting, or Flame Operations. Any welding, cutting or open flame operations will require the Contractor to secure a welding permit from the base Fire Department’s Fire Prevention Section at (509) 247-3222.

5.4. Definitions:

AUTOMATIC SPRINKLER SYSTEM. A sprinkler system, for fire protection purposes, is an integrated system of undergrounds and overhead piping designed in accordance with fire protection engineering standards. The system includes a suitable water supply. The portion of the system above ground is a network of specially sized or hydraulically designed piping installed in a structure or area, generally overhead, and to which automatic sprinklers are connected in a systematic pattern. The system usually activated by heat from a fire and discharges water over the fire area.

FOAM-EXTINGUISHING SYSTEM. A special system discharging a foam made from concentrates, either mechanically or chemically, over the area to be protected.

FIRE ALARM SYSTEM. A system or portion of a combination system consisting of components and circuits arranged to monitor and annunciate the status of fire alarm or supervisory signal-initiating devices and to initiate the appropriate response to those signals.

5.5. Publications. In addition to all applicable federal, state, and local laws and regulations, the following instructions, forms, and guidance shall be followed in the performance of this contract. Copies can be viewed at the following websites:

a) http://www.e-publishing.af.mil/,

b) http://www.dtic.mil/whs/directives/infomgt/forms/index.htm, and DoD

c) http://www.dtic.mil/whs/directives/corres/ins1.html

PUBLICATION/FORM TITLE DATE

29 CFR 1910.1200 Hazard Communication 01 Jul 2017 40 CFR 240-247 Protection of Environment 01 Jul 2017 40 CFR 255-258 Protection of Environment 01 Jul 2017 40 CFR 261 Use and Management of

Containers 01 Jul 2017

40 CFR 267 Use and Management of Containers

01 Jul 2017

40 CFR 302 Table 30.4 Designation of Reportable Quantities

01 Jul 2017

40 CFR 355 Emergency Planning and Notification

01 Jul 2017

40 CFR 372.65 Toxic Chemical Listings 01 Jul 2017 DODI 1100.22 Policy and Procedures for

Determining Workforce Mix?

12 Apr

DODD 4165.06 Real Property 13 Oct

DODI 5000.72 DOD Standards for Contracting Officer Representative Certification

26 Mar

AFI 31-501 Personnel Security Program Management?

29 Nov

AFI 32-7042 Waste Management 8 Feb 2017 AFI 33-204 Information Assurance (IA)

Awareness Program?

29 Sep

AFI 63-138 Service Acquisition 1 May

AFI 91-301 Air Force Occupational and Environment, Safety, Fire Prevention and Health (AFOSH) Program

01 June

AMCI 33-202 Information Assurance? 1 Jan 2002 SF 85P Questionnaire for Public Trust

Positions?

Sep 1995 http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/infomgt/forms/index.htm,%20and%20DoD http://www.dtic.mil/whs/directives/corres/ins1.html

MP 5346.103 Contracting Office Responsibilities

3 Jun 2016

MP 5301.602-2 Contracting Officer’s Representative

27 Jan

PGI 201.602-2(ii) Career Development, Contracting Authority, and Responsibilities

30 Oct

DD 2875 System Authorization Access Request

Aug 2009

4-022-01 Manual of Uniform Traffic Control Devices and Unified Facilities Criteria

6. Appendices.

APPENDIX A – LOCATION, NUMBER, AND TYPES OF UNITS

APPENDIX B – TYPES OF PANELS IN EACH FACILITY

APPENDIX C – UFC 3-601-02

- TABLE 2-1

- TABLE 2-9

- TABLE 2-10

- TABLE 2-11

- TABLE 2-12

APPENDIX A

LOCATION, NUMBER AND TYPE OF UNITS

FOAM FIRE SYSTEMS:

FOAM STORAGE TANKS:

FACILITY COMMENTS ID NUMBER TYPE MAKE SERIAL NUMBER LOCATION

1005 6" HIGH EXPANSION FOAM DELUGE RISER MECH RM

1012 6" DELUGE LOW EXPANSION FOAM RISER 69613T MECH RM

1012 3" FOAM MONITER NOZZLE SYSTEM - 1 VIKING 312Y2 HANGAR

1012 3" FOAM MONITER NOZZLE SYSTEM - 2 VIKING 312Y1 HANGAR

1012 3" FOAM MONITER NOZZLE SYSTEM - 3 VIKING 312Y HANGAR

1019 6" LOW EXPANSION FOAM DELUGE - EAST SIDE 67306T MECH RM

1019 2.5" FOAM MONITER FIRE SYSTEM - 1 30502 HANGAR

1019 2.5" FOAM MONITER FIRE SYSTEM - 2 13687 HANGAR

1019 2.5" FOAM MONITER FIRE SYSTEM - 3 15268 HANGAR

1019 2.5" FOAM MONITER FIRE SYSTEM - 4 15269 HANGAR

1019 6" LOW EXPANSION FOAM DELUGE - WEST SIDE N/A STORAGE RM

2044 6" LOW EXPANSION FOAM AFFF MECH RM

2050 6" HIGH EXPANSION FOAM FIRE SYSTEM - A A RELIABLE 98332 PUMP RM

2050 6" HIGH EXPANSION FOAM FIRE SYSTEM - B B RELIABLE 98328 PUMP RM

2050 6" PRE ACTION FIRE SYSTEM - F1-B F1-B HANGAR 1

2050 6" PRE ACTION FIRE SYSTEM - F1-A F1-A HANGAR 1

2050 6" PRE ACTION FIRE SYSTEM - F2-A F2-A HANGAR 2

2050 6" PRE ACTION FIRE SYSTEM - F2-B F2-B HANGAR 2

2050 6" PRE ACTION FIRE SYSTEM - F3-A F3-A HANGAR 3

2050 6" PRE ACTION FIRE SYSTEM - F3-B F3-B HANGAR 3

2050 6" PRE ACTION FIRE SYSTEM - F4-A F4-A HANGAR 4

2050 6" PRE ACTION FIRE SYSTEM - F4-B F4-B HANGAR 4

FACILITY CAPACITY

FOAM

CAPACITY

% FOAM REQ

YEAR

INSTALLED

TYPE MANUFACTURE S/N

1005 300 GAL ~285 GAL 2 Jet-X 2015 HIEX-Jet X Ansul 113382 1012 500 GAL 480 GAL 3 MIL-F-24385F 2000 AFFF Ansul 93389 1019 300 GAL ~285 GAL 3 2000 AFFF National Foam 616843

2044 300 GAL ~285 GAL 2011

Closed Head Pre- Action w/ foam injection

Ansul 110348

2050 600 GAL ~575 GAL 2 Jet-X 2015 HIEX-Jet X Ansul 69101

FOAM FIRE PUMPS:

FACILITY

PUMP

PUMP

MANUFACT

TYPE SERIAL# SIZE

ELECTRIC

DRIVEN

GPM HEAD FEET RPM INSTALLED

1005 1 PENTAIR 481 BF H 15-2450531 8" X 2000 231 1770 2015

1005 1 PENTAIR 481 BF H 15-2451138 8" X 2000 231 1770 2015

1018 1

FAIRBANKS

MORSE

182 4BF-H 00-463008 8" X 2500 242 1770 2000

1018 1

FAIRBANKS

MORSE

182 4BF-H 01-267895-01 8" X 2500 242 1770 2000

1018 1

FAIRBANKS

MORSE

182 4BF-H 01-267895-02 8" X 2500 242 1770 2000

2050 1 PENTAIR 481 BF H 14-2394800-1 6" X 2000 289 1770 2014

2050 1 PENTAIR 481 BF H 14-2394800-2 6" X 2000 289 1770 2014

2050 1 PENTAIR 481 BF H 14-2394801 6" X 2000 289 1770 2014

APPENDIX B

TYPES OF PANELS IN EACH FACILITY

FACILITY PANEL TYPE EST. DEVICES NUMBER FACILITY PANEL TYPE EST. DEVICES NUMBER

Manual Pull/Foam 4 Heats 26 Manual Pull 8 Smoke 1 Addressable Heats 15 Flow Switch 1 Conventional Heats 30 Tamper Switch 7 Flow Switch 2 Pull Station 4 input Module (for Conv. Heats) 6 Strobes 12 Releasing Solenoids 2 Horn Strobes 18

Clear Strobes 16

2 Each - EST 3 (Fire and Foam), 2 Each Monaco M2 (Fire

Only) Amber Strobes 16 Horns 4 Horns (waterproof) 4 Blue Stobes 3 Tamper Switch 8 Smokes 1 NACBooster 1 Heats Pull Station w/Sounder base 6 Flame Detector 3 Flow Switch 7 Tamper Switch 3 Coil Supervisory Modules 5 Releasing Solenoids 8 Horn Stobes 2 Heats 57 Flow Switch 7 UV/IR Flame Detector 3 Tamper Switch 7 Releasing Solenoids 6 Smoke 1 Duct Detector 2 Annunciator 1 Low Air Switch 1

See Appedix B, Drawing 1 B2050 Fire Alarm Details

Simplex 4100 (Foam Release) & Simplex

Notifier APF 200 (Foam releasing) &

Monaco M2

Simplex 4100U2044

Fike Cheetah Foam Releasing & EST 3

APPENDIX C

UFC 3-601-02, TABLE 2-1

Table 2-1. Fire Detection and Alarm System ITM Tasks

Frequency Component Tasks Monthly 1. Control Panels and

Annunciator Equipment (unmonitored only)

1. Inspect panel condition (connections, fuses, light-emitting diodes [LED]).

Annual 1. Control Panel and Annunciator Equipment (monitored)

1. Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs).

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries (when provided).

2. Initiating Devices:

a. Manual Fire Alarm Stations

1. Verify station is accessible (visual).

b. Radiant Energy Detectors (Optical Detectors)

1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

c. Gas Detectors 1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

3. Notification Appliances and Voice Communication (telephone, speakers, horns, and strobe lights)

1. Test to verify operability.

4. Digital Alarm Transmitters and Receivers

1. Test to verify operability.

2 Years 1. Initiating Devices:

a. Manual Fire Alarm Stations 1. Operate to verify alarm receipt.

b. Heat Detectors (restorable) (Remove devices not required by UFC 3-600-01.)

1. Test with a heat source to verify alarm initiating and receipt.

2. Verify no facility change that affects performance.

c. Smoke Detectors (single-station detectors, system detectors, and air sampling detectors) (Remove devices not required by UFC 3-600-01 or other directives.)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify no facility change that affects performance.

d. Supervisory Devices (low air pressure, temperature, water level)

1. Test to verify initiation and receipt of supervisory alarm.

5 Years 1. Smoke Detectors (Remove devices not required by UFC 3- 600-01.)

1. Test detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (or 4 percent obscuration light gray smoke, if not marked).

As Part of Building

Inspection

Entire System 1. Visually check:

a. Detectors unblocked and uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

2. Exercise evacuation notification appliances for audibility, clarity, and visibility.

UFC 3-601-02, TABLE 2-9

Table 2-9. Foam Spray and Sprinkler Systems ITM Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve in open (proper) position.

Semi- Annual 1. Foam Concentrate 1. Verify adequate supply.

2. Foam Proportioning System 1. Test pump to ensure operability.

2. Inspect proportioning system for proper valve alignment and system condition.

Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve in proper position.

2. Foam Concentrate 1. Take sample and test in accordance with manufacturer’s instructions.

3. Foam Concentrate Strainers 1. Inspect exterior to ensure that blow down valve is closed.

2 Years 1. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

2. Foam Proportioning System 1. Conduct full flow test to ensure proper system function.

2. Verify proper concentration.

3. Actuators 1. Verify operability of manual and automatic actuators.

4. Distribution System 1. Verify nozzle (sprinkler) coverage during flow test.

2. Inspect piping hangers, sprinklers, and nozzles for condition and location.

5. Foam Concentrate Strainers 1. Inspect and clean after flow test.

5 Years 1. Balancing Valve 1. Flush to prevent concentrate buildup on diaphragm.

2. Strainers (water supply) 1. Inspect and clean if necessary.

10 Years 1. Foam Concentrate Tank 1. Drain, flush, and perform internal inspection for corrosion. If pressure vessel, perform hydrostatic test.

Following System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

As Part of Building

Inspection

Entire System 1. Visually check:

a. Pipe hangers.

b. Sprinklers/nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

3. Check sprinkler spares.

UFC 3-601-02, TABLE 2-10

Table 2-10. Foam Monitors Nozzle Systems ITM Tasks

Monthly 1. Control Valves (without lock or electric supervision)

1. Verify valve in open (proper) position.

Semi- Annual 1. Foam Concentrate 1. Verify adequate supply.

2. Foam Proportioning System 1. Test pump to ensure operability.

2. Inspect proportioning system for proper valve alignment and system condition.

Annual 1. Control Valves (locked or electrically supervised)

1. Verify valve in proper position.

2. Foam Concentrate 1. Take sample and test in accordance with manufacturer’s instructions.

3. Foam Concentrate Strainers 1. Inspect exterior to ensure that blow down valve is closed.

4. Nozzle and Nozzle Driver 1. Lubricate in accordance with manufacturer’s direction.

2. Ensure that nozzle elevation set not to apply foam on aircraft surfaces.

2 Years 1. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

2. Foam Proportioning System 1. Conduct full flow test to ensure proper system function.

2. Verify proper concentration.

3. Actuators 1. Verify operability of manual and automatic actuators.

4. Distribution System 1. Verify nozzle coverage during flow test.

2. Inspect piping hangers, sprinklers, and nozzles for condition and location.

5. Foam Concentrate Strainers 1. Inspect and clean after flow test.

5 Years 1. Balancing Valve 1. Flush to prevent concentrate buildup on diaphragm.

2. Strainers (water supply) 1. Inspect and clean if necessary.

10 Years 1. Foam Concentrate Tank 1. Drain, flush, and perform internal inspection for corrosion. If pressure vessel, perform hydrostatic test.

Following System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

As Part of Building

Inspection

Entire System 1. Visually check:

a. Pipe hangers.

b. Nozzle for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and

UFC 3-601-02, TABLE 2-11

Table 2-11. Grate Nozzle Foam Systems ITM Tasks

Annual 1. Foam Concentrate 1. Inspect to verify adequate supply.

2. Take sample and test in accordance with manufacturer’s instructions.

2. Foam Nozzles 1. Inspect to verify condition.

2 Years 1. Foam Nozzles 1. Conduct test to verify operability.

(Test may be done with water only.)

2. Actuators 1. Verify that all manual and automatic actuators function.

3. Foam Proportioning System 1. Conduct full flow test to ensure proper system function. (This may be done through a test connection or through the foam nozzles. Only discharge until full foam flow appears from each nozzle; then end foam injection.)

2. Verify proper concentration.

4. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

After Activation

1. Strainers 1. Inspect and clean after system actuation or flow test.

Following System

Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

As Part of Building

Inspection

Entire System 1. Visually Check:

a. Pipe hangers and mounts.

b. Nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

UFC 3-601-02, TABLE 2-12

Table 2-12. High-Expansion Foam Systems ITM Tasks

Annual 1. Foam Concentrate 1. Inspect to verify adequate supply.

2. Take sample and test in accordance with manufacturer’s instructions.

2. Foam Generator 1. Inspect to verify condition and proper valve alignment.

2 Years 1. Foam Generator 1. Conduct test to verify operability.

(Water-powered may be done with water only.)

2. Actuators 1. Verify that all manual and automatic actuators function.

3. Foam Proportioning Systems 1. Conduct full flow test to ensure proper system function. (Test may be done through a test connection or through the foam generators. Only discharge until full foam flow appears from each generator; then end foam injection.)

2. Verify proper concentration.

4. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

After Activation

1. Strainers 1. Inspect and clean after system actuation or flow test.

Following System

Modification or Repair

1. Main Drain (following…